N40085-23-F-2517_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008523R2517 FACILITY INVESTMENT SERVICES AT FT PICKETT, BLACKSTONE, VA AND FT A.P. HILL, BOWLING GREEN, VA

This amendment is issued to provide responses to submitted PPIs, revise the RFP, and provide separate attachments, as indicated herein. In addition, the proposal due date is extended From: 3/24/2023; To: 3/29/2023 at 2:00 p.m.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008523R2517

X 9B. DATED (SEE ITEM 11)

10-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Mar-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008523R2517

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

This amendment 0005 is issued to provide responses to the remaining PPIs received. This also provides omitted, unreadable, or corrected Attachments.

Internal Tracking Code

Question Answer

9A Where do Offerors find Attachment C referenced in the main solicitation? Does Attachment C include both the Recent/Relevant Experience Form (referenced on page 102/107 of original solicitation) and PPQ (referenced on page 106/107 of original solicitation)?

See Amendment 0005 (corrects Attachment C reference).

9B Are Offerors to use “Attachment J-0200000-15 Past Performance Questionnaire” (page 108/266) and “Attachment J-0200000-16 Recent/Relevant Experience Data” (page 113/266) found in the file “N4008523R2517 Section J Annexes.pdf” in lieu of Attachment C that was referenced in the solicitation?

Yes, Offerors are to use "Attachment J- 0200000-15 Past Performance Questionnaire" and "Attachment J-0200000-16 Recent/Relevant Experience Data" relating to Factor 4 and Factor 2 respectively.

9C Where do Offerors find Attachment E (Contractors Self- Performance Evaluation and Notification of Subcontracting) referenced in the solicitation?

See Amendment 0005 ( form provided as Attachment J-020000-18).

14D Service Call history is called out in Section J as an attachment, but the service call history is not provided.

Can the government provide service call history to include trade type for all locations?

See Amendment 0005 (revises Attachment J- 150200000-05). There is no historical data for Custodial (1503010).

14E Are containers provided by the contractor at specified locations the only containers to be serviced, or are there any government/customer provided containers on this contract?

There are no Government provided containers at this time.

14F Facility Investment 3.3.2 and 3.3.3 do not have an associated CLIN for pricing. Can the government verify that all spec items have applicable CLINs?

See Amendment 0005 (revises Attachment J- 0200000-14).

14G Attachment J-1503050-04 Site Maps for Grounds Maintenance is provided, but it is not clear. There are multiple areas where “C3” is listed and then a number. It is assumed that C3 is for COL3 Standards, however the multiple areas showing the same number, ex Ft. Picket C3 .0511 in three different areas is unclear if all three should be added together or taken as one area. Similar issues with the remainder of the map. Can the government provide a detailed inventory for acreage, trimming, edging, etc for grounds maintenance at all locations?

See Amendment 005 (revises Attachment J- 1503050-04

14H There is a yellow line in the Ft. Picket Grounds Maintenance site map. Does this line indicate roadway edging/trimming? Or does it not apply?

See Amendment 005 (revises Attachment J- 1503050-04

14J Can the government please provide the breakdown of the acreage shown on the map and in the J-0200000-14 between improved, semi-improved, and unimproved grounds?

See Amendment 0005 (revises Attachment J- 0200000-14 & Attachment 1503050-04).

14K Would it be acceptable to the government to provide the Contractors Work Plan after contract award instead of with the proposal?

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15B What is the service frequency? See Amendment 0005 (1503020 and it's associated attachments which identifies frequecy, level of service, and identification of pest and rodents. There are no known escorted services required at this time

15C What is the expected treatment method? IPM practices, with proper treatment methods as needed? Liquid applications to each building on each service?

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15D Can you please provide a list of pests that are expecting to be covered?

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15E Is a rodent station expected to be included? See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15F Can you please provide a list of buildings for each site for the AP location, with building numbers? I have this from my walk through on Pickett, but I need this for AP

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15G Will this be an escorted service? If so, what would be the check in process and what type of potential delays would this cause for the technician?

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

15H Will there be any time or day restrictions in which the services can be performed?

See Amendment 0005 (revises 1503020 F Pest Control 20230315).

16A On page 125 in N4008523R2517 Section J Annexes, Attachment J-1502000-05 “Fort Pickett Historical Service Order Workload” references Excel spreadsheet attachment J-1502000-05. Will the government please supply attachment J-1502000-05?

See Amendment 0005 (revises Attachment J- 150200000-05). There is no historical data for Custodial (1503010).

16B On page 126 in N4008523R2517 Section J Annexes, Attachment J-1502000-06 “Inventory for Maintenance” references Excel spreadsheet attachment J-1502000-

06. Will the government please supply attachment J- 1502000-06?

See Amendment 0005 (revises Attachment J- 1502000-06).

16C Can the government please provide historical service call data to include number of calls, description of work, and value?

See Amendment 0005 (revises Attachment J- 150200000-05). There is no historical data for Custodial (1503010).

16F Is it the government’s intent to have two (2) managers onsite? Are the managers to be at either location each day or one at each site each day?

Refer to 0200000 Section C Spec Item 2.7.1.1 which states the following, "The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours." It is not the Government's intent to have two (2) managers onsite.

17A After further review of the solicitation, we are unable to find Attachment E (Contractor’s Self Performance Certification & Notification of Subcontracting) within the provided solicitation files. Can you direct us to where this attachment is located, or can this attachment be provided?

See Amendment 0005 ( form provided as Attachment J-020000-18).

18A Can the Environmental/Energy Manager position be dual-hatted by the PM?

See Amendment 0005 (revises Attachment C).

18B If the PM can dual-hat the Environmental/Energy Manager position, must the APM be able to do so as well in order to backfill the PM?

See Amendment 0005 (revises Attachment C).

18C Can the SSHO position be dual-hatted, and if so, by whom?

See Amendment 0005 (revises 0200000 Section C).

18F The Price Volume instructions call for the inclusion of “Exhibits A through E (Attachment J-0200000-15),” but that Attachment number in the Section J PDF is for the Past Performance Questionnaire. Should this reference be to the J-0200000-14 ELINs instead?

See Amendment 0005 (corrects Attachment J- 0200000-14 ELINs should be used, not Attachment J-0200000-15).

18G Amendment 01 instructions appear to include several components of the Price Volume into the Non-Price Volume (PDF page 3 of 9). Does the Govt. want information duplicated in both Volumes?

See Amendment 0005 (corrects Attachment C reference).

18H Amendment 01 instructions refer to Exhibits A through E as “Attachment J-0200000-17,” but that Attachment number in Section J is for OSHA 300A content.

See Amendment 0005 (corrects Attachment J- 0200000-14 ELINs should be used, not Attachment J-0200000-17).

19A One more question: Given the size of the contract, would the Government allow the Project Manager to also be the Quality Control Manager, SSHO, & Environmental/Energy Manager? We believe this would be a cost-effective method for the Government to save funds given the overall scope and size of the project.

See Amendment 0005 (revises 0200000 Section C).

21A Section M (b) Non-cost/price factors: states "Provide approved SBA Joint Venture Agreement or SBA approved Mentor- Protégé agreement (if applicable)"

However, new SBA regulations no longer require an SBA-approved Joint Venture Agreement on competitive 8a procurements - see the link below:

https://www.sba.gov/federal-contracting/contracting-assistance-programs/joint-ventures

We respectfully request this language be modified to conform to the SBA Joint Venture requirements.

See Amendment 0005 (corrects Section M

22A X0004AF, X0005AF, X006AF show services for child youth program facilities. There do not appear to be any of these facilities in the inventory. Can the government clarify if these facilities are on-site? If not, can these ELINs be removed?

The ELINs have been updated accordingly for

X004AE, X004AF, X005AE, X005AF, X006AE,

and X006AF to state “Reserved for Future Use” and will be included in Amendment 0005.

22B Can the government please provide more details on grounds maintenance to include acreage, LF of edging, shrub count, tree count, bio-retention cells, plant bed areas, etc. This information is required in order to price the various COL levels of service.

The Government does not provide that level of detail for the Grounds Maintenance. Site visits provide the requested details.

22C Will the government provide an inventory of semi-improved vs un-improved grounds in order to price these requirements at different COL levels of service?

The ELINs and Grounds Site Map provide the inventory associated with each level of service being requested.

22D Where should the contractor price 1502000 3.3.2 and

3.3.3. There does not appear to be an associated ELIN.

The ELINs have been updated to include line items associated with 1502000 Spec Item

3.3.2 and 3.3.3 and will be included in Amendment 0005.

22E Does the government intend to extend the proposal submission date beyond the current due date of 21 March 2023?

Please visit SAM.gov to review solicitation N40085-23-R-2517, Amendment 0005 (extends closing date).

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writing on page 1 of the proposal the following:

(Name of Offeror) warrants that its proposal

(of date or other Identifier) incorporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Valerie Norris, Contract Specialist, valerie.norris@navy.mil AND Pamela Waller, Contracting Officer, at pamela.waller@navy.mil.

L.3 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price Factors:

(1) Non-cost/price Factors Submission Requirements: Offerors shall submit three

(3) hard copies and one (1) CD-ROM that shall include the following:

• 8 ½ x 11 format

• 12-point Arial or Times New Roman font

• 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address.

• Include only information in response to Factors 1, 2, 3, and 4 separated by tabs, as applicable

• Provide Attachment J-0200000-18: Contractor(s) Self-Performance Evaluation and Notification of Subcontracting in accordance with Factor 1 –Management Approach

• Provide a Joint Venture Agreement or Mentor- Protégé agreement (if applicable)

• The non-cost/price proposal shall include responses to each non1cost/price factor as specified in Section M.

Offerors are advised that in the event of a discrepancy between the hard copies and the electronic copy; the electronic copy will govern.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified in Section M.

Submittal Requirements

(a) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit one (1) hard copy and (1) CD-ROM that shall include the following:

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

• Exhibits A through E. (Attachment J-0200000-14) Pricing shall only go two decimal places.

• Where Exhibit Line Items contain a quantity of zero, unit pricing must be provided in the event future quantities may be added.

• Contractor Proposal Certification (See Section L, Paragraph 1)

• Current copy of Representations and Certifications and proof of registration in System of Award Management (SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

The hard copy proposal shall match the electronic version of the proposal. However, in the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit, provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

2. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

3. Description of offeror’s facilities and equipment.

4. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information will be used as the basis of your firm’s responsibility determination should your firm be considered for award.

Price proposals are not part of the 100-page limitation. Pages exceeding the 100 single-sided page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information in the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will be considered.

L.5 Site Visit:

The site will be available for visitation as follows:

Fort Pickett 1718 Kemper Avenue, Blackstone, VA 23824 (enter main gate on Military Rd. – turn right onto Kemper Ave – turn right into NSW compound – there is one black mailbox on the street, located next to the opening of the gate) Wednesday, 1 March 2023 at 10 AM POCs:

Kevin Stock Site Lead, EODTEWTWO Det kevin.l.stock.civ@us.navy.mil

(434) 298-7319

Mike Thierer Fort Pickett, NSWCEN Complex Manager michael.k.thierer.civ@socom.mil Office: 434-292-2486 Cell: 757-581-4535

There is no visitor center on Fort Pickett.

A government ID that has a scannable barcode is required for access to Fort Pickett.

Fort AP Hill Visitors Center (Right of the main gate, off Route 301) Bldg 20, 13 AP Hill Drive, Fort A.P. Hill, VA 22427 Wednesday, 1 March 2023 at 2 PM POCs:

Matthew Waipa NSWCEN Facilities matthew.k.waipa.civ@socom.mil

(757) 763-3660

William (Tom) Dodson, NSW Camp Connors Complex Manager william.t.dodson.civ@socom.mil Office: (804) 633-8456 Cell: (757)-274-2112

No photography is authorized without approval from Mr. Dodson OR Mr. Waipa.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

M.2 M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1 – Management Approach Factor 2 – Recent/Relevant Experience of the Firm Factor 3 – Safety Factor 4 – Past Performance on Recent, Relevant Projects

NOTE: The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative order of importance of the non-cost/price evaluation factors is the technical factors 1, 2, and

3, are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 4. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offerors’ non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror(s) whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit one (1) hard copy and (1) CD-ROM that shall include the following:

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

• Exhibits A through E. (Attachment J-0200000-14) Pricing shall only go two decimal places.

• Where Exhibit Line Items contain a quantity of zero, unit pricing must be provided in the event future quantities may be added.

• Contractor Proposal Certification (See Section L, Paragraph 1)

• Current copy of Representations and Certifications and proof of registration in System of

Award Management (SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

The hard copy proposal shall match the electronic version of the proposal. However, in the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal.

Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit, provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

2. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies.

The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

3. Description of offeror’s facilities and equipment.

4. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information will not be evaluated as part of the price proposal. This information will be used as the basis of your firm’s responsibility determination should your firm be considered for award.

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation).

The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s).

Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Proposals will be evaluated for completeness and reasonableness as follows:

Completeness: All pricing information required by the solicitation has been provided, all mathematic computations are correct and the pricing application understood, prices are on an “all or none” basis, and failure to submit a price on an item or a number of items may cause this factor and the entire offer to be determined unacceptable.

Reasonableness: Price analysis comparisons indicate the offered price to be fair and reasonable, balanced across option years, and balanced between recurring and non-recurring items.

Unreasonable, unbalanced or incomplete pricing may cause a proposal to be determined unacceptable.

(b) Non-cost/price Factors:

(1) Non-cost/price Factors Submission Requirements: Offeror shall submit three (3) hard copies and one (1) CD-ROM that shall include the following:

• 8 ½ x 11 format

• 12-point Arial or Times New Roman font

• 100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address.

• Include only information in response to Factors 1, 2, 3, and 4 separated by tabs, as applicable

• Provide Attachment J-0200000-18: Contractor(s) Self-Performance Evaluation and Notification of Subcontracting in accordance with Factor 1 –Management Approach

• Provide Joint Venture Agreement or Mentor- Protégé agreement (if applicable)

• The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

Offerors are advised that in the event of a discrepancy between the hard copies and the CD- ROM copy, the CD-ROM copy will govern.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified below:

(1) Factor 1, Management Approach:

(i) Solicitation Submittal Requirements: “The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative, tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. Describe what you will do to “start up” for performance of this contract. The phase in transition period is 30 days as per F.2 of the RFP. Include a schedule of key events, personnel actions and responsibilities regarding employees at all levels.

b. Workforce Management. For each of the following, clearly:

(1) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and onsite), administration, and subcontractors.

(2) Demonstrate your ability to provide and maintain a qualified workforce.

(3) Demonstrate your ability to manage competing priorities at various locations.

(4) Describe the work to be performed as the prime contractor as well as work to be performed by each subcontractor proposed. The work to be self-0performed, subcontractors to be utilized and their roles shall all be clearly identified. Offerors shall clearly state if it will self perform 100% of the work as the prime. Additionally, the offeror must meet requirements of FAR 52.219-4, Limitations on Subcontracting, and submit Attachment J-0200000-18 (Contractor’s Self Performance Certification & Notification of Subcontracting) as part of this factor.

c. Quality Management. Provide a two to five page (single-sided) summary of your “Quality Management System” i.e. the Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in 0200000-C, Management and Administration. Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objective and standard.

(ii) Basis of Evaluation: The Management Approach factor shall be evaluated based upon the following criteria:

(a) The proposal demonstrates an acceptable understanding of the performance objectives and standards.

(b) The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date. In addition, the proposal clearly defines the controls and/or processes that are in place to ensure continuity of services.

(c) The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Recent/Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

Submit a minimum of one (1) up to a maximum of five (5) relevant projects that are similar in size, scope, and complexity to the work requirements specified in the solicitation. The offeror or, for small businesses, the Offeror’s small business first tier subcontractor(s) that will perform major or critical aspects of the requirement as specified in the solicitation, must have performed (in role of prime contractor) at least one (1) of the submitted relevant projects.

Projects on which the performing entity/organization (offeror, first tier small business subcontractor, or corporate affiliate) performed as a subcontractor will be deemed not relevant to the RFP. Additionally, proposals in which all submitted relevant experience projects were performed by corporate affiliates will be deemed unacceptable.

For the purposes of this solicitation, a relevant project is further defined as follows:

Size: A maintenance service contract with a yearly value of at least $600,000.00 or greater for recurring services. If an Offeror intends to submit work completed/issued off an Indefinite Quantity/Indefinite Delivery (IDIQ) contract as a qualifying project the Offeror is limited to submitting the IDIQ contract itself. The board will not consider or evaluate any task orders whether submitted individually or collectively.

Scope: Offeror must have provided all labor, supervision, management, tools, materials, equipment and other items necessary to provide facility investment services as described in the Performance Work Statement (PWS).Demonstrate the ability to provide all labor, management, supervision, tools, materials, and equipment to perform Facility Investment Services to include Custodial, Pest Control, Integrated Solid Waste Management, and Grounds Maintenance services.

Complexity: Offeror must have been responsible for responding simultaneously to requirements for several customers or installations and supporting annexes.

In accordance with 13 CFR 125.2 (g), small business Offerors may utilize the prime contractor experience of a small business first-tier subcontractor(s) to demonstrate experience under this evaluation factor if that small business Offeror cannot independently satisfy the experience requirement as defined above. Considering13 CFR 125.2(g), the Offeror or, for a small business Offeror, a small business first-tier subcontractor, shall have been the prime contractor on at least one (1) relevant project as defined above. In order to utilize the experience of a small business first-tier subcontractor(s), the offeror must specifically identify the proposed small business first-tier contractor(s) in its proposal in accordance with this Factor.

The Government notes that 13 CFR 125.2(g) is specific to only small business Offerors and named small business first-tier subcontractors. As such, the small business Offeror is not permitted to use the experience of a large business subcontractor or large business corporate affiliate in place of its own if the small business Offeror cannot independently satisfy the experience requirement as defined above.

The attached Recent/Relevant Experience Form (Attachment J-0200000-16) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form nor will the Government consider information submitted via any other medium.

Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one double-sided page (or two single-sided pages).

Projects submitted for the Offeror shall be ongoing (having been performed for a period of at least one year) or completed within the past five years of the date of issuance of the solicitation. Projects with completion dates beyond one year shall be clearly defined as multi-year contracts or as base contracts with option years. If the project has option periods, state which contract period is in progress (base, 1st option, etc.). If the dates of the project or completion date do not clearly demonstrate that the project meets the above requirements, the Government may deem the project not relevant.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to size, scope, and complexity as defined above, or the Government may deem the project not relevant.

If the Offeror is a Joint Venture (JV), relevant project experience shall be submitted for projects completed by the Joint Venture entity. However, shared Joint Venture experience of the Offeror is not required in order to meet the requirements of the Factor. If the Offeror is submitting experience for individual JV partners in which the company was a partner in a different Joint Venture entity, the Offeror must specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract and demonstrate that the work on the proposed project meets the Size, Scope, and Complexity as defined above, or the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined. Offerors proposing as a JV shall submit a signed JV agreement. For Mentor- Protégé Joint Ventures, a signed agreement is also required.

If the joint Venture does not have shared experience, relevant experience should be submitted for individual JV partners. JV Offerors who cannot demonstrate relevant experience on the part of all JV members may receive a lower rating. Experience submitted for individual JV partners in which the company was a partner in a different Joint Venture entity may be submitted to demonstrate relevant project experience. If the offeror does not specifically address the portion of the work under the submitted project performed by the JV partner offering on this contract, the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined. Offerors proposing as a JV shall submit a signed JV Agreement. For Mentor-Protégé Joint Ventures, a signed agreement is also required.

If an Offeror is utilizing the prime contractor experience of a corporate affiliate (e.g., subsidiaries, sister companies, and parent companies) or, for small businesses, a first-tier small business subcontractor, the proposal shall include, on the corporate affiliate or first-tier small business subcontractor’s letterhead, a teaming agreement or letter of commitment. In order for the experience to be considered, the Offeror is also required to clearly demonstrate that the corporate affiliate(s) or first-tier small business subcontractor(s) will have meaningful involvement in the performance of the contract by identifying the personnel or resources from the corporate affiliate(s) or first-tier small business subcontractor(s) that will be dedicated to the contract.

(iii) Basis of Evaluation:

The assessment of the Offeror’s recent/relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. The minimum standard for this Factor has been met when the offeror has demonstrated adequate experience by submitting at least one recent/relevant project of similar size, scope, and complexity to this requirement and as defined above on which it was the prime contractor. Beyond the minimum standards, the Government will consider the depth and breadth of corporate experience, focusing on performance of technical specifications to be performed under this contract, to evaluate the level of risk of unsuccessful performance. The Government will review only 5 projects. Any projects submitted in excess of the 5 project limit will not be considered. Projects must be submitted on the required corporate experience form.

Projects completed by the offeror or its corporate affiliates (e.g., subsidiaries, sister companies, and parent companies) in any capacity other than as a prime contractor will be considered not relevant.

(3) Factor 3, Safety:

(i) Solicitation Submittal Requirements:

The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described further below. For a partnership or joint venture, the Offeror shall submit separate DART rates and TCR for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

2. TCR Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why. Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

3. Offeror shall submit a separate OSHA 300A for each of the last fir previous complete calendar years.

4. Technical Approach to Safety: Submit a narrative that addresses the following:

a. Describe the Offeror’ s approach to implementing and executing a Safety Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the

SMS.

b. Describe the evaluation process used to select potential subcontractors.

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

d. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page.

5. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(ii) Basis of Evaluation:

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The evaluation will collectively consider the DART rate, TCR, Technical Approach to Safety, and other sources of information available to the Government as part of such collective evaluation. The board will evaluate the DART rates and TCR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

1. DART Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk (LR) or Very Low Risk (VLR) would indicate a strength.

c. An increasing DART rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the DART rate to the level of risk:

Risk DART Rate

Very Low Risk Less Than 1.0 Low Risk From 1.0 to 1.99 Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0 Extremely High Risk Greater than 4.0

2. TCR Rate: The board will evaluate trends over the last five years considering changes that take it from one risk level (or more) to the next up or down. Negative trends occurring above moderate risk levels require the offeror to provide a detailed explanation that includes any corrective actions taken for improvement.

a. Missing data without an explanation is considered a deficiency.

b. Declining trends that push the risk levels from Moderate Risk (MR) or higher to Low Risk (LR) or Very

Low Risk (VLR) would indicate a strength.

c. An increasing TCR rate trend could be considered a weakness (i.e. MR or better to High Risk (HR) or Extremely High Risk EHR)) if an acceptable explanation is not provided for any trends that rise above Moderate.

d. This chart correlates the TCR rate to the level of risk:

Risk TCR Rate

Very Low Risk Less Than 2.49 Low Risk From 2.5 to 3.49

Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99 .Extremely High Risk Greater than 6.0

3. Offeror shall submit a separate OSHA 300A form for each of the last five complete calendar years.

4. The Technical Approach to Safety Narrative. To determine the degree to which the Offeror:

a. Describes a viable SMS that addresses elements; such as Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

c. Describes a logical management plan to hold themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

d. The Technical Approach to Safety narrative shall be limited to two (2) single- sided pages or one

(1) double-sided page. Information on pages beyond this will not be considered.

5. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(4) Factor 4, Past Performance of Recent, Relevant Projects:

(i) Solicitation Submittal Requirements: Offerors shall clearly demonstrate a history of successful performance within the past five years of the date of issuance of the solicitation.

IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE

PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2, Recent/Relevant Experience. AN OFFEROR SHALL NOT

SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal.