Attachement B DODSAFE PROPOSAL INSTRUCTIONS.pdf

PROPOSAL SUBMISSION INSTRUCTIONS:

Due to COVID 19 restrictions, proposal packages shall be sent via email and through DOD Safe file in accordance with instructions below. Hand carried or courier packages are not being accepted at this time.

1. EMAIL SUBMISSIONS: Contractors shall send their proposal submission to Asia Bracey (asia.c.bracey.civ@us.navy.mil) via email on the required proposal due date.

In addition, due to file size limitations, contractors shall also submit proposals through the DOD Safe site in accordance with instructions below. It is the contractor’s responsibility to ensure the proposal documents are received by the Contracting Official on the date and time as specified in the solicitation.

Electronic Proposal Delivery Information via DOD Safe Site:

2. Contractors shall send their Electronic Proposal submission to Asia Bracey through the DOD Safe Site (safe.apps.mil). Only DoD SAFE is authorized for the submission of the electronic original proposal in response to this solicitation. Further guidance is provided below for submission of hard copy submissions.

a. The contractor shall send the contract specialist, Asia Bracey at asia.c.bracey.civ@us.navy.mil, the contractor’s email address of the offeror’s point of contact who will be receiving the Drop- Off invitation to upload proposals to the DOD Safe Site no later than two (2) days prior to the proposal due date. Note: Only two email addresses may be provided per Offeror.

b. The Contractor will then follow the invitation drop off link sent to those specified email addresses to upload their electronic proposal submission by the stated due date and time, unless the date and time are changed via Solicitation Amendment, using the reference code sent by the contract specialist via DOD Safe.

c. The Contract Specialist, Asia Bracey, will “Request a Drop-Off” through DoD SAFE utilizing the provided offeror’s point of contact email address. The recipient will receive an automated email containing the information for the request and instructions for uploading. Requests from DoD SAFE will be sent on one (1) day before proposal due date.

d. If you do not receive an email containing drop off instructions on that date, please contact the Contract Specialist. Only the identified POC will be able to drop-off proposals or proposal revisions in DOD SAFE. Failure to provide accurate POC information will preclude the offeror from using DoD SAFE. Note: only two email addresses may be provided per Offeror.

e. To submit the proposal, the offeror will utilize the link provided in the automated email to take you to DoD SAFE at https://safe.apps.mil. The system will allow for inclusion of a short note to the Recipient and then the offeror will click to add files or drag and drop them. Click “Drop- Off Files” to send the files to the recipient. You should receive a notification on the site “Drop-

Off Completed” “Your files have been sent successfully.” Please keep this for your records.

The file(s) are uploaded and an email will be sent to the recipient notifying them of the “dropoff”.

f. [Additional details can be viewed in the DoD SAFE User Guide available at https://safe.apps.mil]. Note that the submission of any proposal must be completed no later than the due date and time, unless the date and time are changed via Solicitation Amendment, using the link sent by the contract specialist via DOD Safe. The DoD SAFE system will record the date and time of package submittal. The date and time of package submittal recorded in DoD SAFE shall govern the timeliness of any proposal submission.

g. Offerors shall allow adequate time to upload files which may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified and consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of offerors. The maximum file size of a package is 8 GB. Up to 25 packages may be uploaded per link.

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from opportunities (www.beta.sam.gov).

Proposal Due Date: 07 November 2022, 2:00 p.m. Eastern Time Electronic Copy due: 07 November 2022 2:00 p.m. Eastern Time Hard Copy due: Friday, 11 November 12:00 noon Eastern Time

LATE PROPOSALS WILL NOT BE CONSIDERED.

Mailed Hard Copies

In addition, one (1) original and one (1) copy of the hard copy proposal shall be delivered by mail on the date and time listed below, respectively, unless those dates are changed via Solicitation Amendment.

Proposal shall be labeled PROPOSAL FOR AE IDIQ MECHANICAL, ELECTRICAL AND

PLUMBING SERVICES

RFP N40085-22-R-2644, ATTN: ASIA BRACEY, DO NOT OPEN IN MAIL ROOM”.

Hand delivered proposals will not be accepted.

Express Mail to:

Naval Facilities Engineering Systems Command, Mid-Atlantic 9324 Virginia Avenue Building Z-140, Room 225 Norfolk, Virginia 23511 Attn: Asia Bracey, CON21