Revised Due Date Time Amend 0004 20R4007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

A. REVISED DUE DATE AND TIME FOR PROPOSALS:

The Due Date and Time for Proposals has been changed to 8 April 2020 by 2:30 PM

(EST)

B. QUESTIONS/ANSWERS:

1. QUESTION:

When sanding the floor, removing all finish and paint, what is the requirement for refinishing the sanded floor?

• Apply one coat of oil base seal; buff floor with 120 grit screen; apply second coat of oil base sealer; buff floor with 120 grit screen; vacuum and tack dust residue; paint all game lines, borders, letter and logos as exits; apply one coat of oil base finish; buff floor with 180 grit screen if necessary, apply second coat of oil base finish.

ANSWER:

Four year contract, contract shall strip floor down to bare wood at least once, reseal and refinish per contractors trade practices, Contractor shall maintain the floor for the rest of the contract.

2. QUESTION:

When sanding the floor, is all the existing vented cove base to be removed, prior to sanding, and then replaced after the completed refinishing is completed?

ANSWER:

This is a service contract, contractor shall resurface the top coat each year per manufactures written instructions, once in the four years contractor shall strip the floor the bare wood and refinish the flooring. The sanding to bare wood the removal of the vent shall standard practice, install new, Modifying the contract to add replacement of cove base for the option year of stripping the floors to bare wood.

3. QUESTION:

How are we to price the lettering, logo and solid painting (borders, lane areas, etc.)?

ANSWER:

See REVISED attachment J-0200000-06 Proposal Worksheet

4. QUESTION:

During the site visit, it was mentioned that anything that constitutes repair work would be addressed on an IDIQ basis as needed and as each specific repair situation is identified. Please explain what the 1,500sf Repair of Flooring (Non-Recurring) is to include.

ANSWER:

1,500sq.ft. will have the option to repair up to 1500sq.ft. after that 1500sq.ft. will be up to the Government on how to repair.

5. QUESTION:

The total square footage included on the pricing worksheet (Attachment J-0200000-

06) reflects the totals provided on Attachment J-1503010-06. It has been noted that Attachment J-1503010-06 Building Square Footage does not agree with the list provided in the solicitation (1.2 Project Location). Specifically, Building STC911 is not included on the Building Square Footage list.

See REVISED Attachment J-1503010-06 Proposal Worksheet

6. QUESTION:

During the site visit, it was mentioned that RR8 is to be deleted from the scope of work. Will the attachments be revised to reflect that?

YES

7. QUESTION:

During the site visit, we visited building BB2 at Courthouse Bay. That building is not included in the Solicitation or on the Building Square Footage attachment. Will the attachments be revised to reflect that?

See REVISED Attachment J-1503010-06 Square Foot for Buildings

8. QUESTION:

On the pricing worksheet (Attachment J-0200000-06) the total square footage for Recurring and Non-Recurring work is the same. Of course, for each period (bas and option years), the total $ would not be for both. It will need to be either one or the other. Please clarify how the pricing will be evaluated and utilized.

See REVISED Attachment J-0200000-06 Proposal Worksheet

9. QUESTION:

During the site visit, it was mentioned that anything that constitutes repair work would be addressed on an IDIQ basis as needed and as each specific repair situation is identified. Please explain what the 1,500sf Repair of Flooring (Non-Recurring) is to include.

See answer to Question 4.

10. QUESTION:

Please confirm that all furnishings and contents will be removed by others.

All items shall be removed by building occupants.

11. QUESTION:

In situations where the existing gym floor extends below the roll-out bleachers, please explain what is intended for that section of flooring. It would not be practical and not necessary to remove the bleachers to accommodate refinishing.

ANSWER:

Ensure the bleachers on the basketball court courts are in the fully retracted position, exposing as much of floor area as possible prior to refinishing the floor. The area under the fully retracted bleachers shall not be required to be refinished. The newly refinished floor shall be blended into the areas that are not refinished under this bleacher section.

12. QUESTION:

During the site visit, it was mentioned that the Non-Recurring work would include stripping of the finish to bare wood. Is this correct. The description on the pricing worksheet, except for re-doing striping and the repair is the same as Recurring. Please clarify.

ANSWER:

Yes Contractor shall strip each floor to bare wood and reseal per manufactures written instructions / not recurring work one time under this contract.

13. QUESTION:

Please indicate which buildings are main base, MCAS New River or other.

Answer:

See REVISED Attachment J-1503010-06 Square Foot for Buildings

14. QUESTION:

During the site visit, we discussed the method for pricing logos, lettering and painting. In addition to defining the unit of measurement, please clarify the method for determining the quantity (measurement).

See answer to Question 3.

15. QUESTION:

To allow time for DPW clarifications and appropriate contractor responses, can the due date be extended?

Yes, the revised due date and time is provided above in section A of this amendment.

C. SUMMARY OF CHANGES AND MOST RECENT CLAUSE UPDATES:

52.222-19 -- Child Labor—Cooperation with Authorities and Remedies 52.204-8 -- Annual Representations and Certifications 252.245-7002 -- Reporting Loss of Government Property 252.245-7002 -- Reporting Loss of Government Property (Deviation 2020-O0004) 52.204-22 -- Alternative Line Item Proposal

D. The deadline to submit questions & request for information is set on March 23, 2020 by 2:30 pm. All questions and request for information shall be emailed to Cliff Gaither at clifton.gaither@navy.mil. Question and request for information may not be considered if received after the deadline date.

E. This amendment includes all updated and revised documents to include all the J-attachments, Scope of Work, Proposal Worksheet & buildings with square footage.

All updated and revised documents shall be found in the following.

F. REVISED AND UPDATED DOCUMENTS:

1503010 – Refinishing and Repair of Gymnasium Floors Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

1.2 General Requirements

1.3 Government Responsibilities

2 Management & Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Products Used on Floors

2.3.2 Scheduling for Schools

2.3.3 Scheduling for Buildings

2.3.4 Specialized Equipment

2.3.5 Product Restrictions

2.3.6 Finishing and Drying Time

2.3.7 Ventilation and Humidity

2.3.8 Training for Government Employees

2.4 References and Technical Documents

3 Recurring Work

3.1 Scheduled Services

3.1.2 Floor Care

3.1.2.1 Dust Mopping

3.1.2.2 Buffing

3.1.2.3 Touch Up Painting

4 Non-recurring Work

4.1 Finishing Gymnasium Floors

4.2 Repair of Gymnasium Floor

4.3 Painting of Game Lines, Lettering and Logos

1503010 – Refinishing and Repair of Gymnasium Floors Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Gymnasium floor services at various locations throughout the Camp Lejeune Marine Corps Base, Marine Corps Air Station New River, Jacksonville, Camp Geiger, Camp Johnson, Rifle Range, and Court House Bay, North Carolina at the following locations:

(1) Building S204

(2) Building 730

(3) Building 751

(4) Building FC332

(5) Building WC1

(6) Building PP3

(7) Building AS4000

(8) Building AS4400

(9) Building TT2457

(10) Building USO1

(11) Building M129

(12) Building G930

(13) Building RR136

(14) Building BB2

(15) Building 835

(16) Building 883

(17) Building 2027

(18) Building 2028

1.1 Concept of

Operations

The intent of 1503010 Refinishing of Gymnasium Floors is to specify the requirements related to the

Gymnasium floor finish and repair.

1.2 General

Requirements The Contractor shall provide a safe work site at all times. The Contractor shall comply with OSHA regulations governing the chemical and/or mechanical stripping and installation of a gymnasium floor finish, and NEPA codes and standards. The Contractor shall clean up on a daily basis and do a final cleaning upon the completion of the job.

The Contractor shall ensure all employees wear the proper personal protective equipment and follow safe work practices while working with either flammable or combustible material. Failure to comply with the grounds for immediate STOP WORK at no additional cost to the Government.

The Contractor shall ensure the public’s safety by denying access (during and after working hours) to the immediate work area through the use of signs and barricades. The signs and barricades shall remain in place until the floor is deemed, by the Contractor, to be ready for normal use.

If necessary, the Contractor is allowed to make temporary electrical modifications to the building power source to adapt to the Contractor’s equipment requirements.

After completion of any of this work, the Contractor shall restore electrical components back to their original configuration. All electrical work shall comp with NFPQ-70 National Electrical Code and base regulations. Contractor may use facilities power. Contractor shall consult with the PAR and the DoDEA Facilities Branch prior to connecting temp power to school facilities.

Spec Item

Title Description

The Contractor shall not store hazardous or flammable materials at the site overnight.

The Contractor shall ensure there is adequate ventilation and humidity controls in the area to allow for proper drying.

The Contractor shall ensure that all areas and systems contiguous to the work site remain undisturbed, or are returned to original condition and operation as soon as practical.

1.3 Government

Responsibilities

The Performance Assessment Representative (PAR) will assist the Contractor with scheduling and access for the DoDEA schools (only). If necessary, the DoDEA School’s staff will shut off air handlers to minimize dust particles from adhering to finish prior to drying. School personnel are responsible for removing all equipment and tape from Gymnasium floors and performing routine cleaning prior to commencement of work by the Contractor. Contractor shall consult with the government, Performance Assessment Representative (PAR) and the DoDEA facilities prior to starting work. DoDEA facilities point of contact (910) 450- 7155 and (910) 450-5316.

Item

Title Description

2 Management & Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in (J-1503010-01).

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the gymnasium floor services. The Contractor shall have a minimum of five (5) years’ experience in gymnasium floor services.

2.2.1 Certification, Training, and Licensing

The Contractor shall ensure all employees have had appropriate training, instruction, and if necessary certification/license to operate all equipment used for this contract.

2.3 Special Requirement Safety requirements, operational restrictions, coordination requirements, workmanship, materials, equipment, and tools.

2.3.1 Products Used on

Gymnasium Floors

Contractor shall ensure all products used for finishing and repainting of Gymnasium floors matches existing flooring and coloring. Products will not damage floor surface, cause fading or discoloration. Contractor shall use a Commercial Grade Oil Base Polyurethane.

2.3.2 Scheduling for Schools Contractor shall schedule work at schools to be done between 22 June 2019 and 17 July 2019 in base year to avoid interrupting summer programs. Completion of work, including curing time must occur between these dates.

The Contractor shall coordinate with the Performance Assessment Representative (PAR) to ensure scheduling does not disrupt school summer programs. The Lejeune High school will have sports programs and camps prior to school start and beginning in mid-July. Elementary and Middle schools can be accomplished later in the break and up to August 15, 2019.

2.3.3 Scheduling for Buildings Contractor shall schedule all work through contracting office representative in coordination with building manager of specific task.

2.3.4 Specialized Equipment If equipment used requires specific electrical supply Contractor shall work with the PAR to ensure all NFPA 70, OSHA, EM385-1-1 requirements are met and all codes are followed.

2.3.5 Product Restrictions Water based finishes are prohibited.

2.3.6 Finishing and Drying

Time Contractor shall ensure gymnasium floor surface is free of dust and dirt during finishing and drying time.

1) Oil Modified Polyurethane Resin (Product)

2) Percentage of solids is 52% - 55%

3) Gloss level, 90

2.3.7 Ventilation and Humidity

Control

Contractor shall ensure there are appropriate ventilation and humidity controls to allow for proper drying. The Contractor is responsible for controlling the controls for proper ventilation.

2.3.8 Training for Government

Employees

The Contractor shall ensure all personnel, including MCCS personnel and DoDEA School personnel, have the instruction class on gymnasium floor maintenance for one hour; two different times and dates, for the care of the finish coat. The Contractor shall schedule classes through the

PAR.

Item

Title Description

2.4 References and

Technical Documents

References and Technical Documents are listed in (J-1503010-02).

The Contractor’s performance and workmanship will be monitored in accordance with the Government’s Performance Assessment Plan (PAP) (J-1502000-08).

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall provide floor services to ensure gymnasium floors are clean and have a uniform shine and meet sport standards.

The Contractor's cleaning techniques and products shall protect the integrity of surfaces, finishes and gymnasium floor coverings.

ELINS in (J-0200000-08) include pre-priced Line Items associated with the CLINs.

Maps and Locations for gymnasiums are shown in (J-1503010-04-02) thru (J-1503010-04-18), Floor Plans (J-1503010-05-02 thru J- 1503010-05-18), and square footage for buildings is provided in (J-1503010-06).

Gymnasium floors are clean and have a uniform shine.

The Contractor shall apply two (2) coats of Commercial Grade Oil Base Polyurethane and meet the sport standards which include the MFMA, AFSFSCL, and Group III Finish.

3.1 Scheduled

Services

The Contractor shall provide scheduled gymnasium floor services to ensure facilities are clean and have a uniform shine.

The Contractor shall develop and submit an Annual Work Schedule and Monthly Work Plan for floor services per Section F. The schedule shall clearly indicate the day of performance of each service for each building.

Access and scheduling to the work area shall be arranged through the Performance Assessment Representative

(PAR).

The Contractor shall schedule all school gymnasium floor service between (22 June and 15 August).

Annual and Monthly Schedule will be provided per section F.

The Contractor shall notify the PAR four weeks before commencing work so the furniture and miscellaneous items can be moved.

Pictures of current condition of Lejeune School Gymnasium Floor is provided in (J-1503050-06).

Facilities are clean and have a uniform shine.

Work is completed in accordance with the Contractor’s schedule.

3.1.2 Gymnasium

Floor Care

The Contractor shall clean spaces to ensure they are clean and have a uniform shine.

The Contractor shall ensure the bleachers on the basketball courts are in the fully retracted position, exposing as much of gymnasium floor area as possible prior to

Gymnasium Floor are clean and have a uniform shine.

Contractor shall remove by sanding all

Item

Title Performance Objective

Related Information Performance Standard finishing the floor. The area under the fully retracted bleachers shall not be required to be refinished.

The newly refinished floor shall be blended into the areas that (are not) refinished under the bleacher section. Contractor may use hand sander and hand sanding to blend floor for smooth transition.

Contractor shall ensure the sealer and finishing products do not interfere with the existing bleacher rollers and refrain from any spillage going behind closed doors and under bleacher rollers.

Gymnasium Floor care services shall be performed in a manner that minimizes interference with daily operations.

Contractor shall include removal of all mildew such as dirt or any material that has accumulated on the interior surface of sub-flooring.

The Contractor shall perform the final sanding at a time and in a manner that will permit immediate application of the first seal coat as specified by sealers manufacturer specifications.

The Contractor shall post warning signs and barricades in areas of gymnasium floor care operations, as appropriate, to ensure personnel safety.

Floors in Dust Free spaces shall be serviced using equipment which emit airborne particles no larger than 0.3 micrometers, and are 99.9% efficient. Equipment that cannot achieve the specified requirements shall be replaced immediately by the Contractor.

Contractor shall if needed or desired cut off all air flow systems to gym flooring area.

layers of floor finish down to raw wood.

Contractor shall take all precautions to minimize the spreading of any dust particles created by this sanding.

Contractor is responsible for removing and properly disposing of all sawdust and litter on a daily basis.

Contractor shall thoroughly clean floor surface prior to applying a liberal and uniform coat of penetrating sealer with a minimum coverage per manufacturer’s instructions.

Contractor shall apply two (2) coats of finish

Contractor shall re-apply per manufacturer’s instructions all name, logos, basketball court with NCAA volleyball game lines.

The Contractor shall feather all game lines and shall have distinct edges with no overlap and matching existing lines.

Contractor shall install new three (3) inch by four (4) inch vented cove base per manufacturer’s instructions.

Item

Title Performance Objective

Related Information Performance Standard

3.1.2.1 Dust Mopping

The Contractor shall dust mop all gymnasium floors.

Using a properly treated dust mop, thoroughly clean the gymnasium floors.

Gymnasium floors are free of debris and dust.

3.1.2.2 Buffing

scuff buff gymnasium floors to meet acceptable industry standards.

The Contractor shall buff the floors with a fine-grit screen block or steel wool to abrade the top layer of old finish.

The Contractor shall tack rag the entire surface until it is thoroughly clean, paying particular attention to edges and corners. Gymnasium floors are prepared to allow for even coats of finish.

Gymnasium floors are abraded enough to refinish, are totally clean with no debris in edges or corners, and have been prepared to allow for even refinish.

3.1.2.3 Touch Up

Painting

The Contractor shall touch up/repaint Court lines, lettering, and logos at appropriate time in process.

The Contractor shall touch up any necessary game lines with Bona Sport Court lines (or equivalent) to this brand. This is game line paint for wood sport floors. The Contractor shall buff and coat floors to ensure floors are clean and have a uniform shine.

The Contractor shall apply the Sports paint to floor according to manufacturer’s recommendations.

Methods will be used to ensure court lines meet sport standards and do not appear to be added to court.

-Gymnasium floors are clean, free of previously applied coat, and have a uniform finish.

-Games lines, lettering and logos are properly touched up, smooth and even in appearance.

-Sport Court lines have been touched up to meet sport standard and appear untouched.

-Gymnasium floors are properly coated and protected.

Services are performed at specified dates.

3.1.2.4 Apply Coat of

Finish ensure gymnasium floors are thoroughly clean, paying particular attention to edges and corners, feathering is required.

Contractor shall meet the sport standards which include the MFMA, AFSFSCL, and Group III Finish.

Contractor shall ensure steps are taken to prevent pooling of finish and to prevent finish from running under bleachers and adhering to bleacher rollers.

The Contractor shall apply an even coat of finish in accordance with the finish manufacturer’s instructions. Allow to thoroughly dry and then apply a second coat of finish. The refinishing product must be a Commercial Grade Oil Base Polyurethane.

-All areas are cleaned (including edges and corners) and no pooling of finish.

-Finish is not under bleachers and adhering to bleacher rollers.

-Contractor allows ample drying time between coats of finish.

-All gymnasium floors areas meet all requirements.

Spec Item Title Performance Objective Related Information Performance

Standard 4 Non-recurring Work

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance standards for non-recurring work will be the same as those in Spec Item 3 where applicable.

4.1 Finishing

Gymnasium Floors

The Contractor shall seal any areas where finish is completely worn off prior to applying a minimum of two (2) coats of finish.

Contractor shall add Commercial Grade Oil Base Polyurethane to the entire visible gymnasium floor areas. The Contractor shall not use (water base finish).

Contractor shall thoroughly clean floor surface prior to applying a liberal and uniform coat of penetrating sealer with the minimum coverage per manufacturer’s

a. Contractor shall schedule proper drying time per manufacturer’s instructions.

b. Contractor shall use a clean lambs wool applicator, apply a liberal coating of penetrating sealer.

c. Buff with screen back disk pad or as recommended by sealer manufacturer’s

Contractor shall apply a second coat of finish in same manner as the first coat and allow drying time to completely dry. Vacuum and tack rag the floor in preparation.

Gymnasium floors are clean, free of previously applied coat, and have a uniform finish.

Final coat of finish is applied after touch up painting game lines, lettering and logos are complete and dry.

Gymnasium floors are properly coated and protected.

There is no finish on or near the rollers under the bleachers.

Finished product shall have a uniform shine.

Services have met the specified frequencies.

Contractor shall apply two

(2) coats of finish.

a. Immediately before applying the first coat of finish, the floor shall be thoroughly tack ragged giving particular attention to edges and corners.

b. Apply an even first coat of finish in accordance with manufacturer’s instruction specifications.

ALLOW TO DRY

COMPLETELY.

c. Dry time completed, lightly abrade or screen to break the surface tension for bonding with the next coat.

d. Vacuum the whole floor then double tack rag the floor.

e. Apply second coat of finish in accordance with the finish manufacturer’s specifications.

ALLOW TO DRY

COMPLETELY.

Dry time completed, lightly abrade or screen to break the surface tension for bonding with the next coat.

Vacuum the whole floor then double tack rag the floor.

Apply a second coat of finish in accordance with the finish manufacturer’s specifications. ALLOW TO

DRY COMPLETELY.

a. DO NOT ABRADE the final coat.

Spec Item Title Performance Objective Related Information Performance

Standard

4.2 Repair of

Gymnasium Floor

The Contractor shall sand existing gymnasium floors. Requirements for repair of gymnasium floor is provided in (J-1503010- 07).

The Contractor shall ensure existing bleachers on basketball court are in the fully retracted position exposing as much of floor as possible prior to sanding existing gymnasium floors to raw wood. (Areas under the fully retracted bleachers shall not be required to be refinished. Contractor may use hand held sander and hand sanding to blend floor for smooth transition.

Gymnasium floors are clean, free of previously applied coat, and have a uniform finish.

Final coat of finish is applied after touch up painting game lines, lettering and logos are complete and dry.

Gymnasium floors are properly coated and protected.

There is no finish on or near the rollers under the bleachers.

4.3 Painting of

Game Lines, Lettering and Logos

The Contractor shall replace all Game lines, lettering, and logos removed during resurfacing.

The Contractor shall ensure all requirements and industry standards are met.

Contractor must insure that all lines are legible, defined, and to scale.

All logos must have the correct number of colors, with the same dimensions as the logo that was removed..

SPECIAL SCHEDULING AND ACCESS:

1. Access and scheduling to the work area shall be arranged through the PAR and the Contracting Officer’s

Representative.

2. The occupants of all buildings will be responsible for insuring that all furniture and miscellaneous items are moved and replaced for the contractor to complete all work under this contract. The contractor shall notify the PAR and POC 4 weeks before commencing work so the furniture and miscellaneous items can be moved.

3. DODEA/DDESS N.C. North Carolina school system flooring shall be (completed approximately 22 June to 15 July). Dates for school are subject to change, but shall be completed during the summer schedule.

1503010 – Gym Floors

SECTION F: DELIVERIES OR PERFORMANCE

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1503010/ 2.3.8

N/A Training to include floor maintenance and care of the finish coat.

Provide date and time in proposed work schedule.

KO 1 Annually

1503010/ 3.1

N/A Proposed Work Schedule for

Provide within 15 days, post award

KO 1 Annually

1503010/ 3.1

N/A Building Work Plan

Provide within 15 days, post award.

KO 1 Annually

Deliverables Form Preparation Instructions

Deliverable Title: Unscheduled Services Report

Form Attachment No.: J-1503010-XX

Government Approval Required: X Yes No

Media: X Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

The Trouble Call Summary Report shall be a compilation of the previous months trouble call reports with the following information:

a. Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

b. Brief description of labor to be performed.

c. Date and time work began.

d. Date and time work was completed.

e. Total hours of labor (by craft) expended, including travel time.

f. Name of person accepting the work and any comments written on the trouble ticket.

g. Last name and first initial of the Contractor employee(s) performing the work.

Submit a copy of the summary report via email to KO for Government review and comment.

FUNCTIONAL ASSESSMENT PLAN (FAP)

FINISHING OF HARDWOOD FLOORS

1503010

CUSTODIAL FAP

Assessment Levels (AL) Assessment Frequency (Freq)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Complaints

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1

Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

3.1 Scheduled Services

The Contractor shall provide scheduled floor services to ensure facilities are clean and have a uniform shine.

Facilities are clean and have a uniform shine.

Work is completed in accordance with the Contractor’s schedule.

PS/VC

C/UV

N/A

100%

0%

R

3.1.2 Floor Care

The Contractor shall provide floor care services to ensure they are clean and sightly.

Floors are clean and have a uniform shine.

Contractor shall remove by sanding all layers of floor finish down to raw wood.

Contractor shall take all precautions to minimize the spreading of any dust particles created by this sanding.

Contractor is responsible for removing and properly disposing of all sawdust and litter on a daily basis.

Contractor shall thoroughly clean floor surface prior to applying a liberal and

PS/VC

100%

0%

R

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced uniform coat of penetrating sealer with a minimum coverage per manufacturer’s instructions.

Contractor shall apply two (2) coats of finish

Contractor shall re-apply per manufacturer’s instructions all name, logos, basketball court with NCAA volleyball game lines.

The Contractor shall feather all game lines and shall have distinct edges with no overlap and matching existing lines.

Contractor shall install new three (3) inch by four (4) inch vented cove base per manufacturer’s instructions.

3.1.2.1 Dust Mopping

The Contractor shall dust mop all gymnasium floors.

Floors are free of debris and dust.

PS/VC

C/UV

N/A N/A 100% 0% R

3.1.2.2 Buffing

The Contractor shall scuff buff gymnasium floors to meet acceptable industry standards.

Floors are abraded enough to refinish.

Floors are totally clean with no debris in edges or corners.

Floors have been prepared to allow for even refinish.

PS/VC

C/UV

N/A N/A 100% 0% R

3.1.2.3 Touch Up Painting

The Contractor shall touch up/repaint Court lines, lettering, and logos at appropriate time in process.

Floors are clean, free of previously applied coat, and have a uniform finish.

Games lines, lettering and logos are properly touched up, smooth and even in appearance.

Sport Court lines have been touched up to meet sport standard and appear untouched.

PS/VC

N/A N/A 100%1 100% 0% R

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

Floors are properly coated and protected.

Services are performed at specified dates.

3.1.2.4 Finishing Floors

The Contractor shall seal any areas where finish is completely worn off prior to applying a minimum of two

(2) coats of finish.

Floors are clean, free of previously applied coat, and have a uniform finish.

Final coat of finish is applied after touch up painting game lines, lettering and logos are complete and dry.

Floors are properly coated and protected.

There is no finish on or near the rollers under the bleachers.

Finished product shall have a uniform shine.

Services have met the specified frequencies.

PS/VC

C/UV

N/A N/A 100% 0% R

3.1.2.5 Replacement of Gymnasium Floor

The Contractor shall sand existing floor. Requirements for replacement of gymnasium floor is provided in (J- 1503010-07).

Floors are clean, free of previously applied coat, and have a uniform finish.

Final coat of finish is applied after touch up painting game lines, lettering and logos are complete and dry.

Floors are properly coated and protected.

There is no finish on or near the rollers under the bleachers.

4 Non-recurring Work Non-recurring work may be ordered utilizing WAFA in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR ISSUING

Non-recurring work may be ordered utilizing WAFA in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the

PS/VC

C/UV

EA 100% N/A As reqd

Item

Performance Objective Performance Standard MOA Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total)

Normal Reduced

ORDERS clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

exact locations and types of work to be accomplished. The period of performance will be specified in each order.

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Contract #: NXXXXX-11-D-XXXX Installation/Site:

Annex/sub-annex: 1503010 Custodial Month/Year:

Title

AL1 Rating AL2/AL3 Rating Safety Item E VG S M U # Samples A U # Samples VCC Issues # Samples

3.1 Scheduled Services

3.1.2 Floor Care

3.1.2.1 Dust Mopping

3.1.2.2 Buffing Floors

3.1.2.3 Touch Up Painting

3.1.2.4 Finishing Floors

4 IDIQ

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for FFP Work Overall Technical Rating for IDIQ Work

SPAR Signature: Date:

0100000 –General Information Table of Contents

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor’s Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at combination Recurring and Non-recurring. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page Annex 1 General Information Annex 010000 General Information Annex 2 Management and Administration Annex 020000 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support Annex 1503010 Refinishing and Replacement of Gymnasium Floors Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

Sports facilities at Camp Lejeune:

1. Building S204

2. Building 730

3. Building 751

4. Building FC332

5. Building WC1

6. Building PP3

7. Building AS4000

8. Building AS4400

9. Building TT2457

10. Building USO1

11. Building M129

12. Building G930

Spec Item Title Description

13. Building STC911

14. Building RR8

15. Building RR136

School facilities at Camp Lejeune:

16. Building 835

17. Building 883

18. Building 2027

19. Building 2028

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional floor services at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Camp Lejeune is the home of “Expeditionary forces in Readiness” for the past 65 years, and throughout the years, it has become the home base for the II Marine Expeditionary Force, and 2nd Marine Division, 2nd Marine Logistic Group and other combat units and support commands.

There are several major Marine Corps commands, one Navy command, Spec Item Title Description and one Coast guard command aboard Camp Lejeune. II Marine Expeditionary Force, 2nd Marine Division, 2nd Marine Logistics Group, and the naval hospital to name a few. Marine Corps Base owns all the real estate, hosts entry-level formal schools and provides support and training for tenant commands; II Marine Expeditionary Force conducts operational planning for Fleet Marine Force commands. 2nd Marine Division is the ground combat element of II MEF; 2nd Marine Air Wing, headquartered at Cherry Point, N.C., is the air combat element of II MEF. Additionally, the naval hospital provides primary medical care to service members and their families stationed at Camp Lejeune and Marine Corps Air Station New River.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Climate information for the area can be found online at the State Climate Office of North Carolina (http://nc-climate.ncsu.edu/cronos/normal.php).

The station number for the local area is 893727.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

Spec Item Title Description

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring requirements. Specification item 4 will always contain the Non-recurring requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all

3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 WAGE DETERMINATIONS

J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES

J-0200000-04 INVOICE FORM

J-0200000-05 FORMS

J-0200000-05-1 CONTRACTOR SIGNIFICANT INCIDENT REPORT (CSIR)

J-0200000-05-2 MOTOR VEHICLE ACCIDENT REPORT

J-0200000-05-3 INSTALLATION SPILL CONTROL PLAN

J-0200000-05-4 CONTRACTOR HAZARDOUS MATERIAL INVENTORY LOG

J-0200000-06 EXHIBIT LINE ITEM NUMBERS

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

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