N4008519R9134-0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FACILITY INVESTMENT SERVICES FOR MARINE CORPS AIR STATION (MCAS) CHERRY POINT, NORTH CAROLINA AND OUTLYING FIELDS

BOGUE ATLANTIC, BT 11 AND BT 9

This amendment is issued to incorporate a revised Section M, Annex 1502000, Attachment J-0200000-13, Site Visit log, and a revised Recent/Relevant Experience Form. In addition, this amendment provides proposal inquires and responses related to the proposal.

This amendment is also to extend the proposal due date from Thursday, July 25, 2019 to Tuesday, July 30, 2019.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008519R9134

X 9B. DATED (SEE ITEM 11)

06-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION

NO. 0004

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jul-2019

CODE

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008519R9134

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

Proposal Inquiry Questions and Answers

1. J-0200000-14 Block 4 must be checked to show if the project is at least 80% complete or not. It’s not clear what relevance this has to the evaluation. Why is 80% significant?

Answer: Please see Revised Attachment J-0200000-14

2. Att J-0200000-14

Block 10 must show the evaluation received. Why is this required, since CPARS or PPQs are required? This would give us more space for the project narrative.

Answer: Please refer to the requirements of the RFP. Additional information will be obtained from the CPAR/PPQs per Factor 4- Past Performance on Recent, Relevant Projects

3. RFP Section L

RFP pages 260 and 266 lists different sets of requirements for Price Proposal. Which list of items should we use?

Answer: See Amendment 0003

4. RFP Section L

RFP pages 260 and 266 lists the price volume as the 1st and 3rd things in the list. Is

Price Proposal Volume 1 or Volume 3?

5. RFP Section L

All Factor paragraphs in RFP L.4 have a Basis of Evaluation. Sometimes, the Section L

Basis of Evaluation is different than the Section M evaluation criteria. Please clarify how each factor will be evaluated.

6. RFP Section M

All Factor paragraphs in RFP M.1.B have Submittal Requirements. Often, the Section M

Submittal Requirements is different than the Section L requirements. Please clarify what must be submitted for each factor.

7. Att J-0200000-13 ELIN Sheet Recurring Work x001AD indicates “FSRM Routine Service Orders 3.1.5.” FSRM is not used in PWS

3.1.5 and not found in the definitions and acronyms lists. What is FSRM and how does it apply to 3.1.5?

Answer: These service orders are bound to the information provided in 1502000C spec item 3.1.5 with the same limiit of liability, and response and completion times unless otherwise defined in the related information.

8. Att J-0200000-13 ELIN Sheet Recurring Work x001AE indicates “BSS1 Routine Service Orders 3.1.5.” BSS1 is not used in PWS 3.1.5 and not found in the definitions and acronyms lists. What is BSS1 and how does it apply to 3.1.5?

Answer: These service orders are bound to the information provided in 1502000C spec item 3.1.5 with the same limiit of liability and response and completion times unless otherwise defined in the related information.

9. Att J-0200000-13 ELIN Sheet Recurring Work

Verify the correct spec item for A001AL is 3.2.3.1.2

Answer: Elin sheets have been updated.

10. Att J-0200000-13 ELIN Sheet Recurring Work x001AM, x003AA, and x004AC all indicate “Vertical Transportation Equipment (VTE)

3.2.4 and 3.3.8 (15).” This appears to be a combined PM and ITC requirement in the same ELIN. Request the Government split each of these into two separate ELINs like the other PM and ITC items.

Answer: Combine cost for total VTE work.

11. Att J-0200000-13 ELIN Sheet Recurring Work

ELIN x001AG is duplicated on rows 19 and 21 of the ELIN sheets. Please renumber to eliminate the duplicate ELIN.

Answer: Elin sheets have been updated.

12. Att J-0200000-13 ELIN Sheet Recurring Work

ELINs x001AQ, AU, AX, AZ, BA, BB, x003AB, and x006AA all list the unit of issue as “A” however “A” is not included on the NAVFAC UOM tab. Please verify that “A” indicates annual.

Answer: A represents Annual- Refer to the Frequency of Services- Section J- 0200000-01- Definitions and Acronyms

13. Att J-0200000-13 ELIN Sheet Recurring Work

ELINs x001AS and x001BC list the unit of issue as “Q” however “Q” is not included on the NAVFAC UOM tab. Please verify that “Q” indicates quarterly.

Answer: Q represents Quarterly- Refer to the Frequency of Services- Section J- 0200000-01- Definitions and Acronyms

14. Att J-0200000-13 ELIN Sheet Recurring Work

The ELIN description for x001AT says “Base year only” however this ELIN is listed in each year’s recurring work. Please clarify if this is a requirement beyond base year.

Answer: After Elin sheet update the number is 001AU. This requirement is only for the base year.

15. Att J-0200000-13 ELIN Sheet Recurring Work

ELIN quantities in Column C for x001BD-x001BE do not match the description in Column B. Please resolve the conflicts between description and quantity.

Answer: The quantities for the base year is correct. Bid accordingly.

16. Att J-0200000-13 ELIN Sheet Recurring Work

ELINs x001BL and x001BM show units of issue as “EA” for removal of refrigerant;

however, no other information is provided in the solicitation as to the quantity of refrigerant removed each time it is ordered. In order to properly estimate and price these ELINs, please provide the quantity in pounds of refrigerant to be removed, either on average per removal, or total to be removed per year.

Answer: Small systems are refrigerators, window ac units, and drinking fountains.

Typically smalle systems contain five pounds or less of refrigerant. Systems with more than five pounds are considered large systems for this requirement.

17. Att J-0200000-13 ELIN Sheet Recurring Work

The description and quantity listed for ELIN x723 are insufficient to define a scope of work for pricing purposes. It is unclear if the quantity of six (6) means the three ponds listed in J-1502000-31 are serviced 2 times each under this ELIN or if these are additional ponds, or specific ponds. Please clarify the aquatic weed control requirement.

Answer: Elin has been updated to better define the requirement.

18. Att J-0200000-14 All

What is the font size requirement for filling out this two-page Government form?

Answer: Please refer to Amendment 0003

19. Att J-0200000-14 4. Award Date

The form asks if the project is at least 80% complete; however, the evaluation criteria is silent on how this impacts the project

Answer: Refer to Factor 2- Recent/Relevant Experience pg 272- 3rd para from the bottom. There is no impact as the RFP states "shall be ongoing".

20. Att J-0200000-14 10. Evaluation Received The form requires the offeror to enter the evaluation received for the project in Factor 1.

Since RFP L.4(4) requires CPARS, PPQs and recognition documents under Factor 4, request the Government delete block 10 on Attachment 0200000-14 since the Factor 1 response is page limited.

Answer: See Revised Attachment J-0200000-14

21. Att J-0200000-14 15. Other Information

Please clarify if the form is either missing item number 14 or block 15 is incorrectly numbered.

Answer: See Revised Attachment J-0200000-14

22. RFP Section B, pp. 4-5 B.18 Contractor’s Payment Schedule

Contractor’s Payment Schedule submission requirements are not listed in Section L as indicated in B.18. Please provide instructions on submission of Contractor’s Payment Schedule.

Answer: Please refer to Amendment 0003- Section B- B.18

23. RFP Section B, pp. 7-10 Schedule of Supplies and Services

The Government lists “Each” on the Section B schedule and within the individual ELINs. This complicated methodology creates significant manpower inefficiencies for the Government and the Contractor to track each event to an invoice. This also makes contract costs unpredictable month-to-month. Would the Government consider a firm, fixed price for each period of performance divided into equal monthly payments (Quantity of 12, Unit of Month) for each

CLIN?

Answer: This procurement is performance based. As a result, monthly payments will vary, according to the work performed.

24. RFP Section C, p. 58 1502000, Spec 3.0 Service Orders

RFP states; “Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.” Please verify that no assets on this contract are subject to an integrated maintenance program.

Answer: Currently no equipment is under IMP

25. RFP Section C, p. 66 1502000, Spec 3.2 Preventive Maintenance

The limit of liability in 3.2 is described as $250 in direct labor and materials. The limit of liability in 3.1 service orders is defined as total labor and materials. Why are the limits of liability calculated differently for PM and Service Orders?

Answer: The $250.00 limit of liability as described in 3.2 involves extra work performed by a tradesman if the individual finds an issue while performing a service (PM). As for the service order work, there are many other participants involved and possibly more than one trade needed to complete the work.

26. RFP Section C, p. 67 1502000, Spec 3.2.2 Boilers and UPVs

Spec item states; “The boilers and UPVs inventory and certification dates are provided in J-1502000-06.” However, it appears the PWS does not require certification services and there are no certification dates on J-1502000-06. Please confirm whether the contractor is or is not responsible for boiler and UPV certification.

Answer: Please refer to Annex 1502000 C spec item 3.2.2 Performance Objective.

27. RFP Section C, p. 75 - 1502000, Spec 3.2.8 Paint Stripping Booth Equipment Spec item states; “The Contractor shall be responsible for maintaining the inventory of paint stripper material supplies.” Does this mean the contractor is responsible for the paint stripper chemicals? If so, please provide type materials and historical consumption for each location.

Answer: Please refer to 1502000C spec item 3.2.8. The amount of stripper used information is unavailable. In regard to the type of material, please refer to the type of equipment listed in the J section and utilize the appropriate chemicals.

28. RFP Section C, p. 77 1502000, Spec 3.2.11 Compressed Air Systems Atlas Copco

Spec item states; “The contractor shall provide all repair parts required to perform maintenance/repairs in accordance with the requirements of this PWS.” Additionally, it states; “Service Order response for air compressors only is as follows: The contractor shall respond to Emergency Orders within 8 hours and 24 hours for Routine and Urgent Service Orders.” Why are these service order requirements in the PM section? Is the limit of liability $2,500, $5000 or $250?

Answer: The limit of liability remains the same. The time for response for this spec item alone is different than that defined as Emergency, Urgent, and Routine do to the nature of this equipment.

29. RFP Section C, p. 79 3.3 Inspection, Testing, and Certification The related information and performance standard both mention PMs but this section is

Inspection, Testing, and Certification (ITC). The only ITC asset that appears to be also subject to PM is vertical transportation equipment. Please clarify how PMs are relevant to ITC and the ITC limit of liability.

Answer: While in the course of performing Inspection, Testing, and Certification, the Contractor may perform tasks associated with preventative maintenance. Due to the type of equipment listed, Inspection and testing are required to ensure the PM was performed properly. As for the limit of liability, refer to spec. item 3.3.

30. RFP Section C, p. 84 3.3.7 Calibration, and Certification Gas Monitoring

System IWTP B-4380 Related information in spec item 3.3.7 requires quarterly maintenance which appears to be a PM requirement but this section is Inspection, Test and Certification (ITC). If the Government intends for these two services to be combined, is there a separate $250 limit of liability for PM and ITC or does the one $250 ITC limit of liability apply?

Answer: Due to the type of equipment listed, Inspection and testing are required to ensure the PM was performed properly. As for the limit of liability, refer to spec.

item 3.3.

31. RFP Section E, p. 103 E.3 Government QA E.3 references a clause titled “Consequences of Contractor’s Failure to Perform Required

Services,” a clause that appears to have been omitted from the RFP. Please provide the clause or otherwise clarify the consequences.

Answer: Please see Amendment 0004- Revised Section E

32. RFP Section J, p. 208 J-1502000-04 J-1502000-04 lists “STRU?” Why does this have a question mark and what does the acronym mean?

Answer: The ? is a typo. STRU means structual.

33. RFP Section J, p. 229 J-1502000-18 ESS ADU Paragraph 4.2.2 of this attachment discusses unscheduled maintenance requirements.

Why are these service order requirements in the PM section? Is the limit of liability $2,500, $5000 or $250?

Answer: Service Order requirements are associated with all items under PM. In reference to the limits of liability and how they are associated, please refer to spec.

items 3.1, 3.1.2, and 3.2

34. RFP Section J, p. 240 J-1502000-29 Portable Toilet Service Attachment J-1502000-29 and spec item 3.4.4 do not give sufficient information to price

ELIN x001BJ. The frequency of “weekly” indicates the recommended servicing interval but the duration of time that each toilet will be in place is unclear. Are the portable toilets listed in Attachment J-1502000-29 continuously in place in the same location throughout the period of performance?

Answer: This is a Recurring Work (FFP) effort; please refer to 3.4.4 and J-1502000-

35. RFP Section L, pp.260 & 266 L.3 and L.4 Price Proposal

RFP paragraph L.3 (p. 260) lists one set of requirements for Price Proposal and L.4 (p.

266) lists a different set of requirements for Price Proposal. Please clarify the submission requirements and sequence of items for the Price Proposal.

Answer: Please refer to Amendment 0003

36. RFP Section L, pp.260 & 266 L.3 and L.4 Volumes RFP paragraph L.4(a) requires submission of separate volumes for price/cost and non-cost/price. Since L.3 (p. 260) and L.4 (p. 266) both show Price proposal requirements the sequence is unclear. Please clarify the volume numbers and volume titles for proposal submission.

Answer: Please refer to Amendment 0003

37. RFP Section L, p. 261 L.4(b)(1) RFP paragraph L.4(b)(1) specifies 12-point Arial or Times New Roman font. Request the

Government consider a provision to allow 10-point font for tables, graphics, headers, and footers for better readability and organization of offeror proposals.

Answer: Please refer to the requirements of the RFP- Section M- Non-cost/price Submission Requirements as stated in Amendment 0003

38. RFP Section L, p. 261 L.4(b)(1) RFP paragraph L.4(b)(1) specifies a 100-page limit and sequential page numbering but does not list any items exempt from page-count. Tab dividers cannot be readily numbered. Are tab dividers exempt from page count

Answer: Yes. Tab dividers are exempt from the page count

39. RFP Section L, p. 261 L.4(b)(1)(i) RFP paragraph L.4(1)(i) on p. 261 under Factor 1 states; “Each of the topics below must be included in the narrative and tabbed in the technical proposal and discussed separately.” Did the Government intend for each Factor in the Non-Cost/Price Volume to have a separate tab, or was it intended that each of the Factor 1 subparagraphs a.-f receive a separate tab?

Answer: Yes. Each Factor must have a separate tab. Factor 1 subparagraphs a-f should also be tab separately.

40. RFP Section L, p. 261 L.4(b)(1)b.

Please clarify the first sentence as it relates to the 10-page limit. Does the 10-page limit apply only to the workforce management plan portion of the response or does it apply to the entirety of L.4(1)b?

41. RFP Section L; p. 261 L.4(b)(1)b.

The last sentence in this paragraph is unclear. The subject of this section is key personnel; however, the requirements do not include Environmental Energy Manager (a key personnel position) and they do include on-site supervisors who are not key personnel. Please clarify the response requirements for L.4(1)b.

Answer: Please refer to revised Factor 1- Management Approach

42. RFP Section L, p.261 L.4(b)(1)f.

Please clarify the 2-page limit. Does the 2-page limit apply only to the Quality

Management System summary portion of the response or does it apply to the entirety of L.4(1)f.?

Answer: Please refer to Amendment 0003

43. RFP Section L, p.262 L.4(b)(2)i.

Submission requirements for Factor 2 in paragraph L.4(b)(2)i. appear to call for projects performed as prime contractor only; however, block 13 of Attachment J-0200000-14 appears to allow experience as a subcontractor. If experience is required as a prime contractor, could the Government delete block 13?

Answer: See Revised Attachment J-0200000-14.

44. RFP Section L, p. 266 L.4(1) RFP paragraph L.4(1) on p. 266 indicates that offers are solicited on “all or none” basis and FAR 52.215-1 has been modified; however, FAR 52.215-1(f)(1), (f)(6), and (f)(9) on

p. 271 appear to be in conflict with other solicitation requirement for single award firm, fixed price contract. Request the Government delete FAR 52.215-1 from the solicitation.

Answer: Please refer to Amendment 0003

45. RFP Section L, p. 262 L.4(2)(i) RFP paragraph L.4(2)(i) on p. 262 requires a two-page limit for Recent/Relevant

Experience. Within these page constraints, offerors can only demonstrate the ability to provide maintenance on the 26 items listed under “Scope” in a one-line sentence or an “x” on a chart. Request the Government increase the page count to four (4) pages for each project.

Answer: Please refer to the requirements of the RFP- Section M- Factor 2 Recent/Relevant Experience as stated in Amendment 0004

46. RFP Section L, pp.260 & 266 L.4 Basis of Evaluation Multiple paragraphs in RFP paragraph L.4 (p. 260-266) list a Basis of Evaluation section that in some cases differs from Section M evaluation criteria. Recommend moving Basis of Evaluation items to Section M and adjudicate any differences.

Answer: Please refer to Amendment 0003

47. RFP Section M, p. 274 M.1.A Basis for Award Several of the standards listed under FAR 52.215-1 (pp. 268-271) appear to conflict with the M.1.A Basis for Award standards listed on pp. 274-275. Request the Government delete FAR 52.215-1 from the solicitation.

Answer: Please refer to Amendment 0003

48. RFP Section M, pp.275-281 M.1.B Evaluation Factors for Award Multiple paragraphs in RFP paragraph M.1.B (p. 275-281) list a Submittal Requirements section that in some cases differs from Section L submittal requirements. Recommend moving Submittal Requirements items to Section L and adjudicate any differences.

Answer: Please refer to Amendment 0003

49. Can the Government provide the quantities for the following items broken out by building?

Wet Sprinkler Risers Dry Sprinkler Risers Tamper Switches

Waterflow Switches Fire Extinguishers Backflow Preventers (Fire & Domestic) Fire Pumps Special Hazards Suppression (FM-200, Halon Systems, etc.

Answer: All of the areas, assets, and equipment that fall under the fire protection spec item 3.2.3.1 are listed in J-1502000-07, J-1502000-07-01, and J-1502000-07-01

50. ATTACHMENT J-1502000-11

Hangar Floors Locations. Please provide the associated Fire & Life Safety Suppression equipment list with device counts for Hangars 131, 250, 1665, 1667, 1700, 1701, and 3998.

Answer: The hangars do not fall under the fire protection spec. item.

51. ATTACHMENT J-1502000-11

Hangar Floors Locations. What is the height in each of the following Hangars; 131, 250, 1665, 1667, 1700, 1701, and 3998.

Answer: The hangars do not fall under the fire protection spec. item.

52. ATTACHMENT J-1502000-22

Water Tank Inventory. Are any of these water tanks part of the fire suppression systems?

If so which water tanks?

Answer: The Water tanks do not fall under the fire protection spec. item.

53. ATTACHMENT J-1502000-07-02 FIRE ALARM/SMOKE DETECTION SYSTEM

INVENTORY.

Bldg. AV-8P CHP Facilities has the only list of Fire Alarm/Smoke Detection System

Inventory listed on the base. Are there any other buildings with Fire Alarm/Smoke Detection System inventories?

Answer: Information provided for AV-8B is actually for Buildings 902 and 903 which is the AV-8B storage facility J section has been updated.

54. ATTACHMENT J-1502000-07-01 Gaylord/Ansul Hoods and Ducts Facility #7019 states the Manufacture is UL300, please verify that equipment manufacture.

Answer: The hood system at Atlantic is Protex II PC 1600. J1502000 has been updated.

55. ATTACHMENT J-1502000-07, CO2 Fire Suppression Systems Inventory The suppression tanks will need to have a hydrostatic test performed over the term of the contract, what is the protocol for when these cylinders need to be removed and hydrostatically tested? Is the sprinkler system and or fire alarm system used as a backup while these cylinders are off site getting hydrostatically tested?

Answer: When the tanks are removed for the Hydrostatic testing the tank is swapped out and the system continues functioning.

56. Page 190 of the solicitation, section 3.2.3.2 - Fire Alarm/Smoke Detection System The Contractor shall perform maintenance on the Fire Alarm/Smoke Detection System located in bldgs. 902 and 903 to ensure that they are safe, fully functional and operational. There is not an inventory of Fire Alarm/Smoke Detection listed for Bldg.’s

902 and 903, please provide an equipment list for all associated fire alarm devices for these two buildings.

Answer: Information provided for AV-8B is actually for Buildings 902 and 903 which is the AV-8B storage facility J section has been updated.

57. Can the government provide the site visit attendee list?

Answer: Please refer to Amendment 0004- Site Visit Attendee PDF Attachment

58. Page 260 Section L, Para. L.4(b)(1) Is font smaller than 12-point Arial or times new roman acceptable for graphics, exhibits, tables? Is double-sided printing acceptable? Are 11X17 foldouts acceptable for organization charts, ghant charts, phase-in/out schedules?

59. Page 231 Section L, Factor 1 Management Approach para c.

Please provide Attachment J-0200000-16 in MS Word format Answer: Per RFP see PDF attachment

60. Page 261 Section L, Factor 1 Management Approach para f.

Please confirm the Quality Management summary cannot exceed two (2) pages.

Answer: Please refer to the requirements of the RFP- Section M- Factor 1-

Management Approach- F. Quality Management as stated in Amendment 0003

61. Page 262 Section L, Factor 2- Recent/Relevant Experience para i.

Please provide Attachment J-0200000-14 in MS Word format Answer: Per RFP see PDF attachment

62. Section J- Attachment J-0200000-13 ELINS ELIN X001AG is listed twice for Base and all Option Periods Answer: Refer to Amendment 0003 - J-0200000-13 Revised ELIN spreadsheet

63. Section J- Attachment J-0200000-13 ELINS 1st Option Period - B001AM is missing quantity, unit of issue, unit price and total cells.

Answer: Refer to Amendment 0003 - J-0200000-13 Revised ELIN spreadsheet

64. Section J- Attachment J-0200000-13 ELINS 1st Option Period - B001AT Description states "Base Year only" Answer: That is correct there is no pricing for this item after the base

65. Page 52 Section C, Para. 3.1 Service Orders Please confirm that the Government will only pay for the portion of labor and material that exceeds the Major Service Order max of $5,000 in total direct labor and material costs, if non-recurring work is issued for repairs. For example, a major service order is issued to contractor, the contractor notifies the KO upon identification that the service order will exceed $5,000 in total direct labor and material costs (as an example, the total labor and material will be $10,000). The Government issues a task order under the non-recurring work for the $10,000 repair. Will Government only pay for the $5,000 that exceeds the major service order max of $5,000 ($10,000-$5,000 major service order max) or will Gov't pay for the $10,000 repair?

Answer: Correct

66. Water Treatment Questions

a. Can we warehouse chemistry on base or do we direct ship to each building?

b. Are we responsible for drum disposal?

c. Horsepower of each boiler?

d. Tonnage of each chiller?

e. Results of latest boiler inspections – or any known mechanical issues?

f. Results of latest chiller inspections – or any known mechanical issues?

g. Are there any chillers or boilers at any of the satellite locations? i.e. OLF Atlantic, BT- 11, ALF Bogue, BT9, etc.?

h. If water treatment is broken out as a line item on the contract – what is the current water treatment line item value?

i. If there are water meter readings on the makeup for each tower can you please share?

j. If there are water meter readings on the makeup for each boiler can you please share?

k. If there are water meter readings on the makeup for each hot loop can you please share?

l. If there are water meter readings on the makeup for each chilled loop can you please share?

Answer:

a. Yes, provided it’s at an approved HAZMAT storage area, lockers, inside a berm, etc. approved by MCAS Cherry Point Station Safety and EAD.

b. Yes

c. Information needed to price boiler water treatment can be found in J-1502000-05 and J-1502000-06

d. Information needed to price chiller and tower water treatment can be found in J-

1502000-05.

e. Refer to answer to c.

f. Refer to answer to d

g. Information of equipment location can be found in J-1502000-05 and J-1502000-

h. Cannot provide that information.

i. There are no water meter readings on the makeup for each tower.

j. There are no water meter readings on the makeup for each boiler.

k. There are no water meter readings on the makeup for each hot loop.

l. There are no water meter readings on the makeup for each chilled loop.

67. 2.2.1 Work in certain annexes or sub-annexes require Contractor continuous operations

(24/7). What are those specific annexes or sub-annexes?

Answer: Refer to annex 0200000 C and 1502000 C

68. Is Electrical Testing (Infrared Testing) required? If so, on what frequency (annually, every 3 years, etc.)? If so, on what pieces of equipment?

Answer: Not required.

69. 1.1 The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following (including roofing). As a result of not being able to view any building/structure roofs during the site visit: Please provide the number of roof davits {anchors] for each building; type; and whether they are attached to the roof or to a wall. Also, can you provide the last annual and 5-year inspection reports?

Please provide the time each building roof was replaced? Are any building roofs currently under warranty?

Answer: Cannot provide this information, contractor responsible for fall protection when working in those conditions. Information can be obtained from requirements branch upon contract award.

70. Please provide fire Inspection reports for each facility.

Answer: Information can be obtained from Station Fire Department upon contract award.

71. Please provide Fire extinguisher maintenance history (hydrostatic testing, annuals, 6-yr maintenance, etc.)?

Answer: Refer to annex 1502000-J

72. Do the generators require a load bank to be brought in or can we just use building load? If a load bank is required what is the frequency?

Answer: Sewer plant is the only building that requires a load bank. Frequency is every 2 years.

73. Please confirm there are no contractor requirements in regards to Building Automation Systems (BAS)?

Answer: Refer to annex 1502000C spec item 3.2.2.1

74. "Government-Furnished Building (laydown yard) - During the site visit contractors were informed the government-furnished building was not within the fence line of the base.

i. As a result, will the building have adequate space for vehicles, materials, etc.?

ii. If so, what is the square footage?

iii. Also, will the facility be fenced for security?

Answer: i. Yes

ii. 4962 square feet

iii. No, unless the contractor wants to fence the area, at which time they can request site approval from Station Asset management. Contractor will have a fenced laydown yard on MCAS Cherry Point, as well as Bldg 2000, which is outside the base.

75. 3.4.2 Sewage Plant Sludge Removal and Land Application Are the current incumbent employees working this contract certified in accordance with this requirement (certifications, permits, etc.)? Or is this work being subcontracted?

Answer: Yes, depending on the work required. Certifications, can be obtained thru primary or sub.

76. Requirements: Offerors shall submit the following information:, Scope: Demonstrate the ability to provide maintenance and repair services to a wide variety of systems and equipment. Offerors are required to demonstrate experience with Sewage Plant Sludge Removal and Land Application, Pond Aquatic Weed and Fisheries Management as defined by the RFP. Offerors may be considered more favorably by also demonstrating the following services: Herbicide application, Emergency, Urgent, and routine trouble call response, Sub Surface Utility Locating and Marking, HVAC and Boiler Water Testing and Treatment Services, maintenance of the following: controls for Boilers and Unfired Pressure Vessels (UPVs), CO2 Fire Suppression Systems and Gaylord/Ansul Hoods and Ducts, Vertical Transportation Equipment (VTE), Medical Gas components and associated equipment, AV8B Engine Test Stands, Biological Nutrient Removal (BNR) Actuator Valves, Paint Stripping Booth Equipment, Reverse Osmosis Systems, Ultra-Violet System, Hangar Floors, Compressed Air Systems, Grease Traps, Port-A-John Service, Sealed Vault Toilet/Septic Tanks. Offerors demonstrating a greater number of these services may be considered more favorably.

Question: Is the requirement to demonstrate experience with regards to “Sewage Plant Sludge Removal and Land Application, Pond Aquatic Weed and Fisheries Management” something that can be provided by the offeror in their proposal as a subcontracted service? Currently, we believe this service is being provided by a subcontractor in support of the prime contractor on this contract. We have been provided quotes from the existing incumbent subcontractors that are providing these services and will include them as part of our proposal and follow on service, if awarded the contract. The current requirement by the government serves to limit competition and provide an unfair advantage to the incumbent contractor, if they are allowed to utilize the past performance of the current subcontractor. We believe this needs clarification in order to allow offerors a fair and equitable opportunity to propose offers to the government. We request the government provide additional clarification on this requirement.

Answer: Refer to revised RFP- Section M- Factor 2 Recent/Relevant Experience- Amendment 0004

SECTION E - INSPECTION AND ACCEPTANCE

The following have been added by full text:

E.5

CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES (OCT 2004)

The Contractor shall perform all of the contract requirements. The Government will inspect and assess Contractor performance in accordance with FAR 52.246-4, INSPECTION OF SERVICES – FIXED PRICE and the Section E provision entitled GOVERNMENT PERFORMANCE ASSESSMENT. The Government will require performance, withhold payment, or seek other suitable consideration for unsatisfactory or non-performed work.

When defects can’t be corrected by re-performance, the Government may reduce the price to reflect the reduced value of services performed.

(a) PROCEDURES. In the case of unsatisfactory or nonperformed work, the Government:

(1) may give the Contractor written notice of observed deficiencies prior to withholding payment for unsatisfactory or non-performed work and/or assessing liquidated damages. Such written notice shall not be a prerequisite for withholding payment for nonperformed work. The Government may specify, as provided for below, that liquidated damages can be assessed against the Contractor. Such liquidated damages are to compensate the Government for administrative costs and other expenses resulting from the unsatisfactory or nonperformed work.

(2) may, at its option, allow the Contractor an opportunity to re-perform the unsatisfactory or nonperformed work, at no additional cost to the Government. In the case of daily work, corrective action must be completed within 2 hours of notice to the Contractor. In the case of other work, corrective action must be completed within 24 hours of notice. In addition, the Government can assess liquidated damages, as referenced above, in the amount of 15 percent of the value of all observed defects. The original inspection results of the Contractor's work will not be modified upon re-inspection. However, the Contractor will be paid for satisfactorily re-performed work.

(3) shall withhold from the Contractor’s invoice all amounts associated with the unsatisfactory or nonperformed work at the prices set out in the Schedule or provided by other provisions of this contract, unless the Contractor is required to re-perform and satisfactorily complete the work. In addition, the Government can assess liquidated damages, as referenced above, in the amount of 15 percent of the value of all observed defects.

(4) may, at its option, perform the work by Government personnel or by other means. The Government will reduce the amount of payment to the Contractor, by the amount paid to any Government personnel (based on wages, retirement and fringe benefits) plus material, or by the actual costs incurred to accomplish the work by other means.

If the actual costs cannot be readily determined, the prices set out in the Schedule will be used as the basis for the deduction. In addition, the Government can assess liquidated damages, as referenced above, in the amount of 15 percent of the computed cost.

(b) The Contractor is responsible for maintaining an effective Quality Control Program during the course of the contract. Failure to maintain adequate quality control may result in Termination for Default.

(c) Re-performance by the Contractor does not waive the Government's right to terminate for nonperformance in accordance with FAR clause 52.249-8, “DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)” of Section I and all other remedies for default as may be provided by law.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

M.1 BASIS FOR AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract(s); to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are approximately equal to price.

5. Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions. Proposals may be found to have either a significant weakness or multiple weaknesses that impact either the individual factor rating or the overall rating for the proposal. The evaluation report must document the evaluation board’s assessment of the identified weakness(s) and the associated risk to successful contract performance resulting from the weakness(s). This assessment must provide the rationale for proceeding to award without discussions.

B. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1– Management Approach Factor 2 – Recent, Relevant Experience of the Firm Factor 3 – Safety Factor 4 – Past Performance on Recent, Relevant Projects

NOTE: The distinction between Recent / Relevant Experience and Past Performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. The relative importance of non-cost/price factors is that Factors 1, 2 and 3, are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment Factor 4. When the proposal is evaluated as a whole, the technical factors and past performance/performance confidence assessment factor combined (i.e., the non-cost/price evaluation factors) are approximately equal to price.

The importance of price will increase if the Offeror’s non-cost/price proposals are considered essentially equal in terms of overall quality, or if price is so high as to significantly diminish the value of a non-cost/price proposal’s superiority to the Government. Award will be made to the responsible Offeror whose offer conforms to the solicitation and represents the best value to the Government, price and non-price factors considered.

3. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Solicitation Submittal Requirements: Offerors shall submit one (1) original and one

(1) copy of the price proposal, in a separate three ring binder, that shall include the following:

• Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

• Exhibits A through E (Attachment J-0200000-13)

• Copy of Representations and Certifications and proof of registration in System of

Award Management (SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

• In addition to providing a hard copy of the price proposals, offerors shall also provide one (1) non-rewritable CD with pricing information. Offerors are advised that in the event of a discrepancy between pricing information contained on the CD and the hard copy, the hard copy will govern.

The price proposal shall be submitted separately but at the same time as the technical proposal.

(2) Basis of Evaluation: The Government will evaluate price based on the total price.

Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

(1) Factor 1 - Management Approach:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative and tabbed in the technical proposal and discussed separately.

a. Phase-In Transition Plan: Describe what you will do to "start-up'' for performance of this contract. The phase-in transition period is 30 days as per F.2 of the RFP. Incl ude a schedule of key events and personnel actions.

b. Demonstrate your ability to provide key personnel in accordance with RFP

Section 2.7.1 through 2.7.1.4 and provide a workforce management plan (not to exceed 10 pages) that describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors. The narrative shall include, at a minimum, Project Manager, Quality Manager, Site Safety and Health Officer, and who they will report directly to for this contract.

c. Describe the work to be performed as the prime contractor as well as the work to be performed by each subcontractor proposed. The work to be self-performed, subcontractors to be utilized and their roles shall be clearly identified. If the prime will self-perform 100% of the work, it shall be clearly stated. Offeror must meet the requirements of DFARS 52.219-14, Limitation on Subcontracting. Submit Attachment J-0200000-16 as part of this factor.

d. Demonstrate your ability to provide and maintain a qualified workforce and clearly define the controls and/or processes that are in place to ensure continuity of services.

e. Demonstrate your ability to manage numerous work requirements simultaneously with a dispersed workforce under competing priorities at multiple locations.

f. Quality Management. Provide a summary of your Quality Management

System, not to exceed two (2) pages, that describes Quality Processes (Practices, Resources and Activities) and minimum controls that will be used to ensure full compliance with all performance objectives and standards as described in (0200000 - Management and Administration). Include the methodology to be implemented to accomplish the performance requirements and detail how the proposed approach will effectively achieve each performance objectives and standards.

(ii) Basis of Evaluation: The Management Approach factor shall be evaluated based upon the following criteria:

a. The proposal demonstrates an acceptable understanding of the performance objectives and standards.

b. The proposal demonstrates a thorough plan for having equipment and personnel in place to commence work on the contract start date

c. The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

d. The proposal offers a low to moderate performance risk to the Government.

(2) Factor 2- Recent/Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: Offerors shall submit the following information:

Submit a minimum of one (1) and a maximum of five (5) relevant projects, where the offeror served (as the prime contractor) that are similar in size, scope, and complexity to the work requirements specified in the solicitation. For projects submitted, experience of proposed subcontractors will not be considered. Likewise, the Offeror’s experience as a subcontrator will not be considered.

Size, scope, and complexity are further defined as follows:

Size: A maintenance service contract with a yearly value of at least $1.8 million or greater per year for recurring services. Individual Indefinite Quantity / Indefinite Delivery task orders for non-recurring work will not be considered similar in size.

Scope: Demonstrate the ability to provide maintenance and repair services to a wide variety of systems and equipment to include: Sewage Plant Sludge Removal and Land Application, Pond Aquatic Weed and Fisheries Management , Herbicide application, Emergency, Urgent, and routine trouble call response, Sub Surface Utility Locating and Marking, HVAC and Boiler Water Testing and Treatment Services, maintenance of the following: controls for Boilers and Unfired Pressure Vessels (UPVs), CO2 Fire Suppression Systems and Gaylord/Ansul Hoods and Ducts, Vertical Transportation Equipment (VTE), Medical Gas components and associated equipment, AV8B Engine Test Stands, Biological Nutrient Removal (BNR) Actuator Valves, Paint Stripping Booth Equipment, Reverse Osmosis Systems, Ultra-Violet System, Hangar Floors, Compressed Air Systems, Grease Traps, Port-A-John Service, Sealed Vault Toilet/Septic Tanks as defined by the RFP.

NOTE: Items shown above are not listed in order of importance. Offerors that are able to demonstrate relevant experience in a greater number of these services may be considered more favorably. Experience on the various services may be demonstrated collectively throughout the relevant projects submitted. Subcontractor experience may be provided for specific work elements only if that subcontractor is proposed to perform work on this requirement. However, the offeror must demonstrate experience as prime contractor on at least one relevant project. Subcontractor experience will not be substituted for prime contractor experience in any case. Projects submitted for consideration shall be provided on Attachment D, Recent/Relevant Experience Form with details that include percentages of work completed for both prime and proposed subcontractors.

Complexity: Demonstrate the ability to respond simultaneously to service call and maintenance requirements for various types of equipment, and systems at various locations and buildings throughout the installation and supporting annexes.

Demonstrate the ability to manage competing priorities in order to support customer demands.

Projects submitted for the offeror shall be current or completed within the past five

(5) years of the date of issuance of this RFP.

The attached Recent/ Relevant Experience Form (Attachment J-0200000-14) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages).

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the…