0200000_SECTION_J_MANAGEMENT_AND_ADMINISTRATION.pdf

SECTION J-0200000

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-0200000-01 DEFINITIONS AND ACRONYMS

J-0200000-02 SCA WAGE DETERMINATION

J-0200000-03 DIRECTIVES, INSTRUCTIONS, AND REFERENCES

J-0200000-04 INVOICE FORM

J-0200000-05 FORMS

J-0200000-06 GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND SERVICES

J-0200000-07 CONTRACTOR FURNISHED CONTAINERS AND EQUIPMENT

J-0200000-08 SELF-PERFORMANCE CERTIFICATION AND NOTIFICATION OF

SUBCONTRACTING

J-0200000-09 EXHIBIT LINE ITEM NUMBERS

J-0200000-10 SMALL BUSINESS SUBCONTRACTING PLAN

J-0200000-11 DBIDS ACCESS REQUEST FORM (5500)

J-0200000-12 BASE ACCESS PASS REGISTRATION (5512)

J-0200000-13 CORPORATE EXPERIENCE FORM

J-0200000-14 PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management

System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory

Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s

Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor

Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the

Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Definition Description

Electronic Operation

And Maintenance And

Support Information

(eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate

(FBR)

The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or

Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished

Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Infrastructure Condition

Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Definition Description

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Load Handling

Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load).

Maintenance And

Repair

The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC

MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Performance

Assessment

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance

Assessment

Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert

(SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract.

Property Management

Program

A Government program established for the purpose of reviewing and approving the

Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance

(QA)

The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as

"Means".

Real Property Inventory

Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Definition Description

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Unit Priced Labor

(UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the

Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Acronym Title

ACO Administrative Contracting Officer BW Biweekly

CDR Contract Discrepancy Report

CIA Controlled Industrial Area

CIMU Component Inventory Management Unit

CMMS Computerized Maintenance Management System

COR Contracting Officer Representative

COR Condition of Readiness

DBH Diameter at Breast Height

DCR Direct Condition Rating

DoD Department of Defense

DoN Department of Navy

DRMO Defense Reutilization Management Office

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

FSC Facility Support Contract

FSCM Facility Support Contract Manager

GIS Geospatial Information System

GFE Government-furnished Equipment

GFF Government-furnished Facilities

GFM Government-furnished Materials

HCA Head Contracting Agency

ICAP Infrastructure Condition Assessment Program

ICP Integrated Contingency Plan

IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facilities Asst Data Store

IPM Integrated Pest Management

IPMIS Integrated Pest Management Information System

IPMP Integrated Pest Management Plan

KO Contracting Officer

LAN Local Area Network

M Monthly

MAP Maintenance Action Plan

MDI Mission Dependency Index

MEP Mechanical, Electrical and Plumbing

MPAS Monthly Performance Assessment Summary

MRI Mission Readiness Index

MSDS Material Safety Data Sheets

NAVFAC Naval Facilities Engineering Command

NMCI Navy Marine Corps Intranet

NOSC Navy-On-Scene Coordinator

PAP Performance Assessment Plan

PAR Performance Assessment Representative

PAW Performance Assessment Worksheet

PEO Program Executive Officer

PM Project Manager

PM Planned Maintenance or Preventative Maintenance

Acronym Title

PRCSP Permit Required Confined Space Program

PWS Performance Work Statement

PWO Public Works Officer

Q Quarterly

QC Quality Control

RPIE Real Property Inventory Equipment

RSL Remaining Service Life

SC Security Clearances

SM Semimonthly

SPAR Senior Performance Assessment Representative

TE Technical Exhibit

VIQ Variation in Quantity

WBS Work Breakdown Structure

ATTACHMENT J-0200000-02

SCA WAGE

DETERMINATIONS

WD 96-0223 (Rev.-45) was first posted on www.wdol.gov on 04/09/2019

Hazardous Waste Pickup/Disposal Services

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON, D.C. 20210

Daniel W. Simms Division of Wage | Wage Determination No: 1996-0223

Director Determinations | Revision No: 45

| Date Of Revision: 04/02/2019

Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.60 for calendar year 2019 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after

January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least

$10.60 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year

2019. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

NATIONWIDE: Applicable in the continental U.S. and Hawaii

Regions are defined as follows:

MIDWEST REGION: Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin;

NORTHEAST REGION: Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Pureto Rico, Rhode Island, Vermont and Virgin Islands;

SOUTH REGION: Alabama, Arkansas, Delaware, District of Columbia, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia, and West Virginia;

WEST REGION: Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New

Mexico, Oregon, Utah, Washington, and Wyoming.

**Fringe Benefits Required Follow the Occupational Listing**

Employed on contracts for removal of oil spills, hazardous waste materials and related cleanup services.

OCCUPATION CODE - TITLE FOOTNOTE RATE

23440 - Heavy Equipment Operator

MIDWEST REGION 31.38

NORTHEAST REGION 29.81

SOUTH REGION 27.34

WEST REGION 30.78

23470 - Laborer

MIDWEST REGION 17.66

NORTHEAST REGION 18.09

SOUTH REGION 13.78

WEST REGION 15.76

30090 - Environmental Technician

MIDWEST REGION 27.93

NORTHEAST REGION 29.74

SOUTH REGION 26.48

WEST REGION 28.10

31010 - Airplane Pilot 29.82

31361 - Truckdriver, Light

MIDWEST REGION 15.92

NORTHEAST REGION 19.98

SOUTH REGION 12.95

WEST REGION 13.47

31362 - Truckdriver, Medium

MIDWEST REGION 25.67

NORTHEAST REGION 25.73

SOUTH REGION 21.84

WEST REGION 24.12

31363 - Truckdriver, Heavy

MIDWEST REGION 26.90

NORTHEAST REGION 27.02

SOUTH REGION 22.89

WEST REGION 25.32

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal

Contractors, applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after

January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is the victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:

HEALTH & WELFARE: $4.48 per hour or $179.20 per week or $776.53 per month

HEALTH & WELFARE EO 13706: $4.18 per hour, or $167.20 per week, or $724.53 per month*

*This rate is to be used only when compensating employees for performance on an

SCA-covered contract also covered by EO 13706, Establishing Paid Sick Leave for

Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706.

VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor, 3 weeks after 5 years, and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173)

HOLIDAYS: A minimum of ten paid holidays per year: New Year's Day, Martin Luther

King Jr.'s Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR

4.174)

VACATION (Hawaii): 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 10 years, and 4 weeks after 15 years.

Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR

4.173)

HEALTH & WELFARE (Hawaii): $1.91 per hour, or $76.40 per week, or $331.07 per month for all employees on whose behalf the contractor provides health care benefits pursuant to the Hawaii prepaid Health Care Act. For those employees who are not receiving health care benefits mandated by the Hawaii prepaid Health

Care Act, the new health and welfare benefit rate will be $4.48 per hour.

HEALTH & WELFARE (Hawaii EO 13706): $1.63 per hour, or $65.20 per week, or

$282.53 per month for all employees on whose behalf the contractor provides health care benefits pursuant to the Hawaii prepaid Health Care Act. For those employees who are not receiving health care benefits mandated by the Hawaii prepaid Health Care Act, the new health and welfare benefit rate will be $4.18 per hour. *

*This rate is to be used only when compensating employees for performance on an

SCA-covered contract also covered by EO 13706, Establishing Paid Sick Leave for

Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706.

** UNIFORM ALLOWANCE **

If employees are required to wear uniforms in the performance of this contract

(either by the terms of the Government contract, by the employer, by the state or local law, etc.), the cost of furnishing such uniforms and maintaining (by laundering or dry cleaning) such uniforms is an expense that may not be borne by an employee where such cost reduces the hourly rate below that required by the wage determination. The Department of Labor will accept payment in accordance with the following standards as compliance:

The contractor or subcontractor is required to furnish all employees with an adequate number of uniforms without cost or to reimburse employees for the actual cost of the uniforms. In addition, where uniform cleaning and maintenance is made the responsibility of the employee, all contractors and subcontractors subject to this wage determination shall (in the absence of a bona fide collective bargaining agreement providing for a different amount, or the furnishing of contrary affirmative proof as to the actual cost), reimburse all employees for such cleaning and maintenance at a rate of $3.35 per week (or $.67 cents per day). However, in those instances where the uniforms furnished are made of "wash and wear" materials, may be routinely washed and dried with other personal garments, and do not require any special treatment such as dry cleaning, daily washing, or commercial laundering in order to meet the cleanliness or appearance standards set by the terms of the Government contract, by the contractor, by law, or by the nature of the work, there is no requirement that employees be reimbursed for uniform maintenance costs.

** NOTES APPLYING TO THIS WAGE DETERMINATION **

Under the policy and guidance contained in All Agency Memorandum No. 159, the

Wage and Hour Division does not recognize, for section 4(c) purposes, prospective wage rates and fringe benefit provisions that are effective only upon such contingencies as "approval of Wage and Hour, issuance of a wage determination, incorporation of the wage determination in the contract, adjusting the contract price, etc." (The relevant CBA section) in the collective bargaining agreement between (the parties) contains contingency language that

Wage and Hour does not recognize as reflecting "arm's length negotiation" under section 4(c) of the Act and 29 C.F.R. 5.11(a) of the regulations. This wage determination therefore reflects the actual CBA wage rates and fringe benefits paid under the predecessor contract.

** SERVICE CONTRACT ACT DIRECTORY OF OCCUPATIONS **

The duties of employees under job titles listed are those described in the

"Service Contract Act Directory of Occupations", Fifth Edition (Revision 1), dated September 2015, unless otherwise indicated.

REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE

Standard Form 1444 (SF-1444)

Conformance Process:

The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination), be classified by the contractor so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such conformed classes of employees shall be paid the monetary wages and furnished the fringe benefits as are determined (See 29 CFR 4.6(b)(2)(i)). Such conforming procedures shall be initiated by the contractor prior to the performance of contract work by such unlisted class(es) of employees (See 29 CFR

4.6(b)(2)(ii)). The Wage and Hour Division shall make a final determination of conformed classification, wage rate, and/or fringe benefits which shall be retroactive to the commencement date of the contract (See 29 CFR

4.6(b)(2)(iv)(C)(vi)). When multiple wage determinations are included in a contract, a separate SF-1444 should be prepared for each wage determination to which a class(es) is to be conformed.

The process for preparing a conformance request is as follows:

1) When preparing the bid, the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s).

2) After contract award, the contractor prepares a written report listing in order the proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work.

3) The contracting officer reviews the proposed action and promptly submits a report of the action, together with the agency's recommendations and pertinent information including the position of the contractor and the employees, to the

Wage and Hour Division, U.S. Department of Labor, for review (See 29 CFR

4.6(b)(2)(ii)).

4) Within 30 days of receipt, the Wage and Hour Division approves, modifies, or disapproves the action via transmittal to the agency contracting officer, or notifies the contracting officer that additional time will be required to process the request.

5) The contracting officer transmits the Wage and Hour decision to the contractor.

6) The contractor informs the affected employees.

Information required by the Regulations must be submitted on SF-1444 or bond paper.

When preparing a conformance request, the "Service Contract Act Directory of

Occupations" (the Directory) should be used to compare job definitions to ensure that duties requested are not performed by a classification already listed in the wage determination. Remember, it is not the job title, but the required tasks that determine whether a class is included in an established wage determination. Conformances may not be used to artificially split, combine, or subdivide classifications listed in the wage determination.

ATTACHMENT J-0200000-03

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

Reference Title

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

P.L. 91-596 Occupational Safety and Health Act

PL 94-580 Resource Conservation and Recovery Act of (RCRA) of 1976 Code of Federal

Regulations (CFR)

Title 18, Section 1382 U.S. Code

Title 21, Section 881 U.S. Code

29 CFR 1910 OSHA General Industry Standards

40 CFR 260-65 Hazardous Waste Regulations

40 CR 266 Management of Specific Hazardous Wastes and Types of Hazardous Waste

Management Facilities

40 CFR 268 Land Disposal Restrictions

49 FR, 100-199 Transportation of Hazardous Materials and Waste

Maine Department of

Environmental Protection

(DEP) Chapter 850-857

Solid Waste Management Rules

Code 106.3 Memo

106.3/024

Storm water requirement for dumpsters

PORTSMOUTH NAVAL SHIPYARD STATION REGULATIONS

1.GENERAL

1.1 CONTRACTOR ACCESS AND USE OF PREMISES

Deliveries to Portsmouth Naval Shipyard are limited to 13 foot widths. Notify the Contracting Officer 30 days in advance for any wide loads exceeding 13 feet.

Ensure that Contractor personnel employed on the Station become familiar with and obey Station regulations.

Keep within the limits of the work and avenues of ingress and egress. Do not enter restricted areas unless required to do so and until cleared for such entry.

All Contractors’ equipment shall be conspicuously marked for identification.

Permission to interrupt any station roads, crane rail, railroad, or utility services shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption in accordance with the guidelines established by NAVSHIPYD PTSMH INSTRUCTION 11300.9 (latest rev)

1.2 Station Regulations

1.2.1 Radiological

1.2.1.1 Radiological Indoctrination

a. All Contractors are required to view a 15 minute video briefing on radiological postings and controls in use at the Portsmouth Naval Shipyard. The briefing will be given at the Pass Office prior to issue of security badges and vehicle passes.

b. Any Contractor employee who disregards, alters, moves, or otherwise tampers with a radiological posting, or who disobeys a radiological instruction, may be removed from the Portsmouth Naval Shipyard and denied future access.

1.2.1.2 Yellow Plastic

Contractors shall not use yellow or orange-yellow colored materials for the following purposes: Protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellows colored items such as described above are of special significance within the shipyard and are subject to strict controls. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from Portsmouth Naval Shipyard.

1.2.1.3 Smoke Detectors

Ionization type smoke detectors and duct smoke detectors contain radioactive material and are prohibited from use on the Shipyard. Photoelectric smoke detectors are the only type authorized for use on the Shipyard.

ATTACHMENT J-0200000-03

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

1.2.1.4 Radioactive Sources

Two weeks prior to performance of any work using equipment, instruments, or other components which contain a radioactive source (i.e., a "Troxler" Nuclear Density apparatus), the Contractor shall request, in writing, approval for use of such equipment. The request will be submitted to the Radiation Health Division, via the Contracting

Officer. The request shall contain such information as a copy of the NRC license; a copy of the reciprocity agreement (in accordance with 10 CFR 150) if the license is from an agreement State; work methods; locations at which the equipment will be used; operator qualifications; safety procedures to be used, etc. Use of equipment or instruments containing a radioactive source shall not be used except upon the express written approval of the

Radiation Health Division and the Contracting Officer.

1.2.2 Laser Control

Contractor shall comply with laser safety requirements under 21 CFR 1040 and ANSI 2136.1-1986 for any work under this contract utilizing lasers.

1.2.3 Mercury Control

Mercury, mercury compounds, and components containing mercury or mercury compounds are subject to control within the limits of the Shipyard. Mercury-containing items such as instruments, thermostats, thermometers, equipment and other components containing mercury or mercury compounds (with the exception of "low mercury" lighting fixtures) shall not be permitted within the confines of the Shipyard.

Non-mercury-containing instruments, thermostats, thermometers, and equipment shall be substituted for mercury-containing items to the maximum extent possible. The Contracting Officer may give written permission to use mercury- containing items in cases where a non-mercury equivalent doesn't exist, or is prohibitively expensive.

Any breakage of mercury-containing items (such as fluorescent, mercury vapor, and sodium and metal halide lamps, thermostats and thermometers) within the Shipyard constitutes a mercury spill and shall be reported to the

Mercury Control Coordinator, OSHE Office, Code 106.1, at Ext. 3634 and to the Contracting Officer.

1.2.4 Energy Conservation

In cooperation with Government representatives, the Contractor shall participate in an active program directed toward the efficient use of energy. Government furnished utilities will not be provided for air conditioning of

Contractor trailers or office areas.

1.2.5 Fire Prevention

Contractor shall familiarize and require all their employees to become familiar with fire prevention regulations within the Shipyard to include the proper method of turning in a fire alarm, storage of flammable and combustible materials and control of combustible waste and trash. Any HOT WORK (welding, burning, grinding, cutting, etc.) requires a HOT WORK PERMIT prior to commencing such work. This permit is obtained from the Shipyard

Fire Department via the Contracting Officer.

1.2.6 Emergency Medical Care

The Shipyard Fire Department provides emergency medical treatment and ambulance transport to the nearest medical facility outside the Shipyard. If a level of care is required that the Shipyard Fire Department cannot provide, or an outside ambulance called by the Shipyard Fire Department is needed, then the individual requiring care is responsible for any costs incurred.

1.2.7 Identification and Control of Seamed (Welded) Pipe and Tubing

Submarine Safety regulations prohibit the use of seamed (welded) pipe or tubing within the Shipyard, unless such pipe or tubing is identified and controlled so as to prevent its inadvertent substitution for seamless pipe or tubing.

The following requirements apply and will be strictly enforced:

a. Any seamed (welded) copper-nickel, carbon steel, carbon-molysteel, stainless steel, nickel-chromium-iron alloy, or nickel-copper pipe or tubing the Contractor intends to use on the Shipyard shall be identified in the following manner PRIOR TO DELIVERY TO THE SHIPYARD:

Using a lead-free white paint, mark a 24-inch long stripe and the word "welded" alternately along the entire length of the pipe or tubing. Apply a one-half inch wide stripe unless the size of the pipe or tubing requires use of a narrower stripe.

b. Contractor shall maintain positive control over seamed pipe or tubing until worked into place or removed from the Shipyard.

c. Seamless pipe or tubing may be substituted for any seamed (welded) pipe or tubing specified in the technical specifications.

The above requirements do not apply to square or rectangular tubing, copper or brass pipe or tubing, nor to piping or tubing which has been incorporated into equipment or fixtures prior to delivery to the Shipyard.

1.2.8 Pesticide and Herbicide Control

Contractor shall not apply pesticides nor herbicides unless specifically required by this contract. Where application of pesticides or herbicides is required, provide the submittals required by the specification and obtain written approval prior to any application.

1.2.9 Smoking Policy

In accordance with Shipyard policy, smoking is prohibited inside all buildings and other facilities except those areas specifically identified as smoking areas (e.g., smoking shelters).

1.2.10 Oil and Hazardous Substance Spills

Contractor shall report all spills and leaks of oil or other hazardous substances (e.g., oil, antifreeze, chemicals, etc.) occurring during the performance of this contract immediately upon discovery, regardless of the quantity.

Call extension 2333 to report the spill.

The Government reserves the right to clean up, package and dispose of Contractor spills occurring on the

Shipyard, and to bill such costs to the Contractor. A determination will be made following inspection of the spill site as to whether packaging and cleanup will be performed by the Government, or whether the Contractor will be allowed to perform the cleanup.

1.2.11 Allowable Surface Loads

Loads transferred to soils and pavements shall be minimized to a desired maximum of 3000 pounds per square foot, by placement of cribbing or steel pads under rubber-tired crane outriggers and trailer stanchions/sand shoes, or by placement of mats under treads of crawler cranes. Visually inspect areas adjacent to cribbing or plates and report any unusual bituminous pavement surface conditions, irregularities, or cracking to the Contracting Officer.

a. Outriggers of rubber-tired cranes shall be landed on two layers of timbers of appropriate thickness, oriented at right angles to each other, or landed on properly designed steel pads. Treads of crawler cranes shall run on appropriate mats. Use and design of cribbing, plates and mats shall be in a manner consistent with general construction industry standards.

b. Position loads that will remain on trailers detached from tractors to attain a distribution of 65 percent to rear axles and 35 percent to front support stanchions/sand shoes. For example, assuming an 83000 pound maximum gross weight, and a soil bearing pressure of 3000 pounds per square foot, the required support under each sand shoe would be 2.5 feet x 2.5 feet. Accordingly, two tiers of timber cribbing at right angles, each 2.5 feet x 2.5 feet x 4 inches, or a properly designed 2.5 feet x 2.5 feet steel pad would be utilized under each trailer stanchion/ sand shoe.

1.2.12 Work in Occupied Building(s)

Work under this contract may be located in an occupied building. Move unfixed furniture away from

Contractor's working area as required to perform the work; protect; and replace in original locations upon completion of the work. Leave fixed equipment in place and protect against damage or temporarily disconnect, relocate, protect, and reinstall at completion of work. If determined necessary by the Contracting Officer, the

Government will remove and relocate other Government property in the areas of the buildings scheduled to receive work. Allow 15 calendar days after written notification from the Contractor for the Government to relocate Government property.

1.2.13 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and

Government holidays as approved by the Contracting Officer. Conform to procedures required in the paragraph

"Work Outside Regular Hours." Anticipated costs shall be included in the bid.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to Water, Sanitary Sewer, Storm Sewer, Telephone Service, Electric Service, Air Conditioning, Heating, Fire Alarm, Compressed Air, and other utilities shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting

Officer giving reasonable advance notice when such operation is required.

1.2.14 Crane and Railroad Trackage Interruptions

Crane and railroad trackage are considered utilities, and as such are subject to strict scheduling approvals. Where the following contract work is planned, submit written requests for outages to the Contracting Officer:

Any excavation within 10 feet of a rail that will extend below the grade of the cross ties

Any work that will penetrate a track foundation

Any work involving trackage replacement or repair

Any work affecting the load bearing capacity of the trackage

No work shall be conducted in affected areas until the Contractor receives written approval to the request for outage.

1.2.15 Work Adjacent to CIA Security Fencing

Work adjacent to Controlled Industrial Area (CIA) fencing is strictly controlled to ensure security is maintained at all times.

Work which will breach CIA fencing is prohibited unless Chief of Police approval has been obtained and a

Shipyard Police representative is at the worksite

a. A minimum of 2 work days prior to performing work which requires breaching the CIA security fence, arrange through the Contracting Officer to obtain DoD Chief of Police approval and scheduling of the Shipyard

Police representative. "Breaching the fence" is any repair, alteration, or other work which would allow access into the CIA either over, under, or through an opening in a CIA fence.

b. Conditions which breach the fence shall be eliminated during all non-work periods to the satisfaction of the

Shipyard Police representative. Contractor shall not leave the worksite until such conditions are eliminated. All materials used to close openings in fencing and method of installation shall be the same type and construction as adjacent, undisturbed CIA fencing.

c. Except for temporary off-loading of materials, the 10-foot zone adjacent to CIA fencing shall remain clear of vehicles, materials, and equipment. Contractor personnel shall be at the site throughout the entire time of any off-loading.

1.2.16 Work Adjacent to an Overhead Crane

a. Provide a minimum clearance of three (3) inches between the highest point of the crane and the lowest overhead obstruction. For buildings where truss sag becomes a factor, increase the clearance as necessary to maintain the minimum required clearance.

b. The clearance between the end of the crane and the building columns, knee braces or any other obstructions shall not be less than two (2) inches with the crane centered on the runway rails. Pipes, conduits, etc. shall not reduce this clearance.

c. The clearance beneath a bridge crane is to be at least three (3) inches. This clearance is not applicable to the hook block unless it is in its upmost position.

d. The Contractor shall notify the Government to verify that crane clearance has been maintained when the work performed may have changed any physical dimensions of objects or structures adjacent to the crane (e.g., changing or servicing lighting fixtures/pendant assemblies, removal and reinstallation of pipes, conduits, junction boxes, etc.). If the crane is not available (e.g., undergoing maintenance, inspection, etc.), the Contractor shall verify crane clearance by taking measurements using reference points (e.g., vertical and horizontal distance from the top of crane rail with respect to the crane envelope, vertical distance from the floor with respect to the crane envelope, etc.).

1.2.17 Gas-Free Testing of Manholes and Confined Spaces

1.2.17.1 General

All manholes of the Shipyard can become filled with an explosive oxygen/fuel gas mixture if a leak should develop in the Shipyard's underground MAPP gas or PROPANE gas distribution systems or if inflammable materials should be inadvertently spilled into an underground system. Consequently, no attempt shall be made to remove the cover from any manhole in the Shipyard without first ensuring the air content of the manholes does not contain an explosive air/gas mixture. The air content of the manhole shall be tested, and attested to, only by an individual who has been trained to be a competent person in inspecting confined spaces.

The Government will not perform gas-free testing for Contractor personnel. If Shipyard and Contractor personnel must occupy the same confined space, the space shall be tested by the Contractor's competent person and the Shipyard's competent person.

1.2.18 Submittals

Prior to performing any gas-free testing, submit qualifications and ability of the "competent person" for the approval of the Contracting Officer.

1.2.19 Definitions

"Competent Person" is one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

"Confined spaces" include manholes, catch basins, drywells, vaults, tunnels, and similar structures.

1.2.20 Procedures Prior to Entry of Confined Spaces

The internal atmosphere of the confined space shall be tested for oxygen content, combustible gases and toxic gases. Following testing, ventilate the work area and take other actions as necessary to ensure the internal atmosphere of the confined space falls within the following "safe for entry" conditions:

Oxygen Content: Greater than 20 percent, less than 22 percent

Explosive: Less than 10 percent

CO2: Less than 2500 ppm

CO: Less than 10 ppm

1.2.21 Procedures While in Confined Spaces

All procedures shall be in accordance with EM-385 and where applicable 29 CFR 1915. All confined spaces shall be appropriately tagged during entry. This includes non-permit confined space entry.

Provide an adequate continuous supply of air while work is being performed in confined spaces under any of the following conditions:

Combustible or explosive gas vapors were initially detected and subsequently reduced to a safe level by ventilation;

Toxic gas or oxygen deficiency were detected

Organic solvents are in use;

Open flame torches are in use;

A manhole or confined space is located in the portion of a public right of way open to vehicular traffic and/or exposed to a seepage of gas or gases

1.2.22 Dust Control

Keep dust down at all times, including during nonworking periods. Sprinkle or treat, with dust suppressants, the soil at the site, haul roads, and other areas disturbed by operations. Dry power brooming will not be permitted.

Instead, use vacuuming, wet mopping, wet sweeping, or wet power brooming. Air blowing will be permitted only for cleaning non-particulate debris such as steel reinforcing bars. Only wet cutting will be permitted for cutting concrete blocks, concrete, and bituminous concrete. Do not unnecessarily shake bags of cement, concrete mortar, or plaster.

1.2.23 Noise

Make maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written permission from the Contracting Officer, and then only during the designated times.

1.2.24 Fire Protection

1.2.24.1 Compliance

COE EM-385-1-1, NFPA 241, NAVSHIPYD PTSMH INST 11320.6 Fire Safety Manual, NAVSHIPYD

PTSMH INST 11300.9 Utility and Facility Outages, and activity fire regulations. Obtain approval from the activity Fire Chief via the Contracting Officer prior to commencement of hot work operations.

1.2.24.2 Fired Kettles

Melt kettles for tar, asphalt, and similar materials shall not be closer than 25 feet to buildings or combustible materials. Provide a minimum of two 20 pound ABC all-purpose type extinguishers at the melting kettle and the area of hot material application. Equip kettles with proper heat controls and means of agitation to assure controlled uniform temperatures throughout contents to prevent spot heating. Do not heat contents above flash point.

1.2.24.3 Notification of Fire

Post the activity fire poster in conspicuous locations and at telephones in construction shacks.

Fire Department from base phone 2333, from cell phone 207-438-2333

1.2.25 Abrasive Blasting and Spray Painting

Open abrasive blasting and spray painting (except aerosol can spray painting) are not allowed. Abrasive blasting and spray painting must take place in containment. Emissions from the containment must vent through bag houses or air filters.

1.2.26 Petroleum Products

Conduct fueling and lubrication of equipment and motor vehicles to protect against evaporation or spills of any size. Dispose of lubricants to be discarded as excess oil.

Surround all fuel oil or petroleum storage tanks, 55-gallons or greater with a berm of sufficient size and strength to maintain the contents if there is a leak or spill. Provide the Contracting Officer a list of all oil storage container

55-gallons or greater. The Contracting Officer will provide the list to Code 106.3.

1.2.27 Security Requirements

Contract Clause "FAR 52.204-2, Security Requirements and Alternate II" and the following apply:

Access to areas designated as "Red Badge" will…