N4008424R2005_Amend0001.pdf

ACQR5953963

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40084-24-R-2005 HIGH PRESSURE VESSEL INSPECTOR SERVICES at Marine Corps Base Camp Smedley D. Butler, Okinaw a, Japan and other installations on and off Okinaw a

See Page 2

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008424R2005

X 9B. DATED (SEE ITEM 11)

18-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2024

CODE

NAVFAC FAR EAST

FEAD CAMP BUTLER

UNIT 35002

FPO AP 96373-5002

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008424R2005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMEND 0001

1. The purpose of this amendment is to provide Government responses to the inquiries from offerors. Responses to the Pre-Proposal Inquiries received as shown below.

Q

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 PWS 0100000-

General information 1.1 P.3 of 126 and

UFC 3-430-07

4-1 Guidance p.30 of 88

As par Outline of Services states, "Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) for ... "; however, the contractor does not furnish tools, materials, equipment, and engineering for boiler and UPVs inspection service for the reason below.

According to the UFC 3-430-07:

CHAPTER 4 BOILER INSPECTIONS 4-

1 GUIDANCE explains that "The activity operating and maintaining the boiler provides all material and labor necessary to prepare the boilers for inspection in accordance with this UFC and the NBBI Code. The activity assists the inspector as required during the inspections."

The contractor will be the third-party inspector and does not furnish tools, materials, equipment, and engineering for Boiler and UPVs inspections. Please confirm.

The Government will provide crews to clean and have boiler opened and ready for inspection. Upon completion of internal inspection the Government will reassemble the boiler and set it up for the operational test. The Government will provide a combustion analyzer to test combustion levels and flue gas, however contractor should have their own as well. For hydrostatic testing, the Government will provide hoses, pumps, gauges, labor and have the equipment set up for the contractor on testing date. Contractor will provide any specific tools required to complete their inspection process such as flashlights, inspection mirrors, etc.

2 N4008424R2005_ RFP Factor 1, Corporate Experience

p. 62 of 87

We have no prior contract and corporate experience. Our inspector has over 18 years implementing the boiler and UPVs inspection program for the USMC. He has

“DEPARTMENT OF DEFENSE

CIVILIAN PERFORMANCE PLAN,

PROGRESS REVIEW(S), AND

APPRAISAL.” Will this be qualified as corporate Experience?

Please see RFP page 62 of 87 Factor 1 - Corporate Experience, Solicitation Submittal Requirements, for definition of a project and relevant project.

3 Attach-01- 24R2005_HP_Ves sel_I nspect_Services_P

WS_

8JUL21_Final on

PIEE

Solicitation Module Link and SAM.gov

I noticed that the PWS named "Attach-01- 24R2005_HP_Vessel_Inspect_Services_P WS_8JUL21_Final downloaded from PIEE Solicitation Module Link for N4008424R2005 has a total of 126 pages.

The same document name downloaded from SAM.gov has a total of 171 pages.

Would you please check that all documents posted in the PIEE Solicitation Module Link are the same as all the documents posted on SAM.gov?

The "Attach-01- 24R2005_HP_Vessel_Inspect_Services_P WS_8JUL21_Final" will be reposted again when posting Amendment 0001 to match documents posted on SAM.gov.

4 PWS P. 30 of P.171 2.9.10 Safety Certification and P. 65 of 171

In 2.9.10 Safety Certification describes that offerors need to submit “Safety Certification.” Is this the certification the same as the certification of SSHO (Certification of Certified Safety Professional, or KOUJI SHUNIN COURSE, etc.) that offerors need to submit for appointing key personnel and their qualification, which is described on p. 65 of p.171? If not, please clarify what type of Safety Certification is and provide the name of it.

Yes, KOUJI SHUNIN Course is acceptable and equivalent to OSHA Safety Class.

5 PWS P. 38 of P.

1.1 Concept of

Operations

Please confirm that a contractor for this solicitation does not do facility investment.

Please also confirm that the following statement from 1.1 Concept of Operations only applies to this contract: “The Contractor shall perform Inspection and Certification for the following:

Building Systems -Boilers -Unfired Pressure Vessels (UPVs).”

Yes, the contractor shall only perform inspection and certification to boilers, and unified pressure vessels.

6 PWS P. 39 of P.

2.3.1 Workmanship and Material standards

The contractor will be the third-party inspector and will only perform inspection and certification of Boilers and UPVs.

Please confirm that the contractor is not required to maintain and repair to perform this contract.

This is accurate - Contractor is only to perform inspection and certification, no maintenance or repair. There may be requirements to perform inspections out of cycle due to major repairs performed to equipment by the Government.

7 Page 42 of Page

3.1.1 Boilers and

UPVs

Spec Item 3.1.1 states that “The Contractor shall prepare boilers and/or UPVs for testing, inspection, and certification…” Please confirm the following: Crews from the Marine Corps Base Camp Butler Facilities Maintenance Branch will prepare boilers and UPVs for the contractor to do inspections. The crews perform any repairs necessary before the vessel is returned to the service.

Maintenance and Repairs will be performed by the Government crews or by separate contract action (if required).

8 N4008424R2005_

RFP

P. 61 of 87

The second paragraph and the beginning of the third paragraph state that “Although not part of the price evaluation, Offerors should also include the following items if available with their price proposal to assist the Government in validating eligibility to

Per RFP p.61 of 87, Offeror should inlcude "A copy of current SAM registration" and "a copy of Completed Representation and Certification: Offerors shall submit a conformed copy of receive an award: - A copy of current SAM registration…”

The seventh paragraph states “A copy of Completed Representation and Certification: Offerors shall submit a conformed copy of Representations/Certifications in the System for Award Management (SAM).”

Do offerors need to submit a copy of “Completed Representation and Certification” in the system for SAM and another page of a copy of current SAM registration also? If so, please explain what part of a copy of the current SAM registration information offerors need to submit.

Representations/Certifications in the System for Award Management (SAM)."

A copy of current SAM registration is a pdf printout from the SAM.gov. The Representation and Certification is a completed conformed copy.

9 N4008424R2005_

RFP

P. 61 of 87

Offerors need to submit “the latest three years complete fiscal year financial Statements” and “evidence of availability of working/operating capital.”

For a company with no past contracting experience, can the company only submit the latter?

As stated on page 61 of 87, "Financial Capability: Offerors shall provide evidence of financial capability". This is for financial capability determination. The financial statement is the company's financial report of assets and liabilities and is not a part of past contracting experience.

10 N4008424R2005_

RFP

P. 61 of 87

The following is stated in P. 61: “A copy of business registration as well as applicable permits and licenses to perform maintenance work in Japan.” The contractor will be the third-party inspector for this contract and will not perform maintenance work. Please confirm that the offerors do not need to submit “applicable permits and licenses to perform maintenance work in Japan.”

Yes, offerors do not need to submit applicable permits and licenses to perform maintenance work in Japan. This statement is being deleted from the soliciation.

11 N4008424R2005_

RFP

P. 77 of 87 2.

PERFORMANCE

EVALUATION &

ACCEPTANCE

And PWS P. 16 of P.

171 2.6.9.2 Quality Inspection and Surveillance

As for “Quality Inspection and Surveillance” explained on P. 77, will the boiler inspection report satisfy the PWS of paragraph 2.6.9.2, “Quality Inspection and Surveillance”?

Yes, as long as the Quality Inspection and Surveillance is in accordance with the Terms and Conditions- Commercial Items FAR 52.212-4, to ensure that the work performed conforms to the contract requirements. The Government will review to ensure SPEC ITEM 2.6.9.2 is met prior to acceptance of the deliverable.

12 Attach_03_J- 0200000- 08 ELINs form

In the spreadsheets for Recurring Work, “MO” is stated in the Unit of Issue section.

This means “Month” so the offeror needs to fill the monthly price of Quantity 12.

Please confirm if my understanding is correct.

The offeror will need to provide the monthly price (1 month) on cell E15, and provide the total cost (12 months) on cell F15

13 N4008424R2005_

RFP

P. 60 of 87 Part I – Price Proposal

Regarding the information that offerors need to fill in block 17 a in Standard Form (SF) 1449, an offeror’s company name and address are the information required.

Please confirm if my understanding is correct.

Yes, please fill in offeror’s company name, address, phone number and the Cage Code.

14 N4008424R2005_

RFP

P. 87 of 87

The “REPRESENTATION & CERTIFICATION” states that “Complete the fill-in portions of all Representations and Certifications clauses within the solicitation package (SF1449)…” Does the government need to return from offerors the PDF file of all 87 pages of the solicitation package (SF1449) that includes completed fill-in sections or extracted pages of completed fill-in that apply to the

“REPRESENTATION &

CERTIFICATION”?

Yes, offeror shall submit those filled in section or extracted pages when submitting the offer.

15 N4008424R2005_

RFP

P. 85 of 87

8. PRE-

PROPOSAL

INQUIRIES

Would you please extend the due date for Pre-Proposal Inquiries? I sent my first inquiry on the 22nd of December last year;

however, some of my questions have not been answered by the government still today (on the 3rd of January 2024).

Since the Pre-Proposal Inquiries period includes the holidays, it will be necessary for offerors and the government to have an extended Pre-Proposal Inquiries period so that a proper exchange of questions and answers will be able to be held.

The solicitation due date is extended from 24 January 2024 to 14 February 2024.

16 Attach_03_J- 0200000- 08 ELINs form

Will the government use the FY Exchange rate of $1.00/¥139.1635 that the government provided on Attach 03 when they award the contractor and make monthly payments to the awarded contractor?

Or, will the government use the exchange rate on the date that the government awards the contractor and make monthly payments to the awarded contractor?

The FY Exchange rate is the current budget rate for this fiscal year.

The contract will be awarded using the current budget rate. Please see page 3 through page 12 of 87. As stated in the RFP, proposals shall be priced only in Japanese Yen. Payment will be made in Yen. The contract award will be in U.S.

dollars for adminstrative convenience of the U.S. government.

17 N4008424R2005_

RFP

P. 24 of 87

In (b) options section, it states that “The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.” What does “the basic requirement” mean in this context? Would you please clarify this statement also?

In (b) Options, "basic requirement" is the Base period requirements.

18 N4008424R2005_

RFP

P. 60 of 87

In 2. Basis of Evaluation and Submittal Requirements for Each Factor section states that “The Price Proposal and Non- Price (Technical) Proposal shall be submitted in separate volumes (parts) with a cover letter which shall include…” In price proposal section states that “The price proposal shall be submitted in both

Yes, can submit without cover letter when submitting by Microsoft Excel format.

Only 1 (one) cover letter is required.

Adobe PDF and Microsoft Excel format.”

Can I submit the price proposal in Adobe PDF with the cover letter and in Microsoft Excel format without the cover letter?

2. The solicitation due date/time is extended from 10:00AM, 24 January 2021 to 10:00AM, Wednesday 14 February 2024.

3. All other terms and conditions of this solicitation remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Jan-2024 10:00 AM to 14-Feb-2024 10:00 AM.

The following have been modified:

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

C. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-price factor.

Factor 1 – Corporate Experience Factor 2 – Credential Requirements Factor 3 – Safety Factor 4 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

Proposals submitted in response to this solicitation shall be formatted as follows. A cover letter shall accompany the proposal. Offers submitted in response to this solicitation shall be in English. The Price Proposal and Non-Price (Technical) Proposal shall be submitted in separate volumes (parts) with a cover letter which shall include:

(i) Solicitation Number and title

(ii) Name, address, phone number, point of contact, and email address of the Offeror

(iii) Name, title, telephone number and email address of person(s) authorized to negotiate on behalf of the

Offeror in connection with this solicitation

(iv) Name, title, telephone number and email address of person(s) authorized to sign contractual documents on behalf of the Offeror

(v) CAGE code / Unique Entity Identifier (UEI)

The proposal shall consist of two (2) separate parts:

Part I – Price Proposal Part II – Non-Price (Technical) Proposal

Tab 1: Factor 1 – Corporate Experience Tab 2: Factor 2 – Credential Requirements Tab 3: Factor 3 – Safety Tab 4: Factor 4 – Past Performance

Part I – Price Proposal:

(1) Solicitation Submittal Requirements:

Offeror shall submit the price proposal in PDF to include the following items:

- Standard Form (SF) 1449: 1) Complete blocks 17a and, if applicable, 17b; 2) Complete blocks 30a, 30b, 30c; 3) Complete Contract Line Item Numbers (CLINs) 0001 through 0010. Prices shall be submitted in Japanese Yen only. At the discretion of the Contracting Officer, price proposals not priced in Japanese yen may be deemed non-responsive, and will not be eligible for award. DO NOT PRICE or CHANGE THE PRICE ON NON-RECURRING CLINs 0002, 0004, 0006, 0008, & 0010, IT IS A PREPRICED NOT TO EXCEED (NTE) AMOUNT.

- Signed Copies of all amendments (if applicable) acknowledgement.

- Completed Exhibit Line Item Numbers (ELINs) spreadsheet as provided in Attachment J-0200000-08 to support the amounts specified for each Contract Line Item Number (CLIN) on the SF1449 – Continuation Sheet. DO NOT DELETE OR ADD ANY COLUMNS OR ROWS TO THE PROVIDED ELIN SPREADSHEET. The price proposal shall be submitted in both Adobe PDF and Microsoft Excel format. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs, SLINs, or ELINS will be recomputed accordingly. The CLIN, which includes recomputed contract SLINs or ELINs, will also be recomputed to take into account the change in the contract SLIN or ELIN. If the offeror provides a total amount for a CLIN, SLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN will be held to be the intended unit price.

Although not part of the price evaluation, Offerors should also include the following items if available with their price proposal to assist the Government in validating eligibility to receive an award:

- A copy of current SAM registration: All offerors (i.e., whether individually or as a joint venture, etc.)

responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An Offeror is required to be registered in SAM when submitting its offer/quotation/ bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer/quotation/bid is submitted. Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered ineligible for award.

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status.

Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

- A copy of Completed Representation and Certification: Offerors shall submit a conformed copy of

Representations/Certifications in the System for Award Management (SAM).

- A copy of a Joint Venture Agreement, Partnership Agreement and /or Teaming Agreement (if applicable). The JV or Partnership must be registered in the System for Award Management (SAM) database as the JV or Partnership. The SAM website is located at https://www.sam.gov. Failure to submit the Joint Venture Agreement, Partnership Agreement or Teaming Agreement may result in the Offeror’s proposal being rejected as non-responsible.

- Financial Capability: Offerors shall provide evidence of financial capability. In accordance with

FAR9.104-1 responsibility determination, a contractor must have adequate financial resources to perform the contract. Offerors shall provide the latest three years complete fiscal year financial statements (Kessan Hohkoku Sho) for the prime contractor, certified by an independent accounting firm, if practicable or at least by an authorized officer of the organization. In addition to the above, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements discuss the financial responsibilities among the companies and if the Joint Venture has been in existence for less than three years, also provide the latest three years complete fiscal year financial statements for each member of the Joint Venture.

- A copy of business registration as well as applicable permits and licenses to perform maintenance work in Japan. (Deleted by Amendment 0001)

- A copy of completed FAR Provision 52.229-11.

- Completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, if applicable. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment.

(2) Basis of Evaluation:

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

Part II – Non-Price (Technical) Proposal:

Offeror shall submit the non-price proposal in PDF including each factor specified below.

Factor 1, Corporate Experience:

Submit a maximum of five (5) projects performed by the company that are relevant to work requirements specified in the solicitation, using the attached Experience Form (Attachment C). One project shall be submitted per Experience Form.

For purposes of this evaluation, a relevant project is defined as one that meets all of the following:

(i) Scope and Complexity: A project or combination of projects that demonstrates experience with

Boiler and Unfired Pressure Vessels (UPV) Inspection, Testing, AND Certification Services;

(ii) Recency: A recent project is defined as a project completed within the past 10 years of the date of issuance of this solicitation or ongoing and have completed at least 10 consecutive months of performance at the time of proposal submission; and

(iii) Magnitude: A project or combination of projects with an annual value of ¥10,000,000 / $100,000 or greater.

Any projects submitted in excess of 5 will not be considered. If more than 5 projects are submitted, only the first 5 shall be considered.

A project is defined as work performed under a single task order or contract. For multiple award indefinite delivery/indefinite quantity type service contracts (MASC), the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

The attached Experience Form (Attachment C) is mandatory and shall be used to submit for each project(s) information. If combined project, the combination of projects will be counted as one (1). Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project experience data sheet shall not exceed 2 pages. Any data submitted in excess of the 2 pages will not be considered/evaluated.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the contract requirements as described above.

Joint Ventures (JV): If the Offeror is a JV, relevant project experience should be submitted for project(s) completed by the JV entity. If the JV does not have shared experience, at least 1 project or combination of projects shall be submitted for one (1) respective JV partner. Offerors are still limited to a total of 3 projects combined.

Where an Offeror would like to submit a project it completed as a JV and the JV is not the Offeror, to show its experience/capability, said JV project must clearly demonstrate the percentage of work performed by each firm in the JV, including the Offeror, and the Offeror must provide a detailed description of the work that it self-performed.

The Government is seeking to determine whether the Offeror has demonstrated relevant experience as defined herein.

An Offeror will be rated “Acceptable” if an Offeror’s submittal contains a minimum of 1 project or combination of projects that meets the definition of a relevant project as defined in the solicitation submittal requirements. (For JV offerors, a minimum of 1 project submittal from one respective JV partner that meets the definition of a relevant project(s)).

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 1 will be ineligible for award.

Factor 2, Credential Requirement:

Submit/Attach a list of qualified personnel and a copy of certifications, licensing, and resumes (to include history of inspections conducted and training courses), who will be performing the inspection, witness tests, prepare reports, and issue certificated for boilers and UPVs. The qualified personnel must have the required credentials and be qualified in accordance with (IAW) references listed below (per Annex 1502000, Spec Item 2.2.1):

Category

Credentials Required State Certificate of

Competency(1) NAVFAC License /

Authorization to Inspect(2)

Contract Inspector

X X

Notes:

(1) – Foreign equivalent must meet Host Nation government agency licensing requirements in accordance with UFC 3-430-07 and is approved by the NAVFAC Far East Boiler & UPV Lead Certifying Official and NAVFAC EXWC Boiler and UPV Inspection Program Manager.

(2) – Must have been recommended by the NAVFAC Far East Boiler & UPV Lead Certifying Official and NAVFAC EXWC Boiler and UPV Program Manager.

The Government is seeking to determine whether the Offeror’s personnel have the required credentials to perform inspection, witness tests, prepare reports, and issue certificates for boilers and UPVs.

An Offeror will be rated “Acceptable” if the Offer can demonstrate at least one personnel that met the above credential requirements.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for the above Factor 2 will be ineligible for award.

Factor 3, Safety:

The Offeror shall utilize the Safety Narrative form, Attachment E, to demonstrate its commitment to safely accomplishing the requirements identified in the Performance Work Statement and how it will properly manage and implement safety procedures and accident prevention methods. The narrative shall not exceed 4 pages total and should address each of the following topics:

(i) The offeror’s method for selecting a subcontractor with a safe performance record;

(ii) The offeror’s plan to monitor and oversee the safety compliance and performance of self-performed and subcontractor performed work;

(iii) The offeror’s methodology to execute an effective program that facilitates accident prevention techniques and processes, and employee reporting of unsafe conditions and unsafe activities.

A copy of the blank Safety Narrative to be used for submission is included as Attachment E.

The Government is seeking to determine whether the information contained in the Offeror’s proposal demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Acceptable” if it demonstrates a commitment to safety and that the Offeror plans to properly manage and implement safety procedures and accident prevention methods for itself and its subcontractors.

An Offeror will be rated “Unacceptable” if it fails to meet the requirements to be rated acceptable described above.

A proposal receiving an “Unacceptable” evaluation rating for Factor 3 will be ineligible for award.

Factor 4, Past Performance:

IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH

THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Corporate Experience. AN OFFEROR

SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment D), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. Chizuru Akamine, via email at Chizuru.akamine.ln@us.navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1, Corporate Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed 2 pages in total.

Performance recognition/award(s) or additional similar information submitted will not be considered.

The Government reserves the right to contact references for verification or additional information.

Sources of Past Performance Information for evaluation are as follows:

(i) Past performance information provided by the offeror, as solicited;

(ii) Past performance information obtained from questionnaires tailored to the circumstances of the acquisition; and

(iii) Past performance information obtained from any other sources available to the Government, to include, but not limited to, Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment (5).

The Government is seeking to determine if the Offeror has relevant and recent past performance information that pertains to the requirement outlined in the solicitation. The past performance evaluation results is an assessment of the Offeror’s probability of meeting the solicitation requirements. The evaluation will consider how well the Offeror performed relevant project(s) or combination of projects submitted under Factor 1, Corporate Experience and may also consider past performance on other relevant project(s) currently documented in known sources.

The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Offeror’s performance. This evaluation is separate and distinct from the Offeror’s responsibility determination. The assessment of the Offeror’s past performance will be used as a means of evaluating the Offeror’s probability successfully meet the requirements of the solicitation.

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and information obtained from any other source) reflect a trend of satisfactory performance considering:

(i) A pattern of successful completion of tasks;

(ii) A pattern of deliverables that are timely and of good quality;

(iii) A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

(iv) Recency of tasks performed that are identical to, similar to, or related to the task at hand

An Offeror will be rated “Acceptable” if, based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance records is unknown (see note below).

An Offeror will be rated “Unacceptable” if, based on the Offeror’s performance record, the

Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

The Government may use information such as (e.g., PPIRS, Federal Awardee Performance and

Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and information obtained from any other source.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the Offeror shall be determined to have Unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable”.

A proposal receiving an “Unacceptable” evaluation rating for Factor 3 will be deemed ineligible for award.

3. Proposal Submittal Requirements:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

The proposal shall consist of two (2) separate parts:

Part I – Price Proposal

Part II – Non-Price (Technical) Proposal

Offerors shall submit proposals electronically (By DoD Safe, or through the Department of Defense (DOD)

Procurement Integrated Enterprise Environment (PIEE) – Solicitation Module) in an Adobe Portable Document Format (PDF) and Microsoft Excel Format (ELINs). Offerors should mark all electronic files with the solicitation number and should keep the file name as short as possible (i.e., under 40 characters). Files with longer names may become corrupt or inaccessible. Files that cannot be opened, or are otherwise missing the required content are the responsibility of Offerors.

It is an Offeror’s responsibility, when transmitting its proposal electronically, to ensure the proposal’s timely delivery by transmitting the proposal sufficiently in advance of the time set for receipt of proposals to allow for timely receipt by the Government no later than the date and time stated in the solicitation. Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. An Offeror risks the late receipt and rejection of a proposal where it delays transmitting its proposal until the last few minutes before the time set for receipt of proposals. It is the responsibility of the Offeror to confirm receipt of proposals. Proposals that are received after the stated date and time in the solicitation shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

4. Submission of Proposals

All proposals (with all required supporting documentation) shall be electronically submitted through a)

DoD Secure Access File Exchange (SAFE) and b) the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) so that they are received by the date and time specified in

Block 8 of the Standard Form (SF) 1449. Hard Copy Proposal (via postal mail delivery or hand delivery to this office) will not be accepted.

Proposal Submission using DoD SAFE:

Proposals shall be submitted in English in Adobe PDF (*.pdf) via DoD SAFE.

In order to submit a proposal through DoD SAFE (https://safe.apps.mil/), you must request from the Contract Specialist a unique “Request for Drop-Off” code. The request should include the Offeror’s Point of Contact (POC) name, email address, and telephone number and shall be submitted to the assigned Contract Specialist(s) via email to Ms. Chizuru Akamine at Chizuru.akamine.ln@us.navy.mil and Ms. Patiphanh P.

Sithideth at patiphanh.p.sithideth.civ@us.navy.mil at least 5 calendar days prior to the deadline for receipt of proposals.

Within 3 calendar days prior to the proposal due date, the Government will send a DoD SAFE invitation email to the requested Offeror’s POC email address with a “Request for Drop-Off” code for use in submitting the proposal. Only the identified POC will be able to drop-off proposals or proposals revisions in DoD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To upload the proposal in DoD SAFE:

1. Request a Drop-Off code from the Contract Specialist(s) identified in the solicitation at least 5 calendar days prior to the deadline for receipt of proposals.

2. Log into DoD SAFE at https://safe.apps.mil/

3. Click “Drop-off” and enter the Request Code that is provided by the Contract Specialist.

4. Enter the solicitation number, Offeror name, Unique Entity ID and CAGE code in the field labeled

“Short note to the Recipients.”

5. Upload files by clicking button labeled “Click to Add Files or Drag Them Here”.

6. Click “Drop-Off Files” to send the files to the recipient.

7. DoD SAFE will provide a time stamped notification to the Government when the file is uploaded. The

DoD SAFE system notification must show the proposal “Drop-Off” or submission no later than the time and date specified in Block 8 of the SF1449. The date and time of “Drop-Off” or submission recorded in DoD SAFE shall govern the timeliness of any proposal submission.

For DoD SAFE User Guide information visit: https://safe.apps.mil.

OR

Proposal Submission using the PIEE Solicitation Module:

Proposals shall be submitted in English in Adobe PDF (*.pdf) via Solicitation Module in PIEE.

In order to submit a proposal through the Solicitation Module in PIEE, you must be registered and have an active “Proposal Manager” role in PIEE at https://piee.eb.mil/.

To upload the proposal in Solicitation module in PIEE:

1. Ensure you have an active role as with the Proposal Manager in PIEE.

2. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module or go directly to the Solicitation

Module at the following link: https://piee.eb.mil/sol/xhtml/unauth/index.xhtml.

3. Select Solicitation icon.

4. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

5. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select Open, then click Search.

6. When search results display, select the solicitation number link to open the solicitation.

7. The solicitation displays, with information as view only.

8. To post the offer, click the Offer tab.

9. Click the Add button to add an offer to the solicitation.

10. Select the applicable CAGE Code for which you are submitting the offer. The list is pre-filtered based on the CAGE code(s) in the Proposal Manager’s profile.

11. Click on the Choose Files link to upload attachments that comprise your offer.

12. Enter Signature Date and click Signature button after entering all necessary information.

13. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP. Click the

Sign and Submit button to continue.

14. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late proposal receipt.

For additional information on PIEE Vendor Access Instructions or PIEE Solicitation Module Frequently Asked Questions visit:

https://dodprocurementtoolbox.com/site-pages/solicitation-module https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2023- 02/Vendor%20Solicitation%20Module%20Instructions.pdf

For additional instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

All correspondence should be in English. Any proposal that is delivered by means other than the above will be unacceptable and will not be considered for award.

(End of Summary of Changes)