N4008424Q2201_Amendment 0003.pdf

ACQR#6025158

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. N40084-24-Q-2201, Fire Protection Systems Preventative Maintenance and Inspection Services at Marine Corps Base Camp Butler, U.S. Naval Hospital (USNH) & Branch Clinics/Facilities Okinaw a, Japan

See continuation sheet for description of this Amendment 0003.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Apr-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008424Q2201

X 9B. DATED (SEE ITEM 11)

01-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Apr-2024

CODE

NAVFAC FAR EAST

FEAD CAMP BUTLER

UNIT 35002

FPO AP 96373-5002

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008424Q2201

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

1. The purpose of this Amendment 0003 is to provide revised PWS, ELIN schedule and Government responses to the inquiries from offerors as shown below:

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 Section C - 1502000 Facility Investment Spec 3.2.1 Fire Protection Systems

Related Information states "The contractor shall maintain, repair, inspect, and test fire protection systems IAW UFC 3-601-02.

Can the contractor assume all Inspection, Testing, Maintenance, and Repairs of fire protection systems to be conducted per the most current edition of UFC 3-601-02 (7 October 2021)?

The contractor shall test to, repair, and maintain equipment to the latest applicable code and standard that applies to each location.

Follow-up:

Can the government clarify specific applicable standards that the contractors are required to follow in this solicitation? Please clarify if contract requirement is in accordance with NFPA or UFC 3-601-02.

Gov't response: Currently the code requires fire protection to be tested to NFPA standards.

2 Section C - 1502000 Facility Investment Spec 3.2.1.8 Exit and Emergency Lights

Regarding to the performance objective (BULBS and/or FLOURESCENT TYPE emergency lights.

Mulitiple emergency lights in various buildings are NOT dedicated for emergency puposes and these are lit daily. The lamps on these NON-DEDICATED emergency lights has a much shorter life expectancy and burns out more frequent compared to the DEDICATED emergency lights.

Can the government consider facility maintenance to be responsible for lamp replacement for the NON-DEDICATED emergency lights?

Emergency lights shall be maintained to working standards, including bulbs.

Follow-up:

Light bulbs can burn out at any given time.

Can contractors assume to receive routine requests for replacement of light bulbs?

Gov't response: Replacing lightbulbs may be requested under service calls if reported outside of regular maintenance.

3 Section C - 1502000 Facility Investment Spec 3.2.1.10 Fire Extinguishers

Related information states " The contractor shall provide new extinguisher if extinguisher can no longer be maintained or repaired at no additional cost to the government.

Can the government approve local Japanese manufactured fire extinguishers?

All installed equipment must meet code or applicable regulations.

Follow-up:

Can the government confirm that Japanese Fire Extinguishers are acceptable for use on this contract? Yes or No.

Gov't response: Fire extinguishers must meet NFPA requirements.

4 Section C - 1502000 Facility Investment Spec 3.2.1.10 Fire Extinguishers

Related information states " The contractor shall provide new extinguisher if extinguisher can no longer be maintained or repaired at no additional cost to the government.

Will replaced extinguisher be relinquished to government for disposal?

Disposal is included in contract, refer item

2.10.2.4 in PWS.

Follow-up:

Can existing U.S. extinquishers be relinquished to government for disposal and Japanese extinquishers be disposed of by contractor locally?

Gov't response: Government can accept these as waste. See revised PWS.

5 Attachment J- 1502000-05 Backflow Prevention Devices

Per contract title "FIRE PROTECTION

SYSTEMS PREVENTIVE

MAINTENANCE AND INSPECTION

SERVICES", majority of the listed backflow preventer in the inventory are NOT RELATED to the FIRE PROTECTION

SPRINKLER SYSTEM.

There are a total of ten (10) Fire Sprinkler System Backflow Preventers in the inventory. Can the government separate the backflow preventers that are NOT RELATED to the FIRE SPRINKLER SYSTEM BACKFLOW PREVENTER from the regular domestic line backflow preventers?

The inventory provided needs to be serviced, maintained, and repaired.

6 Attachment J- 1502000-05 Backflow Prevention Devices

Per contract title "FIRE PROTECTION

SYSTEMS PREVENTIVE

MAINTENANCE AND INSPECTION

SERVICES", majority of the listed backflow preventer in the inventory are NOT RELATED to the FIRE PROTECTION

SPRINKLER SYSTEM.

There are a total of ten (10) Fire Sprinkler System Backflow Preventers in the inventory. Confirm the backflow preventers that are NOT RELATED to the FIRE

SPRINKLER SYSTEM BACKFLOW

PREVENTER are not included in this contract requirements?

The inventory provided needs to be serviced, maintained, and repaired.

7 Attachment J- 1502000-04 Fire Protection System Inventory

Can the government provide locations of all Automatic Fire Doors and Fire Doors in Camp Foster B960?

Door locations will be provided, see Enclosure (1).

8 Attachment J- 1502000-04 Fire Protection System Inventory

Futenma B676 is crossed out in the inventory. Is B676 permanently deleted from the Branch Clinics or is this a typo and is meant to be included in the inventory?

Building 676 does not currently require contracted maintenance.

Follow-up:

Is it the government's intent to NOT include Futenma B676 in the BASE YEAR only? If so, the ELINs A020 should be revised accordingly.

Gov't response: See revised PWS and ELIN.

9 Attachment J- 0200000-08 Exhibit Line Item Numbers

Sub-Annex 1502000 Spec Item 3.1 Service Orders.

All Recurring Routine Service Orders (Base Year to 4thOP) quantity is 70 each and all Non-Recurring Routine Service Orders (Base Year to 4thOP) is 50 each.

Can the contractor assume this is a typo and is meant to be the same as all Recurring Routine Service Order of 70 each?

Recurring and nonrecurring service call estimates are correct.

10 Section C - 0200000 Spec Item 2.2.4 The Joint Commision (TJC) Requirements

Performance Work Statement 0200000, 2.2.4, a)2) requires contractors to ensure employees meet TJC’s competency requirements; however, these requirements are not defined. Provide all TJC Competency Requirements for employees?

The Joint Commission regularly updates requirements. Any updated requirements need to be met. This is standard for work performed in healthcare facilities.

FOLLOW-UP: Government did not answer contractor's question. Please answer accordingly.

Gov't response: The Joint Commision standards are industry standard and are listed in documents obtained from The Joint Commision.

11 Performance Work Statement 0200000, 2.2.4, b) requires contractors to maintain records, documentation, and binders to validate compliance with EC Standards related to Utility Systems, Life Safety Standards, Interim Life Safety Measures, and make said requirements available to government, 3rd Patties, FM, Navy, and/or TJC. Provide copies of all required Standards to be complied with, as well as documentation templated expected to meet the documentation requirements as set forth in this clause?

The Joint Commission regularly updates requirements. Any updated requirements need to be met. This is standard for work performed in healthcare facilities.

FOLLOW-UP: Government did not provide request documentation concerning requirements. Contractor requires this information to understand contract requirements.

Gov't response: Records will be kept to industry standards and applicable code and laws related to record keeping. These include, but are not limited to, NFPA, The Joint

Commision Standards, and The Federal Records Act.

12 Performance Work Statement 0200000, 2.2.4, d) requires contractors to be prepared for unannounced surveys “at any time”. For bidding purposes, define the expected quantity of unannounced surveys to be conducted annually?

Historically there are estimated to be 2 unannounced inspections per year.

13 Performance Work Statement 0200000, 2.2.4, e) requires contractors to have a management program that is used to identify and document utility problems, failures, and user errors that are or may be a threat to the patient care environment. The Contractor shall identify problems. When problems are identified, the Contractor shall take actions to resolve them, document the actions, and evaluate the actions for effectiveness. Define how this requirement is to be quantified and costs applied?

This applies to any work that would affect patient care.

14 Performance Work Statement 0200000, 2.2.4, f) requires contractor to support MTF with TJC briefings, condition reports, annual reviews of Life Safety and other TJC Plans.

It would seem that MTF personnel and associated government personnel would be responsible for TJC requirements and based on contractor documentation submitted as required by the contract. It appears that contractor is being requested to perform inherently government functions related to TJC requirements, inspections, and certifications. Can government provide more specific requirements expected of the contractor related to JTC?

The requirement does not constitute an inherently governmental function.

FOLLOW-UP: Government did not answer contractor question which was "Can government provide more specific requirements expected of the contractor related to JTC?"

Gov't response: Examples of this include providing maintenance and testing records for inspection, answering in-depth inspection process and recording questions, and participate in process review meetings to address inspection results.

15 Performance Work Statement 0200000, 2.2.4, g) does not specify the line between government responsibility related to JTC and contractor responsibility related to JTC and in fact appears many contractor functions reflected in PWS appear to be government functions. Can government provide more specific or clear delineation between contractor requirements and government requirements related to JTC?

Compliance with The Joint Commission standard and training is necessary for this contract.

FOLLOW-UP: Government did not answer contractor question which was "Can government provide more specific or clear delineation between contractor requirements and government requirements related to JTC?"

Gov't response: Contractor shall participate in TJC required process improvement programs in addition to process improvement needs identified during the contractor's quality control. TJC required process improvement meetings and trainings may include such things as best documentation practices, and scheduling methods.

2. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Encl_01_B960 Fire Rated doors to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Rev PWS_Fire Protection

PM_24Q2201_8Apr24

Attachment 2 Rev J-0200000- 08_ELINs_8Apr24

(End of Summary of Changes)