N4008424Q0015_Attachment_2 Statement of Work_21Aug2024.pdf

SOLICITATION#: N4008424Q0015

ATTACHMENT 2

21 August 2024

ATTACHMENT 1: Performance Work Statement - Online English Training for NAVFAC FE

Deviation from the mandatory requirements set forth below is NOT allowed and an offeror’s quote that deviates from the mandatory requirements list will be determined non-responsive and not eligible for award.

1. GENERAL REQUIREMENTS

The contractor shall provide a series of online Beginner Level 1, Beginner Level 2, Intermediate Level 1, Intermediate Level 2, and Advanced level English classes for NAVFAC Far East’s (NAVFAC FE) non-native English speaking employees in Japan and Korea for the purpose of improving English language ability of each student during each class/lecture/lesson. The class shall be conducted between 08:00-16:00 18:00 in local time (Japanese Standard Time) on Government’s regular work days. Length of each training session shall not exceed six (6) months, sessions shall not overlap, and all training sessions must end on or before the applicable CLIN period of performance end date.

OFFEROR AGREES: YES NO

2. DEFINITIONS

BEGINNER LEVEL 1. No English language or Minimal English Language proficiency. No practical ability to use the English language. This means that you can only meet your immediate needs by using rehearsed words and phrases. Your vocabulary is severely limited, and you frequently revert to words in your native language to get your point across.

BEGINNER LEVEL 2. Elementary proficiency. Requires a basic understanding of the English language involving speaking, reading, and writing. Language exchanged between employees at this level and the non-Japanese or non-Korean speaking personnel consists of basic words, often in unrelated sequences, where the primary requirement is to convey or to comprehend basic ideas or intentions. Specialized terminology may be used when it is limited in variety and/or is used repetitively in daily operations of the assigned area of work. This level does not apply to work situations where the use of the English language is limited in that the names of items are traditionally in the English language and are known to the workers in the non-Japanese form.

INTERMEDIATE LEVEL 1. Average proficiency. Average proficiency requirement. Requires a good understanding of the English language involving speaking, reading and writing. Language exchanged between employees at this level and the non-Japanese speaking personnel consists of words and phrases comprising complete sentences on a subject matter that requires two-way queries and responses to assure mutual understanding of the inter-related sequences; for example, a worker who discusses a work assignment with the supervisor to obtain specific information on the details that must be accomplished in completing assignments. Technical terminology is used at this level when it is advantageous to use it in the course of understanding and completing assignments but where no substantive discussion of the technical terms is involved.

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INTERMEDIATE LEVEL 2. Average proficiency. Average proficiency requirement. Requires a good understanding of the English language involving speaking, reading and writing. Language exchanged between employees at this level and the non-Japanese speaking personnel consists of words and phrases comprising complete sentences on a subject matter that requires two-way queries and responses to assure mutual understanding of the inter-related sequences; for example, a worker who discusses a work assignment with the supervisor to obtain specific information on the details that must be accomplished in completing assignments. Technical terminology is used at this level when it is advantageous to use it in the course of understanding and completing assignments but where no substantive discussion of the technical terms is involved.

ADVANCED LEVEL. Fluent proficiency. Fluent proficiency requirement. Requires the ability to speak, read and write the English language where there is a requirement for understanding complex matters and the ability to discuss and exchange information on the substantive aspects of the work assignment.

This consists primarily of specialized or technical terminology requiring that incumbent develop views and present them to the non-Japanese speaking personnel to assure that complete understanding is achieved before work is started on assignment.

REGULAR WORKDAYS. The Government's regular work days are from Monday through Friday, except observed holidays. The observed holidays are as follows:

Students in Japan

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Emancipation Day Independence Day Japanese National holiday – Marine Day (3rd Monday in July) Japanese National holiday – Mountain Day (August 11th) Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day End of the Year and New Year’s holiday (December 29 thru January 3)

Students in Korea

New Year’s Day (January 1) Korean New Year (1st day of 1st lunar month – 3 days) Independence Movement Day (March 1) Children’s Day (May 5) Buddha’s Birthday (8th day of 4th lunar month) Memorial Day (June 6) Liberation Day (August 15)

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Chuseok (15th day of 8th lunar month – 3 days) National Foundation Day (October 3) Hangul Day (October 9) Christmas Day (December 25)

OFFEROR AGREES: YES NO

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

U.S. Government Furnished Material: The U. S. Government will furnish a computer and network access to the NAVFAC FE employees.

4. CONTRACTOR FURNISHED ITEMS

Except for items listed in Section 3 above, the Contractor shall provide all equipment, materials, and services to perform the requirements of this contract.

5. CLIN, TERM AND OPTION PERIOD

CLIN DESCRIPTION Qty Unit of Measure

PERIOD OF

PERFORMANCE

0001 BASE PERIOD; the Contractor shall provide two (2) training sessions consecutively. (Pre-class preparation and coordination and class instruction including but not limited to providing placement test, total 50 hours of lectures for beginner, intermediate, and advanced level classes, end of course test, and after action report)

1 Task 12 months from award

0002 OPTION PERIOD 1; the Contractor shall provide one (1) training sessions. (Pre-class preparation and coordination, and class instruction, including but not limited to providing placement test, total 50 hours of lectures for beginner, intermediate, and advanced level classes, end of course test, and after action report)

1 Task 6 months after CLIN 0001 expiration

0003 OPTION PERIOD 2; the Contractor shall provide one (1) two (2) training sessions consecutively. (Pre-class preparation

1 Task 12 months after CLIN 0002 expiration

21 August 2024 and coordination, and class instruction, including but not limited to providing placement test, total 50 hours of lectures for beginner, intermediate, and advanced level classes, end of course test, and after action report)

0004 OPTION PERIOD 3; the Contractor shall provide one (1) two (2) training sessions consecutively. (Pre-class preparation and coordination, and class instruction, including but not limited to providing placement test, total 50 hours of lectures for beginner, intermediate, and advanced level classes, end of course test, and after action report)

1 Task 12 months after CLIN 0003 expiration

0005 OPTION PERIOD 4; the Contractor shall provide one (1) two (2) training sessions consecutively. (Pre-class preparation and coordination, and class instruction, including but not limited to providing placement test, total 50 hours of lectures for beginner, intermediate, and advanced level classes, end of course test, and after action report)

1 Task 12 months after CLIN 0003 0004 expiration

6. SCOPE OF WORK

The contractor shall provide a series of Beginner Level 1, Beginner Level 2, Intermediate Level 1, Intermediate Level 2, and Advanced Level General and Business English online classes in the combination of group lesson and one-on-one lessons for NAVFAC Far East’s (NAVFAC FE) non-native English speakers in Japan and Korea. OFFEROR AGREES: YES NO

Each class shall be provided from Tuesday to Friday, between the hours of 0800 – 1800 (Japan Standard Time Zone) for a total of 50 class hours over a minimum of 20 weeks for each training session. OFFEROR

AGREES: YES NO

Maximum number of students will be 100 students in each training session. The number of students in each class may vary. Each student shall be placed to a proper level class based on a placement test or student’s training record. OFFEROR AGREES: YES NO

TASKS/SERVICES.

Task 1. Kick-off Meeting The contractor shall schedule a kick-off meeting with the Contracting Officer and the Government Project Officers within 3 calendar days after award.

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OFFEROR AGREES: YES NO

Task 2. Prepare Work Plan and Prepare Training Material The contractor shall prepare a draft and final Work Plan (WP). The draft WP shall be submitted to the government by an email or an alternative DoD authorized way to send files within 10 calendar days after award and outline class schedules and lesson programs, or 10 calendar days prior to the next training session starts.

The contractor shall prepare and provide all necessary Training Material. Training Material will be used during the online classes. Provide students with access to the course material for no less than 12 months.

OFFEROR AGREES: YES NO

Task 3. Provide placement test The contractor shall provide placement test, see definitions for English Proficiency levels, for newly registered students to be assigned to appropriate level classes within 12 calendar days after the work plan is approved by the government. The class shall be assigned to continuing students based on the achievement during the previous training session. The result of placement test of each students shall be submitted to the government Contracting Officer’s Representative by an email or an alternative DoD authorized way to send files within 7 calendar days after placement test is completed.

No training may be performed until the government accepts the final WP and the result of placement test. All work shall be performed in accordance with the accepted plan(s).

OFFEROR AGREES: YES NO

Task 4. Conduct 50 hours online English Training on online, virtual platform The contractor shall provide English classes via an online, virtual platform. The class shall cover English grammar, conversational English in all levels, and Business English in intermediate and advanced level classes. OFFEROR AGREES: YES NO

Total 40 hours of group lesson and total 10 hours of one-on-one lesson shall be provided to each student in each training session. OFFEROR AGREES: YES NO Frequency of the class: Two group lessons per week (1 hour of instruction), and two one-on-one lesson per month (1 hour of instruction). OFFEROR AGREES: YES NO Size of group lesson: up to four (4). OFFEROR AGREES: YES NO Make-up Lessons: Maximum three (3) make-up lessons shall be provide per student in each training session. Students will notify the instructor at least 2 business days (Monday thru Friday JST) in advance of missing any class in order to be eligible for a make-up class. OFFEROR AGREES: YES

NO

Task 5. Class Assignments and Homework

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The contractor shall assign homework to students. Class assignments and homework should be sufficient to allow the employee make significant progress towards the next class level after the completion of each training session.

OFFEROR AGREES: YES NO

Task 6. Provide End of Course assessment test The contractor shall provide end-of-course assessments to measure overall progress. The result of the assessment shall include the equivalent level/score in commonly known English assessment standards.

The result of assessment of each students shall be submitted to the government by an email or an alternative DoD authorized way to send files within 30 calendar days after the last class in each training session was conducted.

OFFEROR AGREES: YES NO

Task 7. Provide an After Action Report (AAR) The contractor shall provide an AAR summarizing the students’ performance within 15 calendar days after each training session ends. The AAR should include, at least, the following:

Student’s attendance, incidents, issues, lessons learned, and recommendations.

7. CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED.

Each instructor must have:

BA or higher degree (preferably in teaching English as a Second Language), At least 2 years of experience teaching English as a Second Language to adults, and A certificate of Teaching English as a Foreign Language (TEFL), Teaching English to Speakers of

Other Languages (TESOL), Teaching English as a Second Language (TESL), or equivalent is required, Resumes and certifications meeting the above qualifications shall be submitted and approved by the contracting officer. Prior to the instructor being able to perform work on this contract. Offerors shall submit resumes and certifications within 10 days of contract award. Any approved personnel substitutions require Contracting Officer’s approval in the same manner as the original qualification review.

The Contracting Officer may require replacement of instructor if the Government reasonably determines are unqualified or otherwise fail to adequately perform tasks assigned to them.

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8. NON-PERSONAL SERVICE STATEMENT.

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official.

OFFEROR AGREES: YES NO

9. GOVERNMENT PROJECT OFFICER.

The Government Project Officer will provide general instructions on limitations and deadlines, and is responsible for administration of the contract in compliance with the contract to include inspection and acceptance of deliverables.

Government Project Officers list will be provided after contract award by the Contracting team.