SF30_N4008423R8901_AMD0001.pdf

ACQR5968251

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. N4008423R8901 MULTI-FUNCTION FACILITIES MAINTENANCE CONTRACT FOR COMBINED ARMS TRAINING CENTER, CAMP

FUJI, JAPAN

Description of this amendment continued on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Apr-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008423R8901

X 9B. DATED (SEE ITEM 11)

04-Apr-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Apr-2023

CODE

NAVFAC FAR EAST

FEAD ATSUGI

PSC 477 BOX 15

FPO AP 96306-0001

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008423R8901

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

The purpose of this amendment is to provide Government response to the inquiry submitted.

Q No. Reference

(Sect/Para/ Page)

QUESTION GOVERNMENT RESPONSE Amd No.

1 General We wanted to contact you to inform of PDFM’s strong interest and desire in preparing a bid response for N4008423R8901, Fuji Multi-function Facilities Maintenance Contract for Combined Arms Training Center, Camp Fuji, Japan. We have checked bid documents, including scope of work and determined there is a volume of services required to execute, likely requiring multiple vendors to support various trades and services based on requirements.

As this project is new to all participants, except the incumbent, it will surely take more time to assemble suitable technically qualified personnel to participate in the pre-proposal conference next week on April 14th. Furthermore the due date as well is very tight as questions must be generated and submitted for response from the government.

We understand that we don’t know timing requirements on the Government’s end however it is our experience bidding on past similar projects that the government allows more time for vendors to develop bid proposals which reflect more accurate pricing reflective of understanding the project better.

I believe the government gets a better product as well with less confusion potentially resulting in poor outcome from the supporting company.

Based on the above observations we respectfully request that the Government extend all current following due dates by at least one (1) month as this project is very important to PDFM Japan.

PRE-PROPOSAL CONFERENCE/SITE VISIT -

FRIDAY, 14 APRIL 2023

Each schedule for this solicitation has been changed as described in the modified

"ADDENDUM TO FAR

52.212-1" below.

Proposal due date is extended by two (2) weeks.

New dates are as follows:

Site Visit Request:

4/20/2023 10:00 AM

Site Visit:

4/27/2023 10:15 AM

Pre-Proposal Inquiry due:

5/12/2023 09:30 AM

Proposal due:

5/26/2023 10:00 AM

PRE-PROPOSAL INQUIRIES - 25 April 2023 at

4:30 PM (JST)

Due Date of Proposal - no later than 10 May 2023 at 14:00 (2:00 PM)

These extensions are more in line with what we’ve seen in past similar projects both service and construction. Ultimately we believe an extension will help both parties in achieving success regarding this project opportunity.

All other terms and conditions of this soliciation are unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-May-2023 02:00 PM to 26-May-2023 10:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

1. AUTHORIZATION TO PERFORM

In accordance with DFARS 252.225-7042, the Offeror must be duly authorized to operate and to do business in Japan.

CONTRACTOR LICENSING REQUIREMENTS: Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Offerors will be required to provide verification on required license prior to award of any contact to the contracting officer if such information is not already on file with or available to the contracting officer.

STATUS OF FORCES AGREEMENT: The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; and , the U.S. Government will not consider designating eligible employee(s) as “Members of the Civilian Component” under Article I8(b) of the SOFA.

2. PRE-PROPOSAL CONFERENCE/SITE VISIT

The clause at 52.237-1, Site Visit (APR 1984) is included in this solicitation. Accordingly, offerors are urged and expected to inspect the site where the work will be performed.

Note:

(1) An organized site visit and pre-proposal conference have been scheduled for THURSDAY, 27 APRIL 2023.

Participants will meet at CATC Camp Fuji Parking Lot in front of Bldg. #50 (Facility Management Division Building) at 10:00 AM Japan Standard Time (JST). For the participants who need an escort to enter the installation, meet the Government personnel at 10:00 AM (JST) at Gate 4. The Site Visit will start at 10:15 AM Japan Standard Time (JST) and all participants will ride the Government’s Bus to visit various job sites.

Offerors interested in participating in the site visit shall submit their list of participants, Attachment (4) to Ms.

Miki Masuda via email at Miki.Masuda.LN@us.navy.mil by Thursday, 20 April 2023 at 10:00.

(2) Those participants who will need an escort must carry a valid picture IDs. Valid picture IDs for Japanese Personnel includes a Driver’s license, which indicates nationality or permanent address, a Passport or Resident Card (Jyuki-Net Card) with picture. Valid picture IDs for non-Japanese Personnel includes a Passport or Alien Registration Card, a Driver’s license with does NOT indicate the individual’s nationality or permanent address is NOT considered a valid picture ID. A driver’s license that does not indicate the individual’s nationality or permanent address may be used if accompanied with Kisai-Inji-Hyo issued by Japanese Police Stations.

There may not be any parking spaces available outside the Gate 4 of Camp Fuji for contractors to attend the site visit.

(3) During the site visit, it is each individual’s responsibility to determine and wear appropriate Personal Protection Equipment (PPE) in accordance with the latest EM385-1-1 (Safety and Health Requirements Manual). The Government/Navy will not provide PPE for persons attending the site visit.

(4) If proper PPE is not used, the individual may not be allowed to participate in the site visit, or may only be allowed to participate to a limited extent. At a minimum, wearing a safety helmet is required at all times during the site visit. It is the participants’ responsibility to bring those appropriate PPE to attend the site visit.

(5) Individuals may or may not be authorized to take photos during the site visit.

3. PRE-PROPOSAL INQUIRIES

All questions concerning this solicitation shall be addressed to Ms. Miki Masuda, via email at Miki.Masuda.LN@us.navy.mil , by 12 May 2023 at 9:30 AM (JST). Responses to inquiries will be provided in the form of an Amendment and posted to the website https://www.sam.gov/. The Government may not responded to inquiries submitted after the inquiry submission due date. All inquiries shall be submitted using Pre-Proposal Inquiry Form, Attachment (5). The Offeror must acknowledge any and all amendment issued under this solicitation by signing each SF30 (amendment) and submitting it with the quotation.

4. PROPOSAL SUBMITTAL REQUIREMENTS:

Proposals submitted in response to this solicitation shall be in English and formatted as follows and furnished in the number of copies stated herein.

A cover letter shall accompany the technical and price proposals. The cover letter shall include –

a. Solicitation number;

b. Name, address, telephone number, and electronic addressed of person authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitations; and

c. Name, title and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless the evidence has been previously furnished to the issuing office.

To submit a proposal in response to this RFP, Offerors shall submit the following information to the address specified below so that it is received NO LATER THAN 10:00 AM (JST) on 26 May 2023:

a. Cover Letter

b. Price Proposal (Binder 1)

c. Technical Proposal (Binder 2)

Proposals shall be delivered to the following address:

Department of the Navy Naval Facilities Engineering Command Far East (NAVFAC FE) Public Works Department (PWD) Atsugi Facilities Engineering and Acquisition Divison (FEAD) Attn: Miki Masuda, Contracting Branch N40084-23-R-8901

PSC 477 BOX 15 FPO AP 96306-0001

Bldg. #89, Ogai, Ayase-shi, Kanagawa-ken, Japan 252-1101

OR

Department of the Navy Naval Facilities Engineering Command Far East (NAVFAC FE) Public Works Department (PWD) Atsugi Facilities Engineering and Acquisition Divison (FEAD) Attn: Miki Masuda, Contracting Branch N40084-23-R-8901 〒252-1101

神奈川県綾瀬市厚木航空施設 BOX 15

厚木施設部施設技術契約課建物89番

Note: If hand carrying or express mail/private courier quote, please be advised that the Contracting Officer is on a secured base and passes are required to enter the base. Anticipate delays in base access. If escort is desired, provide the following information by email to Miki.Masuda.LN@us.navy.mil no later than 24 May 2023 at 3:00 PM (JST).

- Name of person dropping off proposal and citizenship

- Company name, address, and phone number

- Date and time of visit

Additionally, an electronic copy shall be provided via e-mail to Miki.Masuda.LN@us.navy.mil. The price proposal and technical proposal shall be submitted no later than 26 May 2023 at 10:00 AM (JST) as indicated on block 8 of solicitation.

5. JOINT VENTURES (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS (LTD), etc., Joint Ventures and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the offer:

a. A copy of the JV, LLC or LTD agreement.

b. A detailed statement outlining the following in terms of percentages where appropriate:

1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2) The management approach in terms of who will conduct, direct supervise, and control.

3) The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4) Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to executed the contract documents and bonds).

c. A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number.

NOTE: An offer may be rejected if the company name identified on the submittals and any bonds or guarantees is different from the JV, LLC or LTD name identified on the agreement.

6. INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

7. NO ALTERNATE OR MULTIPLE PROPOSALS

Neither multiple proposals, nor proposal variations or options, nor alternate or alternative proposals will be considered in the evaluation.

8. FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S.

Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number:

To be determined at the time of contract award Line 7 Name and address of the acquiring agency:

Naval Facilities Engineering Command (NAVFAC) Far East City or town, state or province. Include postal code where appropriate:

Box 15, Bldg. 89, Naval Air Facility, Ayase-shi, Kanagawa-ken 252-1101 Japan

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

9. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

All Offerors (i.e., whether individually or as a joint venture, et .) responding to this solicitation must be registered and have an active status in the System for Award Management (SAM) database at the time an offer/quotation/bid is submitted to be eligible for award. For more information please go to https://www.sam.gov/ and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An Offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All Offerors are required to be registered in SAM at the time their offer/quotation/bid is submitted.

Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered ineligible for award.

(End of Summary of Changes)