Amend 0004_N40084-23-R-2004.pdf

23R2004

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. N40084-23-R-2004 Fire Safety Systems Maintenance and Repair Services at Marine Corps Base Camp Butler, Okinaw a, Japan

See continuation sheet for description of this amendment 0004.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Oct-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008423R2004

X 9B. DATED (SEE ITEM 11)

01-Sep-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Oct-2023

CODE

NAVFAC FAR EAST

FEAD CAMP BUTLER

UNIT 35002

FPO AP 96373-5002

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008423R2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMEND 0004

1. The purpose of this amendment is to provide Government responses to the Pre-Proposal Inquiries (PPI) from offerors. Responses to the PPI received as shown below.

No.

Reference

(Sect/Para/Page) Question Government Response

1 ATTACH_1_PWS,

Section C - 1502000, ATTACHMENT J-

1502000-06,

pg. 1 of 1

Attachment J is titled "AFFF AND

KITCHEN FIRE SUPPRESSION

SYSTEMS" but the list does not include any buildings with kitchen fire suppression systems. Clarify whether the title or list is incorrect.

Title is incorrect. Buildings with kitchen fire suppression systems can be found in J-1502000-11. Refer to page 308-313.

2 PWS, 1502000 Spec Item 3 Recurring Work

All recurring work performed by the Contractor shall be IAW the UFC-3- 601-02 ITM Tasks, table 2-1 through 2-26.

Table 2-1 through 2-26 are from the previous edition of UFC-3-601-02 (8September2010). Latest edition is UFC 3-601-02 (7October2021). Can the government clarify which edition should the contractor follow?

Edition 07 OCT 2021 should be followed.

3 PWS, 1502000 Spec Item 3.5 Initial Condition Assessment

NOTE: Condition Assessment is completed during base period.

Preventive Maintenance Program per Spec Item 3.2, Sub Spec Item 3.2.1.1, 3.2.1.2, 3.2.1.3 and 3.2.1.4 and Inspection, Testing, and Certification Program per Spec Item 3.3, Sub Spec Item 3.3.1, 3.3.2, 3.3.3 and 3.3.4 will be initiated in Option Period 1.

Does the government only requires contractor to conduct a one-time test (if necessary) and visual inspections of each fire protection system equipment to determine status conditions in the entirety of Base Year Period with no repairs required?

Base year will only be a condition assessment of all assets identified on J-1502000-05 through J-1502000-08.

If there is/are a required repair discovered during the Base Period Condition Assessment, base year period non-recurring task order will be used for the repair.

Kitchen FSS and Hood and duct, J- 150200-11, will require Preventive maintenance and repairs on the base year for both recurring and non-recurring.

Option Year ONE, contractor will conduct inspections, testings, and certifications, to include repairs on all equipment (both recurring and non-recurring).

4 PWS, 1502000 Spec Item 3 Recurring Work

NOTE: The requirements for Section J-1502000-05 through J-1502000-08 will start on Option Period 1.

In relation to Spec Item 3.5 Initial Condition Assessment, Does the government only require contractor to conduct a one-time test of each fire protection system equipment (depending on system conditions) and visual inspections to determine status conditions in the entirety of Base Year Period then proceed with ITMR IAW UFC 3-601-02 from Option Year One?

All equipment identified in J- 1502000-05 through J-1502000-08 will require a one time condition assessment.

Inspections, testings, and certifications will be conducted IAW UFC 3-601-02 or equivalent on Option Year ONE. One time condition assessment, not one time test.

5 PWS,

J-1502000-11 Kitchen Fire Suppression System Inventory

Camp McTureous B5000 Bechtel Elementary

Is this facility still existing and intended to be included in the ITMR contract?

Delete B5000 Camp McTureous

6 PWS,1502000-04 Pg.

Table 2-19 Wet Chemical Systems ITM.IAW UFC 3-601-02, frequency for wet chemical systems are semi-annual. Can the contractors assume Kitchen Fire Suppression ITM are to be conducted on a semi-annual basis (6 months intervals) as in two (2) instances per year?

Yes, services will be conducted semi-annual.

7 Attachment J-0200000-07 Exhibit Line Item Numbers

A005,B012,C012,D012,E012

INSPECTION, TESTING, AND

CERTIFICATION, Spec Item 3.3, Inventory Section J-1502000-11, Kitchen Fire Suppression Systems (FS), Spec Item 3.3.5

Spec Item 3.3.5 is not specified in the PWS. Can the contractor assume it is a typo and is meant to be Spec Item 3.3.1.5?

Yes, this is a mistake. SPEC Item should be 3.3.1.5, Kitchen Fire Suppression Systems.

8 PWS, 1502000 Spec Item 3 Recurring Work

All recurring work performed by the Contractor shall be IAW the UFC-3- 601-02 ITM Tasks, table 2-1 through 2-26.

In UFC-3-601-02 ITM Tasks, table 2- 1 through 2-26: There are specialized systems that are tied into either the fire alarm or sprinkler system (example: standpipe, fire doors, fire dampers, and smoke exhaust systems). Can the government clarify

Refer to table 2-1 through 2-26 which states what is performed by the government and what is expected from the contractor.

if these specialized system will be included and if they are included can the government provide inventory?

9 PWS,

J-1502000-05-R All Camps Fire Alarm Inventory J- 1502000-07-R Fire Sprinkler Inventory

Futenma 616, 431, Kinser 1210, 1217, 1040R, Foster 5675, 4138, 217, Courtney 4300, 4344, 4450, 4446.

All buildings are in the J-1502000- 05-R fire alarm inventory and says it has a sprinkler system but, they are not included with the J-1502000-07-R fire sprinkler inventory. Can the government clarify if these buildings have a sprinkler system that will be covered in the recurring services or not included?

To the governments knowledge, these buildings have a sprinkler system that will be covered in recurring services.

Per 3.5, initial condition assessment, the contractor shall develop an updated inventory program for all fire safety systems.

10 PWS,

J-1502000-05-R All Camps Fire Alarm Inventory J- 1502000-07-R Fire Sprinkler Inventory

Futenma 400, Kinser 1316, Hansen 2610, Schwab 3223

All buildings are in the J-1502000- 07-R fire sprinkler inventory but, they are not included with the J-1502000- 05-R fire alarm inventory. Can the government clarify if these buildings have a fire alarm system that will be covered in the recurring services or not included?

To the governments knowledge, these buildings have a fire alarm system that will be covered in recurring services.

Per 3.5, initial condition assessment, the contractor shall develop an updated inventory program for all fire safety systems.

11 PWS,J-1502000-05-R

All Camps Fire Alarm Inventory J-1502000-11 Kitchen Fire Suppression

Schwab 3223 barrack and 3224 barracksAll buildings are in the J- 1502000-11 Kitchen fire suppression inventory but, they are not included with the J-1502000-05-R fire alarm inventory. Can the government clarify if these buildings have a fire alarm system that will be covered in the recurring services or not included?

To the governments knowledge, these buildings have a fire alarm system that will be covered in recurring services. Per 3.5, initial condition assessment, the contractor shall develop an updated inventory program for all fire safety systems.

12 PWS,

J-1502000-07-R Fire Sprinkler Inventory

Fire Sprinkler Inventory 1. Recurring

Some sprinkler systems might only be supplied by a fire pump and water tank that might not be in the attachment J-1502000-08 fire pump engine list. Can the government clarify if these systems will be included in the recurring services or not included? If they are included, can the government provide an inventory of which sprinkler systems have fire pumps and water tanks for estimate purposes?

Per 3.5, initial condition assessment, the contractor shall develop an updated inventory program for all fire safety systems.

13 PWS,

J-1502000-06

B. Fire Sprinkler/AFFF (from J- 1502000-07)

Is there any PFOS in the AFFF concentrates in Futenma bldg 503, 539, 546, and Kinser bldg 616, 618?

Yes, until testing confirms otherwise.

Currently KIN-616 & KIN-618 does not have AFFF installed in the concentrate tanks.

14 PWS,

If PFOS is included, is there any results of sampling of the AFFF content levels in the existing AFFF tank or piping that the government can provide? This will be required so proper disposal methods can be used dependent on concentrate levels.

No, the contractor will need to conduct their own sampling before disposal using certified sampling methods and certified labs.

15 PWS,

Can the AFFF solution be disposed of into the storm water drains if trace PFOS levels are within the Japanese industrial waste standards for disposal?

If trace PFOS levels within the levels of Japanese industrial waste standard are not allowed to be disposed into the storm water drains, can we dispose the testing solution as standard industrial waste in Okinawa?

No, the waste shall be sampled and disposed of per JEGS and applicable local regulations or policies.

16 PWS,J-1502000-06 B. Fire Sprinkler/AFFF (from J- 1502000-07) If trace PFOS levels within the Japanese industrial waste standard for disposal are not allowed to be disposed locally as industrial waste, this will be a tremendous cost to the contract. This cost will exceed the contract threshold.

Please clarify what the question is.

17 PWS, Section C - 0200000 Management and Administration

2.7.1.3 Site Safety and Health Officer

The PWS states "Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO)". Please clarify if the SSHO may assist in maintenance tasks as long as the primary duty is to enforce safety.

PWS 2.7.1.3 does not state to assist.

18 General Question On the inventory, Camp McTureous Bulding#5000 Elementary school is listed. Please clarify if we are able to provide service, stop work has been issued effective from August 1st 2023 to 31 July 2024.

Delete B5000 Camp McTureous.

19 General Question For Foster#5670 Bulldogs Burgers, services frequency has been decreased from 24 to 12. Please confirm if this is correct.

Under contract N4008422D2000, service frequency for the mentioned facility is twice a month. Under performance base contract, it is contractor's discretion to determine optimal frequency to meet the requested standard or IAW OEM.

** Government responses to the remaining inquiries will be provided on the next amendment. **

2. All other terms and conditions remain unchanged.

(End of Summary of Changes)