22R5401_Amend 0003_220628.pdf

ACQR5926362

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008422R5401, Inspection, Maintenance, Repair, and Testing Services for Vertical Transportation Equipment (VTE) System & Equipment at U.S. Marine Corps Air Station (MCAS) Iw akuni, Japan

Description of the amendment begins on Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008422R5401

X 9B. DATED (SEE ITEM 11)

25-May-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jun-2022

CODE

NAVFAC FAR EAST

FEAD IWAKUNI

PSC 561 BOX 1871

FPO AP 96310-0019

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008422R5401

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

a. The purpose of this amendment 0003 is to do the followings;

(1) Provide Government response to offerors’ Pre-Proposal Inquiry (PPI) as shown below;

No.

Reference

Question Government Response Page Sect Para

3 PWS

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0100000 General Informati on

1.7 Since the offeror cannot verify the

condition of all equipment under this contract prior to bid, is the contractor able to perform an initial inspection of equipment during the mobilization period and provide a non-recurring work order offer to the government for any discovered deficiencies, in order to repair the equipment and bring it to a maintainable level?

The condition of all VTE systems, with the exception of dock level devices (DLs), have been maintained by the current VTE maintenance contractor and approved by the inspector and remain maintainable for the next contract period. As stated in Page 43 of PWS, Spec Item 3, Recurring Work, "the Government has been conducting breakdown maintenance on the DL instead of PM", DLs identified as defective and malfunctioning by the Government prior to start of this contract may be repaired by the Government. The Contractor shall perform an initial inspection of the DL on the first scheduled Preventive Maintenance (PM) work and request the Government to issue a non-recurring work orders for any deficiencies found, and shall repair the equipment to a maintainable level ready for the initial certification in November or January (refer to J-1502000-12 for the Inspection, Testing, and Certification (ITC) schedule). This non-recurring work will not be included in Page 48, 3.1.3, Routine Service Orders and Page 49, 3.2, Preventive Maintenance (PM) Program.

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0200000 Manage ment and Administ ration

2.8.4 In regards to performing weight

tests (once every 5 years), is the government able to support the contractor by escorting the personnel and vehicle bringing weights onto the Iwakuni base?

(Note: since the weights need to be rented, the person and vehicle transporting the weights will not have an access pass.)

No, the Government will not escort Contractor personnel and vehicles that have not obtained DBIDS.

Contractor shall obtain DBIDS or request escort privilege. Refer to Page 43 of PWS, Spec Item 2.8.4, Access to Installation.

Please note that MCAS Orders are subject to change and the Contractor shall confirm the latest escort privileges as necessary.

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0200000 Manage ment and Administ ration

2.8.4 In relation to the previous question

#2, in the past, when transporting weights onto the base without possessing an access pass, the weights had to be unloaded at the gate for inspection. Please clarify if this is a requirement when accessing the base. If this is the case, is the contractor able to charge additional fees at that time for such an occurrence? Or should these fees be added into the costs during the initial bid?

Please note that the question #2 mentioned left has been renumbered to question #4. If DBIDS is not obtained, the Government security department will require the weights to be unloaded at the gate for inspection.

If the Contractor plans not to obtain DBIDS when transportation the weights to the Installation, the associated cost shall be included in the initial proposal.

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0200000 Manage ment and Administ ration

2.7.1.3 Is the Site Safety and Health

Officer (SSHO) and/or Competent Person (CP) required to stand back and observe all work being performed, or are they able to perform maintenance while at the work site?

SSHO and/or CPs acting as the SSHO (primary) cannot perform maintenance while at the work site.

Please refer to EM 385-1-1, paragraph 01.A.17, Contractor Site Safety and Health Officer (SSHO).

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0200000 Manage ment and Administ ration

2.10.2.

We understand that the contractor is responsible for keeping a spill kit available, but would like to confirm whether or not the government also has emergency spill kits available if required.

It is a contractor's responsibility to have an appropriate spill kit. Refer to Page 32 of PWS, 2.10.2.5, Spill Prevention, Containment, and Clean-up.

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0200000 Manage ment and Administ ration

2.13 Please provide a list of equipment

that is currently under warranty, along with the dates those warranties will expire.

There is no VTE equipment under warranty except Bldg. #4900 per Page 45 of PWS, 3.1, Service Orders.

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1502000 Facility Investme nt

2.2.1 Due to ambiguous language, could

you please confirm the following:

All VTE system maintenance shall be performed by OEM trained/certified personnel. (Please note that it is Japanese standard practice that only OEM personnel are able to maintain OEM equipment. For this contract, that would mean that all elevators can only be maintained by the OEM.)

As per Page 41 of PWS, 2.2.1, Certification, Training, and Licensing, all maintenance and repairs on the following VTE systems shall be performed by OEM trained and certified personnel:

- All elevators and escalators

- Automotive Lift (AL), Wheelchair Lift (WL), DL for which the manufacturer has head office functions in Japan.

For ALs, WLs, and DLs for which manufacturer does not have head office functions in Japan, maintenance and repair shall be performed by personnel with sufficient knowledge, experience, and equivalent ability and proficiency.

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1502000 Facility Investme nt

2.3.5 It states that the contractor is

responsible for coordination and support of items to be repaired under warranty, for equipment installed prior to the start of this contract. Will support for this work be compensated under a service call? Or is this support to be considered part of maintenance?

There are currently no VTE systems covered under warranty in the PM and ITC work requirements except Bldg. #4900 per Page 45 of PWS, 3.1, Service Orders. The Contractor shall consider support for this work is part of the Service Order.

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1502000 Facility Investme nt

3 If the contractor is unable to perform an initial inspection and provide a quote to the government (refer to question 1, above), due to Dock Levelers having no maintenance performed prior to this contract, is the government able to provide an assessment of each equipment condition? (If the contractor is able to perform initial inspection and quote, based on question 1, this question would not be applicable.)

Please refer to the answer to question #3. Please note that the question #1 mentioned left has been renumbered to question #3.

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1502000 Facility Investme nt

3.1.1 The contract lists emergency

service order threshold as JPY150,000. Is this value the same for each type of equipment (VTE/AL/WL/DL)? (Other types of service calls list different price thresholds for different equipment types, so we would like to confirm for emergency service calls.)

Yes, the Government applied the same value for all VTE systems.

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1502000 Facility Investme nt

3.2 Under preventive maintenance, when performing maintenance on automobile lifts, are air compressors to be included in the maintenance?

No, air compressors for AL are not included in the maintenance.

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1502000 Facility Investme nt

3.2 Under preventive maintenance, when performing maintenance on dock levelers, are the rubber bumper pads to be included in the maintenance?

No, rubber bumper pads for DL are not included in the maintenance.

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1502000 Facility Investme nt

3.2 Under preventive maintenance, when performing maintenance on VTEs, are the video camera surveilance systems to be included in the maintenance?

No, security video cameras installed in elevators are not included in the maintenance.

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1502000 Facility Investme nt

3.2 Under preventive maintenance, when performing maintenance on VTEs, are suspension ropes/governor ropes to be included in the maintenance, or are they to be replaced under non-recurring work?

Yes, suspension ropes, governor ropes, and also chain for VTE systems (elevators and ALs) are included in the maintenance as a part of recurring works and shall be maintained, repaired, or replaced by the Contractor's PM program. Refer to the Historical Data of Replaced parts listed in J- 1502000-07.

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1502000 Facility Investme nt

3.3 Regarding VTE 5-year weight

tests, is the contractor able to receive support from government (such as forklift support) to move required weights into the elevator?

Or is the contractor expected to bring their own forklift onto the base to perform the required work?

No, the Government will not provide support for moving weights to elevators. If a forklift is used, offeror/Contractor is expected to bring their own forklift to the Installation to perform the required work at no additional cost to the Government.

18 N/A N/A N/A We would respectfully request an extension for bid submittal of 1 week due to the requirement of preparing quotes from each elevator OEM.

We will extend the proposal due date until 12 Jul 2022. Please refer to the official announcement on the SF30 'Amendment 0003'.

19 PWS

Page

236 &

ELINS

excel sheet

Dock Level Devices

Please clarify if all dock leveler devices are to be added under the Dock Level Devices (DL) ELIN, or if they are to be separated under other ELINS (ST / DeCA / DeCA

CDC)

All dock leveler devices have been incorporated in ELINs. Refer to Page 235 of PWS, ATTACHMENT J-1502000-04, FACILITIES PROPERTY

INVENTORY WITH VTE

SYSTEMS AND

CERTIFICATION DATES, Dock Level Devices (DL).

20 ELINS

excel sheet

Various ELIN groups do not have a VTE Cat 5 line item. Is 5-year load test/inspection not required for these locations (MCCS / DoDEA / NFBC / DeCA) even though they have previously undergone 5-year inspections?

5-year load test/inspection is required according to

CATEGORY-5 (FIVE-YEAR)

TEST REQUIREMENTS, per Page 293 thru 300 of PWS, ATTACHMENT J-1502000-12, ESTIMATED VTE INSPECTION

AND TEST SCHEDULE.

(2) Extend the Proposal Due Date from 5 Jul 2022, 11:00AM, Japan Standard Time to 12 Jul 2022, 11:00AM, Japan Standard Time.

b. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Jul-2022 11:00 AM to 12-Jul-2022 11:00 AM.

(End of Summary of Changes)