Atch (3)_Government Response to Pre Bid Inquiries_Amendment 0002.pdf

Attachment (3): Government Response for Pre-Bid Inquiry

Solicitation No. N4008421B6301 Integrated Solid Waste Management Including Medical Waste Collection and Disposal Service at CFAS, Japan

Question No.

Reference (Sect/Para/Page)

QUESTION

GOVERNMENT RESPONSE

1 Annex 2, 2.4, It states, “Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government.” But in Spec Item 2.4.3, it states “The Government will repair or replace such unserviceable containers and/or furnish missing containers when available.” As for the waste containers, is it right recognition that the Government would do the repair and/or replacement of the container (when it is unserviceable)?

Yes. The Government will repair and/or replace of the Government-Furnished Items when it is unserviceable unless unserviceable condition is caused by Contractor negligence or abuse.

2 Annex 2, 2.4

It states “At the completion of the contract, all Government Furnished Items shall be returned to the Government in the same condition as received,” but as for the waste containers, is it right recognition that those containers will be repaired by the Government?

Refer to the response for Question No.1.

3 Annex 2, 2.6.4

It states “The contractor shall provide work schedule for both Recurring and Non-Recurring Work…” However, we think it will be difficult to schedule Non-Recurring Works beforehand (without receiving the orders). Is it possible to provide work schedule for Non-Recurring works after receiving orders?

Yes for Non-Recurring Work Orders.

4 Annex 2, 2.6.6

It states “… all deliverables shall be submitted electronically in a Microsoft Office 2013 or Current Version compatible format.” We use Microsoft Office 2019. Is it considered as the “Microsoft Current Version” and meet the requirement?

Yes. Currently, the Government uses Microsoft Office 2016.

As of today Microsoft Office 2019 is a compatible format.

5 Annex 2, 2.7.1.1

It states “… PM and designated alternate, as applicable, who shall have full authority to act for the Contractor on all contract matters relating to this contract.” Does it mean the designated alternate have authority to sign on the various documents for PM?

Yes, only when the Project Manager is unavailable.

6 Annex 2, 2.8.8

It states “The Contractor personnel whose work involves access to CUI shall undergo a Tier 3 Investigation…” Are there anything that we need to do? If so, could you please tell us more details?

No. This is only requested when the Contractor personnel uses/access to the U.S. Government computers.

Solicitation No. N4008421B6301 Integrated Solid Waste Management Including Medical Waste Collection and Disposal Service at

7 Annex 2, 2.8.8.2

It states “All contractor and subcontractor personnel … shall complete annually the CDSE… CUI Training located on the CDSE eLearning website…no later than 30 September of each year.” And the contractor has to report the completion percentage to NAVFAC FE by 15 October each year. For the first year of this contract, can the contractor and subcontractors finish taking the training by 30 September in 2022, and report by 15 October 2022?

Yes.

8 Annex 2, 2.8.8.4

As same as in Spec Item 2.8.8.2, it states “All contractor and subcontractor personnel … shall complete annually the CDSE … OPSEC Awareness for … located on the CDSE eLearning website … no later than 30 September of each year.” And the contractor has to report the completion percentage to NAVFAC FE by 15 October each year. For the first year of this contract, can the contractor and subcontractors finish taking the training by 30 September in 2022, and report by 15 October 2022?

Refer to the response to Question No. 7.

9 Annex 2, 2.9.4.6

It states “Employees required to access areas subject to higher exposure risk … shall submit to all required testing …”What kind of testing do we have to take? Do we need to show the result of the testing and proof of vaccination?

When applicable, the Government will provide required testing and vaccination information.

Currently, the Contractor is not required to submit any result of testing or proof of vaccination.

10 Annex 2, 2.9.6.1

It states “The Contractor shall notify the KO as soon as practical, but no more than four hours after any accident meeting the definition of … property damage equal to or greater than $2,000…”and “The Contractor shall conduct an accident investigation for … property damage accidents resulting in at least $20,000 in damages …”Does it mean we do not need to notify KO any property damage less than $2,000? And we do not nee to conduct accident investigation for property damage accidents less than $20,000 in damages?

Yes, but only if the Contractor assures that the property damage is less than $2,000 and the accident does not meet any of the reporting criteria and definitions described in the Spec Item 2.9.6 and 2.9.6.1 of Annex 2. Note that the Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS).

Yes, but only if the Contractor assures that the property damage is less than $20,000 and the accident does not meet any of the reporting criteria and definitions described in the Spec Item 2.9.6 and 2.9.6.1 of Annex 2. Note that the Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS).

Solicitation No. N4008421B6301 Integrated Solid Waste Management Including Medical Waste Collection and Disposal Service at

11 Annex 2, 2.10.2.3

Does the term “waste” in this paragraph mean “solid waste”? Yes.

12 Annex 2, 2.10.2.4

Does the term “non-regulated waste” in the paragraphs mean “industrial waste”? If not, what exactly does “non-regulated waste” mean?

Yes. Industrial waste is a type of waste under non-regulated waste.

Non-regulated waste includes any rubbish or recycling that causes no harm to human or environmental health.

13 Annex 2, 2.10.2.5

Does the term “regulated waste” in the paragraph mean “special management industrial waste”? If not, what exactly does “regulated waste” mean?

Yes. Special management industrial waste is a type of waste under regulated waste.

Regulated waste includes any waste that contains substances or have properties that might make it harmful to human health or the environment.

14 Annex 2, 2.15.2.1

Contractors are required to submit a non-recurring work proposal to the KO. Is the submittal similar to the individual order report?

No. This is required only when the Government requests for price proposal using negotiated ELIN items such as X710 and X711.

15 Annex 15, 3.4.1

“The contractor is expected ten percent replacement of the total numbers of the family housing waste containers …”Is it right recognition that the cost of the replacing containers (2 each contract year) can be added to the price?

Yes.

Annex 15, 3.1.2.4

It states “USS origin waste is removed from designated locations within forty-eight (48) hours from the specified collection date/time upon its arrival.” However, there are times when USS ships anchored for days and waste is discharged after 48 hours of its arrival. Is it possible to modify the phrase in the statement “within forty-eight (48) hours from the specified collection date/time upon its arrival” to “within forty-eight (48) hours from the date/time the waste is discharged”?

Yes. See revised PWS, Attachment (1).

The Spec Item 3.1.2.4 has revised:

From: USS origin waste is removed from designated locations within forty-eight (48) hours from the specified collection date/time upon its arrival

To: USS origin waste is removed from designated locations within twenty-four (24) hours from the date/time when the waste is offloaded.

3.1.2.4

Where can we find the “J-1503030-08”? It was missing from the original PWS. See revised PWS, Attachment (1).

3.2.2.2

It states “Non-recyclable items separated by the CFAS RC shall be collected and delivered to off base recycling facilities or off base disposal facilities.” Are those separated non-recyclable items are also collected and delivered to the off-base facilities under Non-

No. The Contractor shall collect and deliver non-recyclable items separated by the CFAS RC to off base recycling facilities or off base disposal facilities under Recurring Work as quarterly basis in accordance with the Spec Item 3.2.2.2 of Annex 15.

Solicitation No. N4008421B6301 Integrated Solid Waste Management Including Medical Waste Collection and Disposal Service at

Recurring Word Orders?

1.1

We would like to request the addition of the following words “CHT water / Gray Water / excretion (non-industrial wastes)” to the first sentence of Spec Item 1.1. Because there is a possibility of discharge of such liquid waste from vessels. We will be able to correspond to such liquid waste (non-industrial wastes) collection and disposal orders by adding those words into the sentence of Spec Item 1.1.

“CHT water / Gray Water / excretion (non-industrial wastes)” will not be added to the contract.

20 Is it possible to renegotiate the contract unit price if the social situation surrounding waste treatment changes significantly?

Also, if waste continues to be generated that greatly exceeds historical data, is it possible to negotiate a unit price review?

This is firmed fixed-price contract in accordance with FAR 16.202 Firm-fixed-price contracts. Refer to DFARS Clause 252.243-7002 Requests for Equitable Adjustment which has been added to the IFP for additional information.

21 There is a period of 8 years, but as Sasebo base, please tell us how much the amount of waste generated will increase or decrease based on the historical data presented in the specifications.

The historical data for the year of 2013 to 2016 is attached for reference (Attachment i). For instance, general waste (incinerated waste) per month is decreased by 16% since 2013 in average. The amount of waste generated could be increased or decreased in the future. Please consider all possible ways to determine each unit price.

22 At the conference, I heard that waste is not completely separated. Is it possible to refuse receipt if waste is mixed in a container for each purpose?

No. The Contractor shall be responsible for segregation of waste under the Contract.