encl (1) Amend 2 Q and A.pdf

PRE PROPOSAL INQUIRY FORM

DATE: 25 June 2021

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1 Solicitation

As per the solicitation, the bid due date is 15-July but the contract start date is 2-August. This provides the winning bidder only 2 weeks to setup and prepare to start work. We feel this provides the incumbent and unfair advantage since they would already have everythinng in place to perform the work. We would like to request providing the incumbent a 1-2 month bridge extension to allow the winning bidder a chance to setup and prepare for the start of contract.

The phase-in period is included with the contract period of performance.

The winning bidder will perform setup and preparation at contract start.

2 N/A As mentioned during the site visit, please confirm that bid due date is 15-July at 10:00 at Kadena 3573, and bid opening will be on 15-July at 13:00 at Butler 331.

Yes, please refer to Amendment 1.

3 N/A Please provide a list of site visit attendees. Photocopy of attendance sheet is attached.

4 N/A Please provide drawings for all buildings for which custodial work is to be performed under this contract.

Refer to PWS Annex 0200000, Spec Item 2.6.2 Dissemination of Information.

5 Solicitation Item #7

As bidder's qualifcations are listed as "not mandatory but encourage", will any submitted qualifications or statements of previous experience have any impact on the outcome of award?

Refer to Solicitation page 20 (Item #8. Bidder's Qualifications). The bidder's qualifications or statements of previous experience are not required for submission of a bid. However, such information may be requested as part of the Government's evaluation to determine the bidder's responsibility and eligibility for award.

6 N/A During the site visit, we assertained that the quality/current conditions of the buildings we visited were quite low. Are we expected to maintain those current conditions, or provide the best service possible?

This contract is performance-based. Refer to Annex 1503010, Spec Items 1 General Information, 1.1 Concept of Operations, and 3 Recurring Work, including the Performance objectives and standards of each specification item.

7 N/A Follow up to #6:

Providing best possible service, at the current conditions, would require a higher cost. But if contract award goes to lowest bidder, how will quality of work be gauged?

Refer to "Performance Standard" of each specification item.

8 PWS

Annex 0200000 2.7.1.2

Does the Quality Manager (or their representatives) require to be at the work site at all times work is being performed? Or are they able to perform daily spot checks to ensure quality work is being performed?

Refer to Annex 0200000, Spec Item 2.7.1.2 Quality Manager. This is a performance-based contract, and KTR is responsible for developing a Quality Management (QM) Program which will ensure the quality of services provided conforms with the contract performance objectives and standards.

SOLICITATION NO.: N4008421B3601 Custodial Service for CFAO

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

SOLICITATION NO.: N4008421B3601 Custodial Service for CFAO

9 PWS

Annex 0200000 2.7.1.3

Does the SSHO (or their representatives) require to be at the work site at all times work is being performed? Or are they only required to be present when hazards identified in the APP are being performed?

Refer to Annex 0200000, Spec Item 2.7.1.3 Site Safety and Health Officer (SSHO). As this contract is performance-based, KTR is responsible for developing a Safety Program and providing a SSHO who prepares and enforces the KTR's Safety Program.

10 PWS

Annex 0200000 2.7.1

Please confirm that the Project Manager, Quality Manager and SSHO are all Key Personnel who must be able to speak, read, and comprehend English (or have an interpreter present). Does this include any QM and SSHO representitives who may be at the site in place of the QM/SSHO?

Refer to Annex 0200000, Spec Item 2.7.2 Employee Requirements.

11 PWS

Annex 0200000 2.7.2

To what extent do workers need to speak, read, and comprehend English?

Refer to Annex 0200000, Spec Item 2.7.2 Employee Requirements.

12 PWS

Annex 1503010

2.2.1 / 2.2.1.1

Is Pathogen Training and/or qualified medical licensed specialist training provided by the government?

No. Please see revised PWS per Amendment 2.

13 PWS

Annex 1503010 2.3.2

Do employees require Covid-19 vaccination prior to working in hospitals, medical clinics or dental clinics? If so, will the government provide this vaccination?

No.

14 PWS

Annx 1503010 3.2

Unscheduled services includes overflowed restroom fixtures.

Does this include unclogging of piping for sinks, toilets, etc.? Or only the area cleanup. (I.E.- is unclogging of piping performed under a separate contract? If so, is that contractor responsible for cleaning up their own work?)

Refer to Annex 1503010, Spec Items 1.1 Concept of Operations and 3.2 Unscheduled Services.

15 Section C 1503010- 3.1.1.7

Window Cleaning include all the Barracks at White beach and Camp Sheilds? Some buildings are 3rd or 4th Floor, should we estimate Scaffold or bucket Truck to use?

Refer to Annex 1503010, Spec Item 3 Recurring Work and Attachments.J- 1503010-03 Common Output Level Standards, J-1503010-04 Mandated Service Classes for Hospitals and Clinics, J-1503010-06 Custodial Inventory, and J-1503010-07 Custodial Inventory – Medical/Dental Clinics.

16 Section C 1503010- 3.1.1.11

Drinking Fountains Cleaning: what kind of sanitary is Require?

Can Gorverment provide information of what kind of chemical need to use?

Refer to Attachment J-1503010-01, Definitions and Acronyms and Annex 0200000, Spec Item 2.10.1.4 Hazardous Material Management. As this contract is performance-based, KTR as the subject matter expert should be able to determine which materials or supplies are necessary to perform this contract.

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

SOLICITATION NO.: N4008421B3601 Custodial Service for CFAO

17 Section C 1503010- 3.2

Unscheduled Services: is this include if there is water leak from Roofing to floor or carpet? Does carpet require Deep Cleaning and schampoo?

Refer to Annex 1503010, Spec Items 1.1 Concept of Operations and 3.2 Unscheduled Services.

18 Section C 1503010- 2.2.1

Certication, Traning,and Licensing : please provide where/website pathogen Traning?

Refer to Annex 1503010 Spec Item 2.3.1 Pathogen Exposure and 29 CFR- 1910.1030.

19 Section C 1503010- 2.2.1.1

Traning for Isolation Room Cleaning personal: please provide what is require or what kind of Qualified medical licensed Specialist?

There are no isolation rooms. See revised PWS per Amendment 2.

20 Section C 1503010- 2.3.2 immunization : does required US Documents for Infulenza? Or Japan Documents acceptable?

Japanese documents are acceptable.

21 J-0200000-06, Line-item 0002, A713:please provide more detail for Disinfection of Frequently Touched Surfaces in Common Areas (Daily service for 90-day period) for CFAO and CFAO-UH, Does Estimated Quantity Correct?

Refer to "Long Description" in J-0200000-06, Line Item 0002, A713 and websites, https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 or https://www.americanchemistry.com/Novel- Coronavirus-Fighting-Products-List.pdf. Estimated Quantities are correct.

22 SF1449+-

+N4008421B3601_15

+JUN+21

Page-15

The preparation period will be too short if the bidding date is July 15 and the operation starts in August. Would you mind making the preparation period longer?

The phase-in period is included with the contract period of performance.

The winning bidder will perform setup and preparation at contract start.

23 PWS

Section C 2.2.1 Certification, Training, and Licensing

Would you please provide the name of a particular training? Refer to Annex 1503010, Spec Item 2.3.1 Pathogen Exposure and 29 CFR- 1910.1030.

24 PWS

Section C 2.2.1.1 Training for Isolation Room Cleaning Personnel

Would you please provide the name of a license that a qualified medical licensed specialist should have?

There are no isolation rooms. See revised PWS per Amendment 2.

25 PWS

Section C Recurring Work

If a natural disaster such as a typhoon or heavy rain causes inundation inside the building, or if the building is inundated due to aging, does the contractor have to clean the damaged area?

Refer to Annex 1503010, Spec Item 3.2 Unscheduled Services.

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

SOLICITATION NO.: N4008421B3601 Custodial Service for CFAO

26 PWS

ATTACHMENT J-

0200000-06 A701, B701, C701, D701, E701 High Area Cleaning

If the cleaning area is very high and needed scaffolding, will the contractor prepare the scaffolding?

Or can the government provide the scaffolding?

Refer to "Long Description" in A701, B701, C701, D701, and E701. See also revised PWS and ELIN schedule per Amendment 2.

27 None Is there a warehouse for storing tools and equipment that can be used by contractors?

No. Each building may have limited space to store equipment or supplies, but coordination is required with the Building Manager and/or Performance Assessment Representative (PAR).