Amend 0002.pdf

ACQR5763800

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

IFB N4008420B0054 Amend 0002, INTEGRATED SOLID WASTE MANAGEMENT SERVICES AT U.S. MARINE CORPS AIR STATION (MCAS)

IWAKUNI, JAPAN

Description of the amendment begins on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-May-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008420B0054

X 9B. DATED (SEE ITEM 11)

10-Apr-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-May-2020

CODE

NAVFAC FAR EAST

CORE EXECUTION TEAM

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008420B0054

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

a. The purpose of Amend 0002 is to:

(1) Replace Solicitation Attachment (1) of the Performance Work Statement (PWS) in its entirety.

Spec or

Attachment No.

Annex Title Amendment SPEC File

Page No.

1 Section J

(1) J-1503030-

1503030 GARBAGE

SEPARATION

GUIDANCE FOR

ATAGO HILLS

Document replaced with the updated version.

PWS

A0002 through

(2) Provide the Government response to Offeror’s inquiries.

(3) Add Clause 252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES

(4) Remove the word of “Part (F)” under ADDENDA TO FAR 52.212-1 – ADDITIONAL INSTRUCTIONS TO OFFERORS, 4.1 CONTENT OF BIDS as

(5) Completed Representations and Certifications of SF1449 (all pages).

b. All other terms and conditions remain unchanged.

Page Section Para.

1 168 N on-Recurring

ELIN S A741,

A742

If the Refridgerators and Washers/Dryers are applicable under the Japanese Household

Appliances Recycle law, they must be turned in to a designated recycling center. Will this be considered the final disposal for the appliances?

Yes.

All waste shall be disposed of/recycled in accordance with applicable laws and regulations under this contract.

2 168 N on-Recurring

ELIN S A743,

A744

Currently, the plasterboard stored at the R&G

Laydown area contains a lot of Rockwall, that is similar to plasterboard but not disposed of the same way, and must be seperated. Under the new contract will the plasterboard and rockwall be properly segregated, or will that be the responsibility of the contractor?

The Government will not further separate the waste.

Please refer to the first paragraph in Spec Item

3.2 of 1503030.

3 61 Annex 15, Spec.Item 4.1

Under the current contract, a government furnished container is being used to collect the waste from the STP, will the contractor have to supply a container for the collection of STP waste under the new contract?

Spec Item 4.1 is for NON‐RECURRING Work.

Please include the cost of providing containers in the respective ELINs.

For RECURRING undried screened residue

(shisa) collection, the Government‐furnished containers will be utilized. Please see the remarks for shisa collection provided in J‐

1503030‐10.

4 12 Annex 2, 2.3.5.2 For proper understanding, what are the

Japanese names of the required insurance?

Except for workmen's compensation (rodosha saigai hosho hoken), insurance names may vary depending on the insurance company.

Comprehensive General Liability insurance shall cover bodily injury and property damage caused by the Contractor’s business operations at the minimum of 50,000,000 yen per occurrence.

Automobile liability for bodily injury shall cover drivers in other cars, passengers and pedestrians at the minimum of 20,000,000 yen per person. If there is a per‐accident limitation, it shall be 50,000,000 yen or more. (Usually, Japanese insurances do not have this per‐ accident limitation.)

5 14 Annex 2, 2.4.1 Is there an estimate of when relocation of the

#714 location is planned?

The Government has not made a final decision yet and does not have a solid timeline.

We would like to confirm that no medical waste will be disposed of under this contract.

Medical waste will be collected and disposed of through a different contract and not in this contract.

Please refer to Spec Item 1.1 of 1503030.

REFERENCE

Question

No.

QUESTION GOVERNMENT RESPONSE

7 8 Am endm ent

+0001

"According to the Japanese WASTE MANAGEMENT AND

PUBLIC CLEANSING LAW,

Generators of waste that directly dispose of waste at a final disposal facility must have a contract with the final disposal facility.

In the case of waste that is delivered through the intermediate disposal facility before final disposal, it means "use the contract between the intermediate disposal facility and the final disposal facility to perform final disposal."

The final disposal facility that accepts “waste from intermediate waste disposal facilities,” do not have contracts with the generators of waste.

So, we are not allowed to enter into a joint venture agreement with the final disposal site because the waste generator does not have a direct contract with the final disposal site to receive the "waste from the intermediate waste treatment facility".

When disposing of “waste from an intermediate disposal facility” by a final disposal company, as a substitute to a

J.V. Agreement, the only way to show the final disposition of the waste is to provide the contract between the intermediate disposal facility and the final disposal facility. Would it be proper to have a J.V.

Agreement with the direct handlers of the generated waste and substitute the contracts between the indirect handlers of the waste (intermediate disposal facility and the final disposal facility) for participation in this tender?

In conclusion, our understanding is that this partnership is regarded as a LTD (limited partnership) and that we can substitute the contract concluded between intermediate waste disposal facilities and the final waste disposal facilities for a J.V. Agreement, is it correct?

If the Contractor is a Joint Venture company, all disposal facilities, including final disposal facilities, shall be part of it.

8 18 Annex 2, Spec.Item 2.7.1

Can any member of a J.V. become a key person as long as they have the qualifications and knowledge, regardless of their affiliation in the

J.V.?

Yes. Please pay special attention to the information regarding Joint Ventures found in the solicitation. For example, 11. JOINT

VENTURES (JV), LIMITED LIABILITY COMPANIES

(LLC), LIMITED PARTNERSHIPS (LTD), AND ETC

contain specific submittal requirements and information regarding joint ventures.

9 211

ATTACHMENT J‐

1503030‐01

The definition of rubbles states it is concrete and other debris. Does this include plasterboard? If so, can it be destinquished as a separate category?

Plasterboard at R&G Laydown Area can be distinguished as a separate category if a proper container is furnished by the Contractor.

Please see J‐1503010‐12 for the historical disposal information of plasterboard.

10 13‐14 Annex 2, 2.4.1 11

When the location of Bldg.#714 is changed, the surrounding area must be returned to it`s original condition at the contractor`s expense.

When removing the contractor furnished facilities, we would like to be sure that the material removed doesn`t fall under mandatory government recycle materials. The cost of removal is dependent upon the removal companies ability to recycle the material themselves.

The requirement of turning in the QRP acceptable items to the Recycle Center only applies to the waste generated by the

Government.

The Contractor‐generated waste may be turned in to the Recycle Center but it is not a requirement.

Please refer to Spec Item 2.10.2.4 of Annex 2.

11 43 2.3.1.4 1,2,3

"Responsible individial or office in charge for signing and retaining the manifest forms will be provided by the COR." means that the generator of industrial waste to be mentioned on the manifest will be the government? (i.e.

not the contractor)

This contract is for collection, transportation and disposal of the waste generated by the

Government.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. As used in this clause-

12 44 2.3.3 2,5

Contractor shall possess the permits at a minimum "Permit for Disposal of Industrual

Waste" includes "Permits for FINAL Disposal"?

Or "INTERMEDIATE disposal" is enough?

In case of Joint venture, does the joint venture partner need to possess a licence of final disposal? or upto Intermediate disposal is enough?

Yes, Permit for Disposal of Industrial Waste does include Permits for FINAL Disposal.

13 49

Annex 15, Spec.Item 3.1.1.2

If refrigerator/washing machine/Dryers are placed in T.E.s, are they to be treated as Bulky

Waste and be disposed under recurring work?

Yes.

14 211

ATTAC H M EN T

J-1503030-01

Under the definition of Food Waste, it states that "Beverages may also be included." Does this mean canned and bottled beverages may be included? (Under the current contract, they are excluded.)

Yes, canned and bottled beverages may be included.

15 56 Annex 15, Spec.Item 3.4.1

According to Annex 15, Spec. Item 3.4.1, Government Furnished Equipment Containers, damaged containers are to be replaced and disposed of. Are these containers to be disposed of by ELIN A721 in the non‐recurring

ELINS, or is there a corresponding ELIN for recurring work?

Please include all costs associated with the work described in Spec Item 3.4.1 of Annex 15, including disposal of the old containers, in

ELINs A014, B014, C014, D014, and E014.

16 320

ATTAC H M EN T

J-1503030-12

Currently, plasterboard is being discarded at the R&G Laydown Area, but if it is discarded in a T.E. how should it be handled?

It shall be collected but how the Contractor stores and/or disposes of it is up to the

Contractor.

17 52 Annex 15, Spec.Item 3.2

The information states "Wastes at locations in

J‐1503030‐08 and J‐1503030‐09 may not be separated into the Industrial Waste categories by the Government. In this case, the Contractor shall segregate the waste properly so that it may be disposed of in accordance with applicable laws and regulations. Does this mean that dumpsters designated for certain categories (ie. wood waste) may contain other categories of waste?

Dumpsters designated for certain categories will be utilized for those specific types of waste.

However, the waste may contain some foreign debris.

18 336

ATTACHMENT J‐

1503030‐15

Under Recycle Center Acceptable Items, Metal

Items must be 98% Metal and Bicycles have to have the saddle and tires removed. Does this mean the contractor must make the items acceptable to the recycle centers standards or are they to dispose of the items if they do not meet these standards. We need know how to price the work, for removal of parts for the recycling center, or for disposal of un‐ acceptable items.

It is not a requirement to make the items acceptable to the Recycle Center standards.

It is up to the Contractor whether he makes the items acceptable and turns them in to the

Recycle Center or he disposes of the items in another way.

(1) Essential contractor service means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) Mission-essential functions means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD's ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission-essential functions. These services will be identified on the task order level and/or directed by the Contracting Officer when required by the Government .

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the Contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this clause during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government's efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel, or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor's notice shall include the Contractor's proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor's proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of clause)

The following have been modified:

ADDENDA TO FAR 52.212-1

ADDENDA TO FAR 52.212-1 – ADDITIONAL INSTRUCTIONS TO OFFERORS

NOTICE TO BIDDERS

1. DESCRIPTION

a. It is the intention of this solicitation to obtain Integrated Solid Waste Management Services at various locations throughout U.S. Marine Corps Air Station (MCAS) Iwakuni, Japan. The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide Solid Waste Management Services in accordance with the performance-based specification.

b. The NAICS for this procurement 562111, Solid Waste Collection. The resultant contract will consist of a base period and four (4) option periods Indefinite-Delivery/ Indefinite-Quantity (IDIQ) contract and is comprised of recurring and non-recurring work.

c. This contract contains a 12-month Base Period with provisions for four (4) one-year Option Periods for a total -months contract. The Base Period and each Option Period shall be for the following performance period (Dates are approximate dependent upon the actual award date of the contract):

(1) Base Period – CLINs 0001 & 0002: 12 months from 01 Sep 2020 to 31 Aug 2021

(2) 1st Option Period – CLINs 0003 & 0004: 12 months from 01 Sep 2021 to 31 Aug 2022

(3) 2nd Option Period – CLINs 0005 & 0006: 12 months from 01 Sep 2022 to 31 Aug 2023

(4) 3rd Option Period – CLINs 0007 & 0008: 12 months from 01 Sep 2023 to 31 Aug 2024

(5) 4th Option Period – CLINs 0009 & 0010: 12 months from 01 Sep 2024 to 31 Aug 2025

d. The Base Period (CLINs 0001 and 0002) scope of work includes, but is not limited to all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide integrated solid waste services at various locations throughout U.S. MCAS Iwakuni, Japan.

Option CLINs 0003 through 0010 are for the continuation of these services.

2. SYSTEM FOR AWARD MANAGEMENT (SAM)

Contractors must be actively registered in the System for Award Management (SAM) prior to award of a DoD contract. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.aquisition.gov or https://www.sam.gov/portal/public/SAM/ or by calling 866-606- 8220, or 334-206-7828 for international calls. A contract cannot be awarded to a contractor not actively registered in the SAM. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

3. PUBLIC OPENING OF BIDS

Bids (with all required supporting documentation) shall be emailed, hand-delivered or mailed so as to arrive at CFAY, Building 1828, prior to the time set for bid opening stated in this Invitation for Bids (IFB). Use of Japan Postal Service is not recommended. Any bids delivered by fax will be unacceptable and not considered for award.

Bids will be publicly opened on THURSDAY, 4 JUNE 2020 AT 2:00 PM JAPAN STANDARD TIME (JST) AT BUILDING 1828 ON YOKOSUKA NAVAL BASE. Their content will be made public for the information of bidders and others interested, who may be present either in person or by teleconference.

The abstract of offers will be made public for this information of bidders and others who may be present in person, by representative, or by phone.

Bidders planning to attend the public opening at CFAY are required to email the attendees name and company name to Emiko.Uyama.JA@fe.navy.mil and Wendie.Narvarte@fe.navy.mil at least five (5) working days prior to the bid opening date.

4. BIDS SUBMITTAL REQUIREMENTS

4.1 CONTENT OF BIDS

Bidders are required to complete and submit the following items;

(1) Standard Form 1449 (Solicitation/Contract/Order for Commercial Items). Bidders shall complete blocks 17a, 30a, 30b and 30c, and Item No. 0001 through 0010 of Section SF1449 – Continuation Sheet.

(2) Acknowledgment of Amendments (SF30), if any.

(3) Completed Exhibit Line Item Numbers (ELINs) Spreadsheet (J-0200000-16), per Attachment (2).

(Electronic copy shall be in both PDF and EXCEL formats)

(4) JVA or Partnership Agreement (if applicable).

(5) Completed Representations and Certifications of SF1449 (all pages).

BIDDERS MUST SUBMIT ITEMS ITEMS (1) THROUGH (4). FAILURE TO PROPOSE ON ALL ITEMS

MAY RESULT IN THE BID BEING REJECTED AS NON-RESPONSIVE. SUBMISSION OF ITEM (5) IS

HIGHLY ENCOURAGED TO FACILITATE RESPONSIBILITY DETERTERMINATION.

4.2 BIDS SUBMISSION

a. Bids must be received at the Naval Facilities Engineering Command (NAVFAC) Far East, Acquisition Branch, 1st Bldg#1828or if hand carried, no later than the date and the time specified in this solicitation or emailed at Emiko.Uyama.JA@fe.navy.mil and Wendie.Narvarte@fe.navy.mil

b. HAND DELIVERED / MAILED BIDS:

Bids that are hand delivered or mailed shall be submitted in a sealed package, in one (1) original and one (1) copy, with one (1) electronic copy. Electronic copy of all bids shall be submitted on a CD and/or a DVD in Adobe Portable Document Format (PDF) unless otherwise specified in the solicitation (See ELINs).

c. Sealed envelopes containing bids shall be marked to show the following;

- Bidder’s name and address

- Solicitation number (N4008420B0054)

- Date and time bids are due

d. Any bidders who do not have gate access for CFAY may send their bid via mail, base authorized courier, or base authorized contractor representative, to be delivered prior to the bid due date. Bids shall be sent to:

Naval Facilities Engineering Command (NAVFAC) Far East Attn: Emiko Uyama, Acquisition Department N40084-20-B-0054

BLDG 1828, 1ST FLOOR, BOX 13

TOMARI-CHO, YOKOSUKA-SHI, KANAGAWA-KEN 238-0001

JAPAN

e. Should there be a discrepancy between the paper copies and the CD/DVD versions, the paper copies shall govern.

f. BIDS SUBMITED VIA EMAIL:

No email sent shall be larger than 4 MB in size. If the proposing company must send multiple emails, then each email must be labeled with the subject as “Email of x of n”, where x is the unique number and n is the total number of emails. The time stamp of when the email is received by the Contracting Officer shall be official, so please provide enough time when sending to allow for possible server delays.

g. Facsimile responses will not be considered.

5. AUTHORIZATION TO OPERATE AND CONDUCT BUSINESS IN JAPAN

Any contract resulting from the solicitation will be awarded and performed in its entirety in the country of Japan.

Contractor must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, bidders must be registered to do business in Japan and possess all valid permits and licenses as required by the contract. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the U.S. – Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under the solicitation; nor will be the U.S. Government certify any employees of a contractor as “Members of the Civilian Component” under Article I (b) of the SOFA.

6. BIDDER'S QUALIFICATIONS

a. Bidders will be required to provide verification of such permits and licenses prior to award of the contract to the contracting officer if such information is not already on file with or available to the contracting officer.

b. As required by the PWS, 0200000-Management and Administration, Spec Item 2.3.4, Permits and Licenses, the

Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with the Japan Environmental Governing Standards (JEGS), Waste Management and Public Cleansing Act (Haikibutsu no Shori Oyobi Seiso ni Kansuru Horitsu), and all the other applicable Federal, host nation (Japanese), prefectural, and local laws and regulations. See the PWS, 1503030 – Integrated Solid Waste Management, Spec Item 2.3.3, Permits and Licenses for more details.

c. The JEGS prohibits the generators of industrial waste to contract with a licensed transporter that requires the transporter to then separately subcontract with a licensed disposal facility. Therefore, a single Contractor shall be licensed to both transport and dispose of industrial waste. A Joint Venture Agreement (JVA) wherein one joint venture (JV) partner possesses a required transportation license and the other partner possesses a required disposal license is an acceptable alternative to meet this single contractor requirement. Such JV must be registered in the System for Award Management (SAM) website and possess a valid NATO Commercial and Government Entity (NCAGE) code prior to submittal. In case of a JV, the JVA shall include all contractors involved in the Bidder’s proposed Solid Waste Management (SWM) Plan. Such plan shall be submitted by the Contractor after award as required by the Contract. Please refer to paragraph 11. below for JVA submittal requirements.

d. See paragraph 12. below for submittal requirements for permits and licenses after the bid opening.

e. Before a bid is considered for award, the bidder may be requested by the Government to submit a statement regarding the bidder’s previous experience in performing comparable work, its business and technical organization, financial resources, and such other information as may be required to evaluate the bidders responsibility.

7. SCHEDULE OF WORK

a. Bidders shall enter unit prices and amounts for Contract Line Item Numbers (CLINs) and Exhibit Line Item

Numbers (ELINs), Attachment J-0200000-16, Attachment (2), as identified in the schedules and any accompanying exhibits.

b. Unit prices shall not include any costs associated with Japanese customs duties or the following Japanese taxes:

(a) Consumption tax; (b) Commodity tax; (c) Traveling tax; (d) Gasoline tax and local road tax on gasoline; (e)

Diesel oil tax; (f) Electricity and gas taxes; (g) Liquefied petroleum gas tax. The U.S. Government is exempt from Japanese customs duties and the Japanese taxes. Upon request, the Contracting Officer will issue the contractor customs or tax exemption certificates as appropriate to relieve the contractor from these costs.

c. Bids shall be priced in Japanese Yen only. All the discretion of the Contracting Officer, bids not priced in Japanese yen may be deem non-responsive, and will not be eligible for award. For internal administrative purposes, contract values will be expressed in U.S. Dollars, however all bids shall be in Japanese Yen and contractors will be paid in Japanese Yen.

d. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLINs or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the bidder provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN will be held to be the intended unit price.

e. The Government reserves the right to award some or all of the ELINs in any order depending on availability of funds and operational requirements.

8. INQUIRIES REGARDING THE SOLICITATION

Inquiries regarding this Invitation for Bids (IFB) shall be submitted in writing, in English, electronically using the Government Pre-Bid Inquiry Form (Attachment (4)) in Excel format. Point of Contact (POC) for inquiries is Emiko Uyama, email at Emiko.Uyama.JA@fe.navy.mil and Wendie.Narvarte@fe.navy.mil. The Government does not intend to respond to inquiries submitted less than 14 days (21 May 2020) before the bid opening date.

Responses will normally be provided by an amendment to the solicitation.

9. AMENDMENTS

The Governments may amend this solicitation before the closing date. Any such amendments will be posted to the website https://beta.sam.gov; hard copies of the amendment will not be mailed. It is the bidder’s responsibility to check the website periodically for any amendments. The contractor must acknowledge any and all amendments issued under this solicitation by signing each SF30 (amendment) and submitting it with the contractor’s bid.

10. PRE-BID CONFERENCE AND SITE VISIT

(a) There will be a Pre-Bid Conference conducted at 01:00 PM, Japan Standard Time on 24 April 2020 at:

NAVFAC FE FEAD Iwakuni PSC 561, Box 1871, FPO AP 96310-0019 Bldg. 100, Misumi-cho, Iwakuni-shi Yamaguchi, Japan 740-0025 1st Floor, Training Room #142

Primary POC: Youko Abe, Contract Specialist Email: youko.abe.ja@usmc.mil Tel: 0827-79-4501

Alternate POC: Reiko Nishimoto, Purchasing & Contract Specialist Email: reiko.nishimoto.ja@usmc.mil Tel: 0827-79-6524

Site Visit will follow immediately after the Pre-Bid Conference.

(b) Individuals are required to have a “BASE ACCESS PASS” for the event. If the attendee does not possess a valid pass, please submit the 1-Day Official Entry/Exit Request (Attachment (3)) to the Contract Specialists via email to all of three: emiko.uyama.ja@fe.navy.mil , youko.abe.ja@usmc.mil and reiko.nishimoto.ja@usmc.mil no later than 17 April 2020, 11:00 AM, Japan Standard Time to coordinate for an escort.

The excel file includes DD2923, Privacy Act Data Cover Sheet. The Contractor shall submit both DD2923 and the completed Escort Request Form via email.

(c) All prospective Bidders are urged to attend this conference and the site visit. In order to make this conference as productive as possible, Bidders are requested to submit one week prior to the pre-bid conference, any questions they may have in writing via email to all of three: emiko.uyama.ja@fe.navy.mil , youko.abe.ja@usmc.mil and reiko.nishimoto.ja@usmc.mil. All Questions must be in writing and in English Only. All Questions / Inquiries must be submitted using Attachment (4), Government Pre-Bid Inquiry Form in Excel format.

(d) Failure of a prospective Bidder to submit any questions will be construed to mean that the Bidder fully understands all requirements of the solicitation. Prospective Bidders are advised that the pre-bid conference will be held for sole purpose of explaining terms and conditions of this solicitation only.

(e) No minutes of this meeting will be issued.

(f) Participants are responsible for wearing appropriate Personal Protective Equipment (PPEs).

(g) Contractors are not authorized to take photos during the site visit.

11. JOINT VENTURES (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS (LTD), AND ETC.

JVs and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the bid. The JVA shall include all contractors involved in the Bidder’s proposed Solid Waste Management (SWM) Plan.

(a) A copy of the JV, LLC or LTD agreement.

(b) A detailed statement outlining the following in terms of percentages where appropriate:

1. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2. The management approach in terms of who will conduct, direct supervise, and control.

3. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4. Identify (by name and title) the personnel having the authority to legally bind the partners/parties

(including authority to execute the contract documents and bonds).

(c) A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number. The list shall clearly indicate the type(s) of wastes and the functions (collection, transportation, intermediate facility, disposal, etc.) that each partner / party will be responsible for.

(d) JVA must demonstrate that the JV possesses all permits, licenses, authorizations to properly perform refuse collectioin, transportation, disposal and recycling services for different types of wastes covered by the contract in accordance with applicable laws and regulations.

12. RESPONSIBILITY DETERMINATION / PRE-AWARD SURVEY

The pre-award survey is not a part of the technical evaluation. FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract of ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations.

The Government may conduct a pre-award survey of the Offeror to determine whether such Offeror is qualified and capable of performing the contract. The pre-award survey may involve examination of the bidder's financial and technical status and understanding of the contract requirements.

The following are examples of the information that, upon request, the offeror shall be required to provide in writing to the pre-award survey team. Requested information shall be forwarded within three (3) days upon request or as indicated on the letter from the Contracting Officer. Failure to provide requested information, or a determination, after review of the information, of the Offeror's non-responsibility, may result in rejection.

(a) Proof of the Bidder’s ability to legitimately conduct business in Japan. This requirement may be satisfied by a Bidder (or one of a firm’s JV partners) having the Japanese registration entitled “Kaisha Tokibo Tohhon”.

A Bidder must provide the registration number, associated dates, and the issuing organization in order to be eligible for award.

(b) Company financial statement (balance sheets and income statements) for the past three years.

(c) Financial resources available to perform the contract. Submit evidence of availability of working/operating capital that will be used for the performance of the contract. If the bidder plans to rely on financial support from other sources, identify the maximum lines of credit that will be available to include documentation to support the amounts. The maximum lines of credit should be based upon the inclusion of this contract effort. For JVs discuss the financial responsibilities among the companies and provide the same information for each partner.

(d) Newly-formed entities (e.g. limited liability companies (“LLC’s”). limited partnerships (‘LTD’s”) and newly created corporate subsidiaries) that is the entity liable on the contract ordinarily have no record or and insufficient record of relevant experience, past performance, and financial capability to support a responsibility determination. In such cases, the bidder may rely on the resources of the LLC member, parent, limited partner, or other entities related to the Bidder for responsibility purposes where the offer submits guaranty from the entity providing the resources.

(e) Identification of the Contractor's personnel and management to be used on this contract.

(f) The Contractor's technical and management plans for performing required services.

(g) Description of Contractor's facilities and equipment.

(h) Summary of the Contractor's experience in performing work of the type required by this specification.

(i) Other work presently under contract. Prior contracts for similar work, and the names and addresses of individuals with the organization issuing the contract who may be contacted for information concerning the Contractor's performance.

Notes for (h) and (i): The information may include work under contract in the U.S. Government, Government of Japan, or the private sector.

IMPORTANT NOTICE TO BIDDERS:

As part of the responsibility determination, after the bid opening, the Contracting Officer will request the lowest bidder / prospective awardee to provide the permits and licenses held by the bidder. In case of a JV, the permits and licenses held by each JV partner /licenses.

Failure to submit the permits / licenses to the Contracting Officer by the designated due date and time will result in the bid being rejected as non-responsible. When the lowest bidder is found non-responsible, the Government will award the Contract to the next lowest bidder who has the required permits / licenses.

13. INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with the preparation and submission of a bid in response to this solicitation.

14. NO ALTERNATE OR MULTIPLE BIDS

Neither multiple bids, nor bid variations or options, nor alternate or alternative bid will be considered in the evaluation.

15. FAR 14.407-2, APPARENT CLERICAL MISTAKES

(a) Any clerical mistake, apparent on its face in the bid, may be corrected by the contracting officer before award.

The contracting officer first shall obtain from the bidder a verification of the bid intended. Examples of apparent mistakes are –

(1) Obvious misplacement of a decimal point;

(2) Obviously incorrect discounts (for example, 1 percent 10 days, 2 percent 20 days, 5 percent 30 days);

(3) Obvious reversal of the price f.o.b. destination and price f.o.b. origin; and

(4) Obvious mistake in designation of unit.

(b) Correction of the bid shall be effected by attaching the verification to the original bid and a copy of the verification to the duplicate bid. Correction shall not be made on the face of the bid; however, it shall be reflected in the award document.

(c) Correction of bids submitted by electronic data interchange shall be effected by including in the electronic solicitation file the original bid, the verification request, and the bid verification.

16. CANCELLATION OF SOLICITATION

The Government reserves the right to cancel all invitations and/or reject all bids before award if the Procurement Contracting Officer (PCO) later determines it to be necessary. The procedures in FAR 14.404 shall be followed. In addition, if the PCO determines that an invitation for bids should be canceled and that use of negotiations is in the Government’s best interest, the PCO may negotiate and make award without issuing a new solicitation provided the provisions set forth at FAR 14.404-1(f) are met.

(End of Summary of Changes)