N4008419R0409_Sources_Sought_for_Potential_KTRs_N4008419R0409_(005).pdf

Revised Nov 2009

Z – SOURCES SOUGHT FOR PREVENTIVE MAINTENANCE AND SERVICE ORDERS FOR

HEATING VENTILATING AIR CONDITIONING (HVAC) SYSTEMS AT VARIOUS LOCATIONS IN

THE U.S. NAVAL INSTALLATIONS AT KANTO PLAIN, JAPAN

N40084 FEAD YOKOSUKA

PSC Code: Z1AA –MAINTENANCE OF OFFICE BUILDINGS

RFP No. N40084-19-R-0409

Contact Point: Ms. Satomi Abe, Satomi.Abe.Ja@fe.navy.mil

Sources Sought for PREVENTIVE MAINTENANCE AND INSPECTION SERVICE ORDERS FOR HEATING, VENTILATION, and AIR CONDITIONING (HVAC) SYSTEMS AT VARIOUS LOCATIONS IN THE U.S. NAVAL INSTALLATIONS AT KANTO PLAIN, JAPAN. The Naval Facilities Engineering Command Far East (NAVFAC FE) is seeking qualified contractors and subcontractors that are licensed to conduct business in Japan for Facilities Support contracts. The magnitude of performance is in Commander Fleet Activities Yokosuka (CFAY).

THIS IS A SOURCES SOUGHT ANNOUNCEMENT, A MARKET SURVEY FOR WRITTEN

INFORMATION ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS

AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. NO

REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING

INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP

INFORMATION REQUESTS. THE GOVERNMENT WILL USE RESPONSES TO THIS SOURCES

SOUGHT ANNOUNCEMENT TO MAKE APPROPRIATE ACQUISITION DECISIONS.

No telephone calls will be accepted requesting a Request For Proposal (RFP) package or solicitation.

In order to protect the procurement integrity of any future procurement, if any, that may arise from this announcement, information regarding the technical point of contact will not be given and no appointments for presentations will be made.

SERVICES DESCRIPTION: The proposed requirement will provide Preventive Maintenance and Inspection Services (PMI) with the following requirements:

1. Recurring Work: The Contractor shall maintain, repair, and alter HVAC systems and Icemaker systems to ensure they are fully functional and in normal working condition.

a) Service Orders: The Contractor shall perform service order work in a timely manner and ensure the HVAC systems and Icemaker systems are restored to a safe, normal working condition and function properly.

Emergency Service Order: Emergency service orders responded to within 24 hours of receipt of service order, and are arrested within 48 hours of receipt of call for other Systems.

Urgent Service Order: Urgent service orders are completed within seven (7) calendar days.

Routine Service Order: Routine service orders are completed within 30 calendar days.

b) Preventive Maintenance (PM) Program: The Contractor shall develop and implement a PM program for HVAC systems and Icemaker systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

HVAC Systems Icemaker Systems Actual Accumulated Repair Record Detail Breakdown of ELIN/Sub ELIN Items

2. Non-Recurring Work: Non-recurring work may be ordered utilizing Fed-Mall or a Task Order for specified ELINs for task listings, descriptions and related requirements.

The PMI services for HVAC System are currently performed under two contracts awarded to two firms. Itis the Government’s intent to consolidate the following services into a single contract:

1) Preventive Maintenance and Service Orders for Various Heating Ventilating Air Conditioning (HVAC) Systems and Icemakers;

2) Preventive Maintenance Program and Service Orders for Chillers, Filters, Chilling and Heating Units, Refrigeration and Freezing Systems, Portable Air Conditioning Units and Control Equipment and Systems.

The North American Industry Classification System (NAICS) is 238290, Other Equipment Contractors

Any resulting contract will be a facilities support indefinite-quantity contract and include recurring work/firm fixed price (FFP) and non-recurring work/indefinite delivery indefinite quantity (IDIQ) provisions. The contract term will be a base period plus four (4) one-year option periods. The recurring work base period requirement will be the overall minimum guarantee.

Anticipated period of performance is to commence on or about 01 Sep 2019.

The magnitude of the proposed effort is estimated for the base period and four option years is 2,000,000,000 JPY and 5,000,000,000 JPY.

The Government invites contractors with the capabilities necessary to meet or exceed the stated requirements to submit a Capability Statement consisting of appropriate documentation, literature, brochures, and references. Capability documentation is anticipated to be one to five pages.

Respondents must include references and a capability statement for at least two contracts within the last seven years that are similar to Facility Investment (FI) services for operation and maintenance services, of similar size, scope and complexity.

Each reference shall include the company name and title, telephone number, email address and point of contact.

Interested sources are invited to respond to this Sources Sought announcement by using the forms provided under separate file titled “Sources Sought – Contractor Information Form.”

1) Contractor Information: Provide your firm’s contact information including CAGE code and DUNS number.

2) Qualifications for Conducting Business in Japan

3) Locations: Identify the locations in which you are willing and capable to work.

4) Subcontractors: If known, provide subcontractor partnerships (Optional)

5) Relevant experience?

The Capabilities Statement for this sources sought is not expected to be a proposal but rather short statements regarding the company’s ability to demonstrate existing-or-developed expertise and experience in relation to the areas specified herein. Any commercial brochures or currently existing marketing material may also be submitted with the Capabilities Statement. Submission of a Capabilities Statement is not a prerequisite to any potential future offerings, but participation will assist the Government in tailoring requirements to be consistent with industry capabilities.

Capabilities Statements must be submitted in writing via email; phone calls will not be accepted.

Interested parties should respond as soon as possible but no later than close of business 03 Jun 2019, at 10:30 am Japan Standard Time (JST). Responses to this Sources Sought Notice shall be emailed to Satomi.Abe.Ja@fe.navy.mil with a copy response to Scheherezade.Roundtr@fe.navy.mil.

Please identify in the subject line of your response: SOURCES SOUGHT-PREVENTIVE MAINTENANCE AND INSPECTION SERVICE ORDERS FOR HEATING, VENTILATION, and AIR

CONDITIONING (HVAC) SYSTEMS AT VARIOUS LOCATIONS IN THE U.S. NAVAL

INSTALLATIONS AT KANTO PLAIN, JAPAN.