14T8702_Amend1_Text_of_Amendment.pdf

Solicitation#:N40084-14-T-8702

WO# D3ZYV

Amendment No. 0001

MAINTENANCE FOR

CORROSION CONTROL FACILITIES AND VARIOUS HANGAR DOORS

FOR THE

U.S. NAVAL AIR FACILITY, ATSUGI

AND THE

U.S. FORCES JAPAN CONTROLLED AREAS IN KANTO PLAIN, JAPAN

CONTENTS:

Add a sentence or wordings on Section C and Section F.

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Annex 2 Sub-Annex 0200000 Spec Item 2.6.4 Deliverables After the 1st paragraph;

Add following sentence; “Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.”

Annex 15 Sub-Annex 1502000 – Facility Investment Spec Item 2.3.1. Workmanship and Material Standards The 4th paragraph, at the end (after “for approval”);

Add “or acceptance.”

SECTION F - DELIVERIES OR PERFORMANCE

F1., the 6th line, after “The Government approval”;

Add “or acceptance”.

The revised PDF file is also forwarded for uploading.

APPROVED BY:

Project FSC Engineer:_________________________ Manager:_________________________

A. KURIHARA J. A. SHIELDS

Date 31 Jan 2014 Date

0200000 - Management and Administration Spec Item Title Description

2.6.3.5 Communication with

Activities As specified in above item, it is the Contractor’s full responsibility to coordinate with and notify affected tenants/organizations/commands of the work schedule and system interruption duration even if the Government organization did the schedule notice. In addition, the Contractor shall maintain good and professional communication with them all the time.

Prior to any work, the Contractor shall notify activities and customers of the exact work schedule and duration of interruption of each system. Notification deadline will be specified by the KO.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services (including road, fire lane, fire protection systems and other systems) must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall request in writing a minimum of 15 calendar days prior to the desired work date. As soon as the request is approved by the KO/Security/Fire Dept or other Department, notify the affected tenants, and customers of the outage or closure. Depending on the scale of the work, the Contractor may have to submit the request much earlier than the 15 calendar days prior to the requested date.

The Contractor, therefore, well in advance, shall consult with the KO for its schedule.

If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized

Maintenance Management Systems (CMMS)

The Contractor shall support the Government to provide a CMMS to manage all service operations and performance data and shall provide all required data as identified below.

The Contractor will be requested to provide serial number to each equipment (unless the number has already been provided on site or in this solicitation) so the Government can prepare basic data.

The Contractor, in his any maintenance reports, will be required to indicate the number and equipment name per each work report. This will be essential for the Government to input data into CMMS.

Details about format will be addressed by the Government personnel in charge of the CMMS after the award of the contract or when the Government needs to input data into CMMS.

The Contractor’s CMMS shall record and report compiled service performance data by electronic “flat-file” for exportation of performance data to Government’s Single Platform MAXIMO (SPM) system.

When the Government needs to input Maintenance data into CMMS, following will be applied (at no additional cost to the Government);

Required service performance data fields that may be required for all work performed in 1502000 Facility Investment and guidance are indicated in J-0200000-11 or in separate files, such as NAVFAC Contractor Data Requirements. The Contractor agrees to provide up to 10 extra data elements or field rows with as many as 150 characters

1502000 – Facility Investment Spec Item

Title Description with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

When new material/equipment is provided, the Contractor will be required to submit catalog data or other information before installing it for approval or acceptance.

The Contractor shall not allow debris, dust and any other foreign materials to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed. In order to prevent dust and other foreign material spreading into adjacent areas that are not work areas, especially in aircraft hangars, AIMD facilities, and other aviation related facilities, the Contractor shall provide protective means including but not limited to protection sheets and barricades.

The Contractor, in his/her maintenance program and work plan, shall include the protective means.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.3.3 Mission

Essential Operation

Mission essential operations include but not limited to; aircraft maintenance work, aircraft operation related works, Navy’s operation related works, emergency responding works, any works to protect life and property from threat. Examples will be; maintenance work on aircraft and its parts, and fire department’s emergency response.

System and equipment listed in this contract include those that are related to mission essential operation. The Contractor shall be fully aware that the contractor’s responsibility includes maintenance on those systems and equipment related to mission essential operations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

2.5 Tool Inventory Prior to and upon completion of each work at the site, the Contractor has a responsibility to jointly conduct a tool inventory with the facility's quality assurance representative (QAR or QA) in accordance with COMNAVAIRFORINST 4790.2 series. All the tools and minor parts the Contractor brings in will be the subject to the tool inventory requirements. The Contractor shall be aware that aviation related facilities will require strict tool inventory check. The Contractor shall understand the requirements of tool control program and foreign object damage (FOD) prevention and shall agree with the facility supervisor about the TCP and FOD brief.

2.6 Records and

Reports

The Contractor shall prepare and maintain separate work schedule records, reports, documents, and other evidence pertaining to the work for the equipment and systems covered by this contract. All entries shall be legible, neat, easy to understand, accurate, concise, complete and in English unless otherwise indicated. All shall be prepared by electrical means using computers, except for log book that is recorded and kept on site. Scanning hard copy will not be accepted unless otherwise approved.

These books, records, documents, etc. shall be made available anytime during contract period for inspection or reproduction by the KO during the contract period and shall be

WO# D3ZYV

F - 1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 SUBMITTALS (Report Table). After the contract award, submit the following as indicated. Note that following submittal list is made for items mentioned in Section C and Section J. Some of administrative submittals are not listed below, because they are not periodical submittal but “upon request” “upon occurrence” submittals, which shall be submitted as specified in Section C and as directed by the Contracting Officer. There will be more submittals than listed below. Submittals required in other sections are not listed below. The Government approval or acceptance will be required for most of submittals. The Contractor shall revise and update these submittals as any change occurs or when the revision is requested by the Contracting Officer at no additional cost to the Government.

0200000 – Management and Administration

DELIVERABLES

Distribution

Annex/Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Original (See

Note 1)

Copies (including original, minimum number)

(See Note 2.) Frequency

0200000/ 2.2.1.2, 2.6.3.4

See J-0200000-

Request to Work Outside Government’s Regular Working Hours (Overtime Request)

As specified

KO 3 Normally, at least 15 calendar days prior to the requested date

0200000/ 2.3.4

N/A Permits and Licenses

As specified KO 3 Before work commences and as requested by the KO.

0200000/ 2.3.5

Certificate of Insurance

As specified KO 1 Within 15 calendar days after award.

0200000/ 2.5

Samples, MSDS, Manufacturer’s Data Cut Sheets of Materials

As specified KO 2 When requested.

0200000/ 2.6.1

Work Reception Within one calendar day after the award

KO 2 At the time of award, and if the contractor requests change.

(Note 3)

0200000/ 2.6.2

Work Status Report

As specified KO 2 Within four hours of the inquiry during regular working hours, and by 1145 the following work day for inquiries after regular working hours.