BOA_Submittal_Checklist.pdf

CHECKLIST FOR NAVAL FACILITIES ENGINEERING COMMAND WASHINGTON, DC

BLANKET ORDERING AGREEMENT (BOA) N40080-19-R-2018

SUBMITTAL REQUIREMENTS

Upon submission of the following information, the government will review the documents and the firm will be determined to be either ELIGIBLE or INELIGIBLE. To qualify for receipt of a BOA, each firm must MEET

ALL the following submission criteria. If a firm fails to meet any factor, they will not be given a BOA. It is the responsibility of the firm to demonstrate they meet the government requirements and to ensure their submission is accurate and complete. The government does not contemplate seeking clarification or additional information.

Please submit your package no later than 2:00 PM Pacific time, January 18, 2019 via email to

Biba.inoussa@navy.mil and Markie.l.pitts@navy.mil OR to NAVFAC WASH, Washington Navy Yard, Bldg. 212 Attn: Biba Inoussa & Markie Pitts, Code ACQ30, 1314 Harwood, Street, S.E., Washington, DC

20374-5050. EARLY SUBMISSIONS ARE ENCOURAGED. Late submissions will not be considered.

____ Cover letter to include the following:

Your company name, physical address, and bona fide place of business address (if applicable).

Names, titles, telephone/facsimile numbers, e-mail addresses, and signature of person(s) authorized to negotiate and sign the agreement and future orders.

Your six digit primary NAICS Code as indicated on your Small Business Administration

8(a) participation letter.

Your firm’s Tax Identification Number (TIN).

The name of your servicing SBA representative, phone number, and e-mail address.

Your firm’s DUNS number. If you are using a bona fide place of business for the purposes of this BOA, please list the DUNS number for the bona fide place of business.

____ Copy of your 8(a) Certification Letter received from the U.S. Small Business Administration, which includes your servicing office and primary NAICS Code assigned. Firms may also select one secondary NAICS if they wish to be considered for additional work outside of their primary NAICS (see BOA Information Form). Only the following designated NAICS codes pertain to this BOA:

236220 Commercial and Institutional Building Construction

237110 Water and Sewer Line & Related Structures Construction

237120 Oil and Gas Pipeline & Related Structures Construction

237130 Power and Communication Line & Related Structures Construction

237310 Highway, Street and Bridge Construction

238210 Electrical Contractors & Other Wiring Installation Contractors

238220 Plumbing, Heating & Air-Conditioning Contractors

238290 Other Building Equipment Contractors

238310 Drywall and Insulation Contractors

238320 Painting and Wall Covering Contractors

238330 Flooring Contractors

238910 Site Preparation Contractors

238990 All Other Specialty Trade Contractors

Only submission packages from construction firms in the “Developmental Stage” (first four (4) years of the

8(a) program) with a servicing office or a bona fide place of business in one of three Small Business

Administration (SBA) Districts (Washington, D.C.; Baltimore, MD; and Richmond, VA) will be considered.

Firms must still be certified as an 8(a) Developmental Stage participant at time of award (planned award date is February 1, 2019).

If your firm is not serviced by one of the SBA Districts in Washington, D.C., Baltimore, MD; or

Richmond, VA, your firm must have an SBA-approved bona fide place of business in one of these three SBA

Districts. In addition to the 8(a) certification letter, you must include a copy of the SBA letter approving your firm’s bona fide place of business. The bona fide place of business must be SBA-approved prior to the submission deadline indicated above in accordance with the SBA 8(a) Business Development Program

Compliance Guide.

mailto:Biba.inoussa@navy.mil mailto:Markie.l.pitts@navy.mil

____ First page of your record from the SBA Dynamic Small Business Listing as proof of your registration;

status should show “Active”. If your firm has a bona fide place of business, the SBA Dynamic Small Business

Listing must reflect the location of the bona fide place of business.

____ Print out of your “Entity Overview” from the System for Award Management (SAM) database https://www.sam.gov/portal/public/SAM/ as proof of your SAM registration. You can locate the Entity Overview screen by searching on your DUNS number in the Search Records area on the Home Page. The results of the search should include your firm’s information. Click on the “View Details” button included with the results. The

Entity Overview link is found under your “Entity Dashboard” on the left side of the screen. The Registration Status field should indicate “Active”. Verify your firm’s current physical address is properly recorded on your “Entity

Record”. A link to your Entity Record is found under the Entity Overview link. If your firm has a bona fide place of business, the Physical Address shown under your firm’s Entity Record must reflect the physical address of the bona fide place of business.

____ First page of your Representations and Certifications from the System for Award Management (SAM) database https://www.sam.gov/portal/public/SAM/ as proof of registration. A link to your “Reps and Certs” is found under the Entity Record link. If your firm has a bona fide place of business, the Representations and

Certifications record must reflect the DUNS of the bona fide place of business.

____ A recent letter (dated on or after the date of this posting) from a U.S. Department of the Treasury

Certified bonding company certifying your maximum bonding capacities (both per contract and aggregate capacities). Please refer to http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm for the Department of the Treasury’s Listing of Certified Companies.

____ A copy of your firm’s state contractor’s license.

____ Evidence of submission of your VETS-4212 Report (confirmation of receipt from the United States

Department of Labor) as required by FAR 52.222-37, Employment Reports on Veterans. If you have received a contract either as the prime contractor or subcontractor from the federal government you may be subject to the VETS-4212 reporting requirement. Please refer to http://www.dol.gov/vets/vets4212.htm or call the helpdesk at (866) 237-0275 to determine if your firm is subject to this requirement. If this requirement is not applicable to your firm, provide a statement that your firm does not have any contracts subject to this requirement.

____ One (1) BOA Information Form for a project under your primary NAICS Code (indicated in your 8(a) certification letter) describing your firm’s technical experience/past performance on a project similar in size and general scope for which your firm would like to be considered. A project which primarily demonstrates your firm’s management/oversight capabilities does not adequately demonstrate your firm’s technical or trade experience. The project shall be ongoing or completed within the last three (3) years and must fall within the

NAICS codes pertaining to this BOA:

236220 Commercial and Institutional Building Construction

237110 Water and Sewer Line & Related Structures Construction

237120 Oil and Gas Pipeline & Related Structures Construction

237130 Power and Communication Line & Related Structures Construction

237310 Highway, Street and Bridge Construction

238210 Electrical Contractors & Other Wiring Installation Contractors

238220 Plumbing, Heating & Air-Conditioning Contractors

238290 Other Building Equipment Contractors

238310 Drywall and Insulation Contractors

238320 Painting and Wall Covering Contractors

238330 Flooring Contractors

238910 Site Preparation Contractors

238990 All Other Specialty Trade Contractors

Submit a BOA Past Performance Questionnaire, completed by the evaluator, for this specific project.

https://www.sam.gov/portal/public/SAM/ https://www.sam.gov/portal/public/SAM/ http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm http://www.dol.gov/vets/vets4212.htm

The project does not have to be a government project, but it must fall within your primary NAICS Code.

For example: if your firm’s primary NAICS Code is 238160, the BOA Information Form submitted for your Project

# 1 must be for a project under NAICS Code 238160.

You may also submit one (1) additional BOA Information Form for a project under a secondary NAICS Code, which does not have to be a government project. The project shall be ongoing or completed within the last three (3) years and must fall within the NAICS codes pertaining to this BOA:

236220 Commercial and Institutional Building Construction

237110 Water and Sewer Line & Related Structures Construction

237120 Oil and Gas Pipeline & Related Structures Construction

237130 Power and Communication Line & Related Structures Construction

237310 Highway, Street and Bridge Construction

238210 Electrical Contractors & Other Wiring Installation Contractors

238220 Plumbing, Heating & Air-Conditioning Contractors

238290 Other Building Equipment Contractors

238310 Drywall and Insulation Contractors

238320 Painting and Wall Covering Contractors

238330 Flooring Contractors

238910 Site Preparation Contractors

238990 All Other Specialty Trade Contractors

Submit a BOA Past Performance Questionnaire, completed by the evaluator, for this specific project.

You may submit a total of two (2) BOA Information Forms: only one (1) for a project under your primary NAICS

Code and only one (1) for a project supporting a secondary NAICS Code. Ensure the description of the project(s) supports the NAICS Code definition of the six (6) digit NAICS Code indicated on the BOA

Information Form. For NAICS Code definitions please refer to http://www.census.gov/eos/www/naics/.

If your primary NAICS Code is not within the NAICS codes pertaining to this BOA, the project you submit for your secondary NAICS must fall within those NAICS codes in order to qualify for this BOA. If you believe your primary NAICS Code assigned by the SBA is incorrect or no longer appropriate, please contact your local SBA Business Opportunity Specialist for approval of a revised primary NAICS Code.

SUPPLEMENTAL INFORMATION RECEIVED INCLUDING LETTERS OF AWARD AND

RECOMMENDATION, PHOTOGRAPHS, MAGAZINE ARTICLES, ETC. WILL NOT BE

EVALUATED.

http://www.census.gov/eos/www/naics/

BOA INFORMATION FORM

Project No. 1

Provide supporting project information for experience and past performance as indicated in this announcement.

Note: Do not alter this form.

Firm Name: _________________________________________________________________________

Address: ____________________________________________________________________________

Name of Point of Contact (POC) for firm:____________________________________________________

POC Phone Number: _______________________________________________________________

POC Email address: _______________________________________________________________

Project No. 1.

Primary NAICS Code 23 __ __ __ __ (Fill in the NAICS Code stated in your SBA 8(a) Participation

Letter) Contract Number, Delivery/Task Order Number, Project Number, Title, and Location:

Were you the Prime contractor for this project? Yes No

Were you the Subcontractor? Yes No If subcontractor, who was the Prime? _____________

Award Date:

Completion Date:

Final Price (Including all options/mods):

Is this the total project or subcontract price ?

Type of work (check all that apply):

New Construction Renovation Repair Alteration Design-Build

If Design-Build, provide:

Name/address of the lead design firm or if design was done in-house please specify:

Name: ___________________________________________________________________________

Address: ___________________________________________________________________________

How many years working together? _____________________________________________________

Provide a brief description or scope of work for this project:

As a prime contractor or subcontractor, what percentage of work was self-performed? ____%

Describe in detail the work your firm performed (a project which primarily demonstrates your firm’s management/oversight capabilities does not adequately demonstrate your firm’s technical or trade experience):

Overall Evaluation Rating: Outstanding Above Average Satisfactory

Marginal Unsatisfactory N/A – project not completed

Submit one of the following for this project:

Government form (CCASS or other) for completed project or

BOA Past Performance Questionnaire (PPQ) for completed project

(Note: Form is included on next page for your use) or

Customer/Owner Information for this project if work is ongoing:

Customer Name: ______________________________________________________________________

Point of Contact: ______________________________________________________________________

Phone Number: _______________________________________________________________________

Email address: _______________________________________________________________________

BOA PAST PERFORMANCE QUESTIONNAIRE (PPQ)

Primary NAICS Code: 23 __ __ __ __

Naval Facilities Engineering Command Southwest in San Diego, CA is considering the firm listed below.

Your comments would be appreciated regarding this firm’s past performance. Please return this form to the firm being evaluated so they may include it in their submission package.

Past Performance Information:

Name and Address of Firm Being Evaluated:

Contract Number/Delivery or Task Order Number, Title, & Location:

<<<TO BE COMPLETED BY EVALUATOR>>>

Evaluator: (The following information will assist in the analysis of the data.)

Name of Evaluator:

Company/Agency Name:

Address:

Phone Number:

Email Address:

Position Held or Function in Relation to Project:

Brief Description of Work Performed by Firm being Evaluated:

Rating: If the rating is Marginal or Unacceptable, please provide additional information in the appropriate block or in the remarks section of this form.

“O” Outstanding Performance greatly exceeded the contract requirements.

“A” Above Average Performance exceeded the contract requirements.

“S” Satisfactory Performance met the contract requirements.

“M” Marginal Performance met the minimum contract requirements but some material aspects of the contractor’s performance were less than satisfactory.

“U” Unacceptable Performance was poor and/or did not satisfy contract requirements.

Please circle the appropriate rating and provide any supporting information/comments for the following:

1. The relationship between the firm and client’s/customer’s contract team:

O A S M U

2. The firm’s management and coordination of subcontractors/consultants:

3. Overall corporate management, integrity, reasonableness, and cooperative conduct:

4. Quality of work:

5. Quality control:

6. Ability to meet the performance schedule:

7. Ability/actions to improve schedule problems, if applicable:

8. Ability to control costs and provide the required work at a reasonable total price:

9. Compliance with labor standards, as applicable:

10. Compliance with safety standards and/or number of safety related incidents, code compliance, as applicable:

11. Have any cure notices, show cause letters, letter of reprimand, suspension of payment, or termination been issued? If yes, please explain:

Yes No

12. Would you award another contract to the firm being evaluated? If no, please explain:

13. Was the customer satisfied with the end product? If no, please explain:

14. Has the firm being evaluated been provided an opportunity to discuss or respond to any negative comments or performance ratings? If so, what were the results?

Yes No N/A

15. Additional Remarks:

16. Overall rating for this firm:

Print Name of Evaluator

Signature of Evaluator Date

BOA INFORMATION FORM

Project No. 2 (Optional)

Provide supporting project information for experience and past performance as indicated in this announcement.

Note: Do not alter this form.

Firm Name: _________________________________________________________________________

Address: ____________________________________________________________________________

Name of Point of Contact (POC) for firm:____________________________________________________

POC Phone Number: _______________________________________________________________

POC Email address: _______________________________________________________________

Project No. 2

Secondary NAICS Code 23 __ __ __ __ (Please fill in complete NAICS code)

Contract Number, Delivery/Task Order Number, Project Number, Title, and Location:

Were you the Prime contractor for this project? Yes No

Were you the Subcontractor? Yes No If subcontractor, who was the Prime? _____________

Award Date:

Completion Date:

Final Price (Including all options/mods):

Is this the total project or subcontract price ?

Type of work (check all that apply):

New Construction Renovation Repair Alteration Design-Build

If Design-Build, provide:

Name/address of the lead design firm or if design was done in-house please specify:

Name: ___________________________________________________________________________

Address: ___________________________________________________________________________

How many years working together? _____________________________________________________

Provide a brief description or scope of work for this project:

As a prime contractor or subcontractor, what percentage of work was self-performed? ____%

Describe in detail the work your firm performed (a project which primarily demonstrates your firm’s management/oversight capabilities does not adequately demonstrate your firm’s technical or trade experience):

Overall Evaluation Rating: Outstanding Above Average Satisfactory

Marginal Unsatisfactory N/A – project not completed

Submit one of the following for this project:

Government form (CCASS or other) for completed project or

BOA Past Performance Questionnaire (PPQ) for completed project

(Note: Form is included on next page for your use) or

Customer/Owner Information for this project if work is ongoing:

Customer Name: ______________________________________________________________________

Point of Contact: ______________________________________________________________________

Phone Number: _______________________________________________________________________

Email address: _______________________________________________________________________

BOA PAST PERFORMANCE QUESTIONNAIRE (PPQ)

Secondary NAICS Code: 23 __ __ __ __

Naval Facilities Engineering Command Southwest in San Diego, CA is considering the firm listed below.

Your comments would be appreciated regarding this firm’s past performance. Please return this form to the firm being evaluated so they may include it in their submission package.

Past Performance Information:

Name and Address of Firm Being Evaluated:

Contract Number/Delivery or Task Order Number, Title, & Location:

<<<TO BE COMPLETED BY EVALUATOR>>>

Evaluator: (The following information will assist in the analysis of the data.)

Name of Evaluator:

Company/Agency Name:

Address:

Phone Number:

Email Address:

Position Held or Function in Relation to Project:

Brief Description of Work Performed by Firm being Evaluated:

Rating: If the rating is Marginal or Unacceptable, please provide additional information in the appropriate block or in the remarks section of this form.

“O” Outstanding Performance greatly exceeded the contract requirements.

“A” Above Average Performance exceeded the contract requirements.

“S” Satisfactory Performance met the contract requirements.

“M” Marginal Performance met the minimum contract requirements but some material aspects of the contractor’s performance were less than satisfactory.

“U” Unacceptable Performance was poor and/or did not satisfy contract requirements.

Please circle the appropriate rating and provide any supporting information/comments for the following:

1. The relationship between the firm and client’s/customer’s contract team:

2. The firm’s management and coordination of subcontractors/consultants:

3. Overall corporate management, integrity, reasonableness, and cooperative conduct:

4. Quality of work:

5. Quality control:

6. Ability to meet the performance schedule:

7. Ability/actions to improve schedule problems, if applicable:

8. Ability to control costs and provide the required work at a reasonable total price:

9. Compliance with labor standards, as applicable:

10. Compliance with safety standards and/or number of safety related incidents, code compliance, as applicable:

11. Have any cure notices, show cause letters, letter of reprimand, suspension of payment, or termination been issued? If yes, please explain:

12. Would you award another contract to the firm being evaluated? If no, please explain:

13. Was the customer satisfied with the end product? If no, please explain:

14. Has the firm being evaluated been provided an opportunity to discuss or respond to any negative comments or performance ratings? If so, what were the results?

Yes No N/A

15. Additional Remarks:

16. Overall rating for this firm:

Print Name of Evaluator

Signature of Evaluator Date