N4008018R0307_0100000_C_General_Information_ver_2.2_(revised_040715).doc
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- Attached to
- Regional 8(a) Janitorial Services
- Solicitation number
- N4008018R0307
About this file
This pre-solicitation notice seeks capability statements from small businesses certified under the SBA 8(a) program to provide regional janitorial services for Naval Facilities Engineering Command Washington. Interested firms must submit responses by January 15, 2018 demonstrating experience performing similar value, size and scope efforts within the last five years. Capability statements are limited to ten pages and must address company profile including DUNS, CAGE codes and SAM registration, relevant experience on similar government or commercial contracts, procedures for providing qualified personnel across multiple locations, use of environmentally friendly products and recycled materials, management and quality control plans, and any additional relevant information. The requirement is for all labor, supervision, tools and equipment to provide janitorial services as outlined in the attached performance work statement annexes for general information, management and administration, and custodial services. No award will be made based on responses to this notice.
N4008018R0307_0100000_C_General_Information_ver_2.2_(revised_040715).doc
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| File | Type | Posted |
|---|---|---|
| N4008018R0307_1503010_C_Custodial__v2.3.doc | DOC document | |
| N4008018R0307_0200000_C_Management_and_Administration_ver_2.8.doc | DOC document |
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0100000 – General Information
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| 1.1 |
| Outline of Services |
| Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations within a 100 mile radius of the Washington Navy Yard by means of combination recurring and non-recurring contract. The Navy Standard Template (see Spec Item 1.9 below for further detail). PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page). |
Annex 1 General Information
Annex 2 Management and Administration
Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support - N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support Sub-annex 1503010 - Janitorial Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A
| 1.2 |
| Project Location |
| The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations. |
Custodial:
· Public Works Department (PWD) Washington
· Public Works Department (PWD) South Potomac
· Public Works Department (PWD) Patuxent River
· Public Works Department (PWD) Annapolis
· Public Works Department (PWD) Quantico
| 1.3 |
| Acquisition of Additional Work |
| The Government reserves the right to acquire additional services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the Indefinite Delivery Indefinite Quantity provisions of the contract. Items of work not covered by this contract, but within the general intent, are considered in the scope of this contract. |
| 1.4 |
| Background Information |
| With the nation's capital at its heart, the Naval District Washington Region encompasses over 4,000 square miles, including the District of Columbia, Maryland and Virginia. Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one hundred mile radius of the Pentagon. |
| 1.5 |
| Verification of Workload and Conditions |
| Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed. |
| 1.6 |
| Climate Patterns |
| The climate in the Washington DC, Maryland, and Virginia (DMV) area is hot and humid during the summer months of June through August with an average high of 86 degrees and average low of 64 degrees. The winter months are cold with an average high of 45 degrees and an average low of 26 degrees during the months of November through February. Average seasonal snowfall is under a foot per year. |
| 1.7 |
| Related Information |
| There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows: |
· Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.
· Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.
· Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.
· Requirement Information further describes client requirements associated with each Performance Objective.
| 1.8 |
| Navy Approach to Service Contracting |
| The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles: |
| 1.8.1 |
| Partnering Philosophy |
| The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners. |
| 1.8.2 |
| Contractor's Knowledge |
| The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level. |
| 1.8.3 |
| Industry Best Practices |
| The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results). |
| 1.9 |
| Standard Template |
| Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations. |
The standard template contains 18 standard annexes. Annex 01 will always contain information that is relevant to the entire scope of the contract. Annex 02 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 03 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements. Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 01 and 02 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 03 through 18.
| 1.10 |
| Navy PBSA Approach |
| The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan. |
| 1.11 |
| Technical Proposal Certification |
| The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract. |
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