Pre-Bid_Conference_Agenda_Carpet.doc

PRE-BID CONFERENCE

AGENDA

SOLICITATION NUMBER: N40080-18-B-3036

PROJECT TITLE: Carpet Replacement B449, B1490, B516, B2272 LOCATION: Naval Air Station (NAS) Patuxent River, MD DATE: 29 August 2018 Welcome/Introductions

Contract Specialist Project Overview

Design Manager

Contract Procedures

Contracting Specialist

Tour Site

Design Manager

Wrap-Up

Contract Spec./Design Mgr

NOTICE TO CONTRACTORS:

YOUR QUESTIONS ARE ENCOURAGED. PLEASE SUBMIT YOUR QUESTION IN WRITING USING THE “PRE-BID INQUIRY FORM” PROVIDED WITH THE SOLICITATION ON NECO. QUESTIONS AND RESPONSES WILL BE POSTED ON NECO.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

Agenda

1. Welcome/Introductions – Contract Specialist

a. Welcome.

Welcome to the Pre-Proposal Meeting for Carpet Replacement B449, B1490, B516 and B2272.

b. Attendance Roster.

Please take a moment to sign the attendance roster.

c. Introductions.

d. NECO Registration.

Register at http://esol.navfac.navy.mil/.

e. Amendments.

Be advised that unless the solicitation is amended in writing, it remains unchanged.

If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

2. Project Overview

a. Project Description - Design Manager The work is located at buildings 449, 516, 1490, and 2272. The work shall include, but will not be limited to lifting existing modular furniture and removing existing carpet and vinyl base at the buildings. All work will be conducted after hours (4:00 p.m.) and government escort will be provided by clients. The new work shall include, but will not be limited to: installing twenty-four inch by twenty-four inch (24" x 24") carpet tiles and vinyl base in the buildings.

b. Funding Availability.

The Government’s estimated construction cost for this project is between $500,000 and 1,000,000 (per FAR 36.204 Disclosure of the magnitude of construction projects). The Government’s estimate for this solicitation includes all the work identified in the solicitation and represents the budgeted amount for this project. While budget amounts are occasionally increased, the prospective bidders should not assume if bids exceed the budgeted amount, the funding will increase. Therefore, notification should be given to the Contracting Officer prior to the solicitation closing date if a prospective bidder’s bid will include unforeseen costs and/or costs due to market condition changes so the Government can accurately reflect those conditions in its estimate.

c. Completion Time/Phasing/Liquidated Damages.

The contract resulting from this solicitation will allow 150 days for completion of the work. The completion time for this project is based on our assessment of the construction requirements for this project. However, if you believe that these requirements will require a longer period for completion or will result in additional costs in your bid to meet the date, please notify the Contracting Officer prior to the solicitation closing date.

4. Contract Procedures – Contract Specialist

a. Bid Submittal Requirements.

RFI’s (Request for Information) - Any RFI’s must be received in writing by Friday, August 31, 2018 by 2:00 PM.

Bids are due by 19 September 2018, 2:00 PM Local Time. The bid opening will be held on 19 September 2018, 2:00PM Local Time at the FEAD conference room, floor 1, located at Building 504 Public Works, 22445 Peary Road, Naval Air Station (NAS) Patuxent River, MD20670.

Packages containing bids must be sealed and clearly marked with the following statement on the front of the package: “Bid for Solicitation N40080-18-B-3036, “DO NOT OPEN”. Bidders shall affix their names and return addresses in the upper left corner of the bid package. The outermost wrapper of all bid packages should clearly identify the solicitation number and the date and time of required bid submission. Bids shall be timestamped at the front desk by the front desk attendant and deposited into the bid box at the following location:

NAVFAC Washington/Public Works Department

22445 Peary Road, Building 504, 1st Floor Acquisition Office

NAS Patuxent River, MD 20670

Attention: Elizabeth Stauff

Electronic copies and Facsimile copies will NOT be accepted.

A COMPLETE BID SUBMISSION CONSISTS OF THE FOLLOWING:

1. A completed Standard Form 1442 to include all of the fill-in required.

2. Completed Bid Schedule sheet, including CLIN lump-sum pricing for CLINS 0001-0005 (Section 00010)

3. The signature of an authorized company representative on the Standard Form 1442.

4. A bid bond in accordance with FAR 52.228-1 Bid Guarantee.

5. Acknowledgement of any solicitation amendments.

6. Completed representations and certifications in accordance with the solicitation clauses.

b. Please Acknowledge any Amendments.

c. Acceptance of faxes:

Facsimile copies will NOT be accepted

d. Bid Bond Requirement:

Bid Guarantees are required in accordance with FAR 52.228-1.

e. Wide Area Work Flow.

Wide Area Work Flow is the Department of Defense’s (DoD’s) secure Web-based system and is NAVFAC’s method for electronic submissions of Vendor/Contractor invoices, government receipt, acceptance, and certification. The successful contractor will be required to utilize WAWF for invoicing. Refer to NFAS 252.232-7006 and DFAR 252.232-7003 for further information.

f. Points of Contact

Contracting Officer: Barbara Thompson 301-757-4918 barbara.a.thompson@navy.mil Contract Specialist Elizabeth Stauff 301-757-4711 elizabeth.stauff@navy.mil

6. Tour Site – Design Manager Revised October 2008

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