Civil_Structural_SynopsisCorrected.pdf

SYNOPSIS

C-- Indefinite Quantity Contract for A-E Design Services for Miscellaneous Civil/Structural Design and Engineering Services with Associated Multi-Disciplinal A/E support services, Various Locations within the NAVFAC Washington AOR.

Solicitation No: N40080-13-R-0354

Agency: Department of the Navy

Office: Naval Facilities Engineering Command

Location: NAVFAC Washington

I. General Information:

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF)

330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO

SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.

This procurement will be advertised as a Total Small Business Set Aside.

The appropriate NAICS for this contract is 541330. The small business size standard classification for this contract is $14 million. This contract is being solicited on an restricted basis; therefore, replies to this notice are requested from only small business concerns.

Engineering and Design Services are required for an Indefinite Quantity Contract for Miscellaneous Civil and Structural Design and Engineering Services. Area of contract coverage is various locations within the NAVFAC Washington Area of Responsibility (AOR). Work associated with this Indefinite Quantity Contract (IDQ) for Miscellaneous Civil and Structural Design & Engineering Services with associated multi-disciplinal architectural and engineering support services includes various investigations, surveys, studies, design and engineering concept development, 1391 preparation, construction cost estimates, and the preparation of design and construction studies and the preparation of construction documents via the Design-Bid-Build (full plans and specifications) and Design-Build methods ready for bidding at various locations in the Naval Facilities Engineering Command (NAVFAC) Washington region – Washington DC, VA and MD. The type of work will be primarily civil or structural in nature. Work will be associated with repairs, renovations, alterations, new construction of facilities and site improvements. Work may also include, but not be limited to, the following; preparation of studies and technical reports, hazardous material surveys for remediation projects, conducting engineering investigations, project programming, concept studies, interior design and landscape design; Project Cost Engineering (PCE) documentation; preparation of preliminary and final designs; and construction cost estimates. These may be required at any time up to final acceptance of all work associated with each delivery order. Knowledge of local codes, laws, permits and construction materials and practices of the contract area including knowledge of ATFP and Sustainability Design, LEED principles and the certification process, and energy related technologies.

Anti-terrorism / Force Protection (AT/FP) considerations are required for all projects, including familiarity with UFC - DoD Minimum Antiterrorism Standards for Buildings (most recent version), and demonstrated experience designing SCIF buildings, renovated buildings that incorporate progressive collapse design features, IDS and related features, and familiarity with Navy/DoD related criteria is required. Sustainable design systems, materials and components are required during the design and engineering work for projects. The successful offeror will be required to demonstrate a minimum of one (1) LEED Silver certification for a project with a construction contract value of at least $750K for a multi-discipline project. Demonstrated experience with facility projects that incorporate EPAct-05 requirements is required for all new projects over $750,000, and demonstrated experience in the design of photovoltaic systems, new non-fossil fuel energy related technologies for facilities, such as wind and solar projects, and design of geothermal systems is desirable.

Potential civil engineering projects include general paving, roadway and minor airfield projects;

security and standard fencing; site utilities; surveying, storage tanks (above ground and underground), building and general site improvements and development, landscaping, storm water management and erosion and sediment control plans/reports; and water and sewage treatment plants (repairs/rehabs/additions). Projects should use LID and BMP techniques to the maximum extent practical. Potential structural engineering projects include facility structures, foundations, bridges, hangars, and piers. Other architectural and engineering work may be required to support the civil and structural work. Work may include mold and pest damage analyses. Potential structural engineering projects include facility structures, foundations, bridges, hangars, and piers. Other architectural and engineering work may be required to support the civil and structural work. Work may include pest damage analyses.

The preparation of comprehensive storm water management and Low Impact Development (LID) plans for the State of Maryland, the District of Columbia, and the Commonwealth of Virginia are required. Other comprehensive storm water management plan localities may be required for other NAVFAC Atlantic sites.

Coordination with the various regulatory agencies in the Washington metropolitan area will be required, including demonstrated experience in design submittals preparation, presentation and approvals with the National Capital Planning Commission, the corresponding SHPOs in DC, Maryland and Virginia, the U.S.

Commission of Fine Arts, the Maryland-National Capital Park and Planning Commission. These services may be required depending upon the location and type of projects.

The DD Form 1391 documentation is prepared in the Navy's Electronic Procurement Generator (EPG) and includes cost valuation surveying, concept and site sketches with utility points of connections; and may require enhancement of previously prepared basic documentation, including economic analysis and recommendations for potential utilities impacts and sustainable features. Firms are required to prepare cost estimates utilizing the SUCCESS estimating system in Work Breakdown Structures (WBS), specifications in the SPECSINTACT program, Design/Build RFPs utilizing NAVFAC DB Masters, and drawings in AutoCad format utilizing the National CADD Standards format with NAVFAC (Location) required modifications. Firms will also be required to provide documents in pdf format. Final documents will require electronic signature using the Navy's DeSign signature software. Some projects may also require design in the metric system. The contract requires that the selected firm have on-line access to web-based support programs and E-mail via the Internet for routine exchange of correspondence. As defined by paragraph 1-6 of UFC 3-600-01, Fire Protection Engineering for Facilities, this contract will require the services of a licensed fire protection engineer or consultant.

II. Evaluation Criteria and Submittal Requirements:

Evaluation and selection will be based on the most highly qualified firm upon evaluation of the selection criteria stated herein. The A/E must demonstrate his/her and each key consultant’s qualifications with respect to the published selection criteria for all services described above.

Selection criteria (1) through (5) are of equal importance; factor (6) is of lesser importance and will be used only as a tie-breaker in ranking the most highly qualified firm.

Specific evaluation factors include:

1. Specialized Experience

a. Specialized experience and professional qualifications of the firm, including subcontractors, and the proposed project team (the team/office actually accomplishing the work) in providing complete architectural and engineering services for the requirements as described herein. The successful firm will demonstrate team collaboration for the projects provided in their offer.

b. Knowledge and experience to perform the work to the requirements of Design Build and Design Bid Build master specifications/RFP templates (available at http:www.wbdg.org/ndbm/) and the SUCCESS, PACES and RS Means Cost Estimating Systems.

c. Knowledge of local codes, laws, permits and construction materials and practices of the contract area.

d. Knowledge and experience performing work with team members qualified by the Plan Review Division, Water Management Administration of the Maryland Department of Environment to perform expedited erosion and sediment control and stormwater management plan reviews under the direction of state personnel.

2. Professional Qualifications and Technical Competence of the Individual Design Team Members

a. Active professional registration

b. Past experience in the type of work required or evidence of similar relevant experience (with present and other firms) and roles of staff members specifically on projects addressed in Evaluation Factor 1.

c. Capability to provide qualified backup staffing for key personnel to ensure continuity of services and ability to surge to meet unexpected project demands.

d. Organization and office management as evidenced by management approach (management for this contract), and personnel roles in the Organization.

e. Sustainable Design: Firms will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts and solutions through an integrated design approach and designing in accordance with the U.S. Green Building Council, Leadership in Energy and Environmental Design (LEED) Green Building Rating System. Identify examples indicating design team (including consultants) experience and concepts employed, LEED certification points anticipated and final LEED points awarded, and LEED certified professionals proposed for this contract.

f. Quality Control Program: Firms will be evaluated on the acceptability of their internal quality control program used to ensure technical accuracy and discipline coordination of plans and specifications – list key personnel responsible.

3. Timeliness and Capacity

Ability to perform the work on schedule and capacity to accomplish a variety of tasks simultaneously.

Firms will be evaluated in terms of the impact of this workload on the design staff’s projected workload during the contract period, the ability to respond immediately to evaluate emergency operational problems, and in terms of the firm's and project team's present workload and demonstrated experience delivering work within established time limits for multiple and simultaneous delivery orders.

4. Past Performance http://www.wbdg.org/ndbm/)

Firms will be evaluated in past performance with respect to work quality, compliance with schedules, and cost control (with emphasis on projects addressed in Evaluation Factor 1).

IF A COMPLETED ACASS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH

THE SF330. IF THERE IS NOT A COMPLETED ACASS EVALUATION, the Past Performance Questionnaire (PPQ) (Attachment A) included in the synopsis is provided for the offeror or its team members to submit to the client for each project the offeror includes in Factor 1 Specialized Experience. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED ACASS IS

AVAILABLE.

IF AN ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF 330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before responses closing date, the offeror should complete and submit with the responses the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Matthew Gilliard, via email at matthew.gilliard@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or ACASS previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also, include performance recognition documents received within the last five years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment A.

5. Firm Location

Preference will be given to firms, including major sub-consultants, that are within a 150-mile radius of NAVFAC Washington, Washington Navy Yard.

6. Volume of Work

Firms will be evaluated in terms of work previously awarded to the firm by DoD within the past twenty-four (24) months since the SF330 due date with the objective of effecting an equitable distribution of DoD A/E contracts among qualified A/E firms, including small and small disadvantaged business firms and firms that have had no prior DoD contracts.

The duration of the contract will be for one (1) year from the date of an initial award with four (4) additional one year option periods. The total estimated price, including the base period and four option periods, if exercised, is not to exceed $30,000,000.00 for the entire contract term, with a $6,000,000 limit for the base period and each option period. The minimum guarantee for the entire contract term including option years will be satisfied by the award of the initial task order. The options may be exercised within the time frame specified in the resultant contract at the sole discretion of the Government subject to workload and/or satisfaction of the A/E performance under the subject contract. There will be no dollar limit per task order and no dollar limit per year. No other general notification to firms for other similar projects performed under this contract will be made. This procurement will result in a firm fixed price, indefinite quantity contract.

III. Format:

Architect-Engineer Firms, which meet the requirements described in this announcement, are invited to submit a completed SF 330. If the SF 254/SF 255 is submitted for this solicitation, they will not be reviewed or considered. The SF 330 should be typed and one-sided. As an attachment, provide an organization chart of the proposed team showing the names and roles of all key personnel listed in Section E with the associated firms as listed in Section C. Please include your DUNS, CAGE, and TIN numbers in Section H, Block 30 of the SF 330. Provide evidence that your firm is permitted by law to practice the professions of architecture or engineering; i.e. State registration number. Only the SF 330 will be reviewed. Experiences identified in the SF 330 shall be within 5 years to the SF330 due date. The A-E firm's primary person proposed to be the direct contact with NAVFAC Washington throughout the contract work must be identified as the "Project Manager". Offerors are limited to a maximum of one example of each facility type requested.

Offeror’s entire submittal, including all sections of the SF 330, shall not exceed sixty (60) single-sided pages in length.

IV. In accordance with FAR 9.5, the A&E firm and its consultants will not be eligible to perform any services outside the scope of its task order on the subsequent construction project for which the A&E firm and its consultants provide commissioning services.

V. Additional Information:

All firms are advised that registration in the DoD Central Contractor Registration (CCR) Database is required prior to award of a contract. Failure to register in the DoD CCR Database may render your firm ineligible for award. For more information, check the DoD System for Award Management (SAM) Website: https://www.sam.gov/portal/public/SAM/.

The following certifications and registrations are also mandatory prior to award of a contract: Online Representations and Certifications Applicable (ORCA) @ http://orca.bpn.gov/.

Responses are due no later than 2:00 P.M. EST, 13 August 2013. Responses should be sent to the following address: Mailing Address: Commander, Naval Facilities Engineering Command, Washington Attn: Trang Tran, 1314 Harwood Street, S.E., Bldg. 212, Washington Navy Yard, DC 20374. Late responses will be handled in accordance with FAR 52.215-1. Responses may be mailed or hand-carried. Electronic (E-mail, facsimile, etc.) submissions are not authorized. Firms responding to this notice are requested to submit three copies of the SF 330. THIS IS NOT A REQUEST FOR PROPOSAL. Inquiries concerning this project should include solicitation number, title, and point of contact.

Additional Information: https://www.neco.navy.mil/

Contracting Officer Address:

NAVFAC Washington 1314 Harwood St., S.E.

Washington D.C. 20374

Primary Contact: Matthew Gilliard, matthew.gilliard@Navy.mil, 202-685-8002, Contract Specialist Secondary Contact: Allison Silver, Allison.Silver@Navy.mil, 202-685-3162, Contracting

Officer http://orca.bpn.gov/ https://www.neco.navy.mil/ mailto:matthew.gilliard@Navy.mil mailto:Allison.Silver@Navy.mil

ATTACHMENT A

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO NAVFAC WITH THEIR PROPOSAL, AND MAY

DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NAVFAC

SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES

DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO NAVFAC. PLEASE CONTACT THE OFFEROR FOR NAVFAC POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner.

There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

Contractor Information (Firm Name): ________________________________________________ Client Information (Name): ________________________________________________________

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):