N3943025R2007 Amendment 0003.pdf

ACQR6058306

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Further description is continued on Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 102

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Apr-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3943025R2007

X 9B. DATED (SEE ITEM 11)

06-Mar-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Apr-2025

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3943025R2007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

The purpose of this amendment is to provide the following:

1. Provide responses to PPIs received in response to the solicitation and related updated and/or additional attachments, as reflected in Section J.

2. Implement Class Deviation 25-O0004 - Revocation of Executive Order (E.O.) on Sustainability.

3. Update the Statement of Work with added Security requirements.

PPI RESPONSES

PPI

No.

Reference No.

Question Response Doc.

Name

Pg Section

1 J-11 1 1.2 The PWS lists approximately 450 assets, though the table indicates exactly 432 assets. Can the government confirm the amount of assets to be maintained at task order execution?

There are 432 assets currently on site.

The 450 allows for changes in inventory.

2 J-11 1 1.2 1.2 states, "the maintenance services conducted will be determined by the 13-week production report." Will the government please provide this report to allow the offeror to properly identify which maintenance services are required?

The 13-week report is the document generated by the Navy 3-M maintenance system. This report identifies the "checks" scheduled to be performed on a specific piece of equipment. Each check has a Maintenance Requirement Card (MRC) that lists the specific steps to be performed to complete the requirement.

3 J-11 1 1.2 1.2 lists a table of 432 assets. Will the government provide a list of these assets, to include asset type, manufacturer, and other pertinent information (hours/year of equipment, last date of major service, current MC status, etc.)?

Refer to Attachment 4 "TOA Equipment Sample"

4 J-11 1 2.1 2.1 references the Maintenance and Repair Base Contract. Is this intended to be the same as the ESS_Rota_PWS document? If not, can this document please be provided?

The intended PWS for ESS Rota Maintenance and Repair can be found in the Solicitation N3943025R20007 under Section C.

5 J-11 2 3.1.2.1 3.1.2.1 states that "replacements may or may not be of the same make, model, or type, depending on needs of the Navy." If replacements are

Any "replacements" will be the same form, fit and function as provided in question #3.

different than the initial equipment baseline, it may result in further personnel being needed to support their maintenance. Would these increases be subject to task order modification?

6 J-11 2 3.1.4 3.1.4 states that the Contractor shall provide PM services for the duration of the TO. Will the government provide the expected PM schedule to be utilized for the proposed equipment?

Yes

7 J-11 2 3.1.4.2 3.1.4.2 references that repairs must restore equipment "to perform all its intended functions as designated in the Original Equipment Manufacture's (OEM) operational and technical manuals." Will the government confirm that these manuals are currently available and are the responsibility of the government to provide?

Yes. Refer to PWS, Section 3.5.3.13 and 7.2.4.13 and CDRL A012 .

Reference PWS Para 7.2.4.12 of the current PWS, Para 7.2.4.13 was from previous contract.

8 J-11 3 3.3.2 3.3.2 states that the "Contractor shall provide the data in a format that allows the on-site TPOC to enter the maintenance action into the Governments Navy 3M System during the routine maintenance process."

Please confirm that it is not the Contractor's responsibility to enter information into the 3M system.

Confirmed. It is the on-site TPOC’s responsibility to enter information into the 3M system.

9 J-11 3 3.3.2 Please clarify if the government's intent of 3.3.2 is to allow for legible, paper-based documentation to be submitted from the Contractor to the TPOC for maintenance documentation, or if another system of record is preferred.

3.3.2 TPOC will provide

Requirements (13 Week Report).

Contractor will return completion data to TPOC. CDRL A007 is inspection sheet completed in addition to assigned 3-M Maintenance Section 7.2.4.7 of N39430-25-R-2007.

10 J-11 3 3.3.3 3.3.3 states the "Contractor shall pass government required spot checks 100% of the time." It further states, "Any deficiencies during the spot check the Government will arrange for a re-inspection until the Contractor provides satisfactory status." Will the government clarify that a discrepancy annotated during a spot check that is subsequently corrected does not result in a failure of the spot check?

There is a separate Spot Check Form from the Navy 3-M Maintenance Program.

11 J-11 3 3.3.3 Will the Government please provide a sample of the checklist referenced in

3.3.3 that will be provided by the TPOC or COR with respect to a spot check?

The Spot Check Form will be provided as example, refer to Attachment J-12 (Spot Check Form)

12 J-11 3 3.3.4 3.3.4 states, "The Contractor maintenance standards shall be completed with applicable Maintenance Requirement Card (MRC) 100% of the time." Will the Government please provide a sample of an MRC to be utilized in the performance of this STO?

Every PM check has an MRC as part of the 3-M System. MRC will be provided as a sample, refer to Attachment J-13 (Maintenance Requirement Card) can be provided.

13 J-11 3 3.3.5 3.3.5 states, "The Contractor shall maintain 90% of equipment in a Fully Mission Capable (FMC) status at all times." Will the government clarify how they intend to determine FMC status?

FMC = Vehicle performs all intended functions.

14 J-11 3 3.3.5 Due to the limitations placed by 3.3.5, can the Government please clarify what is the current FMC status of the proposed 432 assets?

Calculation will be made on # of pieces NMC at contract award. 432 total - 43.2 Not Mission Capable (NMC) per Month = 90% Availability Rate. There are approximately 38 units that are NMC. Number of units NMC at time of award would not be reflected upon contractor availability rate percentage, but will still be required to have any maintenance actions/repairs made as part of the 432 piece total number of assets.

15 J-11 3 3.3.5 If the FMC status of the 432 assets is determined at STO execution to be less than 90%, what grace period will be provided by the Government to allow the Contractor to return the equipment to FMC status?

Equipment must be returned to FMC status within 30 days after the parts are received. Refer to question #14.

16 J-11 3 3.3.5 If equipment is down for repairs and awaiting parts, will the government assume the equipment that is AWP (awaiting parts) into the FMC calculations?

3.3.5 The on-site TPOC will

determine FMC status acceptability considering material delivery and any other unforeseen circumstance preventing the contractor meeting the

FMC.

17 J-11 3 3.3.5 Will the Government clarify that the intent of 3.1.4.1 and the production report mentioned in 1.2 indicate that the Government TPOC and/or COR will be responsible for the scheduling of the repair and maintenance functions of the assets? As such, if multiple assets are down for repairs awaiting parts and potentially impacting the equipment availability, how will the Government equitably determine the FMC rates for this equipment to fairly evaluate the Contractor's performance and not negatively impact them due to scheduling inconsistent with procurement and parts availability?

TPOC and/or COR will determine priority of repairs made. If two pieces of equipment both receive parts required to return to FMC and one is a priority the TPOC and/or COR will determine which is the priority to repair. Contractor cannot receive a negative assessment for percentage if the parts that are required to make repairs are not available. See also answers to questions #14 and #15.

18 J-11 3 3.3.5 3.3.5 states, "Also a 95% completion rate for emergent or “mission critical” equipment repairs that require turn-around in 24 hours." Please clarify that this 24-hour turn-around is once parts are received?

Correct, once parts are received.

19 J-11 3 3.3.5 Is the 24-hour turn around as mentioned indicative of 24 working hours or one calendar day?

24 working hours.

20 J-11 3 3.3.5 It appears that the contract working hours are Monday through Friday, 0800-1600 European Time, with listed holidays excluded. If mission critical repairs or requirements require work outside of these hours, please confirm that these requirements would be additionally or separately funded on an additional task order or modification, as overtime rates are higher than base labor rates in accordance with labor laws and regulations?

Additional Task Order would be required.

21 J-11 3 3.3.5 3.3.5 states, "The on-site TPOC will determine FMC status acceptability considering material delivery and any other unforeseen circumstance preventing the contractor meeting the FMC." Please confirm that assets awaiting material delivery will not negatively impact the assessment of the Contractor meeting FMC requirements.

Assets awaiting material delivery will not negatively impact the assessment of the Contractor.

22 J-11 3 3.3.6 3.3.6 states, "The on-site TPOC/Unit will order parts through the Navy 3M system, for procurement of parts, materials, and HAZMAT." Please confirm that the Government's intent is for the Contractor to assist in the identification of repair/replacement parts/materials/HAZMAT, though it is the Government's responsibility (at not cost to the Contractor) to procure the material requested.

This is correct.

23 J-2 11 Perfor ma-nce Standar ds Summa ry Matrix

Monthly reports on task order progress and status of funds references PWS, Para 3.6.5. This paragraph does not appear in the document titled ESS_Rota_PWS, nor N3943025R2007, nor the Seed Task order PWS. Please advise.

The correct PWS Para is 3.2.2 and applicable CDRL A004 listed in Solicitation N3943025R2007 and Attachment J-11 ESS-Rota Seed Task Order PWS. PWS Para 3.6.5 was from previous contract.

24 J-2 11 Perfor mance Standar ds Summa

The performance standard states "the spreadsheet shall list each USN per task order." Please confirm that the Government's intent for this contract is to utilize only USN's in performance of

Monthly Reports will list each USNs and the PM Checks performed during that time.

ry Matrix the individual task orders that will be issued, additional to the STO.

25 J-2 11 Perfor mance Standar ds Summa ry Matrix

The performance objective for "PM Completion" service references "PWS, Para 35". This paragraph does not appear in the document titled ESS_Rota_PWS, nor N3943025R2007, nor the Seed Task order PWS. Please advise.

This is correct that PWS Para 35 was from a previous contract. Correct Para is indicated in any Task Order CLIN and listed in Attachment J-11 ESS Rota Seed Task Order PWS, Para 3.1.3.

26 J-2 11 Perfor mance Standar ds Summa ry Matrix

The QASP service, "PM Completion", states, "Contractor to utilize the OEM maintenance manuals for acceptable guidelines." STO paragraph 3.3.4 states, "The Contractor maintenance standards shall be completed with applicable Maintenance Requirement Card (MRC) 100% of the time."

Please confirm that the MRC directly reflects the OEM maintenance manuals or advise accordingly.

3.4.1 The MRC provides the

maintenance to be completed.

27 J-2 11 Perfor mance Standar ds Summa ry Matrix

Service, "Adherence to the Schedule" states an AQL of "meet schedule 95% of the time." This appears to conflict with STO, which states that 95% completion rate is for "emergent or 'mission critical' equipment repairs that require turn-around in 24 hours."

Please advise.

All Deliverables will be met 95% of time. If "Critical Repairs" are necessary they will be initiated on a separate Task Order and will also require a 95% completion.

28 J-2 11 Perfor mance Standar ds Summa ry Matrix

QASP service, "Repairs – Acceptance Inspection" references operations of equipment in real-world scenarios to verify performance of primary functions (ie, excavation and pushing of dirt with a bulldozer). Please confirm that these operations will be the responsibility of the Government.

Correct, Acceptance Inspection will be performed by the Government.

29 J-2 12 Perfor

Standar ds Summa ry Matrix

QASP Service, "Repairs - Acceptance Final Inspection" states, "Final mechanical, paint, static operational and functional test, and acceptance inspections without the actual functional test (i.e. no dirt operations).

PWS, Para 3.6.8" This paragraph does not appear in the document titled ESS_Rota_PWS, nor N3943025R2007, nor the Seed Task order PWS. Please advise.

Under this contract, Contractor is not required to paint equipment.

The PWS Para 3.6.8 was from previous contract.

30 J-2 12 Perfor

Standar ds Summa ry Matrix

QASP Service, "Repairs - Acceptance Final Inspection" states, "Final mechanical, paint, static operational and functional test, and acceptance inspections without the actual functional test (i.e. no dirt operations).

PWS, Para 3.6.8" ESS_Rota_PWS

3.5.3.17 states, "Painting

This is correct that PWS Para 3.6.8 was from previous contract.

Overhaul and refurbishment is considered Depot Level Maintenance and is identified in N3943025R2007 Para 3.5.3.10.

Requirements. The Contractor is not required to paint equipment." Please clarify/advise.

31 J-2 12 Perfor mance Standar ds Summa ry Matrix

QASP Service, "Repairs - Acceptance Final Inspection" states, "When notified by the contractor, on the completion of the overhaul and refurbishment of a piece, or pieces of equipment the COR will travel to the contractor or sub-contractors' repair facility to perform the final mechanical, operational, functional, and acceptance inspection on all systems of the entire piece of equipment. PWS, Para 3.6.8" This paragraph does not appear in the document titled ESS_Rota_PWS, nor N3943025R2007, nor the Seed Task order PWS. Please advise.

CDRLs will be communicated either electronically or by legible paper-based document.

32 J-11 3 4.0 4.0 states, "The Contractor shall provide all the applicable Contract Data Requirements List (CDRL) documents noted in the ESS Rota Base Contract PWS (refer to Base PWS, Table I)." CDRL A012, listed in Table I, is titled, "Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals." The Base PWS further explains this CDRL by stating, "The Government will provide the Original Equipment Manufacturers’ (OEM) Operation and Maintenance (O&M) Manuals for all Maintenance of the equipment within the scope of this contract. During a Repair Task Order the Contractor must provide the OEM O&M Manuals for all equipment repairs which is not part of the original O&M Manuals set. This additional documentation of repairs for the equipment is within the scope of this contract to include illustrated parts list.

The Contractor must inform the Government if neither O&M manuals, descriptive pamphlets, nor specification sheets are available."

Please clarify how the government intends to receive this CDRL.

CDRLs will be communicated either electronically or by legible paper-based document.

33 J-11 3 4.0 WRT CDRL A012, are all OEM O&M Equipment manuals currently available for the proposed equipment? If an OEM manual is not available, will this be provided by the Government (as stated in base PWS 7.2.4.12?

Yes and Correct.

34 J-11 3 4.0 WRT CDRL A012, is the intent of this CDRL to list the Government-provided OEM manuals that are available on location?

No. CDRL A012 is for the Contactor to inform the Government as specified under section 7.2.4.12.

35 J-11

3 4.0 WRT CDRL A012, the Base PWS further states that "During a repair task order, the Contractor must provide the OEM O&M Manuals for all equipment repairs which is not part of the original O&M Manuals set." Please clarify if these additional manuals are intended to be catalogued and added to CDRL A012.

Refer to section 7.2.4.12.

36 J-11

3 4.0 WRT CDRL A012, if the Contractor must purchase these additionally requested O&M Manuals, please advise how the Contractor is to reclaim the costs associated with the purchase of these manuals.

Refer to section 7.2.4.12.

37 J-11

3 4.0 WRT CDRL A012, it is imperative to understand the size/scale of this effort to have an accurate inventory of the equipment being requested to be maintained by the STO. Will the government please provide an accurate equipment listing, as well as confirmation of whether manuals exist for each of these pieces of equipment, so that any costs can be accurately captured in the bid process?

Manuals do exist, if not available refer to CDRL A012 in section 7.2.4.12.

38 J-11

4 4.1 The CDRL's listed here (A004-A010) are less than those listed in the Base PWS, Table I. Please verify which CDRL's are required for the performance of this STO.

Section 4.1 "The Contractor shall provide applicable CDRLs noted in the Base Contract and at a minimum the Maintenance and Repair TO CDRLs include the following from the Base Contract:"

39 J-11

4 4.2 Please confirm the Government's intent of 4.2 is only to utilize the CDRL A009 and A010 if the Contractor takes possession of GFP off base, and if all property is located on base that there are no reporting requirements for these two CDRL's.

Refer to section 4.2 Not necessary for equipment on base

40 J-11

4 4.3 4.3 states, "The Contractor and TPOC will be utilizing the Navy Stock System and enter maintenance and repair material requirements for the contractor." This appears to contradict 3.3.2, which states that "the Contractor shall provide the data in a format that allows the on-site TPOC to enter."

Please confirm that the Contractor will not be required to enter maintenance and repair material requirements

Section 4.3 is for ordering parts.

Section 3.3.2 is for Maintenance completed, both are Government functions.

directly, and that this function will be the responsibility of the Government.

41 J-11

4 4.3 4.3 includes a table of typical maintenance material and states that "specific quantities [are] determined by service provided." Please confirm that the Government is responsible for the procurement of this material and that there are no additional costs to the Contractor for the procurement of these materials.

Government procures the material.

42 J-11

4 4.3 WRT the table in 4.3, please confirm that the Government is responsible for the storage of all repairs parts and materials in support of this contract.

Correct.

43 J-11

4 4.3 WRT the table in 4.3, will the Government provide an approximate quantity of each of these items on hand currently or anticipated to be on hand at the execution of the STO?

Items are provided as part of maintenance requirements.

44 J-11

5 6.1.1 6.1.1 states, "All service and support on this contract are required to be U.S.

citizens and must be able to obtain and maintain favorable suitability of the aforementioned Personnel Security Investigation (PSI). " The Base PWS does not include this same verbiage, though due to the nature of the equipment being utilized and the overall contract requirements, it appears that US Citizens are intended to be utilized exclusively in support of this contract. Please confirm that all positions in support of this contract are required to be US Citizens, and that subsequent TO's issued under this contract are further anticipated to be US citizens.

Language updated in the PWS and Seed Task Order in accordance with J-1 Base Access Forms.

45 J-11

5 6.1.2 6.1.2 states, "If a Contractor/Subcontractor is already in possession of a CAC in support of another contract, they may retain the CAC until such a time as they no longer require it for that contracting effort." This line implies that personnel that are being utilized in support of this contract may be actively supporting other contracts/efforts. Please confirm that all personnel utilized in support of this contract do not need to exclusively be utilized in support of this effort.

Language updated in the PWS and

46 J-11

6 6.1.3 6.1.3 outlines that personnel "cannot begin work on the contract until written concur with technical's

Language updated in the PWS and responserence from the government security management office is obtained, stating that the employee has met the criteria to support this contract.

In support of this requirement, the contractor shall submit a list reflecting all personnel working on the contract 14 days after the contract has been awarded. This list shall be updated as needed due to personnel changes."

Please confirm that the time awaiting base access, written concur with technical's responses, or other delays to installation and contractual access at the discretion of the Government will not penalize the Contractor.

47 J-11

6 6.1.6 6.1.6 requests that CAC and DBIDS accesses are sent to Port Hueneme, CA with a USPS tracking number. A USPS tracking number will not be available for overseas shipments.

Further, in the interest of security, it is likely that the local installation is the best method of turn in. Please consider revision.

Language updated in the PWS and

48 J-11

6 6.2.5 6.2.5 states, "6.2.5 Upon completion of this contract, all documentation (reports, working papers, photographs, drawings, government furnished equipment or information, etc.) shall be turned over to: NAVFAC EXWC, 1000 23rd Avenue, Building 1100, Port Hueneme, CA 93043-4370." Due to the shipping and packaging requirements, this will cause costs to be incurred to the Contractor. Will the Contractor be able to negotiate and invoice the Government for these costs?

Language updated in the PWS and

49 J-11

7 6.3.4 6.3.4 states, "6.3.4 Upon completion of this contract, all CUI documentation (reports, working papers, photographs, drawings, government furnished equipment or information, etc.) shall be turned over to : NAVFAC EXWC, Code EX93, 1000 23rd Avenue, Building 1100, Port Hueneme, CA 93043-4370." Due to the shipping and packaging requirements, this will cause costs to be incurred to the Contractor. Will the Contractor be able to negotiate and invoice the Government for these costs?

Language updated in the PWS and

50 N39430 25-R-

33 H.7 The holiday schedule as listed states, "Listed below are the holidays observed by the Federal Government.

The Contractor will not be allowed to work on the Government installation on these days." Please confirm that these dates will be the only observed holidays, as these conflict with the local installation's observation of local holidays.

Language added to Section H, reflects the following:

The Contractor is expected to work during Spanish holidays unless the Spanish holiday is the same days as a U.S. holiday listed below.

51 N39430

33 H.7 Please confirm the Government's intent for the Contractor to work all regularly-scheduled days/hours outside of the holiday schedule as listed above, including those that fall on Spanish holidays, as this will result in additional costs to the Contractor under local labor law that must be considered.

Reference Holiday section of the Solicitation and refer to Question #50.

52 N39430 25-R-

33 H.9 H.9 states, "The Government Contracting Officer’s Representative (COR) and other authorized Government personnel shall be allowed access to the contractor’s plant in which work under this contract is being performed." This contract is being performed in Government-provided facilities, and there is no requirement for the Contractor to have an independent "plant" or facility.

Please advise.

Correct

53 N39430 25-R-

33 H.10 H.10 states, "If performance of any work under this contract is required at a Navy facility, the Contractor shall contact the Navy Occupational Safety and Health Office prior to performance at ANY work under this contract." As the intent of this contract and subsequent task orders is for work to performed at Navy facilities, will the Government confirm that coordination of these efforts will be initiated with contract award with support of the contracting officer and/or TPOC, as necessary?

NAVSTA Rota Safety Office is aware of impending contract. Contractor will still require a designated SSHO as stated in N3943025R2007 Section 4.2.3

54 N39430 25-R-

5 1.3.2 1.3.2 states, "some militarized vehicles and equipment may be unique to the military." This document does not inherently states that only US citizens can be utilized in support of this contract; however, the STO requirements, and the overall nature of the contract, appear to indicate that this is in the best interest of the US Government. Will the Government

"Unique to Military" is only a reference that some assets are different from normally seen commercial assets. This is not limited to only US Citizens.

clarify that only US citizens may be utilized in support of this contract, as this will directly impact the ceiling rates proposed for each labor category?

55 N39430 25R200

5 1.2.3 1.2.3 states, "The Contractor must be solely responsible for all logistical activities and transporting costs regarding the movement of equipment identified on the respective TO."

Please clarify that for any movement required inside/between installations that TOA assets onside will be permitted for utilization and transportation of equipment and/or containers.

Used if transportation is required to a Contractor facility off base.

Transportation on base is covered under section 4.1.3.2

56 N39430 25R200

5 1.2.3 1.2.3 indicates cost elements to the Contractor that are external of labor costs. As the pricing schedule reflects labor rates only, please advise how the Government anticipates reimbursement of incurred costs by the Contractor in support of non-labor activities.

Transportation on base is a labor activity covered under section 4.1.3.2

57 N39430 25R200

5 1.2.3 WRT 1.2.3, if the possibility of non-labor activities are to be priced into labor hour ceiling rates, increasing the labor hour rates to the government, will the Government please provide anticipated/expected non-labor costs to be assumed so that they can be accurately factored into ceiling rates, and/or provide clarity to ensure that non-labor activities will be able to be priced and negotiated at the individual task order level and have all applicable indirect costs/burdens applied accordingly? Please advise.

Work conducted in performance of the Contract/ TO are labor.

58 N39430 25R200

46 L2 Key personnel states, "The Offeror shall provide resumes demonstrating the professional qualifications, experience, and capabilities of the key positions listed below. At a minimum, there must be one resume for each position identified below." The listed titles are "Project Manager (refer to section 4.2.1 of the PWS); Quality Manager (refer to section 4.2.2 of the PWS); Site Safety and Health Officer (refer to section 4.2.3 of the PWS);

Shop Supervisor (refer to section 4.2.4 of the PWS); Repair Parts Manager (refer to section 4.2.5 of the PWS);

Journeyman Level Technicians (refer to section 4.2.6 of the PWS)". This appears to conflict with the sto pricing schedule (Att J-8), which lists the

The PWS dictates the minimum labor categories needed for this IDIQ. The contractor will determine what labor categories are needed and may edit, at the contractor’s discretion, to fulfill this contract and Seed Task Order.

Attachment J-8, is updated to reflect minimum key personnel and anticipated positions.

required job titles as the following:

Program Manager, Quality Manager, Scheduler Maintenance, Safety and Health Officer, Shop Supervisor/Lead Tech, Motor Vehicle Mechanic, Automotive Worker, Heavy Equipment Mechanic. Please provide clarity accordingly.

59 N39430 25R200

46 L2 WRT Key Personnel, attachments J-7 and J-8 both indicate that the Quality Manager and SSHO are dual-hatted positions and anticipated to be filled by the same person. This conflicts with the guidance in L2, which states, "At a minimum, there must be one resume for each position identified below."

Please advise.

One person with a resume for both positions

60 J-7 Summary The J-7 lists 6 additional job titles that are not referenced in the subsequent tabs, to include Auto Body Repairer- Fiberglass, Auto Painter, Parts Manager, Cleaner Vehicles, Heavy Equipment Mechanic, Heavy Equipment Operator. It appears these positions are not to be included or priced in the contract; please advise.

The PWS dictates the minimum labor categories needed for this IDIQ. The contractor will determine what labor categories are needed and may edit, at the contractor’s discretion, to fulfill this contract and Seed Task Order.

Attachment J-7, is updated to reflect

61 J-7 Summary

The J-7 includes the position, Auto Painter, with a #REF error and no assigned hours. The inclusion of this position appears to contradict the PWS, which states that no painting is required in support of this contract by the Contractor. Please advise.

Labor category, Auto Painter, is not anticipated in support of this contract.

Attachment J-7, is updated to reflect

62 J-7 Summary

The J-7 indicates a position, Parts Manager, which appears to correspond to the Key Personnel section L2 of the PWS, as well as to PWS section 4.2.5, Repair Parts Manager. However, this position has a #REF error, no hours assigned, and is not included in the breakout of the base period or any of the subsequent ordering periods.

Please advise if this position is required, and if not, please consider removal from the Key Personnel section as listed in L2 of the PWS.

Attachment J-7, is updated to reflect

63 J-7 Sum mary

The job title, Journeyman Technician, as utilized in the PWS, does not reflect or align to the pricing schedule in J-7 or J-8. Please advise how this position correlates to the listed positions.

N3943025R2007 Para 4.1.3 Journeyman level is the experience level of the mechanic

64 J-7 Sum mary

J-7 ordering period tabs list the Shop Supervisor/Lead Tech as a position that

The positions for Shop Supervisor and Lead Tech may be a dual hatted may be dual hatted. However, the proposed hours appear to represent a full utilization, as opposed to the dual hatted positions with hours split (such as Quality Manager and the Safety and Health Officer). If this position is to be dual hatted, will the government confirm which position the dual hatting should correspond to, and which billing rate would be utilized?

position and should correspond to the Shop supervisor rate.

65 J-7 Sum mary

WRT the job titles listed in J-7 and J-8, the Program Manager does not appear to correlate to any of the listed Key Personnel positions. Please advise.

Attachment(s) J-7 / J-8, is updated to reflect Project Manager, in-line with the minimum key personnel.

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6 1.3.3 The TOA listed in 1.3.3 includes 13 major categories of equipment, as well as a fourteenth category simply titled as "other." In order to ensure that staffing efforts reflect the realities of the equipment inventory available for support of this contract, will the Government please provide an inventory of equipment that this contract is intended to support?

Example given for "other" is utility terrain vehicle. These vehicles will have the same maintenance requirements as any of the listed categories.

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4 1.1.5.2 1.1.5.2 states, "The Contractor must have qualified technicians performing Depot level repairs on respective equipment and major components; for example: Caterpillar certified technicians to perform work on Caterpillar equipment, Allison certified technicians to perform work on Allison components, etc." Does the government require qualified technicians, or OEM-certified technicians? These two terms are not inherently equal.

Depot Level is considered Overhaul/refurbishment and would require a separate Task Order.

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4 1.1.5.2 WRT 1.1.5.2, specific manufacturer examples are given, stating that manufacturer-certified technicians are required. However, no complete list of equipment, nor manufacturers, has been provided. The general nature of this comment creates a condition that is impossible to meet. The sample list in Attachment J-4 is not all inclusive and includes over 100 individual manufacturers for the 69 listed pieces of equipment. Further, not all depot maintenance requires OEM certifications. Please consider revision to "in the event depot maintenance is required, work shall only be completed by qualified technicians, or OEM-

Depot Level is considered Overhaul/refurbishment and would require a separate Task Order.

certified technicians (if required by the manufacturer)."

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4 1.1.6 Given the unique access requirements of NAVSTA Rota, coupled with the desired mobilization timelines listed in 3.5.2, we believe the mobilization period listed is unrealistically long and creates potential risk for the Government in contract execution. We request that the mobilization period is reduced to 10 days accordingly.

The mobilization period will remain as specified in the PWS.

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4 1.4.2 Given the sensitivity of Camp Mitchell and the Ordnance Annex, non-USN personnel may be unable to access these areas and/or be severely restricted in their ability to access these areas. Will the Government clarify that only USN personnel should be proposed and utilized in support of this contract, to ensure no risk to performance and to ensure that all offerors are pricing appropriate personnel?

Refer to Attachment J-1, Base Access and Requirements

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6 1.6 1.6 lists that the overall quantity of equipment to be maintained will not exceed 800 pieces. The STO lists approximately 450 pieces, while providing a table of 432 pieces. Is the Government's intent of this paragraph to state that no more than 800 pieces of equipment will be under TO at any given time for maintenance?

The quantity of 800 pieces will not be exceeded

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6 1.6 WRT 1.6, if the quantity of equipment to be maintained under STO's exceeds the amount dictated in the STO due to equipment replacements, please confirm that additional TO's will be negotiated and awarded for servicing and maintaining the additional equipment greater than the 432 listed in the STO.

The number of assets will be determined on each individual Task Order.

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7 2.3.1.1

2.3.1.14 states, "Ability to source original equipment manufacturer parts;

and if required, after market equivalents, rebuilt, or used suitable substitutes." However, the PWS states that the TPOC will order all parts and materials via the Navy system. Please advise if the Contractor is intended to source material or parts in support of this contract.

The Contractor is not intended to source material or parts in support of this contract.

Refer to Question #40.

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7 2.3.1.1

WRT 2.3.1.14, if the Contractor is required to source materials or parts for support of the contract, how will these costs be captured? The current

Non-Labor costs/ODCs are not anticipated/expected. If non-labor costs are projection, add a line to worksheet, if needed.

pricing schedule is for labor rates only, and no established or proposed burden rate for materials is included. Please advise.

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7 2.3.1.1

Replacement of body components is listed as an example of service. This often includes painting services, which are directly excluded in other parts of the PWS. Please clarify that painting services are not intended to be performed under this contract.

See response for question #30.

Replacement body parts are never shipped as bare metal and always have a protective primer coating applied. Installing a replacement body part that has the factory protective coating applied is not the same as the services required to apply paint.

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7 2.3.1.1

Equipment restoration is listed as an example of service. This often includes painting services, which are directly excluded in other parts of the PWS. Please clarify that painting services are not intended to be performed under this contract.

See response for questions #30 and #75.

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8 2.6 2.6 states, "Task Orders will have a distinct work statement associate with it (i.e. Performance Work Statement (PWS)). The work statement will identify specifics about the individual task (and subtasks when applicable), to include items such as performance objectives, performance standards, mandatory specifications, directions, reporting requirements, and validation requirements." The STO provided in J- 11 does not include a complete inventory. Will the Government please provide a complete inventory for the 432 listed assets in J-11?

Refer to section 3.5.3 for tasks.

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8 3.2.3 3.2.3 states, "As part of the Maintenance process an Equipment Evaluation Checklist (CDRL A007) is required by the Contractor. These will be utilized to evaluate the equipment in each condition and placed in the history jacket upon completion of maintenance." Will the Government provide this checklist?

Yes, to be completed and returned by the contractor.

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9 3.5.2 3.5.2 references both mobilization and demobilizaiton, though the proposed CLIN schedule does not appear to allow for mobilization and demobilization costs to be captured by the Contractor. Does the government intend to provide reimbursement for mobilization and demobilization costs, to be negotiated at the task order level, or should these costs be priced into the

Mobilization and Demobilization costs are not anticipated nor expected. If mobilization and demobilization costs are projected, specify and provide detail in worksheet, if needed.

offeror's base hourly rates applied throughout the contract?

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8 3.2.3 3.2.3 references that the Contractor will evaluate the equipment in each condition. Does the Government have current Equipment Evaluation Checklists on file for each piece of equipment?

Evaluations are an ongoing process.

Checklist is included on page 2 and 3 of CDRL A007 and will be performed for every piece that is scheduled for the week. The Contractor shall submit the Equipment Evaluation Checklist to the Government within five (5) business days of the following week.

1) Checklist is a deliverable as a result of repairs or other services provided by the Contractor. This is an inspection of service provided for each piece of equipment by both prime and/or subcontractor. The Evaluation Checklist is a list of items inspected for each piece of equipment as it applies to Maintenance and Repairs of the equipment. These are utilized to evaluate the equipment in each condition and placed in the history jacket upon completion of maintenance.

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8 3.2.3 Will the Contractor be afforded the opportunity to perform a 100% inspection of current assets on STO generation to determine MC status and establish equipment baseline conditions for performance assessment?

Contractor will be afforded the opportunity to perform assessments.

Refer to Question #80.

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8 3.3 Section 3.3 references that Business Days are to be utilized. However, in many areas, hours are utilized instead of days. In the case that a period of hours listed exceeds business hours, are these hours intended to carry into the next business day?

Business days referrers to the day's work can be conducted.

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8 3.4 3.4 states, "Capturing Equipment Transportation Costs. When submitting an Additional Work Effort (AWE) Proposal, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that AWE Proposal as a separate line item." When submitting AWE's, is there an agreed and established burden rate for all non-labor costs not pre-priced in the IDIQ pricing schedule of the contract?

If an AWE is needed it will be on a separate Task Order

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8 3.4 WRT 3.4, please confirm that all AWE efforts will be subject to Contractor fees, to include G&A and Profit?

See question 83.

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8 3.4 WRT 3.4, the pricing schedules in J-7 & J-8 include rate categories that are either applied to labor only (Direct Labor Fringe Benefits, Labor Overhead) or to the entirety of all line items (G&A, FCCOM, Profit).

However, no opportunity is presented to present a burden rate for non-labor costs. Will the Government consider revision or provide clarity to ensure that Contractors are able to appropriately invoice the Government when AWE or similar efforts require non-labor costs?

Attachment(s) J-7 / J-8, have been updated. Non-Labor costs/ODCs are not anticipated nor expected. If non-labor costs are projection, contractor to edit at their discretion.

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9 3.5.2.2 WRT the Demobilization plan, please confirm that this plan is to be submitted during performance of the contract and is not a requirement of the solicitation requirements.

Submission of the Demobilization plan is to be submitted during the performance of the contract.

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9 3.5.3.2 3.5.3.2 states, "The Contractor must plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein."

Specified time limits are only provided for mission critical equipment repairs.

Will the Government clarify what time limits are referred to in this paragraph?

Yes, Mission Critical is determined upon time of need for required pieces.

There are also other factors to take into consideration. the TPOC and/or COR will make that determination on an as needed / as required basis.

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9 3.5.3.2 WRT 3.5.3.2, if equipment is inducted at the request of the TPOC, despite parts not being available, please confirm that the Contractor will be evaluated for timeliness based upon the time after receipt of material.

Yes.

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9 3.5.3.4 WRT 3.5.3.4, please advise if paper documentation and records in clear, legible English is considered acceptable, or if a separate system of record is intended to be utilized by the Contractor.

In addition to Paper documentation.

Electronic correspondence may be necessary.

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10 3.5.3.1

WRT 3.5.3.10, which states that depot maintenance is required 'to a degree necessary to restore the entire unit to a like new condition," the like-new condition assessment would likely include painting services, which are specifically excluded from Contractor responsibilities in this PWS. Will the government clarify that painting services, if requested by the Contractor in conjunction with a depot task order, will be performed at additional cost to the USG due to the lack of inclusion of

See response for question 30, 75 and 76.

painters in the manning matrix for this contract and lack of available facilities on post to support this type of maintenance in accordance with host country and installation environmental compliance requirements?

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10 3.5.3.1

Will the Government provide a sample CDRL A001, Repair Proposal, that would be submitted per 3.5.3.11 any time AWE become evident during performance of maintenance?

No sample provided, any form accepted as long as the proposal meets the requirements in CDRL- A001 which has data for inclusion and required Format. The report shall be viewable utilizing either Microsoft Office 2010 products (MS WORD, EXCEL) or Adobe Acrobat (PDF).

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11 3.5.3.1

WRT 3.5.3.14, does the Government TPOC possess the authority to provide written approval for the alteration of systems or components?

If systems or components require alterations the TPOC will provide appropriate documentation in-accordance-with established Government policies authorizing changes to the equipment.

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11 3.5.3.1 5.1

WRT the removal of consumables, specifically those that are Hazardous in nature, please confirm that it is the Contractor's responsibility to register with the base HAZMAT department and to properly dispose of any/all HAZMAT in accordance with the base regulations?

The on-site TPOC will coordinate with Base Safety POC to follow the HAZMAT disposal process and provide any guidance needed for using Base services.

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11 3.5.3.1 5.1

Is a satellite accumulation point (SAP) available for the disposal of HAZMAT consumables on site, or are all HAZMAT consumables required to be turned into the central accumulation point (CAP) for the installation directly?

The on-site TPOC will coordinate with Base Safety POC to ensure the HAZMAT disposal process is followed; currently SAP is available for use during maintenance of HAZMAT generated on site and indicated per PWS para 1.2 and Attachment 3-Faciliites and Shop details provided.

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11 3.5.3.1 5.1

WRT disposal of non-HAZMAT consumables, is a dumpster available on site? Is the Contractor responsible for dumpster services (ie, emptying the dumpster)?

The on-site TPOC will coordinate with Base Safety POC to follow the HAZMAT disposal process to include dumpster services.

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11 3.5.3.1 5.1

WRT disposal of non-HAZMAT consumables, please confirm that all base and installation recycling policies are to be observed by the Contractor for separating and disposal of consumables and other items?

The on-site TPOC will coordinate with Base Safety POC to follow the HAZMAT disposal process to include installation recycling policies.

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11 3.5.3.1 5.2

3.5.3.15.2 states that only OEM parts are to be utilized. However, in the case that an aftermarket part is removed during preventative maintenance and servicing, please confirm that the Contractor will be authorized to utilize either an OEM part as listed in

The on-site TPOC is available for immediate concerns during the performance of the contract / task order and the repair parts is provided via Navy Stock system as indicated by 3.5.3.15.2. When TPOC approves purchase outside of the Navy Stock

3.5.3.15.2 or an exact replacement, as listed in PWS section 2.5.

system material is in-accordance-with (IAW) PWS para 2.5.

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11 3.5.3.1 5.2

Please confirm that the OEM restrictions of 3.5.3.15.2 do not apply to consumable parts, as excluded in PWS section 2.5 (ie, aftermarket consumables are able to be utilized).

When TPOC approves purchase outside of the Navy Stock system material is IAW PWS para 2.5 and par 3.5.3.15.2.

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11 3.5.3.1 5.2

As the TPOC will be ordering parts for the recurring maintenance functions of the contract via the Navy system, if comparable aftermarket parts are provided through the system (as opposed to OEM parts), please confirm their utilization is acceptable per contractual guidelines.

When TPOC approves purchase outside of the Navy Stock system material is IAW PWS para 2.5 and par 3.5.3.15.2.

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11 3.5.3.1

3.5.3.16 references the procurement of tires by the Contractor due to AWE's.

Please confirm that all tires are to be new, not expired, and not retread or re-cut.

Agreed, and on-site TPOC or COR can provide additional clarification and approval prior to purchase if required per PWS par 1.2.3.4.1.

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11 3.5.3.1

WRT 3.5.3.16, the Government is stating that procurement may be required by the Contractor; however, the pricing format does not clarify how costs will be captured. Will the Contractor be required to submit multiple estimates to justify costs?

Further, will the Contractor be able to apply a material burden rate to any…