ESS Rota IDIQ PWS.pdf

PERFORMANCE WORK STATEMENT

EQUIPMENT SUPPORT SERVICES (ESS) CONTRACT

NAVAL STATION ROTA

Rota Maintenance and Repair Page 1 of 28

1.0 INTRODUCTION

1.1 The Naval Facilities Engineering Systems Command (NAVFAC) Engineering and Expeditionary Warfare Center (EXWC) has a requirement to establish and support an Equipment Maintenance and Repair program.

Some of the services includes operational, maintenance, corrective services, and repairs for all Civil Engineering Support Equipment (CESE), Civil Engineer End Items (CEEI), Material Handling Equipment (MHE), Weight Handling Equipment (WHE), support vehicles, and Containerized Base Camp Facilities items located at Naval Station, Rota, Spain (NAVSTA Rota). Henceforth in this document; CESE, CEEI, MHE, WHE, support vehicles, and Containerized Base Camp Facilities items as one group will be referred to as ‘Naval Expeditionary Equipment Assets’.

1.1.1 Naval Expeditionary Equipment Assets include a variety of standard commercial and militarized vehicles and equipment (refer to section 1.4 of this document).

1.1.2 EXWC equips, mobilizes, and sustains these Naval Expeditionary Equipment Assets to provide the end user with mission ready assets.

The Equipment Maintenance and Repair program includes tasks related to Maintenance and Repair of approximately 650 individual pieces of Naval Expeditionary Equipment Assets located at Naval Expeditionary Forces in Rota, Spain. In addition, to maintain the readiness levels, EXWC retains the ability to perform repairs and maintenance on Naval Expeditionary Equipment Assets through organic and non-organic resources. The on-site Senior Technical Point of Contact (TPOC) or Contract Officers Representative (COR) reserves the right to determine the Naval Expeditionary Equipment Assets which is inducted into the Equipment Maintenance and Repair program based on operational needs.

1.1.3 EXWC’s Expeditionary Maintenance Division is the principal organic resource for maintaining the readiness levels of Naval Expeditionary Equipment Assets.

1.1.3.1 Rota Maintenance and Repair Contract is intended to augment capabilities of EXWC’s Expeditionary Maintenance Division within NAVSTA Rota.

1.1.3.2 Within the context of this document, the term contractor references any contractor performing work under this contract, i.e.

the Rota Maintenance and Repair Prime Contractor and their subcontractors. However, it should be noted that the Rota Maintenance and Repair Prime Contractor will bear ultimate responsibility for fulfilling the requirements of the contract.

1.1.3.3 The Contractor’s facilities where Rota Maintenance and Repair related services are provided will be on the NAVSTA Rota Base. The facilities are a Government owned facility at NAVSTA Rota, Spain.

Rota Maintenance and Repair Page 2 of 28

1.1.4 The point of origin, and ultimate return point, of the Naval Expeditionary Equipment Assets will be at U.S. military installations located at NAVSTA Rota, Spain.

1.1.4.1 Only personnel, vehicles, and equipment (including transport means) that meets the requirements of the installation being accessed will be allowed onboard that installation. The company name must be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles must display a valid license plate that complies with State/Country Vehicle Code. Vehicles must meet all other requirement of the State/Country Vehicle Code, such as safety standards, and must carry proof of insurance and registration, if applicable.

1.1.5 It is the Contractor’s responsibility to provide personnel, vehicles, and equipment that can meet the access requirements of the particular military installation being accessed. A sample of Base Access forms are provided in the Base Contract, Attachment 1.

1.1.5.1 The Contractor must validate access requirements with the Pass and ID Office of the installation being accessed prior to attempting to access the installation.

1.1.5.2 The Contractor must have qualified technicians performing Depot level repairs on respective equipment and major components; for example: Caterpillar certified technicians to perform work on Caterpillar equipment, Allison certified technicians to perform work on Allison components, etc.

1.1.6 The Contractor must submit the necessary documentation for access in sufficient time to meet schedule requirements. The Task Order period of performance time will not be allocated to meet routine access requirements.

1.1.7 It should be noted that each military installation has access requirements specific to that particular installation. Meeting the access requirements established by one installation does not constitute meeting the access requirements set by a different installation.

1.2 Task Order services provided by the Contractor should be

primarily conducted at facilities owned by the government. The on-site Senior TPOC or COR may approve other locations prior to task order award. The Contractor can utilize facilities owned and/or operated by the Rota Maintenance and Repair Prime Contractor or a pre-approved subcontractor. A sample of Facilities and Shop details are provided in the Base Contract, Attachment 3.

1.2.1 The Contractor must only utilize subcontractors and

subcontractor locations for Rota Maintenance and Repair Services approved by EXWC for this contract.

Rota Maintenance and Repair Page 3 of 28

1.2.1.1 The Contractor must identify locations and subcontractors where Rota Maintenance and Repair related services is intended to be performed prior to contract award.

1.2.1.2 Any additional locations, changes to locations, additions or changes to subcontractors must be approved by the Contracting Officer (KO) and recommended by the COR assigned to the Rota Maintenance and Repair contract prior to awarding any associated Task Orders (TO).

1.2.2 Rota Maintenance and Repair services include: operational, inspections, maintenance, corrective services, repair services provided to support of Naval Expeditionary Equipment Assets (refer to section 1.4 of this document).

1.2.3 The Contractor must be solely responsible for all logistical activities and transporting costs regarding the movement of equipment identified on the respective TO. This includes transporting equipment from the point of origin for the specific equipment to the Contractor’s facilities, between different repair and/or test facilities, and the return of the equipment to the Government.

Utilization of onsite TOA assets for transportation of equipment and/or containers from/to point of arrival and departure on base.

Equipment and/or containers will also be transported to the local, on base, Defense Reutilization and Marketing Office (DRMO) location for processing.

1.2.3.1 Naval Expeditionary Equipment Assets must not be transported from one location to another without specific directions by, or concurrence from the on-site Senior TPOC or COR.

1.2.3.2 The Contractor must inform the on-site Senior TPOC or COR in writing (e-mail is sufficient) each time equipment is transported; the on-site Senior TPOC or COR must receive this notification no later than 24-hours prior to the transportation.

1.2.3.2.1 Notification must include: equipment to be moved (by USN, Make, and Type), current location of equipment, destination (company and address), and reason for relocation.

1.2.3.3 Notification on the part of the Contractor does not

constitute concurrence from the COR. The Contractor must receive written concurrence (e-mail is sufficient) from the on-site Senior TPOC or COR prior to equipment being transported.

1.2.3.4 Consideration for an exception may be given by the Government in cases where servicing can be accomplished immediately at the equipment’s location, or under certain circumstances in which the equipment cannot be moved.

Rota Maintenance and Repair Page 4 of 28

1.2.3.4.1 The Contractor must have the on-site Senior TPOC or COR (for that specific task) approval to provide service prior to the commencement of work.

1.2.3.4.2 An exception granted for one tasking does not constitute, or otherwise stipulate, an exception for another task; even if the tasks are similar in scope. Each individual tasking, when applicable, must obtain its own exception.

1.3 The Contractor must provide Rota Maintenance and Repair related services for Naval Expeditionary Equipment Assets in accordance with the associated TO.

1.3.1 Naval Expeditionary Equipment Assets include a variety of standard commercial and militarized vehicles and equipment.

1.3.2 Militarized vehicles and equipment are often similar to standard commercial equipment with military specific modifications applied to them (e.g. military transportation provisions, custom paint, specialized markings, applied armor protection, etc.).

However, some militarized vehicles and equipment may be unique to the military.

1.3.3 Table of Allowances (TOAs) are comprehensive listings of all authorized items that may be employed by an expeditionary unit in support of their respective mission. For the purpose of this contract, Naval Expeditionary Equipment Assets fall into the following categories:

1.3.3.1 Automotive vehicles (e.g. cars, vans, trucks, truck tractors, buses, litter carrier, etc.)

1.3.3.2 Heavy and light construction equipment (includes motorized and non-motorized equipment)

1.3.3.3 Material handling equipment (e.g. forklifts, tele-handlers, container handlers, K-loader, Rough Terrain Container Handler (RTCH), etc.) operated by gas, diesel, natural gas, or electric

1.3.3.4 Weight handling equipment (i.e. cranes)

1.3.3.5 Water well drilling and support equipment

1.3.3.6 Mineral processing equipment (mineral products and plant facilities equipment)

1.3.3.7 Specialized construction support equipment (e.g. light plants, air compressors, portable welders, etc.)

1.3.3.8 Power Support Equipment (i.e. generators, portable power panels, substations, transfer switches, etc.)

1.3.3.9 Trailers (e.g. towable, fifth-wheel, etc.)

1.3.3.10 International Standard Organization (ISO) shipping container (fiberglass and steel)

1.3.3.11 Small boats (Non-commissioned vessels) and watercraft

1.3.3.12 Containerized Base Camp Facilities (i.e. laundry, shower, latrine, Improved Environmental Control Unit (IECU), etc.)

1.3.3.13 Militarized vehicles (MTVR, MK-970, etc.)

Rota Maintenance and Repair Page 5 of 28

1.3.3.14 Other (Utility Terrain Vehicle, etc.)

1.4 The Maintenance and Repair service may be performed at various locations and could vary from location to location. The following is an example of work location at various areas of military facilities, Rota.

1.4.1 NAVSTA Rota, various locations on NAVSTA Rota.

1.4.2 Camp Mitchell, located inside NAVSTA Rota

1.4.3 Ordnance Annex, about 1.5 miles west of Camp Mitchell.

1.5 The units serviced by the contractor are listed below. This list is not all encompassing nor limiting: service to other units that may be required on an as-needed basis due to mission requirements:

1.5.1 Naval Construction Group TWO (NCG2)

1.5.2 22nd Naval Construction Regiment (22NCR)

1.5.3 Naval Mobile Construction Battalion (NMCB), Camp Mitchell

1.5.4 Underwater Construction Team ONE (UCT1) deployed to Rota

1.5.5 Explosive Ordnance Disposal Group TWO (EODGRU2)

1.5.6 Explosive Ordnance Disposal Mobile Unit EIGHT (EODMU8)

1.5.7 Combined Task Force (CTF68)

1.6 The exact make-up of equipment (i.e. make/model) and quantities of type will change over time based on the needs of the Navy; however, the overall quantity will not exceed 800 pieces. A sample of the Table of Allowance (TOA) equipment list for Maintenance or Repair is provided in the Base Contract, Attachment 4.

2.0 CONTRACT BACKGROUND AND EXAMPLES OF POTENTIAL TASKING

2.1 The Governments’ intention is to award a new Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed Price contract for the enhancement of fleet readiness. The intent of this contract is to award Maintenance and Repair Task Orders to perform services described in this document. The plan to award an annual Maintenance and Repair Task Order for those actions described in the PWS paragraph 3.5.

This process will continue for the duration of the Maintenance and Repair contract period of performance. Any command not part of the annual Maintenance and Repair Task Order but request Maintenance and Repair support; will require additional funding and defined requirements for a separate Task Order award. The Contractor shall provide all labor, management, supervision, office material, and equipment required to perform Equipment Maintenance and Repairs to the Naval Expeditionary Equipment Assets, NAVSTA Rota.

2.2 The following are related services the Government may request during the duration of this contract. They are intended to provide the reader with a representation of related services that might be a requirement within a given Task Order. They are not intended to predict the specific type of work or scope that will actually be required on any particular Task Oder.

Rota Maintenance and Repair Page 6 of 28

2.3 Examples of the services are provided for illustrative purposes only:

2.3.1 Maintenance and Repair Services

2.3.1.1 Annual Vehicle Safety Inspection (AVSI)

2.3.1.2 Perform Pre-Operational Checks

2.3.1.3 Perform Services in accordance with Manufacturers recommended specifications

2.3.1.4 Troubleshoot automotive and equipment mechanical and

electrical issues

2.3.1.5 Cycling of Equipment

2.3.1.6 Spot Checks

2.3.1.7 Load testing of generators

2.3.1.8 Replacement of tires

2.3.1.9 Container Repair in accordance with Container Certification Manual

2.3.1.10 Vehicle and equipment restoration

2.3.1.11 Diesel engine repair

2.3.1.12 Transmission and drive train repairs

2.3.1.13 Repair and/or the individual replacement of automotive and equipment mechanical and electrical parts/devices

2.3.1.14 Ability to source original equipment manufacturer parts; and if required, after market equivalents, rebuilt, or used suitable substitutes.

2.3.1.15 Replacement of Body components

2.4 The Contractor must inherently comply with applicable Military, Federal, and Commercial standards (to include NAVFAC Publications and International Mandatory Compliance References) during the performance of these services.

2.5 With the exception of consumables, if a component requires replacement, the Contractor must only utilize components that are of the same make and model to replace the item being replaced.

2.6 Task Orders will have a distinct work statement associate with it (i.e. Performance Work Statement (PWS)). The work statement will identify specifics about the individual task (and subtasks when applicable), to include items such as performance objectives, performance standards, mandatory specifications, directions, reporting requirements, and validation requirements.

3.0 SCOPE FOR MAINTENANCE AND REPAIR TASK ORDERS

3.1 The purpose of the Maintenance and Repair contract is to maintain the readiness of EXWC’s fleet of Naval Expeditionary Equipment Assets located at NAVSTA Rota.

Rota Maintenance and Repair Page 7 of 28

3.2 The Contractor must provide the labor and service as described in this PWS as it applies to a Maintenance and Repair Task Order (TO) or a Repair TO awards issued by the Government.

3.2.1 The Maintenance and Repair TO (PWS 3.5) details are listed below by service and are typical requirements but each TO may include additional clarification items.

3.2.2 The Contractor must provide a Monthly On-Site Labor Report (CDRL A004) is a deliverable as a result of the Maintenance and Repair services. Additional reports will be added the Monthly On-Site Labor report for complete equipment tracking package and awareness such as the Weekly Maintenance Report (CDRL A005) and Vehicle Out-of-Service Report (CDRL A006).

3.2.3 As part of the Maintenance process an Equipment Evaluation Checklist (CDRL A007) is required by the Contractor. These will be utilized to evaluate the equipment in each condition and placed in the history jacket upon completion of maintenance.

3.3 Within the context of this document, and associated TO, the term ‘Business Days’ must be considered Monday through Friday, except for Federal holidays. Federal holidays are identified as those designated by the federal government in section 6103(a) of title 5 of the United States Code.

3.4 Capturing Equipment Transportation Costs. When submitting an Additional Work Effort (AWE) Proposal, the ‘To’ and ‘From’ transportation costs for equipment will be captured in that AWE Proposal as a separate line item.

3.4.1 Task Order Site Inspection and Visits.

3.4.1.1 During the duration of this contract, the Government reserves the right to conduct site visits. Site visits must be conducted during normal working hours. The purpose of site visits is to verify progress and compliance.

3.4.1.2 During the site visits; TPOC or COR must be granted access by the Contractor to all items (regarding past and active TO) covered by this contract. The Contractor must also provide any test documentation, reports, and access to all facilities necessary to verify the equipment meets the requirements of the contract.

3.5 Maintenance and Repair Task Order (TO).

3.5.1 If a Maintenance and Repair TO is issued, the services required will be identified in detail within the TO and for equipment located at NAVSTA Rota.

3.5.2 The Contractor will have the first (1st) Twenty-one (21) day’s as a mobilization period after the first Task Order award. The

Rota Maintenance and Repair Page 8 of 28

Contract Ordering Period will be for 60-months starting after issuance of the Maintenance and Repair contract award. Any follow-on Task Orders will not have a mobilization period. The last month of the Contract Ordering Period will be the demobilization period.

3.5.2.1 The Contractor must phase-in in accordance with the

Government accepted Mobilization Plan and in partnership with the outgoing Contractor, if applicable, so as to minimize disruption to the mission of NAVSTA Rota clients. The new Contractor must be allowed access to Government facilities to familiarize key personnel and top functional managers with property, existing operations, and procedures.

3.5.2.2 The Contractor must submit a Demobilization Plan to the KO, COR, and on-site TPOC for review and acceptance. The Contractor must phase-out in accordance with the Demobilization Plan and in partnership with the incoming Contractor so as to minimize disruption to the mission of NAVSTA Rota clients.

3.5.3 Maintenance and Repair Services. When indicated on the TO, the Contractor must:

3.5.3.1 Provide preventive maintenance services for the duration of the TO. Preventive maintenance services include any services intended to prevent predicable catastrophic equipment failure through normal maintenance operations, such as changing fluids and filters, tightening or replacing belts, as well as performing preservation and de-preservation processes.

3.5.3.2 The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor must plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates must be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours. The Contractor must perform Maintenance Services in accordance with the Contract, the associated TO, and manufacturer’s recommendations.

3.5.3.3 The Contractor must perform operations, support services, maintenance, corrective services and maintenance repairs of Naval Expeditionary Equipment Assets to ensure a well-managed and executed CESE Program.

3.5.3.4 CESE will be maintained at the conditions as specified in the Navy 3-M System. The on-site TPOC will provide detailed maintenance requirements as needed. The Contractor must provide the data in a

Rota Maintenance and Repair Page 9 of 28 format that allows the on-site TPOC to enter the maintenance action into the Governments Navy 3-M System during the routine maintenance process.

3.5.3.5 RESERVED.

3.5.3.6 The Contractor must pass government required spot checks 100% of the time. A checklist will be provided by the on-site TPOC or COR.

Any deficiencies during the spot check the Government will arrange for a re-inspection until the Contractor provides satisfactory status.

3.5.3.7 Maintenance standards must be completed with applicable Maintenance Requirement Card (MRC) 100% of the time. A MRC will be provided by the on-site TPOC or COR. Any deficiencies during the spot check the Government will arrange for a re-inspection until the Contractor provides satisfactory status.

3.5.3.8 The Military standard is to maintain 90% of equipment in a Fully Mission Capable (FMC) status at all times. Also, a 95% completion rate for emergent or “mission critical” equipment repairs that require turn-around in 24 hours. A status FMC guideline will be provided by the on-site TPOC or COR. Any deficiencies during the spot check the Government will arrange for a re-inspection until the Contractor provides satisfactory status.

3.5.3.9 The Contractor must provide services to assess, evaluate, and conduct corrective services required to restore equipment to operational status. The Contractor must conduct visual and functional checks, operational and underway tests, open and inspect, identify required repair and replacement parts, and identify spares for procurement. The Contractor shall install the material once received to complete the repair action. The Government will order parts through the Navy 3-M system, for procurement of parts, materials, and

HAZMAT.

3.5.3.10 If a Maintenance or Repair action is beyond the contractors’ capability, the Contract Officers Representative (COR) and Local Technical Point of Contact (TPOC) will determine the course of action.

This contract does include Depot Level maintenance. Depot Level maintenance is when maintenance performed on equipment requires major overhaul or comprehensive restoration to a degree necessary to restore the entire unit to a like new condition. Depot Level actions will be submitted on a separate Task Order.

3.5.3.11 If Additional Work Efforts (AWE) become evident during the performance of authorized Maintenance and Repair Services, the Contractor must submit a Repair Proposal Report addressing the AWE. A Repair Proposal (CDRL A001) is required to be submitted by the Contractor as a deliverable for all AWE TOs.

Rota Maintenance and Repair Page 10 of 28

3.5.3.12 After receiving the Contractor’s Repair Proposal Report, if the Government decides to move forward with the AWE, the Government will issue a separate repair Task Order.

3.5.3.13 Repair each piece of equipment to such condition, that the equipment is restored to perform all its intended functions as designated in the Original Equipment Manufactures’ (OEM) operational and technical manuals applicable to that equipment. The Contractor must provide the OEM Operation and Maintenance (O&M) Manuals (CDRL A012) for all equipment AWE within the scope of this contract to include illustrated parts list.

3.5.3.14 The Contractor must not alter any system or components without written prior approval from the Contracting Technical Representative.

3.5.3.15 To complete Maintenance and Repair Services, the Contractor may be required to remove damaged, defective, or deteriorated materials or parts and install new materials or parts.

3.5.3.15.1 Any removed material or parts that is considered to be consumable, must be properly disposed of by the Contractor (in accordance with applicable local, state, and federal ordinances, laws and regulations). Removed material or parts that are considered to be non-consumable must be packaged, palletized, and returned to the Government.

3.5.3.15.2 Repair Parts. All material and repair parts must be new unless specified otherwise. The Contractor must use only OEM repair parts and materials. After market equivalents, rebuilt, or used parts may be used when authorized in the local TPOC or COR. As a result of repairs or other services provided by the Contractor Provisioning Parts List (PPL) (CDRL A008) is a deliverable when material is substituted and not listed in the stock system.

3.5.3.15.3 As a result of an AWE, if a part is obsolete or otherwise unobtainable, the Contractor must provide the Government with the name of the part, description, part and/or model number, and information concerning a suitable substitution.

3.5.3.15.4 The suitable substitution information must include the name of the part, description, part and/or model number, price, and manufacturer’s specification sheet (if available).

3.5.3.15.5 The Contractor must verify weld quality and workmanship using American Welding Society (AWS) Certified Welding Inspectors trained to perform these inspection functions.

3.5.3.16 Tires: Typically, the Government will provide tires to Contractor as Government Furnished Materials (GFM) As a result of an AWE, the Contractor may be required to procure and provide tires. The

Rota Maintenance and Repair Page 11 of 28

Government will disposal of old tires and inner tubes removed from equipment.

3.5.3.17 Painting Requirements. The Contractor is not required to paint equipment.

3.5.3.18 International Organization for Standardization (ISO) Shipping Containers. All ISO shipping containers that move in the Defense Transportation System (DTS) must satisfy and be certified to meet Title 49 on the Code of Federal Regulations (CFR), the requirement of the International Convention for Safe Containers (CSC), and CSC/46 U.S.C. App. 1503 standards. The Contractor must ensure that repairs to containers satisfy the requirements of MIL-HDBK-138B and DTR DOD regulation 4500-9-R and the containers can be certified in accordance with these references.

3.5.3.18.1 ISO Container Major Repairs. Removal and Replacement of damaged metal material and structural reinforcements Ribs and ISO Lock Pockets through the welding process; Repair doors, locking latches, handles, and door moisture seals. If the Contractor makes repairs to the equipment a Welding Inspection Report (CDRL A003) will be provided by the Contractor.

3.5.3.18.2 The Contractor must perform maintenance and repair services as it applies to the requirement of maintaining the CSC certification. Military units are responsible for the container certification process.

3.5.3.19 Identification Markings. If the equipment has any repairs performed from the Maintenance and Repair services that effect the equipment markings the following must apply.

3.5.3.20 The Contractor must attach new unit identification markings, safety signs, and decals. Unless otherwise specified in the associated TO, unit identification markings must be applied using 3-inch Flat Black Spray on lettering/numbering and must be placed at their original location. All safety and warning decals must be of marine grade with a UV resistant rating of a minimum of five (5) years, adhesive type and must be placed at their original location.

With the exception of tactile vehicles which will not have Yellow paint but Flat Black (SAE-AMS-STD-595A 37038) or Olive Drab Green

(SAE-AMS-STD-595A 34064).

3.5.3.21 The Government must supply the Contractor with Navy Unit and Command Identification decals, which must be placed at their original location. Any existing stenciled markings on the equipment must be replaced to mirror the original in size, color, and placement.

3.5.3.22 The Contractor must re-use or replace data plates, nameplates, and lifting plates where applicable. These plates must be attached utilizing rivets and must be placed at their original location. If the Contractor finds the date plates, nameplates, and

Rota Maintenance and Repair Page 12 of 28 lifting plates to be unusable, the Contractor must find an alternative plate of equal or greater quality as a direct replacement and request approval from the on-site TPOC or COR to change the plate.

4.0 PERSONNEL

4.1 The Contractor must provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel must be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel must speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

4.1.1 Employee Appearance. The Contractor must ensure that all employees present a professional appearance that is appropriate for their position. The on-site TPOC or COR reserves the right to determine the acceptability of any clothing worn.

4.1.2 Employee Certification and Training. The Contractor must maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records must be kept current and on file for the duration of the contract including all option periods. Records must be made available for Government review within 4 hours of request. Operators of automotive vehicles/equipment, and special vehicles and equipment, must be fully qualified and comply with the licensing requirements of Spain Motor Vehicle laws.

4.1.3 Mechanics must have a minimum of two years journeyman level experience in vehicle and equipment maintenance and repair (CESE, WHE, and MHE).

4.1.3.1 Mechanics must be familiar with current technology, troubleshooting, and diagnostics procedures for vehicles and equipment in reference to the vehicle/equipment list in the PWS. Mechanics must be certified under the National Institute Automotive Service Excellence (ASE) as a Technician. ASE-certified technicians will ensure proper air-conditioning (A/C) system levels through environmentally safe recovery and recharging the automotive system to specifications.

4.1.3.2 At least one mechanic must obtain a Commercial Driver’s License (CDL) or host country equivalent license to operate a Semi Truck Tractor connected by fifth-wheel to a 40’ Trailer.

4.1.3.3 These personnel must be trained as 3-M Maintenance Persons in accordance with OPNAVINST 4790.4F, Ship’s Maintenance and Material Management System Policy, within 30 days of contract award.

Rota Maintenance and Repair Page 13 of 28

4.2 Key Personnel. The Contractor must submit a List of Key Personnel and Qualifications. The Contractor must provide any additional information requested by the on-site TPOC or COR necessary to certify their qualifications. The Contractor must submit an Organizational Chart showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart must include names of personnel and their position title in this contract. As a minimum, include the Project Manager, Quality Manager, Site Safety and Health Officer, on-site supervisor(s) and who the on-site supervisor will report directly to for this contract. The key personnel must be revised as applicable for the duration of the contract.

4.2.1 Project Manager (PM). The Contractor must provide a PM and designated alternate, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate must be on-site during the Government's regular working hours and must be available on-site within one hour after the Government's regular working hours. The PM must have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

4.2.2 Quality Manager. The Contractor must provide a Quality Manager or designated alternate must be on-site within during the Government's regular working hours and must be available on-site within two hours after the Government’s regular working hours. The Quality Manager must report directly to a senior corporate official and must not report directly to the Project Manager. The Quality Manager must have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract. The Quality Manager must have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the Site Safety and Health Officer.

4.2.3 Site Safety and Health Officer (SSHO). The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the SSHO. The SSHO or an equally-qualified Designated Representative/alternate must be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications must be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub- paragraphs.

4.2.3.1 A Competent Person must be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and must be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of

Rota Maintenance and Repair Page 14 of 28 the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

4.2.3.2 The Contractor must provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO must have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract. The SSHO must have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years’ experience if he possesses a Certified Safety Professional (CSP) or safety and health degree. The SSHO must have completed the Occupational Safety and Health Administration (OSHA) 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO may be the same person as the project manager but must have fulfilled the pre-requisite qualification and experience.

4.2.4 Shop Supervisor. The Contractor must provide personnel to serve as the Shop Supervisor to work with the Government Work Center Supervisors (WCS), in accordance with OPNAVINST 4790.4F, Ship’s Maintenance and Material Management System Policy, within 30 days of contract award. Shop supervisor coverage must be provided during all normal work hours. The Contractor must have personnel that can fill-in if primary personnel are sick or on vacation. These personnel must be trained with a WCS within 30 days of contract award.

4.2.5 Repair Parts Manager. The Contractor must provide personnel to serve as repair parts manager, in accordance with OPNAVINST 4790.4F, Ship’s Maintenance and Material Management System Policy, within 30 days of contract award. Coverage must be provided during all normal work hours. The contractor must have personnel that can fill-in if primary personnel are sick or on vacation. These personnel must be qualified as repair parts manager within 30 days of contract award.

4.2.6 Journeyman Level Technicians. The Contactor must provide personnel as Journeyman Level Technicians. The Journeyman Level Technicians must have fulfilled the following pre-requisite training and experiences before being hired under this contract. Journeyman Level Technicians must have certifications as a diesel or heavy equipment mechanic from a nationally recognized professional organization or accredited academic institution, and a minimum of four consecutive years of work experience as a journeyman level mechanic.

OR Must have a minimum of seven consecutive years of work experience as a journeyman level mechanic. The Journeyman Level Technicians have previous experience in heavy equipment repair. The Journeyman Level Technicians must be qualified with a broad spectrum of knowledge within the fields of construction equipment; weight handling equipment; materials handling equipment; mineral products equipment;

plant facilities equipment; and weight and material handling equipment.

Rota Maintenance and Repair Page 15 of 28

5.0 MANDATORY COMPLIANCE REFERENCE

5.1 The Contractor must adhere to the following documents. Unless otherwise specified, the effective dates of all referenced documents must be the dates referenced in the Defense Index of Specifications and Standards (DODISS) in effect at the time of solicitations issuance.

5.2 Order of Precedence.

5.2.1 In the event of a conflict between the text of this document and the references cited herein or references cited in associated TOs, the text of this document takes precedence.

5.2.2 In the event of a conflict between the text of this document and the text of an associated TO, the text of the TO takes precedence.

5.2.3 Nothing in this document, stated or implied, supersedes applicable laws and regulations unless a specific exemption has been obtained.

5.2.3.1 Military:

Military Hand Book (MIL-HDBK)

MIL-HDBK-138B Container Inspection Handbook for Commercial and

Military Intermodal Containers, January 2002

Copies of the above Military Hand Book can be obtained from the following website: https://quicksearch.dla.mil/qsSearch.aspx

Naval Facilities Engineering Command (NAVFAC) Publications:

NAVFAC P-300 Non-Tactical Vehicles & Equipment (NTVE) Program Management, Jun 2021

NAVFAC P-307 Management of Weight Handling Equipment Maintenance and Certification, June 2016

NAVFAC P-480 Management of Expeditionary Equipment, June 2016

Copies of the above NAVFAC Publication may be obtained from the COR.

Naval Ships’ Technical Manual

S9086-TX-STM-010/CH-583V1R7. Naval Ships’ Technical Manual, Chapter 583, Volume 1, Revision 7, BOATS AND SMALL CRAFT

Copies of the above Naval Ships’ Technical Manual can be obtained from the following website: https://us-east-2-02850030-

Rota Maintenance and Repair Page 16 of 28 inspect.menlosecurity.com/safeview-fileserv/tc_download/2829e3ad52c516aea1bfaae8af85aeb8d9afa22412e96de 098b716a3c6440528/?&cid=NC88C917BF153_&rid=c37e63274f23f720827e1d880 f5f49aa&file_url=https%3A%2F%2Fman.fas.org%2Fdod- 101%2Fsys%2Fship%2Fnstm%2Fch583.pdf&type=original

Naval Construction Force Equipment Management Instruction

(NAVCONSTFORINST)

NAVCONSTFORINST 11200.1 Naval Construction Force Equipment Management

Copies of the above Naval Contraction Management can be obtained from the following website: https://studylib.net/doc/8143813/redbook- 11200.1

Naval Sea Systems Command Instruction (NAVSEAINST)

NAVSEAINST 4280.2C, Master Agreement for Repair and Alteration of Vessels; Master Ship Repair Agreement (MSRA) and Agreement for Boat Repair (ABR)

Copies of the above NAVSEA Instruction can be obtained from the following website:

https://www.navsea.navy.mil/Resources/Instructions.aspx

Chief of Naval Operations Instruction (OPNAVINST)

OPNAVINST 4790.4F, Ship’s Maintenance and Material Management System Policy

5.2.3.2 Federal:

Defense Transportation Regulation (DTR), Department of Defense (DOD)

Regulation 4500.9-R, Part VI, June 2018

Copies of the above DTR documents can be obtained from the following website: https://www.ustranscom.mil

Electronic Code of Federal Regulations (eCFR), 49 CFR 450-453 (Safety Approval of Cargo Containers)

Copies of the above eCFR can be obtained from the following website:

https://www.ecfr.gov

Occupational Safety & Health Administration (OSHA)

Copies of the above OSHA laws and regulations can be obtained from the following website: https://www.osha.gov/

Rota Maintenance and Repair Page 17 of 28

Mine Safety and Health Administration (MSHA)

Copies of the above MSHA laws and regulations can be obtained from the following website: https://www.msha.gov/

United States Code (U.S.C.), 46 U.S.C. 80501-80509 (The International Safe Container Act)

Copies of the above U.S.C. Act can be obtained from the following website: https://uscode.house.gov/

5.2.3.3 Commercial

American National Standard Institute (ANSI)

ANSI/SIA A92.2-2015 American National Standard for Vehicle- Mounted Elevating and Rotating Devices

ANSI C37.13-2015 IEEE Standard for Low-Voltage AC Power Circuit Breakers Used in Enclosures

ANSI C37.20.1-2015 IEEE Standard for Metal-Enclosed Low-Voltage (1000 Vac and below, 3200 Vdc and below) Power Circuit Breaker Switchgear

ANSI C37.90.1-2012 IEEE Standard for Surge Withstand Capability (SWC) Tests for Relays and Relay Systems Associated with Electric Power Apparatus

ANSI C57.13.2-2005 IEEE Standard for Conformance Test Procedure for Instrument Transformers

CAN/CSA-C391-15 - Testing of three-phase synchronous machines during refurbishment

Copies of the above ANSI documents may be obtained from the following website: https://webstore.ansi.org

American Society for Testing and Materials (ASTM)

ASTM E1316-20 Standard Terminology for Nondestructive Examinations

Copies of the above ASTM documents may be obtained from the following website: https://astm.org

American Welding Society (AWS)

AWS D1.1 (23rd Edition) Structural Welding Code – Steel AWS D1.2 (6th Edition) Structural Welding Code – Aluminum AWS D1.6 (3rd Edition) Structural Welding Code – Stainless AWS D14.1/D14.1M:2005-AMD1 Specification for Welding of

Industrial and Mill Cranes and other Material Handling Equipment

Copies of the above AWS documents may be obtained from the following website: https://www.aws.org/

5.2.3.4 International

Rota Maintenance and Repair Page 18 of 28

International Convention for Safe Containers (CSC) 1972 (2014

Edition), this edition includes the amendments to CSC 1972, adopted by resolution MSC.355(92), which entered into force: 1 July 2014

Copies of the above noted document may be obtained from the International Maritime Organization’s website at http://www.imo.org

6.0 PERFORMANCE REQUIREMENTS

6.1 Status Databases

6.1.1 The Contractor must provide, maintain, and update daily a real time Status Database/Website available through Internet Access (World Wide Web (WWW) Accessible Website).

6.1.1.1 This Status Database must be available to the Government in no less than five calendar days after contract award, and remain available until the contract’s period of performance has concluded or while the Contractor has Government Furnished Property (GFP) in its possession, whichever is later.

6.1.1.2 The Contractor must grant Status Database access to the Contracting Officer (KO), Contracting Officer's Representative (COR), and select Naval Contracting Technical Representatives (NTR).

6.1.1.2.1 The KO and COR must be provided with “Change/Edit”

capabilities, and NTR must be provided with either “Read Only” or “Change/Edit” capabilities as designated.

6.1.1.2.2 Access must allow for the collection of general

information, view status, receives and review cost proposals.

6.1.1.3 Government personnel granted access must be able to download database data onto a “Microsoft Excel” spreadsheet in order to facilitate the collection of data necessary to create and maintain required reports, summaries, and cost records.

6.1.2 At a minimum, below are listed items or categories that are to be contained in database information:

6.1.2.1 United States Navy, Unit Serial Number (USN)

6.1.2.2 Equipment Description

6.1.2.3 Equipment Status

6.1.2.4 Equipment Location

6.1.2.5 Task Order Identification Number

Rota Maintenance and Repair Page 19 of 28

6.1.2.6 Period of Performance Start Date

6.1.2.7 Period of Performance Completion Date

6.1.2.8 Percent Complete

6.1.2.9 Task Order Description (work accomplished)

6.1.3 Status Database must be in accordance with this Rota

Maintenance and Repair Contract.

6.1.4 Maintaining a Status Database as a result of being awarded the contract, it is not initiated by a TO. As such, an up-to-date Status Database is required to be maintained by the Contractor in accordance with the associated schedule identified in this document. Data elements to include the total final cost of the material and labor.

6.2 Government Furnished Property Inventory Reports

6.2.1 The Contractor must create and maintain records of all

Government property accountable to the contract, including Government-furnished and Contractor-acquired property.

6.2.1.1 Property records must enable a complete, current, auditable record of all transactions and must addresses all columns/data fields information identified in Contract Data Requirements Lists A009 and A010 associated with this Rota Maintenance and Repair Contract.

6.2.1.2 The Contractor must provide the Government with Government Furnished Property Inventory Reports that accurately reflect a complete inventory listing of Government Furnished Property (GFP) in the Contractor's possession (include subcontractors) as a result of this contract.

6.2.1.3 The property records maintained by the Contractor must support the Government Furnished Property Inventory Reports submitted by the Contractor to the Government.

6.2.1.4 The Government Furnished Property Inventory Reports must be submitted as a Government Furnished Property Baseline Report (initial submittal) AND a Government Furnished Property Semi-Annual Report.

6.2.2 Government Furnished Property Baseline Report. The Government Furnished Property Baseline Report must in accordance with CDRL A009, utilizing DI-MGMT-80441C as a reference.

6.2.3 Government Furnished Property Semi-Annual Reports. The

Government Furnished Property Semi-Annual Reports must in accordance with CDRL A010, utilizing DI-MGMT-80441C as a reference.

6.2.4 Government Furnished Property Module

Rota Maintenance and Repair Page 20 of 28

6.2.4.1 The GFP Module is a Procurement Integrated Enterprise Environment (PIEE) application that supports GFP reporting and visibility.

6.2.4.2 The Contractor must establish roles as Contractor Property Receiver and/or Contractor Property Shipper within the GFP Module to report receipts and shipments of GFP respectively.

6.2.4.2.1 These roles will allow the Contractor to receive property transfer notifications, acknowledge receipt of the GFP, and send GFP property transfers.

6.2.4.2.2 The Contractor must acknowledge receipt of the GFP and send GFP property transfers within the GFP Module within 24-hours of transfer.

6.2.4.3 Directions on how to sign up as a Contractor Property Receiver or Contractor Property Shipper are located on the DoD Procurement Toolbox.

6.3 Progress Meeting

6.3.1 The Contractor must host a Progress Meeting during the first workweek of each month. By default these meetings must be at the Contractor's facility.

6.3.1.1 By default these meeting will happen at 1500 (European Time) 0600 (Pacific Time) on the Wednesday of the first workweek.

6.3.1.2 Alternative day and times may be recommended (by either party) and scheduled if agreed upon in advance by both the Contractor and the Government. However, the Progress Meeting must still be performed during the first workweek of the month.

6.3.1.3 The COR and the Contractor’s Representative for this contract may agree that a specific progress meeting be conducted at a different site, electronically, or by telephone. However, the Progress Meeting must still be performed during the first workweek of the month.

6.3.1.4 Virtual meeting. Due to the current global pandemic crisis an alternative meeting process may be approved. At the discretion of the TPOC or COR, the meeting format may utilize an approved virtual media, other web-based communication, or teleconference as needed.

6.3.3 During Progress Meetings, the Contractor must provide the Government with all data associated to the progress of all active TOs (to include any inspections, evaluations, and testing) that took place during the month prior to the meeting and a current schedule of work (based on active TO) yet to be performed.

6.3.4 The Government will provide the Contractor with Meeting Minutes for each Rota Maintenance and Repair related progress meeting. As

Rota Maintenance and Repair Page 21 of 28 preparation for such, the Government will take notes during each Rota Maintenance and Repair related progress meeting with the intent of providing meeting minutes. Within the context of this document, the term ‘Meeting Minutes’ refers to an official written account of what was done or talked about at progress meetings; including any decisions made or actions taken.

6.3.4.1 Title of the submitted meeting minutes’ shall identify date of meeting.

6.3.4.2 The content of the meeting minutes shall include the names, position, contact information (e.g. e-mail, phone) of meeting attendees.

6.3.4.3 The content of the meeting minutes shall include (as

applicable) key conversations, new action items, decisions, and agreements derived from the respective meeting.

6.3.4.4 Meeting minutes shall be submitted on a document readable by Microsoft Word or Adobe PDF.

6.3.4.5 The minutes will be provided by the COR no later than five calendar days after the respective meeting; e-mailing the MS Word or PDF document is acceptable.

6.3.4.6 The Contractor shall provide, by e-mail, concurrence or non-concurrence of the minutes to the COR within five calendar days after receipt of the minutes. No reply on the part of the Contractor constitutes concurrence.

6.3.4.7 If the COR receives a notification of non-concurrence from the Contractor, the COR shall amend the minutes to correct for non-concurrence and resubmit them to the Contractor within two calendar days of receipt of the disputed minutes.

6.3.4.8 The minutes are considered a late delivery if one of the target dates is not met; and delinquent if a final accepted copy of the minutes is not received within 14 calendar…