SAES FINAL.pdf

SCOPE OF A-E SERVICES 11 September 2025

SAES OUTLINE: This Scope of A-E Services (SAES) is comprised of the following sections.

A. General Contract Information B. Project Points of Contact C. A-E Services (General) D. Design Service Deliverables E. Engineering Service Deliverables F. Specialty Engineering and Testing Deliverables G. Other Deliverables H. Meeting/Conferences/Conference Calls I. Special Design Criteria J. Post Construction Award Services (PCAS) K. Security Requirements L. References

A. GENERAL CONTRACT INFORMATION:

The A-E must execute each task order (T.O.) under this contract in accordance with the guidance provided in the references. In cases where the references do not provide guidance, or provide only generalized guidance, specific guidance will be provided in this SAES or with the individual T.O. The lead discipline for this contract must be a registered Professional Engineer (e.g., Mechanical, Civil, Structural, etc.).

A1. Contract Title: INDEFINITE DELIVERY INDEFINITE QUANTITY CONTRACT

FOR ARCHITECT - ENGINEERING (A-E) SERVICES FOR THE NAVAL

FACILITIES ENGINEERING AND EXPEDITIONARY WARFARE CENTER, PORT

HUENEME, CALIFORNIA

A2. Contract Scope Description: A-E Design and Engineering Services must mainly provide for, but not limited to, Petroleum, Oils, and Lubricants (POL) engineering and design services for POL systems and supporting facilities at various locations within the Geographical Scope described below. All A-E Services will be in accordance with the scope of this contract, applicable references and Unified Facilities Criteria (UFC).

The Geographical Scope is worldwide. Most task orders are anticipated to involve, but are not limited to, Navy and Marine Corps installations worldwide.

Design and engineering services will require expertise in architectural, mechanical, electrical, civil, structural, waterfront, fire protection and environmental disciplines as pertains to Department of Defense (DoD) POL systems.

POL systems include all components of Receipt, Storage, Transfer and Issue equipment.

Support facilities include all utilities that supply POL systems and structures, building and associated equipment that directly support POL System operation. The required A-E services for POL systems and facilities include but are not limited to the following:

a) Integrity assessments that include American Petroleum Institute (API) and Steel Tank Institute (STI) inspection and/or testing of storage tanks, pipelines, pressure vessels, pumps, control systems, all associated fuel equipment and electrical systems supplying POL equipment and ancillary support facilities. Tanks may be aboveground, underground, or cut and cover tanks. Pipelines may be aboveground, buried underground, buried under water, or submerged.

b) Preparation of Designs, Planning and Programming Documents:

a. Design-Build (DB) Request for Proposals (RFP)

b. Fully designed plans and specifications

c. Cost estimates, Life Cycle Cost Analysis, Economic Analysis, and Business Case

Analysis

d. DD Form 1391 FY__ Military Construction Project Data or similar planning and programming documents

c) Preparation of Report, Evaluations, Inspections and Validation Studies or analyses on any or all components of a POL system and associated support facilities, and related site visits/investigations (e.g. corrosion/cathodic protection analyses, environmental studies in support of permit applications to federal, state and local agencies, project brochure development, topographic surveying, soil boring).

d) Spill management that includes identification and abatement/removal of contaminated soil and other hazardous materials (e.g. spill plans, planning studies).

e) Post Construction Award Services (PCAS) such as submittal reviews, construction inspection, Operations and Maintenance Support Information (OMSI) preparation, engineering consultations and Title II (on-site Quality Control (QC) / Government quality assurance (QA) oversight) services.

f) Technical expertise and support to update various DoD POL construction and sustainment criteria and specifications.

g) Other POL related Support Services.

The A-E design and engineering services may support projects that involve, but are not limited to: new construction, repair, and renovation (modernization) of fuel storage and distribution systems; cathodic protection systems; emergency backup power systems; fire protection systems; control systems; shore-based and offshore issue and receiving facilities, spill containment systems, and all ancillary DoD POL support facilities and structures. All documents must conform to the DD Form 1391, Base Exterior

Architectural Plan (BEAP) or Installation Appearance Plan (IAP), Station Master Plan, Smart Landscape Master Plan (SMLP), or other similarly named local-installation guidance.

A3. Personnel qualifications:

Program Manager (PGM)

The Program Manager is the offeror’s representative who will have full program oversight for the entire contract. The PGM is not expected to be involved in the day-to-day execution of each task order, but whose involvement will be requested to resolve problems cannot be resolved via other core positions. The PGM will be responsible for the content of all proposals and compliance with the requirements of the basic contract as well as quality assurance for all task orders. The PGM organizes, plans, directs, supervises, and controls all technical and management programs, which include multidisciplinary tasks and requirements. The PGM must be a full-time employee of the prime contractor.

• The PGM must be a full-time employee of the prime contractor.

• Minimum of earned Bachelor’s of Science (BS) degree in Engineering, a Bachelor of

Arts (BA) in Architecture, or an active Professional Engineer (PE) License.

• An active P.E. license and active API 653 and/or API 570 certifications are preferred.

• Provide current proof of PE registration as part of resume submittal package.

• At least five (5) years of experience in POL facilities engineering including two (2) years of experience in the management of engineering design, inspection, testing, operation, and/or construction of POL facilities.

Discipline Leads (Design Leads)

Discipline Leads are responsible for design development of the discipline areas that they are current registered in as Professional Engineer (P.E.). The Discipline Leads (Design Leads) are expected to check and approve technical issues developed by Project Engineer(s) prior to release to government. The Discipline Leads must have experience with DoD POL systems as identified in a task order. Their experience and current registered discipline areas must match the technical content of the task order.

• Discipline Leads do not have to be an employee of the prime contractor.

• Discipline Leads must be a licensed P.E.

• The Discipline Lead must have a minimum of five years of experience in design and assessment of DoD POL storage and distribution systems.

Project Manager

The Project Manager will manage the overall execution progress and schedule and serve as the government’s primary contact for a task order. The project manager must have technical and practical background in the DoD POL systems as identified in a task order, and must be familiar with the applicable standards and recommended practices that pertain to a task order.

• Project managers must be an employee of the prime contractor

• Project managers must have a minimum of three years’ experience with DoD

POL storage and distribution systems.

Project Engineer

The Project Engineer is responsible for all technical content of the task order assigned to them. The Project Engineer is expected to engage when technical expertise is required beyond the skill of the project manager or site supervisor or at the request of the government for engineering evaluation of a technical issue. The project engineer’s specific experience must match the technical content of the task order.

• Project engineers do not have to be an employee of the prime contractor.

• Project engineers must have a minimum of three years’ experience with DoD

POL storage and distribution systems.

A4. Task Orders: Each T.O will be initiated by a Statement of A-E Services (SAES), which will provide the description of the particular task(s) that will be required for the project.

a) Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following:

- Coordination with all internal or outside agencies that affects DOD POL systems and infrastructure planning and/or design (including the identification and preparation of required documentations).

- DD 1354 Transfer and Acceptance of DoD Real Property, preparation/review and/or existing Facilities documentation (as built)

- Preparation of documentations, processes and procedures developed during the inspection, design, installation, construction, maintenance, and operation of POL related facilities.

- Hazardous material surveys that include testing and sampling, providing design removal procedures, and preparing construction contract documents in accordance with applicable rules and regulations pertaining to hazardous materials. This work may involve dealing with asbestos, lead, and other hazardous waste.

b) Travel:

Performance under this contract may require travel by Contractor personnel at the Task Order level. Travel may include trips to foreign countries. If travel is required, the Contractor is responsible for making all arrangements for Contractor personnel.

The Contractor is responsible for obtaining visas, passports, international driver’s licenses and any other documentation required to perform their work.

Travel costs will be established as part of the overall firm-fixed price during task order negotiations.

A5. A-E Fee Proposal Format: The Contractor may submit fee proposals in own format, but NAVFAC EXWC or any other ordering activity may require a specific format for fee proposals for design-bid build work.

A6. Schedule of A-E Fees: Each T.O. will be negotiated prior to issuance, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award, will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Task Orders (TOs) may include optional items negotiated concurrently with the base TO requirements. The Government reserves the right to exercise these options, which are typically not awarded concurrently with the base TO. Any included options must have a defined period of performance during which the option may be exercised.

b) Separately Priced Line Items to be Exercised During Design: A Task Order may request unit prices for additional quantities of services, such as soil borings.

B. PROJECT POINTS OF CONTACT:

Specific persons will be assigned to the basic contract and to each Task Order. Definitions and responsibilities must be as noted below. The Task Order Contracting Officer’s Technical Representative and Contract Specialist will vary for individual Task Order.

B-1. BASIC CONTRACT

The names and contact information for the government points of contact will be provided after the award.

a) Contracting Officer: The Contracting Officer is the only person with the authority to make changes to the basic contract or task orders.

Mailing Address:

Naval Facilities Engineering and Expeditionary Warfare Center Code CON-72 1100 23rd Ave., Bldg 1100 Port Hueneme, CA 93043

b) Contract Specialist (CS): The CS is responsible for administration of the basic. The CS will initiate any actions requiring contract adjustments or exercising of option years.

c) Contracting Officer’s Representative (COR): The Contracting Officer will designate the COR for the basic contract in writing to perform specific technical or administrative functions related to contract monitoring and administration.

Mailing Address:

Naval Facilities Engineering and Expeditionary Warfare Center Code SH25 1000 23rd Ave., Bldg 1000 Port Hueneme, CA 93043

C. A-E SERVICES (GENERAL):

Perform all A-E Services required under this contract in accordance with UFC 1-300-09N. In addition, the other listed references will provide additional guidance and information related to the Design and Engineering Services required by this contract. References and/or attachments that are specific to a project will be provided with the respective T.O.

C1. Responsibility of the A-E: The A-E must be responsible for the professional and technical accuracy of all work and material furnished under this contract, as well as the coordination of all data, reports and other items that are required.

C2. DESIGN DEVELOPMENT: Projects issued as a T.O. under this contract that require the preparation of a Design-Bid-Build (DBB) or Design-Build (DB) RFP construction contract package (i.e., drawings, specifications, basis of design, design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study must be accomplished in accordance with UFC 1-300-09N. The schedule for submittals will be identified for each T.O.

C3. FIELD INVESTIGATIONS/SITE VISITS: Prior to each field investigation performed under this contract, the A-E must prepare and submit an “A-E Site Visit Request” for NAVFAC approval. T.O.s issued under this contract requiring field investigations will require submittal a Safety Plan/Accident Prevention Plan.

a) A-E Safety Plan/Accident Prevention Plan (APP): The A-E must prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package.

b) The A-E Safety Plan/APP must be prepared in accordance with EM 385-1-1 and must include, but not be limited to, the following:

- Identified hazards that are anticipated to be encountered during the field investigation/site visit;

- Control measures to be taken;

- Procedures for fall protection;

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

- Emergency procedures to be followed in the event that injuries occur;

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use

“911”);

- Emergency contact telephone numbers for each member of the A-E’s field team

1) Provide the name of competent and/or qualified person and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

2) Schedule of submittals of the A-E Safety Plan/APP will be identified at the T.O.

level.

C4. OTHER SPECIAL REQUIREMENTS

a) Security Requirements of Design and Construction Contracts: The A-E and subcontractors must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations. Task orders may require contractor personnel to enter restricted areas at various DoD installations. Each task order under this contract will identify the required Personnel Security Investigation for work being completed by US Citizens. Foreign Nationals employed to support this contract must follow the local requirements of the installation where work is being completed.

b) Intergovernmental Coordination Required by A-E with State or Federal Agencies Outside DoD: Design Projects that removes, add or modify the POL existing units must be coordinated with the local installation’s Environmental Department to ensure that existing environmental compliance plans are amended properly and included in the project plans construction budget. Other requirements if known will be identified, as applicable, for each T.O. However, the A-E must ultimately be responsible for identifying, preparing and coordinating all the necessary documentations, permits with all agencies in all the T.O issued to them for accomplishment.

c) Technical Review of Government Prepared RFP package for Design-Build Projects at 100% Submission (Development Phase). Will be identified, as applicable, for each T.O.

If required, the Government Team will conduct a telephone conference to briefly orient the A-E with the critical and unique project requirements prior to issuing the 100% RFP package. The A-E will submit a summary review report which will include inconsistencies, conflicts, and discrepancies between various RFP Parts (Parts 2-6). The report will also indicate the updates, additions and deletions of applicable codes and criteria; applicable environmental requirements, mitigation and NEPA documentation;

and applicable local installation requirements obtained from the local installation representative. The A-E will also perform a validation review of the government prepared cost estimate. Fee for this service will be negotiated and awarded based on negotiated hourly rate.

d) Technical Review of Government Prepared Design Documents for Design-Bid-Build Projects. Will be identified, as applicable, for each T.O. If required, the Government Team will conduct a telephone conference to briefly orient the A-E with the critical and unique project requirements prior to issuing the project package. The A-E will be required to provide the following types of review: Construction Document Coordination Review, Constructability Review, and/or Quality Control Technical Plan Check Review.

The A-E will submit a summary review report which will include inconsistencies, conflicts, and discrepancies between plans, specifications, and basis of design. The report will also indicate the updates, additions and deletions of applicable codes and criteria;

applicable environmental requirements, mitigation and NEPA documentation; and applicable local installation requirements obtained from the FEAD/ROICC representative. The A- E will also perform a validation review of the government prepared cost estimate. Fee for this service will be negotiated and awarded based on negotiated hourly rate.

e) Additional special requirements will be identified for each T.O. as applicable.

Some examples include:

a. Site Safety Personnel

b. Site Approval Status

c. National Environmental Policy Act (NEPA) Status

d. Section 106 Review by the State Historic Preservation Office (SHPO): Reference

Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

e. Archeological/Cultural Resource Monitoring

f. Natural Resource Monitoring

g. Unexploded Ordinance (UXO) Monitoring and Clearance / Munitions and

Explosives of Concern (MEC)

D. DESIGN SERVICE DELIVERABLES:

The following Design Service Deliverables may be required for T.O.s issued under this contract.

- Design-Bid-Build (DBB) or Design-Build (DB) Request for Proposal (RFP) Contract Documents

- Drawings/Plans

- Specifications

- Cost: Prepare all detailed cost estimates in the NAVFAC Work Breakdown Structure

(WBS) to the Assembly level using the SuccessEstimatorTM (SUCCESS) estimating program.

SUCCESS must be used for all projects over $500,000; for projects under $500,000, contact the COR for requirements.

E. ENGINEERING SERVICE DELIVERABLES:

The following Engineering Service Deliverables may be required for T.O.s issued under this contract.

- Studies/Reports

- Clean and Inspect Fuel Storage Tanks

- Development of POL Pipeline Integrity Management Plans

- Development of underwater POL Pipeline Systems

- Development of POL systems Start-up Plans

- Design Review Comments and Actions Taken

- DD Form 1391 Preparation

- Site Engineering Investigation (SEI)

- Utility Investigation

- Basis of Design (BoD)

- Preliminary Hazard Analysis (PHA)

- Comprehensive Interior Design (CID) – Structural Interior Design (SID), Furniture, Fixtures and Equipment (FF&E), and Collateral Equipment (CEQ)

- Construction Schedule

- Environmental/Construction Permits

- Stormwater Protection Report

- NAVFAC Sustainability & Energy Data Record Card

- DD Form 1354 Preparation

- A-E-to-FEAD/ROICC Report (Post Award Review of RFP Documents)

F. SPECIALTY ENGINEERING AND TESTING DELIVERABLES:

Specialty Engineering and Testing Deliverables may be required for T.O.s issued under this contract.

- POL Pipeline API 570 Inspections

- POL In-Line Inspection (“Pigging”) Activities of pipelines – including aboveground, underground, submerged, and underground below a water feature

- POL Pipeline Pressure Testing

- POL Tank API 653 and STI SP0001 Inspections

- Provide any temporary items required for POL Inspections and remove when done

- POL System Start-up Plans

- Topographic Survey Map/Data

- Subsurface/Geotechnical Investigation

- Geotechnical Evaluation/Report

- Hydrographic Survey Map/Data

- Hazardous Materials Survey Report and Drawings

- Site Environmental Testing and Remediation

G. OTHER DELIVERABLES:

The A-E must be responsible for the following additional deliverables, as applicable, for each T.O. issued under this contract.

a. Photographs

b. Color Boards

c. Rendering

d. Post Construction Award Services (PCAS)

e. POL Tank Inspection Reports

f. POL Pipeline Inspection Reports

g. POL System repair and modification recommendations

h. Title II

i. Suitability (POL tanks) and Fitness (POL Pipelines) for Service Letter

j. OMSI

k. Hands on Training and Training Video

H. MEETINGS/CONFERENCES/CONFERENCE CALLS:

The A-E must attend/participate in the following meetings/conferences/conference calls, as applicable, for each T.O. issued under this contract.

a. Kick-off Meeting

b. FACD Conference

c. Design Charette

d. Design Review Meetings

e. Construction Solicitation Site Visit

f. Post-Construction Award Kick-off (PAK) Meeting

g. Partnering Meeting

h. Meeting/Conference/Conference Call Meeting

i. T.O. Meeting/Conference/Conference Call Requirements

I. SPECIAL DESIGN CRITERIA

I.1. General Building Requirements: Reference UFC 1-200-01 must apply to the design and construction of all applicable new and renovated DoD facilities that are covered under this contract.

I.2. Regional Requirements: Unique regional requirements may apply to the design and construction of all applicable new and renovated DoD facilities that are covered under this contract.

I.3. Demolition: Each individual T.O. may require investigation of hazardous materials, preparation of hazardous materials demolition drawings, and a Construction and Demolition (C&D) Waste Diversion Opportunity Assessment.

I.4. Significant Equipment from other than Military Construction (MILCON or MCON) Appropriations: “Significant equipment” refers to items that may be installed within the new facility, such as an aircraft simulator training device, or that the facility will support, such as a new type of ship. Any such equipment and its corresponding schedule issues will be identified, as applicable, for each T.O.

I.5. Special Building Systems: Will be identified, as applicable, by each individual T.O.

I.6. Proprietary or Brand Name or Equal: Prior approval must be obtained from the Contracting Officer when proprietary, brand name, or equal purchase descriptions are included in the design or RFP requirements.

I.7. Design for Maintainability: All designs completed under this contract must consider the maintainability of the facility, building, utility system, wharf, etc. in accordance with UFC 1-300-09N.

I.8. Sustainable Development: NAVFAC’s policy is to integrate sustainable strategies and features into the design of all facilities and infrastructure projects. All projects covered under this contract must incorporate sustainable development strategies and features to the greatest extent possible, while maintaining consistency with mission, budget and client requirements, in accordance with UFC 1-200-02.

I.9. Provisions for the Handicapped: The A-E must ensure that all applicable project designs/RFP requirements are developed in accordance with all applicable codes and regulations regarding accessibility and use by the physically handicapped.

I.10. Fall Protection: The design requirements regarding fall protection will vary depending on the type of project, as well as the type of construction contract to be used (i.e., DBB vs. DB).

I.11. System Safety and Hazard Analysis: If the Government has a System Safety and Hazard Analysis (i.e., hazardous substances, personnel safety measures/procedures, will be provided with the T.O). The A-E must meet with the local Safety Engineer/Officer prior to the beginning of the design process to discuss the project requirements.

I.12. Occupational Safety and Health Report: An Occupational Safety and Health Report is required for projects that have Risk Assessment Codes (RAC) of 1 or 2

(typically industrial type and other facilities involving hazardous operations or materials). The requirements for this report are covered in the EM 385-1-1.

I.13. Seismic Analysis and Design: If required, seismic analysis and design of buildings and POL systems must be done in accordance with applicable references under this contract.

I.14. Mold and/or Mildew Prevention: The issue of mold and mildew must be addressed by the A-E for all applicable T.O.s awarded under this contract.

I.15. Audio-Visual Integrated System Components: When applicable to support a project, the requirement(s) will be included in the respective T.O. If the T.O.

requires the development of DD Form1391 documentation, include an estimate for the cost of this equipment as part of the FF&E Interior Design Package.

I.16. Physical Security Equipment (PSE): When applicable to support a project, the requirements for PSE will be included in the respective T.O. If the T.O. requires the development of the DD Form 1391 documentation, include a cost estimate for PSE in Block 12.

I.17. Antiterrorism/Force Protection (AT/FP): Provide AT/FP features in the construction of all applicable projects in accordance with UFC 1-300-09N and UFC 4-010-01. AT/FP requirements are applicable for all inhabited new MCON construction and major renovations.

I.18. Fire Protection: Provide fire protection design and engineering services in accordance with the applicable references in this contract, such as, UFC 3-600-01 and UFC 3-601-02 as well as all other applicable National Fire Protection Association codes/standards not covered by these references.

a) All fire protection design and engineering services that are required by projects covered under this contract must be provided by a qualified fire protection engineer (FPE).

b) Projects covered under this contract may require automatic sprinkler and fire alarm systems; however, actual fire protection requirements must be verified by the A-E. The A-E must meet with the local Fire Protection Engineer prior to the beginning of the design process to discuss the project requirements.

I.19. Contractor Quality Control (CQC): All projects will require CQC provisions. The A-E must coordinate with local installation on the CQC staffing requirements.

I.20. Contractor Laydown Area: For each applicable T.O., the A-E must coordinate with the local installation to identify the appropriate location(s) for the Construction Contractor’s laydown area.

J. POST CONSTRUCTION AWARD SERVICES (PCAS):

May be required at the T.O. level. Generally, PCAS will be required of the A-E for applicable T.O.s issued under this contract once the Construction Contract is awarded. Fees for these optional PCAS may be negotiated as part of the original award or awarded separately.

J1. The A-E must be prepared to provide the following service as part of the PCAS for Government prepared RFP for DB projects.

- A-E to FEAD/ROICC Report (Post Award Review of RFP Documents): General review of the RFP documents (Parts 2-6) and prepares a technical summary report to include critical, unique, special construction features and elements. The report must include, as an appendix, a copy of the complete RFP contract package (Parts 1-6) incorporating all amendments. Identify and highlight the changes to the RFP with the “Red-lining” or Track Changes” feature of MS Word.

J2. The A-E must be prepared to provide the following services as part of the PCAS for Government prepared RFP or Design Documents for DB/DBB projects.

- Meetings: Participate in the meetings, such as, Construction Contractor’s PAK, Partnering, and Design Reviews.

- DB Design Reviews: Review the Contractor's design submittals for compliance with the respective RFP requirements. Review of the 100% critical path design submittal (fast track) must be included in this service. The A-E must perform quality control technical plan check of the interdisciplinary coordination of plans and specifications and conformance with the requirements contained in the RFP.

- Field Support of Design: Evaluate the Contractor’s proposals on design changes and variations due to different site conditions, customer requests, and other causes that may occur during construction. Prepare the cost estimate once the proposed design changes and variations are determined to be valid.

- A-E to FEAD/ROICC Presentation: Oral presentation of the summary report submitted in the Post Award RFP review is required to the Facilities Engineering & Acquisition Division (FEAD) or Resident Officer in Charge of Construction (ROICC) prior to the start of the concept/design development phase.

J3. The A-E may be required to provide the following additional PCAS services.

- Review other miscellaneous Construction Contractor's submittals.

- Participate in Pre-Construction Conferences (FEAD/ROICC).

- Provide consultation on critical items during construction.

- Provide other miscellaneous consultation during construction.

- Provide other miscellaneous field support of design.

- Assist NAVFAC PM/DM with the acceptance/approval of critical system test results/submittals from the Construction Contractor. Refer to ECB 2008-03.

- Evaluate the Construction Contractor’s Value Engineering Change Proposals

(VECP).

- Provide courier delivery service for return of the Construction Contractor's submittals.

- Provide construction surveillance and inspection services.

- Prepare Record Drawings as required.

- Prepare Operation and Maintenance (O&M) manuals.

- Revise the Sustainable Development Checklist that may be prepared during design to incorporate any changes that were made during construction and complete the Sustainable Development Case Study.

J4. PCAS requirements that are required by a subsequent T.O. will be described in more detail by the respective T.O.

J5. Other PCAS requirements may be specified by additional T.O.s issued under this contract.

K. SECURITY REQUIREMENTS

a. Security Clearance Requirement.

This effort may require contractor personnel to enter restricted areas at various DoD installations. Each task order under this contract will identify the required Personnel Security Investigation for work being completed by US Citizens. Foreign Nationals employed to support this contract must follow the local requirements of the installation where work is being completed. As this is an unclassified contract, NAVFAC EXWC Security will be responsible for ensuring US citizens meet the Personnel Security Investigation requirements

b. Logical and Physical Access

Contractors and Subcontractors may require logical or physical access to DoD installations and or Navy Information Technology (IT) systems. Common Access Cards (CAC) will only be issued in accordance with DoDI 5200.46. Contractors must submit required paperwork to the COR and all CAC issuances will be conducted by the government security management office. Contractor employees who do not require access to Navy IT systems or physical access to a single DoD installation will use the local defense Biometric Identification System (DBIDS). DBIDS processing is the responsibility of the Contractor.

If a Contractor/Subcontractor is already in possession of a CAC in support of another contract, they may retain the CAC until such a time as they no longer require for that contracting effort. The Contractor/Subcontractor must still submit the required Contractor Eligibility Request vice a DD-1172-2 to the government security management office via the COR.

Once a contractor no longer requires CAC or DBIDS access in support of this contract, the Contractor/Subcontractor must mail the applicable card to NAVFAC EXWC via

Command Security Manager, 1000 23rd Ave, Port Hueneme, CA 93043 and email the COR the USPS tracking number or return it to a local RAPIDS office.

c. Safeguarding Controlled Unclassified Information

The Contractor must protect all CUI information per DoD 5200.01 volumes 1-3, DoD 5200.48, 33 CFR Part 117, and Navy Information Security Program manuals.

Contractor/Subcontractor personnel must not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance under this contract. This includes but is not limited to electronic transmission of material.

Before any CUI information may be exchanged with a non-US citizen, the COR must ensure first, there is a lawful government purpose for the non-US citizen to access the information per the DoDI 5200.48 and the information being provided is not prohibited by DoDI 5230.24. It is highly recommended that the COR validates the releasability with their local security office before making the decision.

Personnel must adhere to the Privacy Act, Title 5 of the U.S. Code (USC), section 552a and applicable agency rules and regulations.

Contractor and Subcontractor must be held liable for all PII and CUI data breaches where is culpable (e.g., unauthorized disclosure, contract proprietary information, social security numbers, etc.).

Upon completion of this contract, all CUI documentation (reports, working papers, photographs, drawings, government furnished equipment or information, etc.) must be turned over to: NAVFAC EXWC, Code SH, 1000 23rd Avenue, Building 1100, Port Hueneme, CA 93043-4370.

d. Photography

If photography or video imagery is required in the performance of this contract, contractor must obtain the appropriate command and/or installation photography pass.

A formal review of all photography or video imagery must be completed by the host security office before the use of photography or video imagery can be utilized by the Contractor or Subcontractor. Contractor must ensure all photography and video associated with this task are safeguarded per DoD I 5200.01 vol 1-3. Dissemination is limited to NAVFAC EXWC and publishing of imagery is prohibited to any other source without the consent of the COR. At the completion of this contract/task order/project all copies of said material are turned over to the COR or properly destroyed.

e. Foreign Travel

Contractor employees traveling to foreign counties under this effort must comply with the Foreign Clearance Guide (FCG) and gain the appropriate country and theater clearance prior to travel. Foreign clearances for cleared personnel will be supported by the Contractor Facilities Security Officer. Any Synchronized Pre-deployment and

Operational Tracker (SPOT) system Letter of Authorization requirements must be processed by the COR for this contract. If contractor employees are traveling to a Force Protection Condition Charlie or higher country in support of this effort, a request must be submitted to the government security management office to obtain Individual Anti-Terrorism Plan/Travel Tracker approvals. Travel submission requirements dependent on location may be as follows:

(1) Human Rights Awareness training

(2) Antiterrorism/Force Protection Level 1 training

(3) Isolated Personnel Report (ISOPREP)

(4) Survival, Evasion, Resistance, and Escape (SERE) Level B training

(5) Individual Anti-Terrorism Plan/Travel Tracker

(6) Aircraft and Personnel Automated Clearance System (APACS)

L. REFERENCES:

The guidance and requirements provided in the References listed below form the basis for this contract SAES. Unless noted otherwise, use the latest versions of these references as of the date of solicitation of each Task Order (T.O.) as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document must govern.

(a) Department of Defense (DoD) Unified Facilities Criteria (UFC)

(available at https://www.wbdg.org/dod/ufc)

• DoD UFC 1-200-01 (DoD Building Code)

• DoD UFC 1-200-02 (High Performance and Sustainable Building Requirements)

• DoD FC 1-300-09N (Navy and Marine Corps Design Procedures)

• DoD UFC 3-120-10 (Interior Design)

• DoD UFC 3-190-06 (Protective Coatings and Paints)

• DoD UFC 3-201-01 (Civil Engineering)

• DoD UFC 3-201-02 (Landscape Architecture)

• DoD UFC 3-210-10 (Low Impact Development)

• DoD UFC 3-220-01 (Geotechnical Engineering)

• DoD UFC 3-301-01 (Structural Engineering)

• DoD UFC 3-401-01 (Mechanical Engineering)

• DoD UFC 3-460-01 (Design: Petroleum Fuel Facilities)

• DoD UFC 3-460-03 (Petroleum Fuel Systems Maintenance)

• DoD UFC 3-501-01 (Electrical Engineering)

• DoD UFC 3-520-01 (Interior Electrical Systems)

• DoD UFC 3-550-01 (Exterior Electrical Power Distribution)

• DoD UFC 3-570-01 (Cathodic Protection)

• DoD UFC 3-570-06 (Operation and Maintenance: Cathodic Protection Systems) https://www.wbdg.org/dod/ufc

• DoD UFC 3-600-01 (Fire Protection Engineering for Facilities)

• DoD UFC 3-601-02 (Fire Protection Systems Inspection, Testing, and

Maintenance)

• DoD UFC 4-010-01 (DoD Minimum Antiterrorism Standards for Buildings)

• DoD UFC 4-023-03 (Design of Buildings to Resist Progressive Collapse)

• DoD UFC 4-310-03 (DoD Fuels Laboratory Standards)

(b) Unified Facilities Guide Specifications (UFGS) (available at https://www.wbdg.org/dod/ufgs)

(c) US Army Corps of Engineers (USACE) EM-385-1-1 (Safety and Occupational Health

Requirements)

(d) OPNAVINST 11320.23 (Navy Fire and Emergency Services Program)

(e) DoD Standard Designs (available at http://www.wbdg.org/ffc/dod/non-cos-standards)

• DoD AW 078-24-27 (DOD Aboveground Vertical Steel Fuel Tanks with Fixed Roofs)

• DoD AW 078-24-28 (DOD Pressurized Hydrant Fueling System Type III)

• DoD AW 078-24-29 (DOD Standard Pressurized Hydrant Direct Fueling System

Type IV/V)

• DoD AW 078-24-33 (DOD Cut'N'Cover Standards)

• DoD STD 121-122-01 (USAFE/NATO, Airfield Standard Design US, Jet Fuel

Storage Dispensing Systems for Tactical and Wide Body Aircraft)

• DoD STD 123-335-03 (DOD Military Service Station and Factory Fabricated

Tank Engineering Standard)

(f) Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating

Historic Buildings - Available at https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.wbdg.org/dod/ufgs http://www.wbdg.org/ffc/dod/non-cos-standards https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm