N39430-20-R-2229-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amentment is to:

1) Provide response to Offeror questions

2) Extend Solicitation closing date from 14 July 2020 at 3:00 PM PST to 28 July 2020 at 3:00 PM PST

See oage tw o Summary of Changes for more detail.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3943020R2229

X 9B. DATED (SEE ITEM 11)

15-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jul-2020

CODE

NAVFAC EXWC

CODE ACQ / NAVAL BASE VENTURA COUNTY

1100 23RD AVE BLDG 1100

PORT HUENEME CA 93043-4301

N39430 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3943020R2229

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

Amendment 03

a) Provide Government answers to the following contractor’s questions:

Question 1: Offeror requests a 30-day extension for the subject RFP. Our reasons for the request are the following:

a. Offeror is awaiting an amendment that we have been told will be coming and without this information we will not be able to provide accurate pricing.

b. Due to COVID restrictions - it has been difficult to coordinate subs on this effort

Answer 1: The Solicitation was extended from 14 July 2020 at 3:00 PM PST to 28 July 2020 at 3:00 PM.

Question 2: In anticipation of answers to above questions, and due to internal resource availability resulting from state/location COVID-19 restrictions, we respectfully request an extension of the offer due date to 1000 on 03 August 2020.

Answer 2: The Solicitation was extended from 14 July 2020 at 3:00 PM PST to 28 July 2020 at 3:00 PM.

b) Portions of this Solicitation were altered as follows:

1. Section L.2 INQUIRIES BY PROSPECTIVE OFFERORS, Sentence 3, now states “All inquiries shall include the page number and paragraph number or identifier of the solicitation, which pertains to the Offeror’s question. Inquiries will not be accepted after Tuesday, 21 July 2020 at 1500 PST.”

2. Section L.6 INSTRUCTIONS FOR SUBMISSION OF OFFERS, Paragraph 4, now states “Submit all of the requested electronic mail proposals to the cited email addresses below no later than Tuesday, 28 July 2020 at

1500 PST.”

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 14-Jul-2020 03:00 PM to 28-Jul-2020 03:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L.1 INTRODUCTION

This solicitation is for a single-award, Indefinite Delivery Indefinite Quantity (IDIQ) Contract set-aside for small business participants. The Government intends to award one contract from this solicitation to the responsible offerors whose proposals represent the best value after evaluation in accordance with the factors and their relative importance in the solicitation.

L.2 INQUIRIES BY PROSPECTIVE OFFERORS

Offerors may submit inquiries, concerns, or request clarification of any aspect of this solicitation via electronic mail to the Contract Specialist, christopher.wolf2@navy.mil. The Offeror must include N39430-20-R-2229 M/V INDEPENDENCE Questions and Company Name in the email subject line. All inquiries shall include the page number and paragraph number or identifier of the solicitation, which pertains to the Offeror’s question. Inquiries will not be accepted after Tuesday, 21 July 2020 at 1500 PST.

All questions will be answered via written amendment to the solicitation.

L.3 EVALUATION METHODOLOGY

Offerors are required to submit a written proposal of their qualifications by responding to the following evaluation criteria:

Factor 1 Technical Approach Factor 2 Management Approach Factor 3 Safety Factor 4 Past Performance Factor 5 Cost

L.4 ORGANIZATION OF OFFER

Organization and Content. Each offer shall contain all pertinent information in sufficient detail to conduct an effective evaluation. The technical proposal must address the evaluation factors in Section M and include all required documentation. The information shall be organized as follows:

a. Cover Letter. A letter containing the following:

i. Date

ii. Solicitation Number

iii. Company Name

iv. CAGE Code and DUNS Number

v. Physical Address

vi. Mailing Address, if different than the physical address

vii. Company Point of Contact (POC), telephone and fax number, email address

viii. Name of Contract Administration Office (if available)

ix. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services and items upon which prices are offered,

x. Date of the submission

xi. Name, title, and signature of the person authorized to negotiate on the Company’s behalf with the Government in connection with this solicitation

b. Standard Form 33, Solicitation, Offer, and Award with blocks 14 through 18 filled.

c. Confirmation of VETS-4212 report(s) filing.

d. Requirements of Section K Representations, Certifications and Other Statements of Offerors.

e. Joint Venture / Teaming Arrangement Agreement (if applicable)

f. Volume I - Technical Proposal (See Section M for technical proposal submission instructions)

g. Volume II - Cost Proposal (See Section M for cost proposal submission instructions)

L.5 CONTENT OF PROPOSAL

The technical proposal must address the evaluation factors in Section M and include all required documentation.

The documentation shall be provided in volume formatted as described below:

VOLUME/Tab FACTOR Max No. of Pages 1/1 Factor 1: Technical Approach 15 1/2 Factor 2: Management Approach* 15 1/3 Factor 3: Safety 5 1/4 Factor 4: Past Performance 5 per contract submittal 2 Factor 5: Cost Proposal Unlimited

*Resumes do not count towards the page limit.

a. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

b. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

c. Submission of the proposal shall be typewritten, and shall be presented on Standard 8.5x11 inch paper, one inch margins, single-spaced using 12-point font size and times New Roman font print. Each section shall start on a new page and pages shall be sequentially numbered and identified with the name of the Proposer and the RFP number. Technical proposals (Factor 1,2, 3, and 4) page limitation per factor shall be in accordance with the the table above. Pages submitted beyond these limits will not be considered in the evaluation. The Cover Letter, blank pages, tables of contents, and indexes are not considered a "page" for purposes of the above page limit.

L.6 INSTRUCTIONS FOR SUBMISSION OF OFFERS

The proposals shall be submitted through electronic mail to Christopher Wolf at christopher.wolf2@navy.mil and Salvador Vargas at salvador.r.vargas1@navy.mil. The electronic mail package(s) shall be marked with the name of the proposer, the solicitation number, and the date and time specified for receipt of proposals.

Proposals not received on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1, Instructions to offerors—Competitive Acquisition (OCT 1997).

Offeror shall submit the technical and cost proposal in the following format:

Volume I – Technical Proposal: Submit one (1) electronic copy in PDF format.

Volume II – Cost Proposal: Submit one (1) electronic copy in Excel (unlocked spreadsheets) and PDF format.

Submit all of the requested electronic mail proposals to the cited email addresses below no later than Tuesday, 28 July 2020 at 1500 PST.

Christopher Wolf at christopher.wolf2@navy.mil Salvador Vargas at salvador.r.vargas1@navy.mil

Offerors are advised to be aware of FAR 15.208 and take proper steps to ensure timely receipt of their proposals at NAVFAC EXWC Acquisitions Department, Code ACQ74, Naval Base Ventura County, Port Hueneme.

Joint Venture Offerors and Teaming Arrangements: Joint Venture Offerors shall provide a copy of the joint venture agreement. The agreement shall include information that identifies the responsibilities for each entity under this contract, demonstrate the relationship between firms, and identify contractual relationships and authorities to bind each entity of the joint venture. The joint venture also shall complete the online representations and certifications for each joint venture member as well as for the joint venture itself.

Joint Ventures and Team Arrangements – FAR Subpart 9.6 defines contractor team arrangements as follows;

Contractor team arrangements mean (1) two or more companies form a partnership or joint venture to act as a potential prime contractor or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractor under a specified Government contract or acquisition program.

All offerors proposing joint venture or teaming arrangement whose resources are relied on in response to the requirement of the RFP, shall submit the following information in the front of the technical and cost proposal:

1. Provide a listing of the team member(s) corporate name (no abbreviations), address, point of contact, phone number, DUNS Number, and Cage Code. This information shall be provided in both the technical and price proposal.

2. For a Joint Venture, submit a copy of the Joint Venture agreement. For a Teaming Arrangement, submit a signed binding letter of commitment signed by authorized representatives of all parties. All joint venture agreements/teaming arrangement agreements shall:

(a) clearly identify the expected relationship, role and responsibility between the firms or of the subcontractor or other entity (type and proportion of work to be performed); identify contractual relationships and authorities to bind each entity of the joint venture, and

(b) shall be signed by the appropriate individual(s) of each firm.

Note: The overall proposal page limitation, copies of joint venture agreements, teaming agreements, and letters of commitment shall not be applied against the page limits.

Offerors are requested to submit only the information/exhibits required. Do not submit any additional information such as brochures, or other pre-printed materials.

Note: The overall proposal page limitation, copies of joint venture agreements, teaming agreements, and letters of commitment shall not be applied against the page limits.

Offerors are requested to submit only the information/exhibits required. Do not submit any additional information such as brochures, or other pre-printed materials.

L.7 SUBMISSION REQUIREMENTS FOR EACH FACTOR

(1) Factor 1, Technical Approach

Solicitation Submittal Requirements: Offeror’s shall submit the following in response to Factor 1 Technical Approach:

Technical Plan. The Offeror shall submit a technical plan that provides information on how all required services in the Performance Work Statement will be completed. Details shall provide all crewing and services necessary for NFESC to support its offshore missions from the M/V Independence. The plan shall also detail the offeror’s approach towards how they safely and efficiently manage mobilizations and demobilizations. In addition, the Offeror shall describe how they remove systems and equipment upon completion of a mission.

Quality Control. The Offeror shall provide a copy of the company’s Quality Control policies and procedures with respect to the Quality Assurance. If unavailable, the Offeror shall provide a Quality Control Plan describing the control procedures currently in place.

(2) Factor 2, Management Approach

Solicitation Submittal Requirements: The offeror shall submit a management plan that addresses the following:

Management Experience – The Offeror shall describe in detail previous experience in conjunction with subcontractors, teaming/partnering entities and joint venture consultants in managing contractor(s) of similar size, complexity, and scope. The Offeror shall also describe their experience and ability to land, schedule, contract, and manage dry-docking of vessel(s) between 300 and 1,600 gross tons. Offerors shall include the name of the vessel dry-docked, name of the shipyard where the dry-docking occurred, length of dry-dock, and reason for dry-docking.

The Offeror must also indicate whether they currently possess an active Top Secret facility clearance, and if not, how they plan on obtaining this clearance within a reasonable timeframe. Security clearances must comply with the National Industrial Security Program Operating Manual and Solicitation DD254.

Management Technique – The Offeror shall submit its planned management approach in order to implement this contract. The approach shall provide a detailed description of all defined roles and responsibilities of management and key personnel assigned to functional areas identified in the Performance Work Statement. The Offeror shall also describe their start up plan to include transition from existing contracts; to mitigate scheduling conflict and to avoid any disruption of services.

In addition, the Offeror shall submit resumes for all proposed Key Personnel (Section H.7 lists all Key Personnel).

Each resume shall cite specific educational achievements as well as the amount of work experience in the area of expertise. Include with each resume a copy of the United States Coast Guard license certification with any additional written endorsement for the proposed Key Personnel. Resumes must also indication whether each Key Personnel hold a current Top Secret clearance (which shall comply with a satisfactory Single Scope Background investigation (SSBI) IAW DCID 6/4). If not, the management plan must address how the Offeror will obtain such a clearance for those Key Personnel within a reasonable timeframe. Lastly, the Offeror shall show how security clearances for all personnel shall be maintained throughout the contract period

Resumes should also include relevant past experience in operating and maintaining an ocean vessel comparable to the M/V Independence. If employed by the Offeror, (Offeror team member or proposed subcontractor), indicate how much related experience. If a new hire is proposed, a letter of commitment is requires to accept this position.

(3) Factor 3, Safety

Solicitation Submittal Requirements: Submit Attachment J-6 (Safety Data Sheet / Safety Narrative). Individual blocks on this form may be expanded.

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR, DART and TRC Rates shall not be submitted for subcontractors.)

(1) Experience Modification Rate (EMR): Include three previous complete calendar years’ worth of data. This rate compares company’s annual losses in insurance claims against its policy premiums.

The offeror may submit an insurance company-provided equivalent rate if no EMR exists. If the offeror has no EMR or premium, for any year, affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends should be addressed as part of the factor submission.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rate: Submit three previous complete calendar years’ worth of data. If an offeror cannot submit an OSHA DART and TRC rates, for any year, affirmatively state so and an explanation must be provided. Any extenuating circumstances that affected the OSHA, DART, and TRC rate data negatively must be addressed as part of this factor submission.

(3) Technical Approach for Safety: Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. The offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work. The offeror will describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels. Additionally, the contactor will describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to two pages.

(4) Factor 4, Past Performance

Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT

SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS

EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation (Attachment J-7) is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor (insert applicable factor number, usually Factor 1, and insert factor title, usually Corporate Experience). AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment J-7), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Christopher Wolf, via email at christopher.wolf2@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last (insert the number of years) such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/Entity Identifier numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(5) Factor 5, Cost

Solicitation Submittal Requirements:

(a) The Contracting Officer has determined that certified cost or pricing data is not required to be submitted by the Offeror for the solicitation for the indefinite delivery indefinite quantity (IDIQ) contract due to the exception at FAR 15.403-1 for adequate price competition. However, other than certified cost or pricing data is required to be submitted for the solicitation for the contemplated IDIQ contract.

(b) Content of the Cost Proposal shall be submitted in a separate volume from technical proposal. No technical information shall be submitted as part of the cost proposal.

(c) The Offeror’s cost proposal volume should be organized as follows:

(i) Cover letter

(ii) Completed Schedule of IDIQ Total Estimated Cost-Plus-Fixed-Fee, Attachment J-1 of the solicitation.

For the IDIQ Cost Plus Fixed Fee (CPFF) Segment

(iii) A narrative describing the Offeror’s basis of estimate for the following cost elements proposed for the contemplated IDIQ contract as follows:

• Labor Hourly Rates

• Annual labor Escalation

• Indirect Expense Rates

• Facilities Capital Cost of Money (FCCOM), if any

(iv) The company operating financial budget for the current fiscal year and the company forecasted operating budget for next fiscal year.

(v) A completed Schedule of the Current Year-to-Date (YTD) Accounting Recorded and 3-Year

Historical Indirect Expense Pools, Allocation Bases, and Rates, Attachment J-3 of the solicitation.

(vi) The company financial statement for the most recent completed 12-month financial accounting year.

(vii) Financial Institution/Bank Information for the Prospective Contractor, Attachment J-4 of the solicitation.

(viii) A completed Preaward Survey of Prospective Contractor Accounting System Checklist, Attachment J-5 of the solicitation.

(ix) If Offeror is a joint venture, a complete copy of the Joint Venture Agreement.

(x) If Offeror has a Government approved purchasing system, a copy of the Administrative

Contracting Officer (ACO) letter granting approval.

For the IDIQ Firm Fixed Price (FFP) Segment

(xi) Completed Schedule of Negotiated Annual Maximum Direct Labor Hourly Rates and Indirect Expense Rates for Firm Fixed Price CLINs (reference Attachment J-2 of the solicitation)

(d) For the IDIQ CPFF segment, the Government may require an equitable ceiling covering all or certain annual indirect cost rates be negotiated and specified in the contract (special clause). If implemented, the Government will not be obligated to pay any additional amount should the company’s final fiscal year (FY) indirect cost rates exceed the negotiated ceiling rates; and in the event the final FY indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.

(e) Content of the Cost Proposal (Volume II)

(i) Cover Letter: The first page or two of the cost proposal (e.g., cover letter) shall include:

•Date •Solicitation Number •Company Name •CAGE Code, DUNS, TIN # •Physical Address •Mailing Address, if different than the physical address •Company Point of Contact (PoC), telephone and fax number, email address •Name of the Contract Administration Office (if available) •Type of contract action (that is: new contract, change order, price revision/redetermination, letter contract, unpriced order, or other) •Proposed IDIQ Total Amount:

CPFF: Total Costs: ________ Fixed Fee: ________ Total CPFF: ________ FFP: Total Cost: Profit: Total FFP: .

•Whether Offeror will require the use of Government property in the performance of the IDIQ contract, and, if so, what property •Whether Offeror’s organization has a Government approved purchasing system. “Approved Purchasing System” means a contractor’s purchasing system that has been reviewed and approved in accordance with FAR Part 44 Subcontracting Policies and Procedures •A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services and items upon which prices are offered •Date of the submission •Name, title, and signature of the person authorized to negotiate on the Company’s behalf with the Government in connection with this solicitation

(ii) Schedule of IDIQ Total Estimated Cost-Plus-Fixed-Fee and Firm Fixed Price:

Offeror shall submit with their cost proposal a completed Schedule of IDIQ Total Estimated Cost- Plus-Fixed-Fee or Firm Fixed Price, (reference the Attachments J-1 or J-2 of the solicitation).

The Offeror shall supply the most currently available forecasted annual rates for direct labor, overhead expense, general and administrative expense, and any other factors used in developing the cost proposal.

For the IDIQ FFP segment, the Offeror shall provide its best competitive maximum annual rates for direct labor, overhead expense, general and administrative expense, and any other factors used in developing the cost proposal.

The offeror shall use the Government estimated annual amounts delineated below for labor category hours, direct material, subcontract, travel, and other direct cost (ODC), in developing the cost proposal. The Government estimated annual hours and costs is provided for planning purposes and is not a maximum or ceiling. Price proposals for future task orders shall consider the requirements set forth in the statement of work (SOW) or performance work statement (PWS) for developing estimated labor hours and major elements of costs.

The IDIQ has a one base year, four one-year option periods, and a 6-month optional extension of services period. For proposal purposes, assume an IDIQ contract start date of October 1, 2020.

The IDIQ actual effective date shall be established at contract award.

The Schedule of IDIQ Total Estimated Cost-Plus-Fixed-Fee consists of seven separate schedules.

Likewise for the Schedule of Total Estimated Firm Fixed Price. The Summary Price Schedule combines all pricing.

Offeror may tailor the IDIQ schedule to be consistent with the company’s established cost rate structure or use their own format for the Schedule of IDIQ Total Estimated Cost, if (i) use of the Government’s preferred format will cause an unreasonable burden on resources and (ii) the Offeror’s format provides in substance the same level of detail and information reflected on the Government’s pricing format.

(iii) Basis of Estimate Narrative for Rates and Factors Proposed for the IDIQ Contract:

For the IDIQ CPFF segment, the Offeror shall submit a narrative describing its basis of estimate for each of the direct and indirect rates and factors proposed for the contemplated IDIQ contract.

The Offeror shall use Government delineated amounts for travel and other direct costs to prepare its proposal. The requirements are:

a. Direct Labor Costs

Hourly Rates – Provide written narrative describing the basis of estimate for all proposed direct labor rates (unburdened). The Offeror should submit any information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the hourly rate estimate. Offeror may propose individual wages or category average rates for key and non-key labor categories. Despite the estimating method employed, Offeror’s supporting narrative and justification shall provide the current actual hourly wage rate for each key and non-key person proposed.

Identify the date as of which the actual wage rate is current. If proposed direct labor rates vary from actual wages of key and non-key personnel, explain the basis for those rates. If the Offeror proposes category average rates, the Offeror must provide the detail of employees and wage rates within each labor category and the average rate computational methodology. Any proposed “new hires” should be identified and provide justification for the wage rate (e.g., letter of intent to hire, company compensation policy). The proposed direct labor rates should trace to supporting justification.

Annual Labor Hours by Labor Category - The Offeror shall use the Government estimated annual labor hours delineated, below, to develop its proposal and prepare the Schedule of Estimated IDIQ Costs-Plus-Fixed-Fee or Firm Fixed Price, (Attachment J-1 or J-2 of the Solicitation). The schedules contain a worksheet for each 12-month interval that comprise the base year and four one-year option periods and a schedule for the 6-month option period.

Table 4 – Labor categories and annual hours for developing the CPFF estimates:

OPTION PERIODS

Labor Category Base

12-mos Option 1 12-mos

Option 2 12-mos

Option 3 12-mos

Option 4 12-mos

Ext of Svcs

6-mos Engineer/Naval Architect 1,400 1,400 1,400 1,400 1,400 700 Program Manager 1,400 1,400 1,400 1,400 1,400 700 Security Officer 525 525 525 525 525 263 Program Administrator / Coordinator 524 524 524 524 524 262 Program Administrator / Coordinator (OT) 1.4 1.4 1.4 1.4 1.4 0.7 Admin Support 1,399 1,399 1,399 1,399 1,399 700 Admin Support (OT) 1.4 1.4 1.4 1.4 1.4 .7 Master 3,066 3,066 3,066 3,066 3,066 1,533 Master/Chief Mate 3,066 3,066 3,066 3,066 3,066 1,533 Mate 3,066 3,066 3,066 3,066 3,066 1,533 Lead Able Body Seaman 2,044 2,044 2,044 2,044 2,044 1,022 Lead Able Body Seaman

(OT) 1,022 1,022 1,022 1,022 1,022 511

Able Body Seaman 1 2,044 2,044 2,044 2,044 2,044 1,022 Able Body Seaman 1 (OT) 1,022 1,022 1,022 1,022 1,022 511 Able Body Seaman 2 2,044 2,044 2,044 2,044 2,044 1,022 Able Body Seaman 2 (OT) 1,022 1,022 1,022 1,022 1,022 511 Ordinary Seaman 2,044 2,044 2,044 2,044 2,044 1,022 Ordinary Seaman (OT) 1,022 1,022 1,022 1,022 1,022 511 Food Service Manager 2,044 2,044 2,044 2,044 2,044 1,022 Food Service Manager (OT) 1,022 1,022 1,022 1,022 1,022 511 Chief Engineer 3,066 3,066 3,066 3,066 3,066 1,533

Assistant Engineer 1 3,066 3,066 3,066 3,066 3,066 1,533 Assistant Engineer 2 3,066 3,066 3,066 3,066 3,066 1,533

Total 38,976.8 38,976.8 38,976.8 38,976.8 38,976.8

19,488.4

Table 5 – Labor categories and annual hours for developing the FFP estimates:

Labor Category Base

12-mos Option 1 12-mos

Option 2 12-mos

Option 3 12-mos

Option 4 12-mos

Ext of Svcs

6-mos Engineer/Naval Architect 600 600 600 600 600 300 Program Manager 600 600 600 600 600 300 Security Officer 225 225 225 225 225 112 Program Administrator / Coordinator 224 224 224 224 224 224 Program Administrator / Coordinator (OT) 0.6 0.6 0.6 0.6 0.6 0.3 Admin Support 599 599 599 599 599 299 Admin Support (OT) 0.6 0.6 0.6 0.6 0.6 0.3 Master 1,314 1,314 1,314 1,314 1,314 657 Master/Chief Mate 1,314 1,314 1,314 1,314 1,314 657 Mate 1,314 1,314 1,314 1,314 1,314 657 Lead Able Body Seaman 876 876 876 876 876 438 Lead Able Body Seaman

(OT) 438 438 438 438 438 219

Able Body Seaman 1 876 876 876 876 876 438 Able Body Seaman 1 (OT) 438 438 438 438 438 219 Able Body Seaman 2 876 876 876 876 876 438 Able Body Seaman 2 (OT) 438 438 438 438 438 219 Ordinary Seaman 876 876 876 876 876 438 Ordinary Seaman (OT) 438 438 438 438 438 219 Food Service Manager 876 876 876 876 876 438 Food Service Manager (OT) 438 438 438 438 438 219 Chief Engineer 1,314 1,314 1,314 1,314 1,314 657 Assistant Engineer 1 1,314 1,314 1,314 1,314 1,314 657 Assistant Engineer 2 1,314 1,314 1,314 1,314 1,314 657 Total 16,703.2 16,703.2 16,703.2 16,703.2 16,703.2 8,351.6

b. Annual Escalation

For the IDIQ CPFF segment, the Offeror must support any proposed labor escalation factor with convincing and complete rationale, factual data, and other pertinent supporting data for out-year escalation projections. Supporting documentation may include management approved or human resources approved policy or memo relative to employee raise information, actual direct labor rates for at least three years, economic projection from an economic service provider, relevant internet data. Provide a breakout of the components that comprise escalation factor, such as cost of living, merit and promotion, and employee turnover. If a breakout is not provided the Government will assume the proposed annual labor increase is solely a salary cost of living adjustment and evaluated as such.

c. Travel and Other Direct Costs (ODCs), Provisions, and Supplies

The Government anticipates that travel and other direct costs will be required to perform the tasking specified in the PWS. The Offerors shall use the estimates for travel and other direct costs delineated below to prepare the Schedules of Estimated IDIQ Cost-Plus-Fixed-Fee or Firm Fixed Price, (Attachment J-1 or J-2 of the solicitation).

Table 6 – Travel and ODCs, Provisions, and Supplies for developing the CPFF and FFP Estimates:

Cost Element Base

12-mos Option 1 12-mos

Option 2 12-mos

Option 3 12-mos

Option 4 12-mos

Ext of Svcs

6-mos

Travel Costs $10,344 $128,972 $10,533 $11,008 $144,235 $12,109 ODCs, Provisions and Supplies $1,161,596 $3,776,549 $1,399,465 $1,481,354 $3,653,006 $755,299

CPFF

Travel Costs $4,433 $55,273 $4,514 $4,717 $61,815 $5,188 ODCs, Provisions and Supplies $497,827 $1,618,521 $599,770 $634,866 $1,565,574 $323,698

FFP

Applicable burdens, if any, should be added by the Offeror when preparing (Attachment J-1 or J-2 of the solicitation).

d. Indirect Expense Rates

For the IDIQ CPFF segment, provide written narrative describing the basis of estimate for all proposed indirect expense rates. The Offeror should submit any information reasonably required to explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the estimate.

Provide an overview of the company’s indirect cost rate structure used for estimating purposes. We suggest that the Offeror’s proposal include a summary schedule similar to that below, which identifies the name of each cost burden center and related allocation base. Offer must describe each indirect cost pool. Describe or list the major cost components that make up the indirect cost pool. Offer must describe the allocation bases used in the computation of indirect cost rates. Describe or list the cost elements that comprise each allocation base.

Name of Burden Center Allocation Base

(i.e. the cost base to which the rate is applied)

If formal Forward Pricing Rate Agreement (FPRA) has been negotiated and is the basis for proposed indirect expense rates, provide a complete copy of the FPRA. If in the offeror’s opinion, the FPRA is too voluminous to include in its Cost Volume, then so state and identify the company’s cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) office and provide current contact information for each.

Provide copies of recent DCAA correspondence that approves proposed indirect rates, if any.

e. Facilities Capital Cost of Money Factor(s)

For the IDIQ CPFF segment, if cost of money is proposed, provide the supporting CASB- CMF form, Facilities Capital Cost of Money Factors and Computation. The Offeror should submit any information reasonably required to explain the average net book values and judgmental factors applied and the mathematical or other methods used in the estimate.

If formal Forward Pricing Rate Agreement (FPRA) has been negotiated and is the basis for proposed FCCOM factors, provide a complete copy of the FPRA. If in the offeror’s opinion, the FPRA is too voluminous to include in its Cost Volume, then so state and identify the company’s cognizant DCMA and DCAA office and provide current contact information for each.

Provide copies of recent DCAA correspondence, if any, that approves proposed FCCOM factors.

f. Fixed Fee/Profit

For the IDIQ CPFF segment, the Offeror shall propose a fixed fee amount to develop and prepare the Schedule of IDIQ Estimated Cost-Plus-Fixed-Fee, (Attachment J-1 of the solicitation).

For the IDIQ FFP segment, the Offeror shall propose a profit amount to develop and prepare the Schedule of IDIQ Estimated Total Firm Fixed Price, (reference Attachment J-2 of the solicitation). The profit factor proposed shall become binding on the offeror as a maximum profit factor used on future task orders and related modifications.

(iv) Current and Forecasted Company Operating Financial Budget

The cost proposal should include a copy of the company (i) operating financial budget for the current fiscal year and (ii) the forecasted operating budget for next fiscal year. Each budgetary report should include the company’s name and the applicable accounting/operating year.

• The budgetary report should present annual amounts projected by general ledger account and/or account short description. The budgetary report should include the company’s projections for sales/revenue, cost of sales (direct costs inputs), operating expenses (overhead), general and administrative expenses and marketing and sales expenses.

• If the budgetary report does not identify general ledger accounts, then Offeror must also provide a copy of its financial chart of accounts.

• If a forecasted operating budget for next fiscal year is not prepared, then state so.

(v) Current Year-to-Date and 3-Year Historical Rate Data

Offeror shall submit with their cost proposal a completed Schedule of the Current Year-to-Date (YTD) Accounting Recorded and 3-Year Historical Indirect Expense Pools, Allocation Bases, and Rates, (Attachment J-3 of the solicitation). Offeror must provide current YTD and a three-year history for each proposed indirect cost center. The Offeror should tailor the schedule (Template) as necessary to reflect the company’s actual cost rate structure. Offerors may use their own format for the Schedule of the Current Year-to-Date (YTD) Accounting Recorded and 3-Year Historical Indirect Expense Pools, Allocation Bases, and Rates, if the Offeror’s format provides in substance the same level of detail and information reflected on the Government’s schedule format.

a. Historical Data - The historical data must be based on the Offeror’s Final Annual Indirect Cost Rates proposal submitted to the Defense Contract Audit Agency (DCAA). If the Offeror submission is not yet due, is past due, or the Offeror was not required to submit an annual final indirect cost rates proposal, then the historical data must be based on company’s actual amounts and rates as accounted for on the official accounting books and records, adjusted for amounts considered unreasonable or unallowable per FAR Part 31 Cost Principles. Offeror’s should provide an explanation for any significant high or low rate within the three-year history. If three years of historical data is not available, the Offeror must provide the reason or explain why.

b. Current YTD – The current YTD data must be based on the Offeror’s actual amounts and rates as accounted for on the company’s official accounting books and records, adjusted for amounts considered unreasonable or unallowable per FAR Part 31 Cost Principles.

(vi) Company Financial Statement Report

The cost proposal should include a company financial statement (F/S) for the most recent completed 12-month financial accounting year. If the Offeror prefers, the requested company financials may also be submitted via separate email from the company’s Chief Financial Officer or via separate sealed envelope. Include the balance sheet, income statement, and related notes or management discussion and analysis, if any. Include the cash flow statement if prepared. The submission requirement in descending order of preference is:

- Compiled, reviewed, or audited by an independent external auditor.

- Company prepared F/S.

- Accounting system generated F/S.

(vii) Financial Institution/Bank Information of Prospective Contractor

Offeror shall submit with their cost proposal the completed form, Attachment J-4 included in the solicitation. This information will be utilized to verify Financial Responsibility as required by FAR Part 9.

(viii) Preaward Survey of Prospective Contractor Accounting System Checklist

Offeror shall submit with their cost proposal a completed Preaward Survey of Prospective Contractor Accounting System Checklist or the information for subparagraph b. or c., where applicable.

a. If the subparagraph b. and c. below do not apply, the Offeror must complete Preaward Survey of the Prospective Contractor Accounting System Checklist. The checklist is a fillable pdf document (Attachment J-4 of the solicitation).

[FAR 16.301-3 states that a cost-reimbursement type contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. If no information is available in the DoD Activity files to make this determination, a Preaward Survey of Prospective Contractor’s Accounting System (SF1408) can be requested from DCAA. Before DCAA begins such an audit, the offeror must complete this checklist to ensure they understand the requirements of the SF1408, and to ensure they are ready for DCAA to come in and perform an audit].

b. If the Defense Contract Audit Agency (DCAA) performed an audit or review of the adequacy of the Offeror’s accounting system design and for performing on cost reimbursable contracts within the past 36-months, then Offeror need only so state and provide the DCAA Audit Report Information as follows:

In the past 36-months, the Defense Contract Audit Agency (DCAA) performed an audit or review of the adequacy of the company’s accounting system design and for performing on cost reimbursable contract(s).

DCAA Audit Report Information:

DCAA Audit Report Number:______________________ DCAA Audit Report Date:_____________ (date must be on or after month day, year) DCAA Office that performed the accounting system audit or review (Office Name, Address, City, State, Zip Code):

c. If a DCAA accounting system audit or review is currently “in-process”, then Offeror need only state so and provide the following DCAA Office information:

The Defense Contract Audit Agency (DCAA) is currently performing an audit or review of the adequacy of the company’s accounting system design and for performing on cost reimbursable contract(s).

DCAA Office performing the accounting system audit or review (Office Name, Address, City, State, Zip Code):

(ix) Schedule of Negotiated Annual Maximum Direct Labor Hourly Rates, Indirect Expense Rates and Profit Factor for Firm Fixed Price CLINs, (reference Attachment J-2 of the solicitation).

The maximum rates will be contractually binding on the company if the award is made to the offeror.

The annual direct labor rates, indirect expense rates and profit factor proposed on the Schedules of Firm Fixed Price, (reference Attachment J-2 of the solicitation), must be identical to those presented on the, Schedule of Negotiated Annual Maximum Direct Labor Hourly Rates, Indirect Expense Rates, and Profit Factors for FFP CLINs.

(End of Summary of Changes)