N39430-19-R-2105_A-E_Synopsis.pdf

N39430-19-R-2105; INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR

ARCHITECT-ENGINEER SERVICES FOR BRIDGE INSPECTION AND ASSESSMENT

WORLDWIDE

Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A

STANDARD FORM SF330, ARCHITECT ENGINEER QUALIFICATIONS, IS

CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP)

PACKAGE TO DOWNLOAD.

This procurement will result in one (1) Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (A-E) services for inspection, structural engineering, design, and Post-Construction Award Services (PCAS) for bridge structures at Navy and

Department of Defense (DoD) installations worldwide. These services will be procured in accordance with 40 United States Code (USC) Chapter 11, Selection of Architects and

Engineers, as implemented by the Federal Acquisition Regulation (FAR) Subpart 36.6.

The IDIQ contract will have an ordering period of sixty (60) months. The total fee for the contract term shall not exceed $10,000,000. The minimum quantity and order value for each task order issued shall not be less than the minimum quantity and order value of $10,000. The contractor is not obligated to honor any order or a combination of orders in excess of

$1,000,000 IAW FAR 52.216-19. The maximum quantity and order value for all orders issued shall not exceed the maximum quantity and order value of $10,000,000. Firm-fixed price task orders will be negotiated for each contract. Estimated start date is September 2019.

This proposed contract is being solicited exclusively as a 100% Total Small Business Set-

Aside. The small business size standard classification is North American Industrial

Classification System (NAICS) Code 541330, Engineering Services. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The market research study N39430-18-S-0003 conducted by the Naval Facilities Engineering

Command Engineering and Expeditionary Warfare Center (NAVFAC EXWC) included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to set aside this procurement to small businesses only. The NAVFAC EXWC small business office concurs with this decision.

The types of A-E services expected to be performed under this contract include, but are not limited to: topside inspection of Navy-owned bridges per Unified Facilities Criteria (UFC) 3-

310-08 (latest edition) Non-Expeditionary Bridge Inspections, Maintenance, and Repair; and underwater bridge inspections in accordance with 23 Code of Federal Regulations (CFR) 650

Subpart C, the National Bridge Inspection Standards (NBIS), and Federal Railroad

Administration (FRA) safety standards (49 CFR 237); bridge load capacity analysis and load ratings in accordance with the American Association of State Highway and Transportation

Officials (AASHTO) and the American Railway Engineering Maintenance-of-Way Association

(AREMA) criteria; analysis of existing conditions and comparison to previous inspection reports; design of bridge repairs, including plans and specifications, report preparation and cost estimates for bridge rehabilitation, and the review of such documents produced by others in accordance with NAVFAC EXWC criteria.

Additional work covered under the scope of this contract includes: field investigations and underwater inspections; engineering analyses of bridges’ structural, mechanical, and electrical systems and component conditions in comparison to design requirements, previous inspection reports, and/or existing drawings of the facilities; review of construction plans and specification of engineering features and related work associated with bridge construction and repair;

engineering calculations for structural analysis with or without previous design calculations;

failure analysis and forensic engineering; bridge engineering feasibility studies; design of facility repairs; preparation of design/build request for proposals and invitation for bid contract plans and specifications; environmental studies in support of permit applications to federal, state, and local regulatory agencies; preparation of required permit documentation;

documentation of findings and report preparation; cost estimation for bridge rehabilitation;

construction and installation schedules, development of maintenance action plans, underwater geotechnical and above water surveying.

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM website:

https://www.sam.gov.

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including NFAS 5252.209-9300, Organizational Conflicts of Interest. The prime firm for this contract will be required to perform throughout the contract term.

Interviews will be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

Security Requirements: Work performed will be at the SENSITIVE BUT UNCLASSIFIED level. The government does not anticipate the need for a security clearance, however, if clearances are subsequently required the contractor shall comply with SECNAV M5510.30, SECNAV Instruction M-5239.2, and Department of Defense (DoD) 8570.01-M. The contractor shall establish and maintain an access list of those employees working on the Contract.

SELECTION CRITERIA:

Firms responding to this synopsis will be evaluated to determine the most highly qualified firm to perform the required services in accordance with the published selection criteria. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Selection criteria are listed in descending order of importance. Criteria (7) is of least importance and will be used as a tie-breaker among technically equal firms. Specific selection criteria include:

1. Professional Qualifications https://www.sam.gov/

2. Specialized Experience

3. Safety

4. Past Performance

5. Quality Control

6. Program Management and Capacity

7. Volume of Work

Criterion 1 – Professional Qualifications (SF330, Part I, Sections E and G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part I, Section G.

Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in key personnel are:

Project Manager – U.S. licensed Professional Engineer with a minimum of three (3) years

NBIS bridge inspection experience

Inspection Team Leader(s) – U.S. licensed Professional Engineer with a minimum of three (3) years NBIS bridge inspection experience

Senior Dive Engineer(s) – U.S. licensed Professional Engineer with a minimum of three

(3) years NBIS bridge inspection experience and has a certificate for diver training as required within the current Contract Diving Operations section of the U.S. Army Corps of Engineers EM385-1-1 manual

Load Rating Engineer(s) – U.S. licensed Professional Engineer with a minimum of three

(3) years NBIS bridge load rating experience

In addition, each member listed above and the additional member(s) who make(s) up a NBIS bridge inspection team (excludes dive tender) must also meet all NBIS qualifications, such as taking the two (2) week bridge safety inspection course and NBI bridge inspection refresher courses.

Qualifications for all diving personnel proposed for this contract shall include, but not be limited to, training certifications and medical certifications as required within the current

Contract Diving Operations section of the U.S. Army Corps of Engineers EM385-1-1 manual.

Submission Requirements (SF330, Part I, Section E and G):

Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to one (1) page and should indicate: professional registration, certification, licensure and/or accreditation in the appropriate disciplines; citations of recent, within the past three (3) years, project-specific experience in work relevant to the services required under this contract; current level of diver certification and ability to accomplish such work in a safe and efficient manner; and proposed role in this contract.

Additionally, indicate in this section (Section E) the participation of key personnel in example projects in the SF330, Part I, Section G.

Criterion 2 – Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in the performance of services similar to those anticipated under this contract through the evaluation of experience in:

1. NBIS Bridge Inspections in accordance with 23 CFR 650 Subpart C, the NBIS, to include both topside and underwater inspections so that structural inventory and appraisal can be completed.

2. Railroad Bridge Inspections in accordance with 49 CFR 237, FRA Bridge Safety Standards.

3. Structural condition assessments, including the use of destructive and non-destructive techniques.

4. Static and dynamic structural analyses (for vehicular load analysis), including seismic vulnerability assessments using computer aided tools.

5. Geotechnical investigations related to pile and gravity based foundations.

6. Testing and evaluation of structural material samples.

7. Development of Computer Aided Design Drawings (CADD) and drawings for structural repairs.

8. Preparation of bridge inspection reports and repair cost estimates, including Form DD1391.

9. Completion of Complex bridge inspection for moveable and non-standard bridges to include electrical and mechanical inspections.

10. Performing scour inspections and development of Scour Plan of Actions (POA) as described by NBIS.

11. Providing engineering submittals in electronic format(s). Submittals include, but are not limited to: inspection reports and drawings, structural inventory and appraisal data, and contract bid documents.

12. The capacity to maintain schedule for report submission while simultaneously executing field operations.

Please note that the firm shall show that the specialized experience meets: the inspection requirements of 23 CFR 650 Subpart C; the NBIS and AASHTO criteria; bridge inspection and engineering services in accordance with 49 CFR 237, FRA Bridge Safety Standards; and the

UFC 310-3-310-08 (latest edition).

Firms may be considered more favorably by demonstrating the following:

Applied research and technology to perform engineering services with greater efficiency while maintaining quality.

Submission Requirements (SF330, Part I, Section F):

Provide a maximum of six (6) projects completed within the past three (3) years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work, either as the prime contractor or subcontractor under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the

DUNS number along with each firm name in the SF330 Part I, Section F, block 25, “Firm

Name”. Include a contract number or project identification number in block 21. Include an email address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects must be submitted for each joint venture partner to depict that particular experience pertinent to this solicitation, not to exceed a total of three (3) projects. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of the criterion.

Projects shall be submitted on the SF330 at Part I, Section F and shall be completed projects.

Projects not completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 2 should be submitted in the SF330, Part I, Section F. The

Government WILL NOT consider information submitted in addition to Part I, Section F in the evaluation of Criterion 2.

Criterion 3 – Safety (SF330, Part I, Section H):

Firms will be evaluated on their safety record with Government agencies and private industry, focusing on bridge and field operations.

Submission Requirements (SF330, Part I, Section H):

The offeror shall submit the following information: (For a partnership or joint venture, the following submission requirements are required for each firm who is part of the partnership or joint venture; however, only one safety narrative is required. EMR and OSHA DART rates shall not be submitted for subcontracts.)

1. Experience Modification Rate (EMR) – For the three (3) previous complete calendar years

(2015, 2016, 2017), submit your EMR, which compares your company’s annual losses in insurance claims against its policy premiums over a three (3) year period. If you have no EMR, affirmatively state so, and explain why. Any extenuating circumstances that affected the EMR data and upward or downward trends should be addressed as part of this element. The

Government will evaluate the EMR to determine if the offeror has demonstrated a history of safe work practices, taking into account any upward or downward trends and extenuating circumstances that impact the rating. Lower EMRs will be evaluated more favorably.

For consistency, as a general guideline, the Government will use the ratings below to assist in evaluating the EMRs of the offerors.

Risk EMR

Very Low Risk Less than 0.6

Low Risk From 0.6 to less than 0.8

Moderate Risk From 0.8 to 1.0

High Risk Greater than 1.0 to 1.1

Extremely High Risk Greater than 1.1

2. Occupational Safety and Health Administration (OSHA) Days Away from Work, Restricted

Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rates – For the three (3) previous complete calendar years (2015, 2016, 2017), submit your OSHA DART rate, as defined by the U.S. Department of Labor, OSHA. If you cannot submit an OSHA DART rate and TRC rates, affirmatively state so, and explain why Any extenuating circumstances that affected the OSHA DART and TRC rate data negatively should be addressed as part of this element. The Government will evaluate the OSHA DART rate and TRC rates to determine if the offeror has demonstrated a history of safe work practices taking into account any upward or downward trends and extenuating circumstances that impact the rates. Lower OSHA DART rates will be evaluated more favorably.

For consistency, as a general guideline, the Government will use the table below to assist in evaluating the OSHA DART rates of the offerors.

Risk DART Rate

Very Low Risk Less Than 1.0

Low Risk From 1.0 to 1.99

Moderate Risk From 2.0 to 2.99

High Risk From 3.0 to 4.0

Extremely High Risk Greater than 4.0

Risk TRC Rate

Very Low Risk Less Than 2.49

Low Risk From 2.5 to 3.49

Moderate Risk From 3.5 to 4.49

High Risk From 4.5 to 5.99

Extremely High Risk Greater Than 6.0

3. Subcontracting Safety Narrative – Describe the plan that the offeror will implement to evaluate the safety performance of potential subcontractors as a part of the selection process for all levels of subcontractors. Also, describe any innovative methods that the offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The subcontracting safety narrative is limited to two (2) pages. The Government will evaluate the subcontracting safety narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The Government will also evaluate the effectiveness of the methods that the offeror will employ to ensure and monitor safe work practices at all subcontractor levels.

Criterion 4 – Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in past performance questionnaires (PPQs) or the Contractor Performance Assessment Reporting

System (CPARS) for Criterion 2 projects and may include customer inquiries, Government databases, and other information available to the Government, including contracts with points of contact in other criteria. Past performance information for projects listed under Criterion 2 will be evaluated more favorably.

Submission Requirements (SF330, Part I, Section H):

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER

CRITERION 2. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the PPQ included in this notice as Attachment A is provided for the firm or its team members to submit to the client for each project included under Criterion 2. DO NOT SUBMIT A PPQ WHEN A

COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for any project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ, which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different notice/RFP (legible copies are acceptable) as long as it is on the same form that is posted with this synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government’s point of contact, NAVFAC EXWC, Code ACQ71, Danielle Ortega via email at danielle.ortega@navy.mil prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 2. Firms may also address any adverse past performance issues. Information shall not exceed two (2) double-sided pages (or four single-sided pages) in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 5 – Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the proposed quality control program to ensure quality products and services under this contract, and for the means of ensuring quality services from their consultants/subcontractors.

Submission Requirements (SF330, Part I, Section H):

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1. Explain the quality control program, including an example of how the plan has worked for one of the projects submitted as part of the SF330, Section F or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Describe specific quality control processes and procedures proposed for this contract. A narrative of the firm’s quality control methods outlining specific personnel (including their discipline/specialty) and procedures for above water bridge inspections and diving operations, technical report preparation, structural assessments, analysis and design services is required for review. Of special interest are the quality control processes in place that minimize the

Government’s effort to quality assess (QA) the firm’s work product for errors, omissions, and quality.

4. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5. Describe how the firm’s quality control program extends to management of subcontractors.

mailto:danielle.ortega@navy.mil

Criterion 6 – Program Management and Capacity and Location (SF330, Part I, Section

H):

Firms will be evaluated on their ability to plan for and manage work under the contract, the capacity to accomplish up to six (6) separate projects or task orders concurrently in the required timeframe, and the demonstrated knowledge of the primary geographic areas in which projects could be located. Capacity includes maintaining schedule for report submission while simultaneously executing field operations.

Submission Requirements (SF330, Part I, Section H):

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located and for each region that they wish to be considered for.

Criterion 7 – Volume of Work (SF330, Part I, Section H)

Firms will be evaluated in accordance with DoD Federal Acquisition Regulation Supplement

(DFARS) Procedures, Guidance, and Information (PGI) 236.602-1 from data extracted from the

Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DoD within the past twelve (12) months with the objective of effecting an equitable distribution of contracts among qualified A-E firms, including small, disadvantaged business firms, and firms that have not had prior DoD A-E contracts.

Submission Requirements (SF330, Part I, Section H):

Firms do not submit data for this factor.

SF330 SUBMISSION REQUIREMENTS:

A-E firms desiring to be considered for this contract must submit a completed SF330 package.

The SF330 shall be typed, one sided, at least 11 point Times New Roman or larger. Part I shall not exceed fifty (50) single-sided 8.5 by 11 inch pages (the page limit does not include ISRs, certificates, PPQs, licenses, or the draft subcontracting plan, as required by the Small Business

Subcontracting criterion, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of A-E firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one (1) page single-sided 11 by 17 foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables). Please include your DUNS and CAGE numbers in Block 30 of the SF330.

**In accordance with FAR 36.601-4(b), contracts for A-E services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires A-E firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require A-E firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction).

Failure to submit the required proof could result in a firm’s elimination from consideration.

**Firms who are offering as a joint venture should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

A-E firms that meet the requirements described in this announcement are invited to submit one

(1) electronic copy and three (3) hard copies of the SF-330 to NAVFAC EXWC, Code ACQ71, Attn: Danielle Ortega, Naval Base Ventura County, 1100 23rd Ave., Bldg. 1100, Port Hueneme, CA 93043-4347. Outside corner of mailing envelope shall be labeled as follows: N39430-19-

R-2105. Firms responding to this announcement by 19 February 2019 no later than 1600 PST will be considered. THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Danielle Ortega, Contract Specialist, at 805-982-3150 and danielle.ortega@navy.mil, or

Keith Garascia, Contracting Officer, at 805-982-5605 and keith.garascia@navy.mil.

If an SF254/SF255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

Facsimile SF-330's submissions are not authorized. Site visits will not be arranged during the submittal period.

Inquiries concerning this procurement should include the solicitation number and title and be forwarded via email to danielle.ortega@navy.mil.

mailto:danielle.ortega@navy.mil mailto:keith.garascia@navy.mil mailto:danielle.ortega@navy.mil