N39040Q6150V226 Attachment 1_Enclosure Seal Statement of Work - 6150V226.pdf

PERFORMANCE OF WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF

ETHYLENE PROPYLENE DIENE MONOMER (EPDM) RUBBER SEALS

AND

OTHER ENVELOPE CLOSURES (ARCHITECTURAL)

PART I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete troubleshooting, inspection, maintenance and repair services as required for the EPDM rubber seals and other envelope closures (flashing, closure trim, etc.) located on the Dry Dock No. 1 Refueling Complex (DD1 Complex) at Portsmouth Naval Shipyard (PNS) as identified in Paragraph 4.6. The work includes troubleshooting, support services, equipment repairs/replacement, and requested inspection.

1.1.1 The DD1 Complex consists of several enclosures. The enclosures covered by the scope of this work includes all DD1 Complex enclosures and PWs-01 through 08.

1.1.2 The equipment covered by the scope of this work supports a radiological work facility. Due to the nature of work performed within or on the DD1 Complex, the Contractor shall receive prior written approval via a Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet), or similar evaluation, and briefing from the Government prior to performing any work in or on the DD1 Complex.

1.1.3 The period of performance for this maintenance contract is one (1) year.

1.1.4 The Government makes no representation or guarantee as to the condition of the equipment on the start date of the contract. A site visit and inspection of all equipment condition should be coordinated with the Government.

PART II

SERVICE DELIVERY SUMMARY

PERFORMANCE OBJECTIVE SOW PARAGRAPH PERFORMANCE THRESHOLD

On-Site routine service calls. Respond to routine service calls in specified time frame.

4.4.3 Response to routine service calls within

the specified time frame 100% of the time.

On-Site urgent services calls. Respond to urgent service calls in specified time frame.

4.4.4 Response to urgent service calls within the

specified time frame 100% of the time.

On-Site emergent services calls.

Respond to emergent service calls in specified time frame.

4.4.5 Response to emergent service calls within

the specified time frame 100% of the time.

PART III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL INFORMATION

3.1.1 The Government will make all reasonable required utilities available from existing outlets and supplies.

Reasonable amounts of the following will be made available without charge. Carefully conserve utilities furnished without charge:

Electricity Water

PART IV

GENERAL INFORMATION

4.1 POINT OF CONTACT

4.1.1 The Contractor shall provide a primary point of contact, in writing, at the time of contract award. The point of contact shall have full authority to interface with the Government representative and/or Contracting Officer on all contractual matters relating to daily operations. If the primary point of contact should change, the contractor shall, within 15 calendar days of the change, notify the Contracting Officer in writing.

4.1.2 The Contractor shall copy the Government representative on all correspondence with the Contracting Officer on all matters relating to the DD1 Complex.

4.1.3 The Government shall provide the Contractor with a list of primary points of contact for Government representatives at the time of contract award.

4.2 CONTRACTOR PERSONNEL

4.2.1 Contractor personnel shall display legible identification of the contractors’ company name on their uniform.

4.2.2 All contractor equipment must be conspicuously marked with company signage for identification purposes.

4.3 COVERED EQUIPMENT

4.3.1 See list of equipment and components covered under the scope of this contract in paragraph 4.6.2.

4.4 GENERAL REPAIR REQUIREMENTS

4.4.1 Providing routine repair/troubleshooting service, urgent repair/troubleshooting services, and emergent repair/troubleshooting service is included in the scope of this contract on an as-needed basis. It is expected that the general repair service will be available twenty four (24) hours a day, seven (7) days a week, year round.

4.4.2 Expected correspondence is that the Government will submit an inquiry to the contractor. The contractor shall acknowledge receipt of the inquiry within the time specified for each type of service. The contractor shall then provide service/support within the time specified for each type of service.

4.4.3 On-Site Routine Service Calls:

4.4.3.1 The Government shall place an inquiry to the Contractor via telephone or email. The Government shall identify the request as “routine”. The contractor shall acknowledge receipt of the inquiry to the Government within twenty four (24) hours of inquiry submittal.

4.4.3.2 The contractor shall respond, on-site, to all routine service calls within seven (7) calendar days.

4.4.4 On-Site Urgent Service Calls:

4.4.4.1 The Government shall place an inquiry to the Contractor via telephone. The Government shall identify the request as “urgent”.

4.4.4.2 The Contractor shall immediately answer the phone or provide a return phone-call within one (1) hour of the initial call to confirm acknowledgement of the urgent inquiry.

4.4.4.3 The contractor shall respond, on-site, to all urgent service calls within twenty-four (24) hours.

4.4.5 On-Site Emergent Service Calls:

4.4.5.1 The Government shall place an inquiry to the Contractor via telephone. The Government shall identify the request as “emergent”.

4.4.5.2 The Contractor shall immediately answer the phone or provide a return phone-call within one (1) hour of the initial call to confirm acknowledgement of the emergent inquiry.

4.4.5.3 The contractor shall respond, on-site, to all emergent service calls within four (4) hours.

4.4.6 The contractor shall coordinate with the Government representatives to schedule all work to cause the least interference with the normal occurrence of government business and mission.

4.5 GOVERNMENT RESPONSIBILITIES

4.5.1 Provide and identify clear area and laydown space required for the Contractor to perform the services of this contract.

4.5.2 Initiate a Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet) prior to all contractor visits.

4.5.3 Government personnel may, with Contractor/Government coordination, observe and/or inspect Contractor operations. These personnel shall not interfere with Contractor performance.

4.5.4 Clearly identify the urgency level (i.e., routine, urgent, emergent) to the contractor whilst submitting inquiries.

4.6 CONTRACTOR RESPONSIBILITIES

4.6.1 The Contractor shall perform all necessary services (excluding those specifically exempted in this Scope of Work) and retain maintenance logs as required to maintain any warranties.

4.6.2 The Contractor is responsible for performing troubleshooting/service/repair/replacement for the closure system equipment and components identified in the following table, or other closure system components in and around the complex not listed below (e.g., overhead doors, hollow metal doors, etc.).

Insulated Metal Panel (IMP) Corner/Base Trim Rubber Flat/P-Bulb Gasketing/Weather Seals

IMP and Closure Materials/Flashing/Stack Joints EPDM Membrane (90 mils min. thickness) w/ Associated Primers/Adhesives/Tapes

IMP Sealant/Caulking (e.g., Penetrations, Door Openings, etc.) Polyisocyanurate and Other Roof Insulation

Vertical Batten/Cant Strips (Passageway Walls) Movable Roof Seals (e.g., Horsehair Brush, Flat Rubber Gasketing, Bulb Gasketing, etc)

4.6.3 The Contractor shall inform the Government of any adverse and/or abnormal conditions discovered while performing the requested service. Notification shall be made the same day as discovery of the condition.

4.6.4 The Contractor shall ensure they have received prior written approval via Radiological Facility/Enclosure Area Work Authorization Checksheet (Rad Route Sheet), or similar evaluation, and briefing from the Government representative prior to performing any work on or in the DD1 Complex.

4.6.5 The Contractor will require a brief from the Government representative prior to performing any work.

4.6.6 The Contractor shall supply all maintenance sheets, field visit reports/times, work completed and noted deficiencies to the Government representative within twenty-four (24) hours of completion.

4.7 SPECIAL CONDITIONS

4.7.1 All routine work shall be accomplished between 6:30 AM and 3:00 PM, Monday through Friday, except for Federal holidays and after normal duty hour service, unless authorized by the Government.

4.7.2 Urgent and emergent work shall be accomplished twenty-four (24) hours a day, seven (7) days a week, year-round including weekends and Federal holidays.

4.7.3 Contractor shall be responsible for damage or loss to government property due to negligent acts by the Contractor, sub-Contractor(s), and/or Contractor’s employee(s).

4.7.4 Prior to any servicing, the Contractor is required to report to the Government that they are on-site, to ensure the Government representative can provide any required briefings.

4.8 BILLABLE WORK ORDERS

4.8.1 For unplanned repairs, the Contracting Officer will receive service calls from the Government representative.

The Government representative will develop a scope and Internal Government Estimate (IGE). The scope will be provided to the Contractor to provide a cost proposal for the requested repair. The proposal, at a minimum, shall include a billable work order number, date, site location, brief description of repair work to be performed, total labor (broken out by discipline) by hours based on Contractor wages plus overhead, material costs, etc. The proposal shall be responded to within one (1) business day. The Contractor will provide, in writing, to the Contracting Officer and Government representative, upon completion of work, what repairs were performed. All billable work orders to be furnished under this contract shall be ordered by issuance of a modification to the original contract. Modifications shall be issued during the period of performance. The Government reserves the right to exercise this option by a unilateral contract modification within 30 days after contract award. This option may be exercised in more than one increment but the total dollars added to the contract by this option shall have a not to exceed value to be determined upon award.

4.9 WORK RESTRICTIONS

4.9.1 Due to the nature of work performed within the DD1 Complex, the Contractor shall receive prior written approval via Radiological Facility/Enclosure Area Work Authorization Checksheet (Rad Route Sheet), or similar evaluation, and briefing from the Government representative prior to performing any work on or in the DD1 Complex.

4.9.2 Contractor shall familiarize and require all their employees to become familiar with fire prevention regulations within the Portsmouth Naval Shipyard to include the proper method of turning in a fire alarm, storage of flammable and combustible materials and control of combustible waste and trash. Any HOT WORK (welding, burning, grinding, cutting, etc.) requires a HOT WORK PERMIT prior to commencing such work. This permit is obtained from the Portsmouth Naval Shipyard's Fire Department via the Contracting Officer and must be submitted at least two (2) working days prior to commencing any Hot Work.

4.10 GENERAL REQUIREMENTS AND PROCEDURES

4.10.1 All work performed by the Contractor shall be in accordance with local, State and Federal Codes;

equipment/component manufacturer instructions; and all applicable building and safety codes. The Contractor shall provide only new parts and components of equal quality or better.

4.10.2 All operation and maintenance logs, as required by the manufacturer, shall be maintained to validate associated warranties.

4.10.3 Upon completion of work, the work area shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including cleanup of the job site. Except where otherwise noted, replacement parts/components shall match exiting components in dimensions, design and function.

4.10.4 All debris, excess material and removed parts shall be cleaned up and removed from PNS upon completion of the job and/or at the end of each day work is in progress.

4.10.5 Any new parts/components utilized, that have not been previously identified/approved, shall be submitted to the Government for review/approval prior to installation to ensure system compatibility.

4.10.6 All changes made to system/closure design, that have not been previously identified/approved, shall be submitted to the Government for review/approval prior to commencing work.

4.11 SAFETY REQUIREMENTS

4.11.1 Fall protection (Fall Arrest/Fall Prevention) and/or the use of a JLG/Other Aerial Work Platform/Staging, may be required for access to some work areas. The Contractor shall provide equipment and personnel trained to meet all applicable OSHA requirements.

4.11.2 The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.11.3 The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

4.11.4 The Contractor shall adhere to all OSHA and industry standard lifting and handling safety requirements if use of rigging equipment is necessary for repairs. Additional lifting and handling restrictions may be imposed by the Government based on Shipyard safety standards.

4.11.5 The Contractor shall submit a lifting and handling plan, which shall include rigging sketches if applicable, to the Government prior to use of any lifting and handling or rigging equipment including but not limited to cranes, hoists, lifts, slings, spreader beams, or chains.

4.12 CONTRACTOR PERSONNEL

4.12.1 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

4.12.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Performance of Work Statement. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents (e.g certifications, licensure) to the Government, to their satisfaction and approval. Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of closure systems;

shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this Performance of Work Statement and be capable of diagnosis and repair.

4.13 SECURITY REQUIREMENTS

4.13.1 The Contractor or authorized representative shall submit to the Government a roster, on company letterhead, identifying all Contractor personnel (including Sub-Contractors) who will be performing work under this contract and require access to the equipment for which services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

4.13.2 The roster shall be furnished to the Government within five (5) business days after the date of contract award.

When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

4.13.3 Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the Government. Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to Portsmouth Naval Shipyard (PNS).

4.13.4 Contractor personnel shall maintain active Government issued security badge and DBIDS during the period of performance to ensure that access to the site is not denied due to an expired badge or expired vehicle pass.

Contractor shall notify government if any access badge or vehicle pass is within one month of expiration.

4.13.5 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for ensuring badge(s) are returned within three (3) calendar days of employee termination or contract completion.

Contractors may be provided a more complete list of security requirements upon request.

4.13.6 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

4.13.7 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

4.14 SUBMITTALS

4.14.1 The Contractor shall provide submittals, for Government review and approval, for new parts, components and/or equipment. At a minimum, the submittals shall include manufacturer information sheets, safety data sheets, installation manuals, operation and maintenance manuals, and documentation of associated warranties. Government response to submittals will be provided, in writing, within seven (7) calendar days of receipt.

4.14.1.1 The contractor shall submit, for Government review and approval, any maintenance logs generated during service.

4.14.1.2 The Contractor shall submit, for Government review and approval, inspection reports generated during each service call.

4.15 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY

4.15.1 Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval from the Government. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the contractor shall be reported to the contracting officer so that necessary action may be taken. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty.

The contracting officer will furnish all available warranty information to the contractor.

4.15.2 Contractor’s Warranty for Parts/Materials: The contractor shall offer a minimum of 1 year warranty on labor for installation of all new parts and components. The contractor shall identify all parts and component warranties to the Government.

4.16 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES

4.16.1 Deficiencies discovered shall be provided to the Contracting Officer and Government Representative immediately, but not more than one hour after the discovery. Follow up, in writing, shall be within twenty four (24) hours.

4.17 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES

4.17.1 Supporting Services. The government will furnish water and electricity to the last disconnect switch nearest the contractor’s area of work.

4.17.2 Cooperation with Other Contractors. In the event of conflicts with other contractors or government employees, that cannot be satisfactorily resolved, the matter shall be referred to the contracting officer for resolution.

Such decisions shall be final, subject to right of appeal in accordance with the terms and conditions of this contract.

4.18 PERFORMANCE REQUIREMENTS

4.18.1 All work requirements shall be completed and accepted by the COR prior to any payments being made for services performed during the month.

4.19 COST BREAKDOWN

4.19 1 YEAR ONE

Hourly Charges (rates shall include time and travel costs):

Routine Service Calls: ____________ $/hr x 240 hrs/yr = $ _____________

Urgent Service Calls: ____________ $/hr x 32 hrs/yr = $ _____________

Emergent Service Calls: ____________ $/hr x 8 hrs/yr = $ _____________

Material Charges (Contractor’s percentage of mark-up from Contractor’s cost):

_____________ % x $80,000/year in materials = $ ______________

Year One Total: $ __________________