N3904027Q5873 Request for Quote (RFQ).pdf

REQUEST FOR QUOTATION

N3904027Q5873

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904027Q5873 DUE DATE: 11/6/2026 8:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

courtney.j.edwards5.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6564 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Total

0001 Maintenance and Calibration for Metal Impact 84 in accordance with the Statement of Work

1 Job

0002 Over and Above Work – In accordance with the Statement of Work.

0003 See Exhibits: A Contract Data Requirements List - Exhibit A

Not Separately Priced

A001 Calibration Certificate/Report

A002 Condition Found Report

1001 Option Year One - Maintenance and Calibration for Metal Impact 84 in accordance with the Statement of Work

1 Job

1002 Over and Above Work – In accordance

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1003 See Exhibits: B Contract Data Requirements List - Exhibit B

Not

B001 Calibration certificate/report

B002 Condition found report

2001 Option Year Two - Maintenance and Calibration for Metal Impact 84 in accordance with the Statement of Work

1 Job

2002 Over and Above Work – In accordance

2003 See Exhibits: C

Exhibit C

Not

C001 Calibration certificate/report

C002 Condition found report

3001 Option Year Three - Maintenance and Calibration for Metal Impact 84 in accordance with the Statement of Work

1 Job

3002 Over and Above Work – In accordance

3003 See Exhibits: D

Exhibit D

Not

D001 Calibration certificate/report

D002 Condition found report

Period of Performance: Base Year - 11/14/2026 – 11/13/2027 o Option Year ONE – 11/14/2027 – 11/13/2028 o Option Year TWO – 11/14/2028 – 11/13/2029 o Option Year THREE – 11/14/2029 – 11/13/2030

Place of performance is: Portsmouth Naval Shipyard, Kittery, Maine For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

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All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

STATEMENT OF WORK

1. SCOPE

1.1. Title: This Statement of Work (SOW) defines the requirements for on-site preventative maintenance (PM), calibration, and comprehensive direct physical verification of one (1) metallic material Charpy V- Notch (CVN) pendulum impact testing machine.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

1.3. Identification: Model 84 Charpy V-Notch Metal Impact Tester.

2. REFERENCES

2.1. ASTM E23, Standard Test Methods for Notched Bar Impact Testing of Metallic Materials (Current Revision).

2.2. ISO 148-1, Metallic materials, Charpy pendulum impact test, Part 1: Test method (Reference only).

2.3. NIST Special Publication 960-4, Installing, Maintaining, and Verifying Your Charpy Impact Machine.

2.4. ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP)

2.5. NAVSEAINST 4734.1B NAVSEA Test, Measurement, Diagnostic Equipment (TMDE) and Calibration Programs

3. REQUIREMENTS

3.1. General Requirements

3.1.1. Contractor Qualifications and Accreditation: The Contractor shall provide a qualified calibration technician to perform all services. The Contractor shall maintain a current Scope of Accreditation to ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP), explicitly covering on-site direct physical verification of pendulum impact testing machines per ASTM E23.

3.1.2. Safety and Environmental Compliance: The Contractor shall comply with all federal, state, local, and host-installation safety and environmental regulations. The Contractor shall utilize appropriate Personal Protective Equipment (PPE).

3.1.3. Government Furnished Property and Support: The Government will provide the Contractor with access to the equipment site during normal working hours, Monday through Friday, from 0630 to 1500, excluding federal holidays. The Government will ensure the workspace surrounding the CVN tester is clear and clean prior to the Contractor's arrival.

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3.2. Specific Tasks

3.2.1. Preventative Maintenance Services: The Contractor shall perform comprehensive preventative maintenance on the CVN tester to ensure mechanical readiness and baseline stability. The Contractor shall complete the following actions:

3.2.1.1. Structural Bolt Fastener Inspection: Inspect and torque all structural frame bolts, anvil assembly mounting fasteners, baseplate foundation anchor bolts, and striker assembly bolts to manufacturer-specified torque limits to eliminate potential compliance or energy dissipation during impact.

3.2.1.2. Leveling Verification: Verify that the machine base is leveled on its concrete foundation or structural steel block in both transverse and longitudinal axes in accordance with manufacturer specifications and ASTM E23 limits (3:1000 maximum).

3.2.1.3. Bearing Maintenance: Disassemble, clean, and inspect the main pendulum shaft support bearings. The Contractor shall remove old lubricants, check for excessive wear or play, and re-lubricate using manufacturer-approved low-friction oil.

3.2.1.4. Release and Brake Mechanism: Clean and adjust the latch release mechanism to ensure instantaneous, friction-free drop trigger. Inspect, clean, and adjust the manual/pneumatic pendulum brake assembly for safe post-impact deceleration.

3.2.1.5. Safety Enclosures: Inspect all protective safety shielding, interlocks, and enclosure doors to ensure full mechanical protection against flying specimens and fragments

3.2.2. Direct Verification per ASTM E23: The Contractor shall conduct a complete direct verification of the Charpy V-Notch impact testing machine in strict accordance with ASTM E23 and NAVSEAINST 4734.1. The direct verification shall encompass all critical physical dimensions, alignments, clearances, and dynamic energy losses using precision metrology standards traceable to the National Institute of Standards and Technology (NIST). The direct physical verification shall specifically verify compliance with all dimensional tolerances and limits mandated by ASTM E23, including:

3.2.2.1. Specimen Support and Anvil Geometry: Verification of support span, anvil radii, support surface flatness, and anvil angle/taper.

3.2.2.2. Striking Tup Geometry: Verification of striker radius (2 mm nominal radius configuration), striking edge taper angle, and striker width.

3.2.2.3. Alignment and Clearances: Verification of striker to anvil span centering, perpendicularity of the pendulum swing plane to the transverse axis of the anvils, and post-fracture jamming clearances.

3.2.2.4. Dynamic Energy Losses: Quantitative verification of pointer mechanism friction loss (not to exceed 0.1% of scale capacity) and pendulum bearing friction and windage loss (not to exceed 0.5% of maximum machine capacity over a single swing cycle).

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3.2.3. Indicator System Calibration: The Contractor shall calibrate the dial indicator and/or digital encoder display:

3.2.3.1. Analog Systems: Calibrate the graduations of the dial pointer against known angular displacements to verify readout accuracy across the full scale.

3.2.3.2. Digital Systems: Verify the output resolution, calibrate optical/magnetic encoder counts, verify electronic zero point, and perform diagnostic checks on the computerized signal interface.

3.3. The Contractor shall submit a Certificate of Calibration upon completion of the required calibrations and direct physical verification. (CDRL A001, B001, C001, D001)

4. OVER AND ABOVE WORK

4.1. In addition to the scheduled preventative maintenance, calibration, and direct physical verification, the Contractor shall provide over and above repair services if it is identified that current issues with equipment exist that impact the equipment being maintenance to Section 3.0. In accordance with DFARS 252.217- 7028, the Contractor and the Contracting Officer shall negotiate specific procedures for Government administration and Contractor performance of over and above work requests. During the calibration of the equipment identified in Section 1.3, the Contractor is to notify the Contracting Officer of any necessary repairs that are required to maintain the operability of the equipment or to ensure the calibration of the equipment can be completed to the standards of Section 3.0.

4.2. If any components or repairs are identified during the preventative maintenance calibration, and direct physical verification process, the Contractor shall submit a Condition Found Report (CDRL A002, B002, C002, D002). The report shall contain data on the repairs required, the specific location of the repair, and the estimated labor hours, material, and time required to correct the repair. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work.

4.3. Upon receipt of the work request documentation required in Section 4.2, the Contracting Officer will review the work request to verify that the work is necessary and not covered under any other line items covered in the contract. The Contracting Officer will verify that the proposed corrective actions are appropriate and authorize the over and above work.

4.4. The Contractor shall not commence over and above work until authorized by the Contracting Officer.

5. Deliverables

5.1. Calibration and Verification Certificate: (CDRL A001, B001, C001, D001)

5.2. Condition Found Report (CDRL A002, B002, C002, D002)

6. SECURITY REQUIREMENTS

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass

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For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.4. Badge Criteria:

6.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas

(OSA)

6.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

6.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of

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6.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign.

Paper or cardboard signs are not authorized. Lettering must be minimum of 2 inch font and displayed in a manner that is clearly visible.

6.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

Clauses:

Responsibility and inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or Statements – Representation 52.203-19 Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements 52.204-7 System For Award Management-Registration (Deviation) 52.204-10 Reporting Executive Compensation And First-Tier Subcontract Awards (Deviation) 52.204-13 System For Award Management Maintenance (Deviation) 52.204-19 Incorporation By Reference Of Representations And Certifications 52.204-90 Offeror Identification (Deviation) 52.204-91 Contractor Identification 52.209-1 Qualification Requirements 52.209-2 Prohibition On Contracting With Inverted Domestic Corporations--Representation (Deviation) 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed For Debarment, Or Voluntary Excluded (Deviation) 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (Deviation) 52.209-11 Representation By Corporations Regarding Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law (Deviation) 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, And Energy Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-4 Contract Terms And Conditions—Commercial Products And Commercial Services (Deviation) 52.215-8 Order Of Precedence—Uniform Contract Format (Deviation) 52.216-1 Type Of Contract: Firm Fixed Price (Deviation) 52.217-9, Option To Extend The Term Of The Contract 52.219-1 Small Business Program Representation (Deviation) 52.219-28 Post Award Small Business Representation (Deviation) 52.222-3 Convict Labor (Deviation) 52.222-36 Equal Opportunities For Workers With Disabilities (Deviation) 52.222-41 Service Contract Labor Standards 52.222-42 Statement Of Equivalent Rates For Federal Hires 52.222-43 Fair Labor Standards Act And Service Contract Labor Standards-Price Adjustment (Multiple Year And

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Option Contracts) 52.222-50 Combating Trafficking In Persons (Deviation) 52.222-55 Minimum Wages For Contractor Workers Under Executive Order 14026 (Deviation) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) 52.223-11 Ozone-Depleting Substances And High Global Warming Potential Hydrofluorocarbons (Deviation) 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving 52.232-33 Payment By Electronic Funds Transfer - System For Award Management 52.232-39 Unenforceability Of Unauthorized Obligations 52.232-40 Providing Accelerated Payments To Small Business Subcontractors 52.233-1 Disputes (Deviation) 52.233-3 Protest After Award (Deviation) 52.233-4 Applicable Law For Breach Of Contract Claim (Deviation) 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

52.240-91 Security Prohibitions and Exclusions.

52.242-15 Stop-Work Order 52.242-17 Government Delay Of Work 52.244-6 Subcontracts For Commercial Products And Commercial Services (Deviation) 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-3 Alterations In Solicitation 52.252-4 Alterations In Contracts 52.252-5 Authorized Deviations In Provisions 52.252-6 Authorized Deviations In Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating To Compensation Of Former DOD Officials DFARS 252.203-7002 Requirement To Inform Employees Of Whistleblower Rights DFARS 252.203-7005 Representation Relating To Compensation Of Former DOD Officials DFARS 252.204-7003 Control Of Government Personnel Work Product DFARS 252.204-7004 Alt A, System For Award Management DFARS 252.204-7006 Billing Instructions DFARS 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls DFARS 252.204-7009 Limitations On The Use Or Disclosure Of Third-Party Contractor Reported Cyber Incident Information DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 (dev) Safeguarding Covered Defense Information And Cyber Incident Reporting DFARS 252.204-7016 Covered Defense Telecommunications Equipment Or Services—Representation DFARS 252.204-7017 Prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services—Representation DFARS 252.204-7018 Prohibition On The Acquisition Of Covered Defense Telecommunications Equipment Or Services DFARS 252.204-7021 Contractor Compliance With The Cybersecurity Maturity Model Certification Level Requirements.

DFARS 252.204-7024 Notice On The Use Of The Supplier Performance Risk System DFARS 252.204-7998 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements—Representation (Deviation 2016-O0010) DFARS 252.211-7003 Item Unique Identification And Valuation DFARS 252.215-7013 Supplies And Services Provided By Nontraditional Defense Contractors DFARS 252.217–7028 Over and above work DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7031 Secondary Arab Boycott of Israel DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests

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DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea DFARS 252.217-7028 Over and Above Work

DFARS CLAUSES INCORPORATED BY FULL TEXT

252.204-7025 NOTICE OF CYBERSECURITY MATURITY MODEL CERTIFICATION LEVEL

REQUIREMENTS. (NOV 2025)

(A) definitions. As used in this provision, "controlled unclassified information (cui)," "current," "cybersecurity maturity model certification (CMMC) status," "cybersecurity maturity model certification unique identifier (CMMC UID)," "federal contract information (FCI)", and "plan of Action and milestones" have the meaning given in the defense federal acquisition regulation supplement 252.204- 7021, contractor compliance With the cybersecurity maturity model certification level requirements, clause of this solicitation.

(b)(1) cybersecurity maturity model certification (CMMC) level. The CMMC level required by this solicitation is:

Insert: CMMC level 1 (self) (DIBCAC)]. This CMMC level, or higher (see 32 CFR part 170), is required prior to award for each contractor information system that will process, store, or transmit federal contract information (FCI) or controlled unclassified information (cui) during performance of the contract.

(2) the offeror will not be eligible for award of a contract, task order, or delivery order resulting from this solicitation if the offeror does Not have, for each of the contractor information systems that will process, store, or transmit FCI or cui and that will be used in performance of a Contract resulting from this solicitation

(i) the current CMMC status entered in the supplier performance risk system (SPRS) (https://piee.eb.mil) at the CMMC level Required by paragraph (b)(1) of this provision; and

(ii) a current affirmation of continuous compliance with the security requirements identified at 32 CFR part 170 in

SPRS.

(c) plan of action and milestones. If the offeror has a CMMC status of conditional, the offeror shall successfully close out a valid plan of action and milestones (32 CFR 170.21) to achieve a CMMC status of final.

(d) CMMC unique identifiers. The offeror shall provide, in the proposal, the CMMC unique identifier(s) (CMMC UIDS) issued by SPRS for each contractor information system that will process, store, or transmit FCI or cui during performance of a contract, task order, or delivery order Resulting from this solicitation. The offeror also shall update the list when new CMMC UIDS are generated in SPRS. The CMMC UIDS are provided In SPRS after the offeror enters the results of self-assessment(s) for each such information system.

(END OF PROVISION

C-202-H001 Additional Definitions–Basic (NAVSE )(Oct 2018) C-204-H001 Use of Navy Support Contractors For Official Contract Files (NAVSEA)(Oct 2018) C-211-H018 Approval by The Government (NAVSEA) (Jan 2019) C-223-H003 Exclusion of Mercury (NAVSEA) (Mar 2019) C-223-N001 Radiological Indoctrination, Postings and Instructions (NAVSEA (Oct 2018) C-223-N002 Restrictions on Use of Yellow Material (NAVSEA) (Oct 2018) C-223-W002 On-Site Safety Requirements (NAVSEA) (Oct 2018) C-227_H006 Data Requirements (NAVSEA) (OCT 2018) C-237-H002 Substitution of Key Personnel (NAVSEA) (Oct 2018) C-246-H001 Extension of Commercial Warranty (NAVSEA) (Oct 2018) C-247-H001 Permits and Responsibilities (NAVSEA) (Dec 2018) D-211-H001 Packaging of Data (NAVSEA) (OCT 2018) D-211-H002 Marking of Reports (NAVSEA) (Oct 2018) D-247-H004 Marking and Packing List-Basic (NAVSEA) (Oct 2018)

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D-247-W001 Prohibited Packing Materials (NAVSEA) (Oct 2018) E-246-H013 Inspection and Acceptance Of Data (NAVSEA) (OCT 2018 F-211-W001 Partial Deliveries (NAVSEA) (Oct 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 Payment Instructions and Contract Type Summary for Payment Office (NAVSEA) (Jun 2018) G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact and Responsibilities (NAVSEA) (Oct 2018) G-242-H002 Hours of Operation and Holiday Schedule (NAVSEA) (Oct 2018) G-242-W001 Contract Administration Functions (NAVSEA) (Oct 2018) H-223-N001 Information on Exposure to Hazardous Material (NAVSEA) (Jan 2019) M-215-H004 Basis of Award (NAVSEA) (Dec 2018)

Full-text clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Tailored)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

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(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements.

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

(5) Vendors must be registered in the System for Award Management (SAM) database to get the award.

Registration is free and can be completed on-line at http://www.sam.gov/

II. CONTENT OF QUOTE

1. Complete and signed Request for Quotation (RFQ) cover page.

2. Acknowledgement of any amendments, if not previously acknowledged.

3. Offeror’s name, address, point of contact, email address, phone/FAX number, CAGE Code, Unique Entity

Identifier, business size under NAICS Code 811310, and payment terms.

4. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-8, then the vendor need not submit the hard copy Representations and Certifications.

5. Technical Capability submission as noted below.

6. Corporate Experience submission as noted below.

7. Past Performance submission as noted below.

8. Pricing submission as noted below.

Factor I – Technical Capability

1. The Vendor shall provide a qualified calibration technician to perform all services. The Contractor shall maintain a current Scope of Accreditation to ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP), explicitly covering on-site direct physical verification of pendulum impact testing machines per ASTM E23.

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a. Required to submit: INSERT WHAT THEY COULD SUBMIT HERE TO CONFIRM THE

ABOVE

Factor II – Price Submission

1. Maintenance and Calibration (CLIN 0001, 1001, 2001, 3001). Vendors shall provide firm fixed prices for each for the base year and all option years. The prices shall include all direct and indirect costs required to perform each task. No additional charges will be permitted during performance.

The Portsmouth Naval Shipyard intends to award this contract as a single award. Price quotes shall be held firm for sixty (60) days.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

COMMUNICATION WITH PORTSMOUTH NAVAL SHIPYARD (PNSY)

RFQ information and amendments will be made available through the Internet via Government Point of Entry (GPE) SAM.gov which can be accessed at https://sam.gov/. SAM.gov lists Business Opportunities for several naval activities including PNSY. Solicitations issued by the Shipyard can be found under command/site N39040. The cognizant PNSY contract specialist can be contacted at email address: courtney.j.edwards5.civ@us.navy.mil

PNS will make the RFQ and amendments available electronically on the internet, submissions in response to this RFQ WILL be accepted via electronic transmission. Potential Vendor will not automatically receive amendments to this solicitation and must check the SAM.gov website periodically to obtain any amendments. At a minimum, it is recommended that Vendors check on a weekly basis.

52.212-2 Evaluation—Commercial Products and Commercial Services (Deviation).

a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors will be to evaluate offers:

SEE ADDENDUM AFTER PARAGRAPH C.

b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF PROVISION)

N39040-17-T-

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ADDENDUM

The Government intends to solicit, evaluate and award a contract resulting from this solicitation using the policies and procedures in FAR Part 12. The Government intends to award a single contract to the Vendor whose quotation is the Lowest Price Technically Acceptable, based on the following factors and elements:

1. Technical Capability

2. Price

Factor I - Technical Capability (Must meet specifications and document capabilities)

- The Vendor shall provide a qualified calibration technician to perform all services. The Contractor shall maintain a current Scope of Accreditation to ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP), explicitly covering on-site direct physical verification of pendulum impact testing machines per ASTM E23.

Technical Evaluation Ratings Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Factor II – Price

The Price Factor will not be scored or adjectively rated. Prices will be evaluated for completeness, reasonableness and balance. Incomplete pricing information may render a quotation deficient and ineligible for award. Price reasonableness will be evaluated in accordance with FAR 12.204 and techniques in FAR 15.404-1. If the Government assesses any portion of the proposal to have any unbalanced pricing that is not adequately explained in the proposal, the Government at its discretion may request additional information from the offeror to support its proposed prices, and to assess potential performance risk which could result in unreasonably high prices.

Maintenance & Calibration (CLIN 0001, 1001, 2001, 3001). The total price for this component will be calculated by multiplying the offeror’s proposed unit price for each CLIN (0001, 1001, 2001, 3001) by the Government’s estimated quantity of jobs, summed across the base year and all option years.

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