N3904027Q5873 Attachment 1 Statement of Work.pdf

Spec #: 20XX-XX Rev: - Page 1 of 5

STATEMENT OF WORK

1. SCOPE

1.1. Title: This Statement of Work (SOW) defines the requirements for on-site preventative maintenance (PM), calibration, and comprehensive direct physical verification of one (1) metallic material Charpy V-Notch (CVN) pendulum impact testing machine.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

1.3. Identification: Model 84 Charpy V-Notch Metal Impact Tester.

2. REFERENCES

2.1. ASTM E23, Standard Test Methods for Notched Bar Impact Testing of Metallic Materials (Current Revision).

2.2. ISO 148-1, Metallic materials, Charpy pendulum impact test, Part 1: Test method (Reference only).

2.3. NIST Special Publication 960-4, Installing, Maintaining, and Verifying Your Charpy Impact Machine.

2.4. ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP)

2.5. NAVSEAINST 4734.1B NAVSEA Test, Measurement, Diagnostic Equipment (TMDE) and Calibration Programs

3. REQUIREMENTS

3.1. General Requirements

3.1.1. Contractor Qualifications and Accreditation: The Contractor shall provide a qualified calibration technician to perform all services. The Contractor shall maintain a current Scope of Accreditation to ISO/IEC 17025:2017 or ANSI/NCSL Z540-1, issued by an internationally recognized accrediting body (such as A2LA, ANAB, or NVLAP), explicitly covering on-site direct physical verification of pendulum impact testing machines per ASTM E23.

3.1.2. Safety and Environmental Compliance: The Contractor shall comply with all federal, state, local, and host-installation safety and environmental regulations. The Contractor shall utilize appropriate Personal Protective Equipment (PPE).

3.1.3. Government Furnished Property and Support: The Government will provide the Contractor with access to the equipment site during normal working hours, Monday through Friday, from 0630 to 1500, excluding federal holidays. The Government will ensure the workspace surrounding the CVN tester is clear and clean prior to the Contractor's arrival.

Rev: - Page 2 of 5

3.2. Specific Tasks

3.2.1. Preventative Maintenance Services: The Contractor shall perform comprehensive preventative maintenance on the CVN tester to ensure mechanical readiness and baseline stability. The Contractor shall complete the following actions:

3.2.1.1. Structural Bolt Fastener Inspection: Inspect and torque all structural frame bolts, anvil assembly mounting fasteners, baseplate foundation anchor bolts, and striker assembly bolts to manufacturer-specified torque limits to eliminate potential compliance or energy dissipation during impact.

3.2.1.2. Leveling Verification: Verify that the machine base is leveled on its concrete foundation or structural steel block in both transverse and longitudinal axes in accordance with manufacturer specifications and ASTM E23 limits (3:1000 maximum).

3.2.1.3. Bearing Maintenance: Disassemble, clean, and inspect the main pendulum shaft support bearings. The Contractor shall remove old lubricants, check for excessive wear or play, and re-lubricate using manufacturer-approved low-friction oil.

3.2.1.4. Release and Brake Mechanism: Clean and adjust the latch release mechanism to ensure instantaneous, friction-free drop trigger. Inspect, clean, and adjust the manual/pneumatic pendulum brake assembly for safe post-impact deceleration.

3.2.1.5. Safety Enclosures: Inspect all protective safety shielding, interlocks, and enclosure doors to ensure full mechanical protection against flying specimens and fragments

3.2.2. Direct Verification per ASTM E23: The Contractor shall conduct a complete direct verification of the Charpy V-Notch impact testing machine in strict accordance with ASTM E23 and NAVSEAINST 4734.1. The direct verification shall encompass all critical physical dimensions, alignments, clearances, and dynamic energy losses using precision metrology standards traceable to the National Institute of Standards and Technology (NIST). The direct physical verification shall specifically verify compliance with all dimensional tolerances and limits mandated by ASTM E23, including:

3.2.2.1. Specimen Support and Anvil Geometry: Verification of support span, anvil radii, support surface flatness, and anvil angle/taper.

3.2.2.2. Striking Tup Geometry: Verification of striker radius (2 mm nominal radius configuration), striking edge taper angle, and striker width.

Rev: - Page 3 of 5

3.2.2.3. Alignment and Clearances: Verification of striker to anvil span centering, perpendicularity of the pendulum swing plane to the transverse axis of the anvils, and post-fracture jamming clearances.

3.2.2.4. Dynamic Energy Losses: Quantitative verification of pointer mechanism friction loss (not to exceed 0.1% of scale capacity) and pendulum bearing friction and windage loss (not to exceed 0.5% of maximum machine capacity over a single swing cycle).

3.2.3. Indicator System Calibration: The Contractor shall calibrate the dial indicator and/or digital encoder display:

3.2.3.1. Analog Systems: Calibrate the graduations of the dial pointer against known angular displacements to verify readout accuracy across the full scale.

3.2.3.2. Digital Systems: Verify the output resolution, calibrate optical/magnetic encoder counts, verify electronic zero point, and perform diagnostic checks on the computerized signal interface.

3.3. The Contractor shall submit a Certificate of Calibration upon completion of the required calibrations and direct physical verification. (CDRL A001, B001, C001, D001)

4. OVER AND ABOVE WORK

4.1. In addition to the scheduled preventative maintenance, calibration, and direct physical verification, the Contractor shall provide over and above repair services if it is identified that current issues with equipment exist that impact the equipment being maintenance to Section 3.0. In accordance with DFARS 252.217-7028, the Contractor and the Contracting Officer shall negotiate specific procedures for Government administration and Contractor performance of over and above work requests. During the calibration of the equipment identified in Section 1.3, the Contractor is to notify the Contracting Officer of any necessary repairs that are required to maintain the operability of the equipment or to ensure the calibration of the equipment can be completed to the standards of Section 3.0.

4.2. If any components or repairs are identified during the preventative maintenance calibration, and direct physical verification process, the Contractor shall submit a Condition Found Report (CDRL A002, B002, C002, D002). The report shall contain data on the repairs required, the specific location of the repair, and the estimated labor hours, material, and time required to correct the repair. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work.

4.3. Upon receipt of the work request documentation required in Section 4.2, the Contracting Officer will review the work request to verify that the work is necessary and not covered under any other line items covered in the contract. The Contracting Officer will verify that the proposed corrective actions are appropriate and authorize the over and above work.

Rev: - Page 4 of 5

4.4. The Contractor shall not commence over and above work until authorized by the Contracting Officer.

5. Deliverables

5.1. Calibration and Verification Certificate: (CDRL A001, B001, C001, D001)

5.2. Condition Found Report (CDRL A002, B002, C002, D002)

6. SECURITY REQUIREMENTS

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL.

Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard.

For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.4. Badge Criteria:

6.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

6.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

Rev: - Page 5 of 5

6.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2 inch font and displayed in a manner that is clearly visible.

6.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer.