N3904027Q2985 Request for Quote.pdf

REQUEST FOR QUOTATION

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904027Q2985 DUE DATE: 11/20/2026 12:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

Donna Tice Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P)

PHONE: 207-438-1358 Email:

Email: Donna.l.tice3.civ@us.navy.mil and

David.m.ham7.civ@us.navy.mil Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are

WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for

WAWF (www.wawftraining.com)

GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of one (1) High Pressure Nitrogen

Gas Tube Trailer in Accordance with the

Statement of Work (SOW)

29 Weeks

0002 (1) Trailer Refill in Accordance with the

Statement of Work (SOW)

1 Job

0003 All Freight Associated with CLIN 0001 and

0002 in accordance with the Statement of

Work (SOW)

2 Jobs

0004 See Exhibit: A

Contract Data Requirements List (see

Exhibit A)

Data Items:

A001 – Test/Inspection Report

A002 – Certificate of Compliance

A003 – Certificate of Compliance

A004 – Equipment Technical Manual

(Sanitized) mailto:Donna.l.tice3.civ@us.navy.mil%20 David.m.ham7.civ@us.navy.mil http://www.wawftraining.com/

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A005 – Maintenance Support Plan

A006 – Contractor’s Personnel Roster

Product Service Code: W068

A001 Test/Inspection Report in accordance with

Exhibit A

Pricing Arrangement: Firm Fixed Price

NSP

A002 Certificate of Compliance in accordance with Exhibit A

NSP

A003 Certificate of Compliance in accordance

NSP

A004 Equipment Technical Manual (Sanitized) in accordance with Exhibit A

NSP

A005 Maintenance Support Plan in accordance

NSP

A006 Contractor’s Personnel Roster in accordance

NSP

1001 Option to Extend CLIN 0001 in accordance with the Statement of Work (SOW)

4 Weeks

1002 Option for (1) Trailer Refill in Accordance with the Statement of Work (SOW) 1 Job

1003 All Freight Associated with CLINs 1001 and

1002 in Accordance with the Statement of

Work (SOW)

2 Jobs

1004 See Exhibit: B

Contract Data Requirements List (see

Exhibit A)

Data Items:

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B001 – Test/Inspection Report

B002 – Certificate of Compliance

B003 – Certificate of Compliance

B004 – Equipment Technical Manual

(Sanitized)

B005 – Maintenance Support Plan

B006 – Contractor’s Personnel Roster

B001 Test/Inspection Report in accordance with

Exhibit B

NSP

B002 Certificate of Compliance in accordance with Exhibit B

NSP

B003 Certificate of Compliance in accordance

NSP

B004 Equipment Technical Manual (Sanitized) in accordance with Exhibit B

NSP

B005 Maintenance Support Plan in accordance

NSP

B006 Contractor’s Personnel Roster in accordance

NSP

Total

• Required Delivery Date: Period of Performance: 1/11/2027 – 8/1/2027

• Option 1 Period of Performance: 8/2/2027 – 8/29/2027

• Place of performance is: Portsmouth Naval Shipyard (PNSY) - Kittery, ME

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• For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

• Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

• See Below for Detailed Statement of Work and Applicable Clauses.

1. GENERAL

1.1 Response to Request

1.1.1 As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Contractor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements as required.

Attachments include:

• Attachment 1 PNSY OPSEC Enclosure 2

Exhibits include:

• N3904027Q2985 Exhibit A- CDRLS

• N3904027Q2985 Exhibit B- CDRLS

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

http://www.sam.gov/

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STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to rent a temporary high pressure nitrogen gas tube trailer. This specification reflects those characteristics which are essential to the minimum needs of the government for the procurement of rental equipment to perform High Pressure Nitrogen Flasks Charging Operation. The application for this high-pressure tube trailer is located at Portsmouth Naval Shipyard in

Kittery, ME.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents, which are in effect on the date the solicitation is issued, are a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. Code of Federal Regulations

2.1.1.1.1. A-A-59155 Commercial item description Nitrogen, high purity, special purpose

2.1.1.2. Federal Standards

2.1.1.2.1. FED-STD-313D - Material Safety Data, Transportation Data, And

Disposal Data for Hazardous Materials Furnished to Government

Activities

2.1.1.2.2. UIPI 0505-908 Level II and III Cleanliness for Piping

Systems/Equipment

2.1.1.2.3. 29 CFR 1910 - Occupational Safety and Health Standards

2.1.2. Nongovernment

2.1.2.1. American National Standards Institute INC, (ANSI)

2.1.2.1.1. ANSI/AMT B11.19 – Performance Criteria for Safeguarding

2.1.2.1.2. ANSI MH 10.8.2 – Data Application Identifier Standard

2.2. Order of Precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. High Pressure Nitrogen Gas Tube Trailer

3.1.1. Trailer mounted Nitrogen Gas Tube DOT rated trailer able to be delivered and left for use for up to 30 days and replaced with another full trailer as required.

3.1.2. Pressure vessel testing certifications, on all tube trailers, shall be up to date, valid and not expiring within time frame the tube trailer in use at Portsmouth Naval

Shipyard.

3.1.3. Capable of Suppling High-Pressure Nitrogen from 2000 psig to 4500 psig in volumes of 27,000 scf up to 81,556 scf (standard cubic feet).

3.1.3.1. High Pressure Tubes

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3.1.3.1.1. Standard N2 tube sizes 20’ x 6” Size variable as long as pressure and volume and purity requirements are met.

3.1.3.1.2. Quantity of tubes on trailer from 10 to 99 quantity of tubes variable as long as pressure and volume and purity requirements are met.

3.1.3.1.3. Trailer length shall not exceed 29’, and capable of being detached and left for later pickup.

3.1.4. Pressure Vessel – Tube Quantity (as available) meeting minimum pressure of

2000 psi not to exceed 4500 psi and 27,000 scf to be trailer mounted horizontally and secured to the trailer able to be transported on DOT certified trailer.

3.1.4.1. Transition Fitting from tube trailer, to be provided one (1) week ahead of delivery with output to be provided with Documentation as to Operational pressure rating of the component(s). (CDRL A001, B001)

3.1.4.1.1. Documentation describing aspects of Transition Fitting is acceptable in lieu of physical delivery. (CDRL A001, B001)

3.1.5. Startup training by Contractor shall be required.

3.2. Conditions of Performance

3.2.1. The following operational conditions shall apply under this specification:

3.2.1.1. Nitrogen Gas Requirements

3.2.1.1.1. Nitrogen shall meet, by Contractor or laboratory statement of conformance, the requirements of A-A-59155, Grade A or B, or MIL-

PRF-27401, Type I, Grade B or C, or CGA G-10.1, Grade L or M.

Nitrogen shall be filtered to 10 micrometers nominal or less.

3.2.1.1.2. The Contractor shall provide a Certificate of Compliance (COC) or purity report for every batch provided when delivered to be available in hardcopy at the point of delivery with each delivery. (CDRL A002, B002)

3.2.1.2. Cleanliness of Contractor supplied equipment

3.2.1.2.1. The equipment to be used shall meet all the cleanliness requirements as dictated by engineering for the system that will be delivering. Typically, this is known as Level II cleanliness per reference.

2.1.1.2.2 for the High Pressure charging of high-pressure flasks.

3.2.1.2.2. For each trailer delivered, the Contractor shall provide a COC as evidence of certified cleanliness in accordance with reference 2.1.1.2.2..

(CDRL A003, B003)

3.2.1.2.3. Cleanliness plugs and caps to be installed with seals prior to delivery.

3.3. Personnel Safety and Health Requirements

3.3.1. All machine parts, components, mechanisms, and assemblies furnished on the unit shall comply with all specific requirements of “OSHA Safety and Health

Standard (29CFR1910), General Industry”, ANSI/AMT B11.19, ANSI/AMT B11.22, and ANSI/AMT B11.23, and ANSI/AMT B20.1 that are applicable to the equipment itself.

3.3.2. Covers, platforms, guardrails, belt guards, and safety devices shall be provided for all parts of the equipment that present a safety hazard. The safety devices shall

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3.3.3. Additional safety and health requirements shall be as specified in other paragraphs of this specification.

3.4. OSHA Approved

3.4.1. The equipment specified herein shall be in compliance with the applicable OSHA regulations and be listed by one of the OSHA accredited laboratories or approved in accordance with CFR Title 29, Chapter XVII, Part 1910 and installed in accordance with applicable NEC/NFPA requirements. Approval shall be as specified under the “Approval” and “Acceptance” criteria in the OSHA regulations

Subpart “O”, Machinery and Machine Guarding para. 1910.212.

3.5. Audible Noise Levels

3.5.1. N/A

3.6. Environmental Protection

3.6.1. The unit shall be designed and constructed so that during operation, service, transportation and storage conditions described herein, including final disposal, the equipment shall comply with all applicable Environmental Protection Agency (EPA) and Occupational Safety and Health Agency (OSHA). The equipment described herein shall not contain or emit material hazardous to the ecological system as prescribed by federal, state, and local statutes in effect at the point of installation.

3.7. Hazardous Material Exclusions

3.7.1. Supplies being used in the performance of this contract, or materials being provided as part of the equipment shall be free of known hazardous materials.

Definitions of hazardous materials are specified in the latest version, including revisions adopted during the term of the contract, of Federal Standard No. 313.

3.7.2. Notwithstanding any other hazardous material usage permitted in this contract, radioactive materials or instruments capable of producing ionizing radiation as well as materials which contain asbestos, mercury, cadmium, lithium, methylene chloride, lead (=or>0.06%), or polychlorinated biphenyls (PCB’s) are prohibited.

4. RESPONSIBILITITES

4.1. Contractor

4.1.1. Tools

4.1.1.1. The Contractor shall provide all unique tools, if necessary, with delivery of equipment.

4.1.2. Maintenance

4.1.2.1. The contractor shall supply and deliver all materials required to operate unit upon delivery. The contractor shall be responsible for and perform all invasive maintenance for the duration of the service, unless agreed upon or authorized by the training service.

4.1.2.2. Coordinate maintenance w/ Executing POC through the C420 Contracting

Officer’s Representative (COR).

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4.1.2.3. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the jobsite fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight

(48) hours (two day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours (three days) of initial notification. The Contractor shall bear all costs to repair and replace the system or its components unless the Contractor demonstrates that the Government willfully or negligently damaged the system or its components.

4.2. Training

4.2.1. The Contractor shall provide start-up and training services to shipyard employees, to ensure equipment is used safely and responsibly.

4.3. Deliverables - In addition to all required equipment, the Contractor shall provide the following technical documentation electronic format and hard copy. At a minimum, the documentation shall consist of:

4.3.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics needed to safely operate the equipment.(CDRL A004, B004)

4.3.2. Operating Instructions and valve identifications schematic if not in the TI.

(CDRL A004, B004)

4.3.3. Equipment Data Sheet (EDS). (CDRL A004, B004)

4.3.4. Preventative Maintenance Schedules. (CDRL A005, B005)

4.3.5. Points of contact with telephone numbers for requesting emergency repair regardless of time or type of day. (CDRL A006, B006)

5. DELIVERY / RETURN

5.1. Delivery

5.1.1. The supplies shall be prepared for shipment in accordance with the provisions identified herein. Yellow packaging, packing, preservation and marking, in any form or manner, regardless of the method of preparation specified, is prohibited.

5.1.2. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours.

5.1.3. Documentation with Shipyard copies shall accompany each delivery.

5.1.4. The contractor shall notify the receiving activity of the scheduled arrival date of the equipment and any special handling requirements. Notification shall be made not less than 72 hours prior to the delivery date. This notification is necessary to ensure off-loading services are arranged. If proper notification is not given, the Government will not be responsible for any delays and expenses caused by the inability to off-load the supplies upon delivery. Portsmouth Naval Shipyard will not accept deliveries

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5.2. Security

5.2.1. To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal REAL ID Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, authorization must be given by Security Department, personnel must be escorted and possess / wear their own personal safety gear.

5.3. Inspection Criteria

5.3.1. The contractor is responsible for the performance of all inspection requirements as specified herein. The contractor may utilize his own facility or any other commercial facility acceptable to the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to the prescribed requirements.

5.3.2. The equipment shall be supplied FOB Destination (Portsmouth Naval Shipyard).

Upon receipt, the equipment shall be inspected for shipping damage, verification of quantities, mechanical and electrical integrity, and the requirements of section 3.

Within fifteen (15) days of delivery, the equipment shall be connected to the appropriate utilities and operated to sufficiently demonstrate conformance to the requirements of the specification. Any discrepancies on any item of equipment supplied shall be promptly corrected by the manufacturer at no cost to the government.

5.4. Final Acceptance

5.4.1. Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 410 Contract Specialist for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

5.5. Return

5.5.1. The Government will disconnect the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

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See below for Clauses and Provisions Applicable to this procurement

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-10 Prohibition on Contracting With Invented Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use

52.211-15 Defense Priority and Allocation Requirements

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.217-5 Evaluation of Options

52.217-9 Option to Extend the Term of the Contract

52.219-1 Small Business Program Representations

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies

52.222-50 Combating Trafficking in Persons

52.222-90 Addressing DEI Discrimination by Federal Contractors

52.223-5 Pollution Prevention & Right-To-Know Information

52.223-23 Sustainable Products and Services (Deviation 2025-O0004)

52.226-7 Drug-Free Workplace

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-8 Discounts For Prompt Payment

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-1 Disputes

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

52.240-91 Security Prohibitions and Exclusions

52.240-93 Basic Safeguarding of Covered Contractor Information Systems

52.244-6 Subcontracts for Commercial Products and Commercial Services

52.246-2 Inspection of Supplies-Fixed-Price

52.247-34 F.o.b. Destination

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.201-7000 Contracting Officer’s Representative

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

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252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7002 Payment for Contract Line or Subline Items Not Separately Priced

252.204-7003 Control of Government Personnel Work Product

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-

O0013, Revision 1)

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-

Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7022 Expediting Contract Closeout

252.204-7024 Notice on the Use of the Supplier Performance Risk System

252.211-7003 Item Unique Identification and Valuation

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7012 Preference for Certain Domestic Commodities

252.225-7048 Export-Controlled Items

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation

252.225-7060 Prohibition on Certain Procurements from the Xinjing Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7004 DoD Progress Payment Rates

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.240-7997 NIST SP 800-171 DoD Assessment Requirements

252.243-7001 Pricing Of Contract Modifications

252.247-7023 Transportation of Supplies by Sea—Basic

NAVSEA Clauses:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the

Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National

Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National

Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

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C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the

Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National

Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National

Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the

Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

(a) Definitions. As used in this text:

Article means a manufactured item other than a fluid or particle: (i) which is formed to a specific shape or design during manufacture; (ii) which has end use function(s) dependent in whole or in part upon its shape or design during enduse; and (iii) which under normal conditions of use does not release more than very small quantities, e.g., minute or trace amounts of a hazardous chemical, and does not pose a physical hazard or health risk to employees.

Boundary of containment means a continuous tight seal (barrier) to prevent the release of functional mercury during normal operation and maintenance. Examples include the exterior of a fluorescent lamp, glass capsule of a mercury switch, and container for mercury reagents. A double boundary of containment consists of two independent seals.

Functional mercury means mercury or mercury compound(s) contained in equipment that is required for the equipment to operate properly, such as that found in mercury switches, fluorescent lamps, flat-panel monitors, thermostats, thermostat probes, small coin type batteries, barometers, and dental amalgams.

Hardware means any article, container, piece of material, individual part, subassembly, assembly, component, or system to which mercury control requirements apply.

Mercury-free means hardware that does not contain functional mercury and is not contaminated by mercury or mercury compounds.

Portable means items that are frequently transported during normal operation. Desk lamps, shop lights, and hand-held instruments are considered portable, while bulbs in stationary light fixtures are not. In general, items that require transport only during maintenance, installation, and removal of the items are not considered portable.

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(b) The Contractor, and all subcontractors and vendors, shall ensure that mercury or mercury containing compounds are not intentionally added to, or come in direct contact with, hardware or supplies furnished under this contract.

(1) The Contractor shall ensure that mercury and mercury compounds are not taken onboard naval vessels by

Contractor, subcontractor, or vendor personnel except for functional mercury used in batteries, dental amalgams, fluorescent lamps, flat-panel monitors, required instruments, sensors or controls, weapon systems, and chemical analysis reagents specified by the Naval Sea Systems Command (NAVSEA).

(2) Portable fluorescent lamps and portable instruments containing elemental mercury must be shock-proof in accordance with MIL-DTL-901E entitled Requirements for Shock Tests, H.I. (High Impact) Shipboard Machinery, Equipment, and Systems and have mercury enclosed by a double boundary of containment. Some devices with liquid crystal display (LCD) screens utilize a fluorescent bulb backlight to illuminate the LCD screen. No additional restrictions or controls apply to devices with LCD screens; however, the Contractor shall remove the LCD screen and seal it in plastic following any evidence that the backlight failed.

(3) For Submarines, any use of mercury containing items must be approved as required by the Nuclear Powered

Submarine Atmosphere Control Manual (S9510-AB-ATM-010/U) Volume 1.

(4) The Contractor shall ensure that mercury and mercury compounds do not contact hardware surfaces in systems covered by NAVSEA Manual NAVSEA 0989-064-3000 entitled Cleanliness Requirements for Nuclear Propulsion

Plant Maintenance and Construction, submarine air systems, level I systems per NAVSEA Publication 0948-LP-045-

7010, NAVSEA Material Control Standard, or the submarine safety program (SUBSAFE) surfaces during maintenance or repair. Such hardware is designated as mercury-free. The Contractor shall ensure that all other hardware that could be structurally degraded by contamination with elemental mercury or reactive mercury compounds is separated from it by sufficient distance, or boundaries of containment that effectively prevents contact in all but the most extreme circumstances.

(5) The Contractor shall check any hardware surfaces in the above systems which are known or suspected to have come in contact with mercury or mercury compounds for evidence of structural degradation and external mercury contamination. The existence of external mercury contamination can be determined following MIL-STD-2041D entitled Control of Detrimental Materials.

(6) The presence of mercury in a product may be determined by checking product labeling on material safety data sheets or safety data sheets. Chemical analysis is not required.

(7) The Contractor shall dispose of any mercury and mercury compounds in accordance with OPNAV Manual

(OPNAV M-5090.1) entitled Environmental Readiness Program Manual of 10 January 2014.

(8) If the use of mercury or mercury compounds cannot be avoided, a risk assessment and waiver request, if required, must be performed and submitted per the NAVSEA Hazardous Material Avoidance Process (T9070-AL-DPC-

020/077-2). For systems covered by the NAVSEA Manual NAVSEA 0989-064-3000 entitled Cleanliness

Requirements for Nuclear Propulsion Plant Maintenance and Construction, submit the risk assessment and waiver request, if required to Nuclear Propulsion (NAVSEA 08).

(c) In all cases where mercury or a mercury compound has contacted hardware surfaces required to be mercury-free the Contractor shall immediately provide a report to the NAVSEA Dry Environmental Systems and Hazardous

Materials (NAVSEA 05P5) via the cognizant contract administration safety office. Reports concerning systems covered by NAVSEA Manual 0989-064-3000 must include NAVSEA Nuclear Propulsion Directorate (SEA 08) in the distribution. Reports must be in letter form and include the date and details of the contact, the surfaces contacted, the recovery actions taken, and the status of the affected surfaces.

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

Yellow colored items are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow-colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers and promptly removed from the Shipyard.

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C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work Related

Injuries and Illnesses, for those employees to the safety office, via the COR by 15 January for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the

Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows:

Code 106

Phone: (207) 438-2001

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD

Form 1423, Exhibit(s) A, B, C, and D attached hereto.

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial

Security Program Operating Manual (NISPOM), 32 CFR Part 117.

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D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor) _______________________

(Name of Requiring Activity) _______________________

(City and State) ________________________

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

Item(s) 0001-0002, 0005; 1001-1002, 1005; 2001-2002, 2005; 3001-3002, 3005. The supplies furnished hereunder shall be packaged in accordance with ASTM-D-3951-18, Standard Practice for Commercial Packing.

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with ASTM-D-

3951-18 approved 1 May 2018, Standard Practice for Commercial Packing.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items. Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopic or non-neutral material) is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD

Form 1423.

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

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Partial deliveries will not be accepted without specific approval from the Contracting Officer.

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

All data to be furnished under this contract shall be delivered prepaid to the destination(s) and at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

Mark shipping documents "Notify Receiving Officer, Portsmouth Naval Shipyard prior to arrival for delivery instructions. Telephone (207) 438-5521/5206. "All drivers must either have a NCAC or Defense Biometric

Identification System (DBIDS) card in addition they must have proof of US citizenship with them (birth certificate or

US passport or state enhanced driver's license [only issued by WA, NY, VT, & MI])." OVERSIZED CALL 24 HRS

IN ADVANCE, (207) 438-5521. NO ANIMALS ALLOWED ON BASE.

Except by special arrangement, shipments will be delivered only between the hours of 7:30 AM and 3:00 PM local time, Monday through Friday. (Federal Holidays excepted.)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2)

(https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions).

(End of text)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer and

Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data

Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions

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G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The

Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(ii) The Contract Specialist is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(iii) The Administrative Contracting Officer (ACO) is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

Name: [ * ]

Address:

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a

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COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government

Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Name: [ * ]

Address: [ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

Name: [ * ]

Address:

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(h) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-toexceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(j) The Contractor's point of contact for performance under this contract is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]

E-mail: [ * ]

[ * ] To be completed at contract award

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the

Portsmouth Naval Shipyard. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at

OPM.GOV or by using the following direct link: https://www.opm.gov/policy-data-oversight/pay-leave/federalholidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to

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Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract.