N3904026R3065 Attachment 1_Performance Work Statement.pdf

Lodging Specifications

Spec #: [Lodging – 09] Rev: A Page 1 of 9

Performance Work Statement

1. SCOPE

1.1. Contracted lodging to support project to be completed at Naval Base Point Loma, San Diego, CA.

2. REFERENCES

2.1. Public Law: 101-391

2.2. National Fire Protection Association (NFPA) Standard 74

2.3. NFPA Standard 13

2.4. NFPA Standard 13R

3. PROPERTY REQUIREMENTS

3.1. All properties shall have safe and secure premises, with unit access limited only to authorized key holders.

3.2. Properties shall be located within twenty-three (23) driving miles or no more than a forty-five (45) minute commute of the main gate of Naval Base Point Loma, and shall not require the use of a Ferry for transportation.

3.2.1. To exclude: Chula Vista, National City, and San Ysidro

3.3. Minimum living area size is four hundred (400) square feet

3.3.1. Living area that shall be included in the minimum square footage specified under Item 3.3. is defined as all living area other than balconies, and closets.

3.4. Properties shall be well maintained and in sanitary condition.

3.5. Properties shall not be exposed to continuous and/or excessive noise (such as air traffic, highways, hospitals, police/fire stations, schools, and/or industrial/construction sites), or other areas producing excessive noise levels that could cause disruption in sleep.

Exception: if properties are constructed with materials to achieve sound protected rooms, these rooms shall be considered but shall have an STC rating of 60 or higher.

3.6. A current fire inspection certificate shall be posted in accordance with PL-101-391 (or latest revision).

3.7. Properties shall be equipped with hard-wired, single-station smoke detectors in each room in accordance with National Fire Protection Association (NFPA) Standard 74.

3.7.1. Carbon Monoxide Detector as required by CA code.

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3.7.2. Properties shall be equipped with an automatic sprinkler system installed in accordance with NFPA Standard 13 or 13-R, except that properties that are three stories or lower are exempt from this requirement.

3.8. Property shall meet all state & county codes, having properly installed electrical outlets in proper working condition to include proper spacing in all units.

3.9. All units on property shall have at least one (1) private bathroom containing:

3.9.1. One (1) shower (free of hazards, and in proper working condition)

3.9.2. One (1) sink (free of hazards, and in proper working condition)

3.9.3. One (1) toilet (free of hazards, and in proper working condition)

3.9.4. One (1) overhead exhaust fan (free of hazards, and in proper working condition)

3.9.5. A minimum of one (1) properly installed, GFI electrical outlet in sink area (free of hazards, and in proper working condition).

3.10. All Units on property shall be equipped with a separate kitchen area containing:

3.10.1. One (1) refrigerator 16 cubic feet (or larger) capacity with a separate freezer compartment.

3.10.2. One (1) stove, with self-cleaning oven, with a minimum of four (4) burners.

3.10.3. One (1) dishwasher

3.10.4. One (1) sink (separate from Item 3.9.2).

3.11. Property shall have either one (1) full sized clothes washing machine and one (1) full sized dryer in unit, or on-site washers and dryers with access limited only to authorized key holders.

3.12. Properties shall be responsible for ensuring that all units are cleaned and well maintained.

3.13. Properties shall provide a minimum of one (1) reserved on-site parking spot that is free, safe and secure, adequately lit for the occupant. Adequate guest parking shall be on site (private property, 24 hour use) within the same complex that is free, safe and secure, adequately lit.

3.14. Properties shall be located with-in a four (4) mile radius of a grocery store and a full service restaurant.

3.15. Properties shall have daily mail service.

4. UNIT REQUIREMENTS

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4.1. Units shall be in a sanitary condition.

4.1.1. Free of odors

4.1.2. Free of dirt, debris, mold, and/or mildew

4.1.3. Free of pests (including but not limited to rodent(s), insect(s), bird(s), or evidence of rodent(s), insect(s), bird(s), or pest waste. Pest removal services, if required through no fault of the traveler, will be covered by the vendor.

4.2. All walls, floors, countertops and ceilings shall be damage-free (minor cracks and scratches are acceptable), small holes greater than 1” shall be repaired. Peeling and/or cracked floors shall be addressed on a case-by-case basis.

4.3. All units shall be capable of being independently heated and cooled.

4.3.1. Heating and Air Conditioning: Heat and A/C shall be available throughout the entire living area. If HVAC is not provided throughout, Air Conditioning Units (A/C) (8000 BTU minimum each) shall be made available within forty-eight (48) hours upon request by the occupant and shall cover the living area and any living space separated by a door. All A/C units shall be properly installed in accordance with manufacturer's installation instructions.

4.4. All units shall have a closet, with minimum of sixteen (16) hangers.

4.5. Entry door shall be gap-free, and shall be equipped with a properly-installed dead bolt which shall be fastened securely to the wall/door frame.

4.6. All windows shall be equipped with security locks in proper working condition.

4.7. Minimum Furniture Requirements:

4.7.1. One (1) lounge chair

4.7.2. One (1) sofa / couch

4.7.3. One (1) eating surface (Dining room table and/or bar top) to accommodate no less than four (4) persons at one time accompanied with appropriate seating at eating surface with four (4) chairs with back support.

4.7.4. One (1) coffee table

4.7.5. One (1) entertainment center or wall mount for TV

4.7.6. One (1) overhead light and/or Two (2) lamps per room

4.7.7. Two (2) end tables

4.8. Minimum Bedroom Requirements:

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4.8.1. One (1) Queen sized bed (60” x 80”), to include headboard and mattress set

4.8.1.1. Two (2) standard-size pillows with two (2) standard-size pillow cases

4.8.1.2. Two (2) complete sets of queen size sheets

4.8.1.3. Two (2) blankets

4.8.1.4. One (1) bed comforter

4.8.2. One (1) full dresser with mirror or separate full length mirror

4.8.2.1. Full dresser size shall be defined as: 60” w x 20” d x 48”h

4.8.3. One (1) alarm clock radio

4.8.4. Two (2) night stands

4.8.5. One (1) overhead light and/or Two (2) lamps per room

4.9. Minimum Bathroom Requirements:

4.9.1. Shower shall be equipped with one (1) anti-slip floor mat

4.9.1.1. Shower shall be equipped with door(s) or shower curtain with liner.

4.9.2. One (1) mirror or vanity with lights

4.9.3. One (1) shelf, or counter space, for toiletries

4.9.4. One (1) brand new toilet plunger, unless prohibited for sanitary reasons, or by state and local law

4.9.5. One (1) 7 gal min. waste basket

4.9.6. Towels to be provided:

4.9.6.1. Two (2) bath towels

4.9.6.2. One (1) bath mat

4.9.6.3. Two (2) hand towels

4.9.6.4. Two (2) wash cloths

4.9.6.5. At the request of occupant, extra set(s) shall be provided

4.10. Minimum Kitchen Requirements:

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4.10.1. One (1) microwave oven (1.4 cu. ft. minimum)

4.10.2. One (1) toaster

4.10.3. One (1) 12 cup coffee maker or Keurig.

4.10.4. If refrigerator does not have an ice maker in the freezer shall include an ice tray

4.10.5. Minimum Cooking Utensils:

4.10.5.1. One (1) eight-piece cookware set to include:

4.10.5.1.1. 1.5 qt. sauce pan w/lid

4.10.5.1.2. 2 qt. saucepan w/lid

4.10.5.1.3. 5 qt. pot w/lid

4.10.5.1.4. 8.5” non-stick fry pan/skillet

4.10.5.1.5. 12” non-stick fry pan/skillet

4.10.5.2. Twenty (20) Piece Kitchen Utensils Set (Or Greater) to include:

4.10.5.2.1. Peeler

4.10.5.2.2. Can Opener

4.10.5.2.3. Nylon Turner

4.10.5.2.4. Nylon Slotted Spoon

4.10.5.2.5. Two Spatulas

4.10.5.2.6. Set of Four (4) Measuring Cups

4.10.5.2.7. Pizza Cutter

4.10.5.2.8. Whisk

4.10.5.2.9. Nylon Spoon

4.10.5.2.10. Nylon Ladle

4.10.5.2.11. Set of Two (2) Mixing Spoons

4.10.5.2.12. Set of Four (4) Measuring Spoons

4.10.5.3. Two (2) 4 qt. or larger mixing bowls

4.10.5.4. Three (3) piece glass food storage set

4.10.5.5. One (1) 11” x 14” cutting board

4.10.5.6. One (1) large 5 qt. colander

4.10.5.7. One (1) 12-piece kitchen knife/cutlery set

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4.10.5.8. One (1) 11” X 17” baking sheet

4.10.6. Minimum Tableware:

4.10.6.1. Four (4) dinner plates

4.10.6.2. Four (4) salad plates

4.10.6.3. Four (4) soup bowls

4.10.6.4. Four (4) coffee mugs

4.10.6.5. Four (4) 16oz. beverage glasses

4.10.6.6. Four (4) flatware sets (knives, forks, spoons) with cutlery tray

4.10.6.7. Two (2) dish towels

4.10.6.8. Two (2) pot holders

4.10.7. Kitchen shall be equipped with one (1) 13 gal. min trash can.

4.10.8. All kitchen items shall be fully-functioning, free of hazards, and in proper working condition.

4.11. Minimum Amenities

4.11.1. PNSY occupants shall be afforded access to all property facilities and accommodations provided to commercial guests.

4.11.2. Television and Cable Requirements:

4.11.2.1. One (1) Smart television (nominally-sized 50” or larger) in living room.

4.11.2.2. One (1) remote control to each Smart television.

4.11.2.3. Streaming services with login that provides live local stations at no cost to the employee upon move in.

4.11.2.3.1. Smart televisions shall be securely mounted to a wall, or displayed safely and securely upon a TV stand.

4.11.3. Units shall have free high speed (100 Mbps or greater) internet access

4.11.4. Units shall have Ethernet plug-in capabilities and provide Wi-Fi access.

4.11.4.1. Wi-Fi access shall be password encrypted to ensure private connection(s) per unit. There should not be one router for the entire apartment complex.

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4.11.5. One (1) iron and one (1) ironing board

4.12. Minimum Housekeeping / Cleaning Services

4.12.1. PNSY requires cleaning of contracted lodging to meet or exceed current CDC cleaning guidelines which can be found at www.CDC.gov. Minimum services shall include:

4.12.1.1. One (1) time per month housekeeping services

4.12.1.1.1. One (1) time per month dusting of furniture and horizontal surfaces

4.12.1.1.2. One (1) time per month mopping and/or vacuuming of floor surfaces

4.12.1.1.3. Shampooing of carpeted floors to include both prior to arrival and upon each change of occupancy.

4.12.1.1.4. One (1) time per month Bathroom cleaning:

4.12.1.1.4.1. Shower (entire bathtub and surround)

4.12.1.1.4.2. Toilet

4.12.1.1.4.3. Bathroom sink

4.12.1.1.4.4. Bathroom vanity/shelves/countertops

4.12.1.1.5. One (1) time per month kitchen cleaning:

4.12.1.1.5.1. Kitchen appliances

4.12.1.1.5.2. Kitchen countertops

4.12.1.1.5.3. Kitchen sink

4.12.1.1.6. One (1) time per month trash removal

4.12.1.1.7. Linen service to be performed one (1) time per month, and upon each change of occupancy.

4.12.1.1.8. Clean towels shall be provided/replaced one (1) time per month (to be brought with cleaning crew, not to be cleaned on site).

4.12.2. Minimum Cleaning Supplies Requirements:

4.12.2.1. Chargeable electric mop/vac combination with pads

4.12.2.1.1. One (1) 16oz or larger electric mop/vac cleaning solution

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4.12.2.2. Full size vacuum with rotating brush head

4.12.2.3. One (1) broom

4.12.2.4. One (1) dust pan and brush

4.12.2.5. Trash bags (minimum 25 small and 25 large to fit the specified trash cans)

4.12.3. Upon check-in, the following shall be provided:

4.12.3.1. Two (2) rolls of toilet paper

4.12.3.2. Two (2) rolls of paper towels

4.12.3.3. One (1) hand soap (8 oz. min.) in the bathroom

4.12.3.4. One (1) dish soap (15 oz. min.)

4.12.3.5. Two (2) sets of keys

4.12.3.6. Dust rags and dusting spray

4.12.3.7. Toilet cleaning brush and toilet cleaner

4.12.3.8. (2) Scotch Brite Sponges or similar, (1) 16oz or larger Multipurpose cleaning spray, (1) 16oz or larger bathroom cleaning spray, (1) 16oz or larger glass cleaning spray, (1) 16oz or larger cleaning spray for stovetop/oven, (1) 16oz or larger disinfecting spray, minimum qty. 30 loads dishwasher detergent and (3) reusable cleaning towels.

4.12.3.9. Cleaning consumables will be replenished by the vendor every other month.

NOTES

4.13. PNSY Employee Occupant(s) shall not be required to change unit(s) during the course of their stay unless a physical problem with the occupied unit(s) arises with the property that requires the unit(s) to be vacant so it may be repaired.

4.14. Notification to the occupant shall be made a minimum of twenty-four (24) hours prior to building maintenance entering the unit.

4.15. Vendor shall respond within twenty-four (24) hours to address any issues and forty-eight (48) hours to fix any issues.

4.16. Vendor shall provide a twenty-four (24) hour emergency contact number for after-hours issues.

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4.17. Quality of furniture and household goods: Shall be in new, or like-new used condition, with minimal wear and tear. Upholstered and non-upholstered furniture shall be free of mildew and odors, and have minimal to no scratches, dents, chips, holes, or stains.

4.18. Quality of fixtures, toilets, faucets, and appliances: Shall be in new, or like-new used condition, shall function properly, and be free of mold, mildew, and odors, and have minimal to no scratches, dents, chips, holes, or stains.

4.19. All contracted rooms will be utilized by DoD employees who have all undergone high level security checks and therefore will not be subjected to any further background checks.

5. SPECIAL INSTRUCTIONS

5.1. The Government will pay the rate which is deemed most advantageous to the Government throughout the lifetime of the contract regardless of occupancy status, number of occupants, or differences in room types (i.e.: number of rooms, size, etc.) ensuring the minimum requirements are adhered to as outlined in this Performance Work Statement (PWS).

5.2. All charges should be considered by the vendor and provided for in the room rates proposed; charges are not to be made to the employee unless they are personal charges opted for by the employee.

5.3. The rooms may be utilized by multiple employees throughout the life of the contract depending on the project schedule and need. Units shall be cleaned as outlined in the SOW.

The government intends to limit occupancy turn-overs to the max extent practicable (as outlined in paragraph 5.8), however, data is not available to estimate the number of times this may happen.

5.4. Damage and unanticipated charges shall not be charged to the employee.

5.5. Check-in time shall be available no later than 11:00 a.m., PST.

5.5.1. Twenty-four (24) hour check-in shall be available if requested by the government a minimum of one (1) day in advance.

5.6. Unit occupancy shall not exceed more than one (1) PNSY employee per unit.