N3904026Q5666 Attachment 9 - QASP Matrix.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- Overhaul - Barrier Boat
- Solicitation number
- N3904026Q5666
About this file
This is a Quality Assurance Surveillance Plan (QASP) Matrix that establishes performance standards, acceptable quality levels (AQL), surveillance methods, and government remedies for a 30-foot Barrier Boat overhaul contract at Portsmouth Naval Shipyard. The QASP covers eighteen major task areas with specific performance metrics and inspection protocols. Key deliverables include Condition Found Reports for unscheduled repairs, monthly cost tracking reports, lifting and blocking plans, video recording surveys, hull inspection and NDT air tests, propulsion system overhaul documentation, fuel system maintenance records, electrical system disconnect sheets, fire suppression certifications, steering system maintenance reports, Cummins propulsion service certification, lifting sling certifications, pilot house reinstallation records, hull preservation documentation, sea trial verification reports, towing service condition reports, and temporary services/safety certifications. All tasks must achieve 100% compliance unless delayed by documented government-caused factors, with zero tolerance for unauthorized work, security violations, safety defects, or unapproved cost overruns.
The QASP establishes strict surveillance mechanisms including direct observation by the Contracting Officer's Representative (COR) and Technical Point of Contact (TPOC), physical inspections, and document reviews for each task area. Government remedies for non-compliance include rejection of deliverables requiring resubmission within specified timeframes (typically two to three business days), withholding of progress payments up to 10%, rejection of invoices for unapproved work, suspension of base access for security violations, immediate shutdown of unsafe workspaces, and formal Corrective Action Requests (CDRs) or contract termination for continued deficiencies. The contract uses a five-tier performance rating system ranging from Exceptional to Unsatisfactory, with Satisfactory Performance (meeting all contractual requirements on time) established as the expected standard level.
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Sheet1
| Quality Assurance Surveillance Plan, Matrix | |||||
| [Description of Contract work being performed] | |||||
| SOW Task Area / Refrence | Required Services (Tasks) | Performance Standards | Acceptable Quality Level (AQL) | Method of Surveillance | Government action for Failure to Meet AQL |
| Schedule Control (SOW Sec 3.1, SOW Att 1 Sec 3.1) | Complete all overhaul tasks on Hull 30BB0701. | Vessel fully overhauled and ready for sea trials. | Complete within three (3) months from award and delivery of vessel. $100%$ compliance unless delayed by documented Gov-caused factors. | 100% Inspection of final delivery date. | Pursuant to FAR 52.246-4, the Government may reduce the contract price for late delivery of services. For delays without prior approval, the Government may assess damages or initiate termination for default procedures. |
| Unscheduled Repairs (CFR) (SOW Sec 5.1 - 5.6) | Submit Condition Found Reports (CFRs) for necessary replacement parts or repairs not covered in routine SOW. | Document via CDRL A020. No unauthorized work started prior to KO/COR written approval. | 100% of unplanned repairs must be approved via CFR before work commences. Replaced parts returned to DON. | Analysis of CDRL A020 and physical billing audits. | Immediate rejection of charges for unauthorized work. The contractor must absorb all costs of unapproved repairs. Continued unauthorized work will trigger a formal CDR. |
| Cost Tracking (SOW Sec 6.5) | Submit monthly expenditure/cost reports and track expenditures against authorized funding ceilings. | Document via CDRL A021. Anticipate cost overruns and notify COR before exceeding ceilings. | 100% accurate and complete reporting. Submitted monthly by due date. Zero (0) unapproved cost overruns. | 100% Inspection of monthly reports and invoices. | Rejection of invoice or withholding of up to 10% of monthly billing until compliant cost data is received. Unauthorized overruns will not be compensated. |
| Security, Badging & Base Access (SOW Sec 8.1 - 8.6) | Submit visit requests, SECNAV 5512/1 DBIDS forms, protect and display green SACB badges, register laptops, and adhere to vehicle markings. | Compliance with shipyard gate, DBIDS, badging, and vehicle pass rules. Zero unauthorized camera devices. | 100% compliance with security guidelines. Zero (0) security violations. | 100% Surveillance by COR and PNSY Security. | Immediate removal of non-compliant personnel from base. Suspended shipyard access. Formal security infraction documented, which may trigger a CDR or termination of contract. |
| Manhour & Material Reservation (SOW Att 1 Sec 3.2 - 3.7) | Initiate estimates on Reservation Task Request Control Form (Att A); submit weekly reservation reports. | Document via CDRL A001. Track productive hours/materials. Balance subject to decrease modification. | 100% accuracy in reporting. Weekly reports submitted on time. Non-productive labor excluded from tallies. | Monthly audits of reservation tasks and CDRL A001. | Rejection of weekly reservation logs. The Government will withhold payment for reservation work until a compliant, audited accounting is provided and accepted. |
| Lifting & Blocking Plans (SOW Att 2 Sec 3.1, Att 19 Sec 3.2 - 3.5) | Submit crane and lifting/blocking plans. Spot blocks correctly on structural members. | Crane plan submitted ≥10 working days prior. Scaling must protect propeller, rudders, and hull. | Block boat within the first 10% of the availability.100% of plans accepted by TPOC/COR. | 100% Inspection of CDRL A002 & A019. Direct Observation of blocking. | Rejection of plans; contractor must resubmit acceptable plans within three (3) business days. Pursuant to FAR 52.246-4, the Government may withhold up to 10% of progress payments until safe, certified plans are approved. |
| Video Recording Survey (SOW Att 2 Sec 3.1.2, Att 19 Sec 3.6.2) | Electronically video-record boat systems, interior, and exterior (pre- and post-docking) to document existing conditions. | High-quality digital video submitted via CDRL A003. | Deliver within five (5) working days of vessel arrival / docking. | 100% Inspection of CDRL A003 deliverables. | Rejection of report. Contractor must re-record and submit correct files within two (2) business days at no additional cost. |
| Hull Inspection & NDT Air Tests (SOW Att 3 Sec 3.2 - 3.5) | Perform visual, ultrasonic (25 readings), skeg air test, kort nozzle air test, and weld visual/NDT testing. | Skeg and Kort nozzle tests at 2 PSI for 10 minutes. Visual/NDT per Mil-Std-2035. | Allowable leakage: None. Deliver CDRLs A005 and A006. | Direct Observation of tests by COR/TPOC. Review of NDT reports. | Re-performance of tests/inspections at no additional cost to the Government within two (2) business days of notification. Delays in reporting will trigger a CDR and a negative schedule rating. |
| Propulsion, Shaft, & Rudder Overhaul (SOW Att 5 Sec 3.1 - 3.8) | Clean, inspect, overhaul, balance, and align rudder, propeller, and propulsion shafts. | Measure alignment of shaft to engine/transmission to ≤0.004 inches. Polishing blades to 63 RMS | Allowable alignment deviation: None. Allowable rubbing or binding: None. Deliver CDRL A007. | Direct Observation of alignment and operational tests. Review of reports. | Contractor must correct alignment or balance defects at no additional cost within two (2) business days. No progress payments authorized for propulsion tasks until alignment is verified by TPOC. |
| Fuel System Maintenance & Tests (SOW Att 6 Sec 3.1 - 3.9) | Gas-free certify, clean, inspect, and perform preliminary and completion air tests of fuel tanks. | Air tests of fuel tanks at 2 PSIG. Gasket torque sequences per SOW instructions. | Allowable pressure drop: None. Deliver CDRL A008. Tank cleanliness must be Level II. | Direct Observation of air tests and internal tank inspections by TPOC. | Rejection of tank closing authorization. Contractor must re-clean or re-test the system until zero pressure drop and Level II cleanliness are achieved at no additional cost. |
| Electrical System Maintenance (SOW Att 7 Sec 3.1 - 3.3) | Perform operational tests, develop disconnect sheets, clean corrosion, secure wireways, and apply grease. | Disconnect sheet/test report delivered via CDRL A009. Wires secured with stainless cushion clamps. | Report delivered within twenty (20) days of vessel arrival. Zero corrosion on connections. | 100% Inspection of wiring bundles and electrical panels. | Contractor must correct poor wiring or corrosion defects within two (2) business days. Late reports result in a warning, progressing to a CDR for continued delays. |
| Fire Suppression Certification (SOW Att 9 Sec 3.1 - 3.3) | Certify Sea-Fire suppression system utilizing an authorized OEM technical representative. | Certification done in last $20%$ of availability. System must shut off engines/fans upon actuation. | Deliver CDRL A010. Allowable deviation: None. | Direct Observation of operational shutdown test. Review of certs. | Rejection of final sea trial readiness. System must be re-tested and certified by an authorized OEM rep within three (3) business days at the contractor's expense. |
| Steering System Maintenance (SOW Att 10 Sec 3.1 - 3.4) | Overhaul cylinders; fill with Chevron Rando ISO 32; pre-operational and operational testing. | Cycle rudders full port to full starboard three (3) times. | Deliver CDRL A011. Allowable binding, sticking, leakage, noise, or vibration: None. | Direct Observation of steering gear cycling and operational tests. | Contractor must disassemble and repair steering cylinders/lines at no additional cost within two (2) business days of a failed test. |
| Cummins Propulsion Maintenance (SOW Att 11 Sec 3.1 - 3.8) | Perform 5000-hr service. Electronic diagnostic analysis, hydrostatic test heat exchanger. | Hydrostatic test at 20 PSIG for ≥10 mins. Standard topcoat Cummins Cloud White. | Deliver CDRLs A012, A013, A020. Allowable leakage: None. Final coat free of runs, drips, sags. | Direct Observation of hydrostatic and operational tests. Visual coating check. | Rejection of service certification. Contractor must re-perform hydrostatic tests or repair coating defects (such as sags or runs) at no additional cost within two (2) business days of notification. |
| Outfitting & Lifting Slings (SOW Att 12 Sec 3.1 - 3.4) | Inspect hull lifting padeyes. Overhaul control valve. Certify lifting slings. | Slings certified by lifting/handling facility. Winch reservoir filled with ISO32. | Deliver CDRLs A014 and A015. Sling certs done ≤30 days prior to completion. | 100% Inspection of certification paperwork. Direct observation of winch test. | Withholding of vessel undocking or delivery authorization. Non-certified slings or uncertified padeyes will not be used; contractor must resolve within forty-eight (48) hours. |
| Pilot House Reinstallation (SOW Att 13 Sec 3.1 - 3.3) | Disconnect, remove, preserve, and reinstall the welded aluminum pilot house. | Disconnect sheet recorded. Install new gaskets and 3M Fire Barrier FD 150. | Deliver CDRL A016. Center/stbd and forward overhead windows gasketed new. | Direct Observation of gasket seating and fire barrier seal application. | Re-performance of sealing or re-preservation at no additional cost within forty-eight (48) hours to prevent leak or safety hazards. |
| Hull Preservation & Non-Skid (SOW Att 14 Sec 3.1 - 3.7) | Prepare sketches of coatings/markings and nonskid layout. Contain blast area. Apply preservation and nonskid. | Apply rollable resilient nonskid (Type III, Comp G). Final AF top coat: Black. | Deliver CDRL A017. Allowable runs, sags, holidays, orange peel, or fisheyes: None. | Wet/dry film thickness audits. Direct Observation of containment and coating. | Rejection of coating system. Contractor must blast, prepare, and re-apply non-conforming coating areas at no cost. Payments for preservation will be withheld until AQL is met. |
| Sea Trial Verification (SOW Att 15 Sec 3.1 - 3.6) | Accomplish independent waterborne trial, acceptance inspection, and 4-hour sea trial. | Vessel systems 100% operational. Correct all discrepancies found in trials. | Mooring report (Att A004) submitted within ten (10) days of undocking. Allowable deviation: None. | Direct Observation of trial and review of engine/performance logs. | Failure of Sea Trial. Contractor must correct technical discrepancies and re-conduct the 4-hour trial at no additional cost to the Government. |
| Towing Service (SOW Att 16 Sec 3.1 - 3.6) | Tow craft to/from shipyard (if required); provide 72-hr notice; submit boat condition report. | Vessel lashed and secured. Lighted per navigation rules. | Deliver CDRL A018 within five (5) days of arrival. Towing scheduled 0800–1500 M-F. | Verification of DBIDS logs and 100% check of CDRL A018. | Suspension of towing operations or rejection of arrival report. Contractor must correct transit safety violations or resubmit accurate condition records within one (1) business day. |
| Temporary Services & Safety (SOW Att 17 Sec 3.1 - 3.11) | Install camels, mooring lines, gangways, lighting, ventilation, and fire main. | Gangways ≥3 ft wide, hold Ground metallic gangways (allowable resistance:0 Ohms). | Continuous 24/7 basis. Zero (0) safety or illumination defects. Zero trash, debris, grease, or oil. | Daily Direct Observation of safety parameters. | Immediate shutdown of affected workspaces for safety violations. Contractor must correct grounding, light, or safety net defects within two (2) hours, or face a formal CDR. |
| Cleaning & Pumping (SOW Att 18 Sec 3.1 - 3.4) | Open, ventilate, clean, dry, and maintain spaces/bilges. Final detergent cleaning before turnover. | Maintain bilges clean and dry 24/7. Certify spaces "Safe for Workers." | Maintain bilges clean and dry 24/7. Certify spaces "Safe for Workers." | Daily inspection of bilges. Review of gas-free certificates. | Rejection of turnover inspection. Contractor must re-pump, clean, and dry spaces within twenty-four (24) hours of notification at no additional cost. |
| Ratings | Descriptive Rating System |
| Exceptional | Performance meets all contractual requirements and exceeds many to the Government’s benefit. Problems are rare, and the contractor takes highly effective corrective action. For this SOW, an "Exceptional" rating would require flawless execution, proactive communication of potential issues with well-researched solutions, and delivery of all components and documentation ahead of schedule. |
| Very Good | Performance meets all contractual requirements and exceeds some to the Government’s benefit. Problems are infrequent, and the contractor demonstrates effective corrective action. For example, all technical requirements are met, and the contractor provides exceptionally clear and well-organized documentation that facilitates rapid government review. |
| Satisfactory | Performance meets all contractual requirements. This is the expected level of performance. Any non-conformances are minor, and the contractor's proposed corrective actions are timely and effective. The work is technically sound, and all deliverables are submitted on time. |
| Marginal | Performance does not meet some contractual requirements. A "Marginal" rating may be assigned if a significant non-conformance is identified (e.g., failure to meet a key test parameter like breakaway torque) or if required documentation is repeatedly late or incomplete. This reflects a need for increased government oversight. |
| Unsatisfactory | Performance does not meet most contractual requirements, and recovery is not likely in a timely manner. This rating would be assigned for multiple significant failures, a critical uncorrected deficiency, or a failure to provide required OQE, which jeopardizes the entire project. |
File details come from the government source that posted it. Updated .