N3904026Q3137 Request for Quote.pdf

CHILLER SYSTEM

Spec #: 60TNCHW971032526

Rev: Orig.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3137 DUE DATE: 08/18/2026 10:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

William (Bill) V. LeDuc III NAME:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4935 Email:

Email: william.v.leduciii.civ@us.navy.mil Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC:

Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (1) Chiller Unit in accordance with the Statement of Work (SOW) and Table 1 (1A).

Weeks

0002 Rental of (1) Pump in accordance with the Statement of Work (SOW) and Table 2 (2A).

0003 Rental of (16) 25FT Hoses totaling 400FT in accordance with the Statement of Work (SOW) and Table 3.

0004 Rental of (8) 90-Degree Elbows in accordance with the Statement of Work (SOW) and Table 4.

0005 Heat Tape for Chiller, Pump and Hoses in accordance with Statement of Work (SOW) and Table 5.

1 Job

0006 Freight: All associated shipping costs. 1 Job

Contract Data Requirement List- Exhibit A consists of the CDRL which shall be provided in accordance with the Statement of

Work.

1 Set

NSP

NSP

A001 Certification Data Report in accordance with Exhibit A 1 Each

A002 Hydrostatic Test Report in accordance with Exhibit A 1 Each

A003 Calibration Certificate Report in accordance with Exhibit A 1 Each

A004 Contractor’s Personnel Roster in accordance with Exhibit A 1 Each

A005 Equipment Technical Manual (SANITIZED) in accordance with Exhibit A

1 Each

A006 Maintenance Support Plan in accordance with Exhibit A 1 Each

A007 Maintenance Service Report in accordance with Exhibit A 52 Each

Option

Option to Extend CLIN 0001 44

Option

Option to Extend CLIN 0002 44

Option to Extend CLIN 0003 44

Option to Extend CLIN 0004 44

Heat Tape for Chiller, Pump and Hoses in accordance with Statement of Work (SOW) and Table 5.

1 Job

Option

Contract Data Requirement List- Exhibit B consists of the CDRL which shall be provided in accordance with the Statement of Work

1 Set NSP NSP

B001 Certification Data Report in accordance with Exhibit B 1 Each

B002 Hydrostatic Test Report in accordance with Exhibit B 1 Each

B003 Calibration Certificate Report in accordance with Exhibit B 1 Each

B004 Contractor’s Personnel Roster in accordance with Exhibit B 1 Each

B005 Equipment Technical Manual (SANITIZED) in accordance with Exhibit B

1 Each

B006 Maintenance Support Plan in accordance with Exhibit B 1 Each

B007 Maintenance Service Report in accordance with Exhibit B 44 Each

Option

Option to Extend CLIN 1001 4

Option to Extend CLIN 1002 4

Option to Extend CLIN 1003 4

Option to Extend CLIN 1004 4

Heat Tape for Chiller, Pump and Hoses in accordance with Statement of Work (SOW) and Table 5.

1 Job

Option

Contract Data Requirement List- Exhibit C consists of the CDRL which shall be provided in accordance with the Statement of Work

1 Set NSP NSP

C001 Certification Data Report in accordance with Exhibit C 1 Each

C002 Hydrostatic Test Report in accordance with Exhibit C 1 Each

C003 Calibration Certificate Report in accordance with Exhibit C 1 Each

C004 Contractor’s Personnel Roster in accordance with Exhibit C 1 Each

C005 Equipment Technical Manual (SANITIZED) in accordance with Exhibit C

1 Each

C006 Maintenance Support Plan in accordance with Exhibit C 1 Each

C007 Maintenance Service Report in accordance with Exhibit C 4 Each

Option

Option to Extend CLIN 2001 4

Option to Extend CLIN 2002 4

Option to Extend CLIN 2003 4

Option to Extend CLIN 2004 4

Heat Tape for Chiller, Pump and Hoses in accordance with Statement of Work (SOW) and Table 5.

1 Job

Option

Contract Data Requirement List- Exhibit D consists of the CDRL which shall be provided in accordance with the Statement of Work

1 Set NSP NSP

D001 Certification Data Report in accordance with Exhibit D 1 Each

D002 Hydrostatic Test Report in accordance with Exhibit D 1 Each

D003 Calibration Certificate Report in accordance with Exhibit D 1 Each

D004 Contractor’s Personnel Roster in accordance with Exhibit D 1 Each

D005 Equipment Technical Manual (SANITIZED) in accordance with Exhibit D

1 Each

D006 Maintenance Support Plan in accordance with Exhibit D 1 Each

D007 Maintenance Service Report in accordance with Exhibit D 4 Each

Period of Performance: 12/14/2026 – 12/12/2027 (52 weeks) o Option 1: 12/13/2027 – 10/15/2028 (44 weeks) o Option 2: 10/16/2028 – 11/12/2028 (4 weeks) o Option 3: 11/13/2028 – 12/10/2028 (4 weeks)

Place of performance is: Portsmouth Naval Shipyard (PNSY)- Kittery, ME For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See below for Detailed Statement of Work and Applicable Clauses.

ATTACHMENTS

Attachment 1- OPSEC Encl 2_redacted Exhibit A_redacted Exhibit B_redacted Exhibit C_redacted Exhibit D_redacted

STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a temporary Chiller System that meets the specifications and requirements of this document.

2. REFERENCES

2.1. Issues of Publications - The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. PI 354: Ships Systems; Freeze Prevention

2.1.1.2. US Federal standard A-A-59326: Standard for cam action couplings.

2.1.2. Non-Government

2.1.2.1. ARI Standard 410

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Component List

3.1.1. Required components.

PIECE NO. QTY. NAME OF PART TABLE

CW-01 1 Chiller Unit 1 (1A) CW-02 1 Pump 2 (2A) H-01 400 FT Hose 3

PC-01 8 90 Degree Elbows 4

TABLE 1: Chiller Mechanical Data

Material Constraint All components that come in contact with the process water shall be Non-Ferrous

Tonnage (Max) 60

Cooling (Condenser) Air Cooled

PSI (Working Pressure) Not to exceed hose rating ****

Turndown Capable of operation at 25% Load at 4:1 Turndown

Operating Temp (Ambient) 00F - 1000F

Process water temperature 380F-600F

Process Water Supply/Return Gages

Range of 200F-1000F with 10F resolution

Connection Type Non-Ferrous/Galvanized A-A-59326 Plug (Supply) Socket (Return)

Connection Size 4" Nominal

Flow switch Integrated into process water piping. Note: Cannot be PSI Gages

Flow Meter (Calibrated) Electronic (Not Axial Turbine) 50-300 gpm with a minimum accuracy of 1% of reading and 1 gpm minimum resolution. Calibrated within 5 years.

Hot Gass By-Pass Shall Have for low flow conditions

Footprint (Max) 170in x 90in

Weight (Max) 12000lb

Lifting/Handline Must have forklift pockets and padeyes integrated into the machine designed/tested for machines nameplate weight rating

HMI for user interface Shall have to log parameters and adjust setpoint i.e. process water temperature.

Compressor and Refrigerator circuits

Minimum of 2

TABLE 1A: Chiller Electrical Data

Power 480VAC, 3PH, 60HZ, 200FLA (max)

Power Source Must be energized by a dedicated circuit, discrete from the pump power source regardless of if integrated or separated from the chiller unit

Power Supply Connection Camlock 16 Series, Type J style connection with min 3ft whips or box mounted.

Electrical Components Nema 3 (4) to allow for unsheltered outdoor use

TABLE 2: Pump Mechanical Data

Material All components that come into contact with the process water shall be Non-Ferrous

Size (min) 144 gpm @ 130ft @ 1750 RPM

Connection Type Non-Ferrous/Galvanized A-A-59326 Plug (Supply) Socket (Return)

Connection Size 4" Nominal

Pressure Gages Range: 0-200 PSI. Shall be installed on the suction and discharge side of pump. Rated to 25% over operating range

Layout Can either be integral to chiller or stand-alone unit

Lifting/Handling If stand alone, shall have forklift pockets and rigging pad rated to lift the piece of equipment

Footprint (standalone only)

MAX

48" x 48" (includes the rigging gear)

Weight Pump weight shall be either etched into a location on the unit or certification provided to COR (POC Provided in Note Section:)

TABLE 2A: Pump Electrical Data

Power 480VAC, 3 PH, 60HZ

Power Source Must be energized by a dedicated circuit, discrete from the chiller power source regardless of if integrated or separated from the chiller unit

Isolation Switch Nema 4 rated knife switch. Sized in accordance with Pump nameplate data.

Pump Supply Connection Type Sized and rated in accordance with pump nameplate data.

TABLE 3: Hoses

Type Non-Collapsible suction hose with exterior cover shall be a thick rubber (Buna-N)

Size 4"

Connection Type Non-Ferrous / Galvanized A-A-59326 Plug (Supply) Socket (Return)

Orientation Plug on one end and socket on the other end of hose

Required individual length (max) 25ft lengths to equal total of 400ft

Required Total Length (min) 16 lengths of 25ft hose for a total of 400ft

Working Pressure Rating Rated to Pump max output Pressure.

TABLE 4: Elbows

Type 90-Degree

Material Non-Ferrous / Non-Galvanized

End Connections Non-Ferrous / Non-Galvanized A-A-59326 Plug (Supply) Socket (Return)

Total Eight (8)

TABLE 5: Heat Tape

Chiller, Pump and Hoses

The vendor shall determine which exposed piping components require electrical heat trace and insulation. The Vendor shall provide the electrical heat trace in the proper lengths with the Nema watertight l5-15P fittings and shall also provide the insulation.

The Vendor shall wrap the Electrical Heat Trace in the location – orientation – methodology as determined by the vendor; obtain the appropriate insulation thickness; and install the insulation over the Electrical Heat Trace. All heat trace and freeze prevention methods shall meet the requirements of reference 2.1.1.1.. Similar to all of the other Electrical Heat Trace for freezing prevention, the electrical power source shall be from the Secure Power Facility provided by the Shipyard. Electrical heat trace shall be 110 VAC. All gage lines need to be heat traced as well.

4. NOTES:

4.1. Chiller Capacity & Utilities:

4.1.1. Cooling: The minimum nominal chilled water capacity shall be as indicated with the actual capacity, based on an ambient temperature of 95ºF dry bulb with an Entering Water Temperature (EWT) of 52ºF and a Leaving Water Temperature (LWT) of 42ºF, to be not less than 5% of the desired nominal capacity. The unit capacity shall not be greater than one-third above (+⅓) the minimum specified capacity and shall be able to run continuously at one-quarter of that unit's stated capacity.

4.1.2. Automatic Operation, Regulation, & Controls: The Chiller shall be equipped with an automatic variable capacity control requiring only initial temperature adjustment from 38 to 60°F by the operator. The Chiller shall be fully controllable under a wide range of loads even though the daily and seasonal ambient temperatures vary greatly.

4.1.3. Design & Component Integration: The Chiller can either be an integrated Chilled Water Unit capable of both refrigerating and pressurizing water or can be two separate types of components consisting of a Chiller that refrigerates water and a Pump Module that pressurizes water. The unit / modules shall be designed for continuous operation at minimal loading (i.e. one-quarter of full capacity for refrigeration & one-third of full capacity for pumping) despite extreme ambient conditions (e.g. –10 to +100°F and 0 to 100% RH).

4.2. Coolant Free:

Besides manifolds and hose assemblies that are normally flushed and tested, all machinery conveying chilled water such as: the Chiller, Pump and machines with a chilled water coil; shall arrive with no coolant of any type in its piping (i.e. No Water & No Anti-Freeze).

4.3. Chilled Water Hose Assembly / Manifold Construction / Cooling Coil Hydrostatic Testing:

All Chilled water connectors / fittings must be quick disconnect style fittings meeting the requirements defined in reference 2.1.1.2. Chilled Water Hose assemblies shall be non-collapsible and the camlock fittings shall be attached to the hose material via the more secure, newer type, crimp style hose fitting via a single specified diameter, elongated sleeve length and not from the less secure, older type, band clamp style hose fitting via multiple universal diameters, shorter ferrules. Gaskets for couplings shall be pre-installed inside the female coupling(s) of hose assemblies and manifolds. The gasket shall be inspected for presence, tight fit, and lack of deterioration. Gaskets shall not protrude into the waterway. A gasket with a smaller diameter than that of the recess can cause a leaky connection when pressure is applied.

Hose/manifold/valve assemblies and all cooling coils shall be hydrostatically tested with new hose gaskets for Strength and Tightness and/or Valve Seat Leakage by an independent (of the Contractor) and certified Vendor to a minimum of 150 psig for five minutes and visually inspected and/or internal valve leakage measured while pressurized. Hydrostatic test date shall be within one calendar year of scheduled Arrival Date of the equipment.

Hoses/manifolds/valve assemblies shall have a banded identification (ID) tag or label attached to the assembly displaying the hydrostatic test results. The certified testing facility shall submit the Hydrostatic Test Certificates from their independent testing.(CDRL A002, B002, C002, D002)

4.4. Phase Rotation:

To prevent or identify an out-of-phase electrical power situation, three-phase machines shall include either:(a) a reverse phase relay and/or meter that identifies an out-of-phase condition and prevents operation in which such a condition could cause damage or (b) an arrow prominently displayed at an appropriate location on the machine's housing to indicate the proper direction of shaft rotation with the ability to observe a portion of the shaft after a momentary application of power (a.k.a. jog or bump). A reverse phase relay is not required nor desired for VFD motors, however, the VFD shall have a jog button so as to verify correct rotation.

4.5. Supplemental Equipment:

For the protection and cleanliness of the machinery components, all chilled water connection points shall be shipped with plug/cap fittings.

4.6. Hydronic Flow Meter:

Attached to the Chiller and its associated pump shall be a continuous reading liquid flow meter, preferably, in-line with flow. The type of meter must be Electronic Metering. The physical positioning of the instrument shall be downstream of the Chiller immediately after its discharge. The flow meter assembly shall be rated for 150 psig;

dimensioned for the nominal diameter pipework. The instrument shall be calibrated by a licensed Metrology Laboratory within five years of its scheduled delivery with certified calibration test results. (CDRL A003, B003, C003, D003)

4.7. Freeze protection:

4.7.1. Season:

For cold weather geographic regions including Portsmouth NH and New London CT, the all-season chiller and its accompanying pump are machines that have the potential for its chilled water coils or other piping components to freeze sometime during the Freezing Prevention season (Oct 1st – Apr 30th) causing considerable damage to the unit.

4.7.2. Low Ambient Temperature & Low Cooling Load:

As an all-season (year-round) continuously operating chiller, the unit must be able to function at very low ambient temperatures and at low cooling loads of one-quarter or less of its full-load or a combination of both substantially below freezing weather and low load conditions. This low ambient and low load chiller shall be capable of producing 55ºF chilled water with no antifreeze during the freezing prevention season.

4.7.3. Seasonal Resets of The Leaving Chilled Water Temperature:

Prior to commencement of the freezing prevention season, the Vendor shall reset the discharge leaving chilled water temperature from 42ºF to 55ºF. Soon after (within a month of) termination of the freezing prevention season, the Vendor shall reset the discharge leaving chilled water temperature from 55ºF to 42ºF thus, maximizing the potential load capacity of the chiller. The Vendor shall schedule and coordinate with the Project.

4.8. Noise Requirement:

When operating at full speed, noise levels must not be over 105 dB[A] and preferably, 85 dB[A] or less at six feet from the unit or frame unless a quieter noise level is specified. A hearing protection safety placard shall be posted on each machine generating more than 85 dB[A] at the unit's edge or frame.

4.9. Machinery / Equipment Tagging and Markings:

Fluid piping inlet(s) / outlet(s) must be clearly marked. Machinery and itemized equipment require tagging to show Project Number / Technical Specification Identification (ID) Number.

4.10. Vendor Identification of Itemized and Ancillary Equipment:

The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g.

manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Vendors.

5. RESPONSIBILITES

5.1. Government

5.1.1. Equipment Technical Evaluation: C230 Engineering

5.1.2. Receipt Inspection: COR & Technical Point of Contact (TPOC)

5.1.3. Coordination of equipment delivery & returns: COR & TPOC

5.1.4. Schedule equipment service, repair, and training: COR & TPOC

5.2. Contractor

5.2.1. Use Table E1 of Enclosure 1 to verify conformity with the technical requirements.

5.2.2. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours of initial notification of the need for repair, the Contractor shall have a qualified and equipped technician on the jobsite fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

5.2.3. The vendor shall provide technical support to PNSY project personnel as required.

5.3. Maintenance

5.3.1. Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance and repairs for the duration of the lease. Coordinate maintenance with Shipyard Temporary Services Zone Manager (TSZM).

5.3.2. The vendor shall provide Preventative Maintenance (PM) schedules which are equipment specific. The PM shall meet all requirements determined by the Original Equipment Manufacturer (OEM). (CDRL A006, B006, C006, D006)

5.3.3. In addition to providing routine preventative maintenance, the vendor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment. This shall include but is not limited to: verifying correct equipment performance and operation, checking for diagnostic or trouble codes, verification of chilled water coils performance, verify pump operation, motor speed, and differential pressure, Chiller performance operation, etc. Weekly equipment inspections shall include a technical field report. (CDRL A007, B007, C007, D007)

5.3.4. The vendor shall provide a qualified service technician to cover the repair of all equipment deficiencies and malfunctions. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 5.2.2.

5.4. Training

5.4.1. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

5.5. Deliverables – In addition to all required equipment, technical documentation shall also be provided.

Minimally, the documentation shall consist of:

5.5.1. Lifting & Handling the equipment with its padeye(s) Certification. (CDRL A001, B001, C001, D001)

5.5.2. Hydrostatic Pressure Test Reports. (CDRL A002, B002, C002, D002)

5.5.3. Flow Meter Calibration Certificate. (CDRL A003, B003, C003, D003)

5.5.4. Points of contact with telephone numbers for requesting emergency repair regardless of time or type of day. (CDRL A004, B004, C004, D004)

5.5.5. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics. (CDRL A005, B005, C005, D005)

5.5.6. Operating Instructions, if not in the TI. (CDRL A005, B005, C005, D005)

5.5.7. Preventative Maintenance Schedules. (See section 5.3.2) (CDRL A006, B006, C006, D006)

5.5.8. Equipment Data Sheet (EDS). (CDRL A005, B005, C005, D005)

6. DELIVERY / ACCEPTANCE / RETURN

6.1. Delivery- The machinery shall be in a fully charged, fully assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested prior to its delivery and all leased products, including machine / equipment / ancillary component accompanying machine, must fully function as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of- Contact (POC) as designated on the Contract and/or the COR. The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

6.2. Acceptance-Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 410 Contracting Division for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

6.3. Start Up- If requested by the Project, the Vendor shall: (i) start and run the equipment to verify its operability;

(ii) confirm that a set of operating instructions was previously delivered; and/or (iii) instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts. For multiple sets of comparable equipment with essentially similar operation, the orientation given to a specific Project on a particular type and/or capacity of machine can be accomplished just once regardless of delivery.

6.4. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock.

Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal REAL ID compliant driver's license and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

6.5. Receipt Inspection Criteria- Equipment must meet all criteria defined in this Document.

6.6. Return- The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

7. GENERAL

7.1. Response to Request

As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

Enclosure 1 Table E1 SOW Compliance Checklist

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment

TABLE 1 Chiller [Mechanical Data]

TABLE 1A Chiller [Electrical Data]

TABLE 2 Pump [Mechanical Data]

TABLE 2A Pump [Electrical Data]

TABLE 3 Hoses

TABLE 4 Elbows

TABLE 5 Heat Tape

Section 4.1 Chiller Capacity & Utilities

Section 4.2 Coolant Free

Section 4.3 Hydrostatic Testing

Section 4.6 Hydronic Flowmeter Calibration

Section 4.7 Freeze Protection

Section 4.8 Noise Requirements

Section 4.9 Tagging Requirements

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Services

Section 5 (in its entirety)

Deliverables

Section 6 (in its entirety) Delivery Acceptance and Return

Section 7 General

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

NOTE: This Table is not all inclusive, all requirements of the SOW must be satisfied. Provide comment for any “No” answer in the Table above.

REQUEST FOR QUOTATION

N3904026Q3137

See below for Clauses and Provisions Applicable to this procurement.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Invented Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-50 Combating Trafficking in Persons 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-23 Sustainable Products and Services 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-1 Site Visit 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 52.240-91 Security Prohibitions and Exclusions

52.242-17 Government Delay of Work 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.246-2 Inspection of Supplies—Fixed-Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.201-7000 Contracting Officer’s Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-

O0013, Revision 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.204-7998 Alternate A, Annual representations and Certifications. (DEVIATION 2024-O0013 REVISION 1) 252.211-7003 Item Unique Identification and Valuation 252.211-7008 Use of Government-Assigned Serial Numbers 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American-Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.225-7035 Buy American-Free Trade Agreements-Balance of Payments Program Certificate 252.225-7036 ALT I Buy American-Free Trade Agreements-Balance of Payments Program- Alternate I 252.225-7048 Export-Controlled Items 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjing Uyghur Autonomous Region 252.227-7990 Technical Data-Commercial Products and Commercial Services (DEVIATION 2026-O0036) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing Of Contract Modifications 252.244-7999 Subcontracts for Commercial Products or Commercial Services. (DEVIATION 2026-O0015) 252.247-7023 Transportation of Supplies by Sea—Basic

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful

Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SUPPLEMENTAL INSTRUCTIONS

ADDENDUM TO 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Adherence to Schedule

5. Experience/Past Performance

6. Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities

Factor 2- Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW).

Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the rental 60-Ton Chiller System. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Factor 3- Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 12.204(a).

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

(a)The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, Lowest Price Technically Acceptable (LPTA) and other factors considered. The following factors will be used to evaluate offers:

Factor 1-Technical Acceptability (Must meet specifications and document capabilities) / Schedule Factor 2- Experience/ Past Performance Factor 3-Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Factor 1- Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meets the minimum requirements of the solicitation

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Factor 2- Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW).

Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the rental of 60-Ton Chiller System. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Factor 3- Price: The Price will be evaluated as Lowest Price Technically Acceptable (LPTA), after adherence to other factors, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

NAVSEA Texts:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring

Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (APR 2019)

(a) No person not known to be a U.S. citizen shall be eligible for access to naval vessels, work sites and adjacent areas when said vessels are under construction, conversion, overhaul, or repair, except upon a finding by COMNAVSEA or his designated representative that such access should be permitted in the best interest of the United States. The Contractor shall establish procedures to comply with this requirement and NAVSEAINST 5510.2D.

(b) If the Contractor desires to employ non-U.S. citizens in the performance of work under this contract or agreement that requires access as specified in paragraph (a) of this requirement, approval must be obtained prior to access for each contract or agreement where such access is required. To request such approval for non-U.S. citizens of friendly countries, the Contractor shall submit to the cognizant Contract Administration Office (CAO), an Access Control Plan (ACP) which shall contain as a minimum, the following information:

(1) Badge or Pass oriented identification, access, and movement control system for non-U.S. citizen employees with the badge or pass to be worn or displayed on outer garments at all times while on the Contractor's facilities and when performing work…