N3904026Q3045 Combined Synopsis.pdf

Temporary HVAC System

Spec #: HVACNM207122025

Rev: Orig

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of Temporary HVAC Exhaust System

Solicitation Number: N3904026Q3045

Response Deadline: 1/5/2026 @ 8:00AM EST

POC: David Ham

(207) 944-4511 David.m.ham7.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025- 1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Full and Open Competition

5. North American Industry Classification System Code (NAICS): 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing

6. The size standard is:

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance Start: 2/4/2026. Please see Attachment 2- HVAC Schedule for list of anticipated POPs Place of Performance: Portsmouth Naval Shipyard, Kittery, ME 03904

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3045 DUE DATE: 1/1/2026 08:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

David.m.ham7.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4511 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment option available is WAWF. WAWF (www.wawftraining.com) WAWF (Wide Area Workflow) _____

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

0002 Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

0003 Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

0004 Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

0005 Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

0006 Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

0007 Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

0008 Rental of (1) V-13 E-Stop Equipment in accordance with the Statement of Work

52 Weeks

0009 Freight – All associated transportation costs for CLINs 0001- 0008, in accordance with the Statement of Work

1 Job

0010 All Start-up and Commissioning Services in accordance with the Statement of Work (5.2.4.)

1 Job

0011 Routine & Preventative Maintenance in accordance with the Statement of Work (5.3)

52 Weeks

0012 Rental of (1) V-05 230T Chiller in accordance with the Statement of Work

26 Weeks

0013 Rental of (1) V-05 230T Chiller in accordance with the Statement of

26 Weeks

0014 Rental of (1) V-06 CHW Pump 600 gpm in accordance with the Statement of Work

26 Weeks

0015 Rental of (1) V-06 CHW Pump 600 gpm in accordance with the Statement of Work

26 Weeks

0016 Rental of (1) V-07 6 IN Dia CHW Hose in accordance with the Statement of Work

26 Weeks

0017 Rental of (1) V-08 6 IN Dia 90DEG Elbow in accordance with the Statement of Work

26 Weeks

0018 Rental of (1) V-09 4 IN Dia CHW Hose in accordance with the Statement of Work

26 Weeks

0019 Rental of (1) V-10 4 IN Dia 90DEG Elbow in accordance with the Statement of Work

26 Weeks

0020 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of Work

26 Weeks

0021 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of Work

26 Weeks

0022 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of Work

26 Weeks

0023 Rental of (1) V-12 CHW Adaptors in accordance with the Statement of

0024 Freight - All associated transportation costs for CLINs 0012-

1 Job

0025 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0026 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0027 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0028 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0029 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0030 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0031 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

30 Weeks

0032 Freight - All associated transportation costs for CLINs 0025-

1 Job

1001 Option to Extend CLIN 0001 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

1002 Option to Extend CLIN 0002 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

1003 Option to Extend CLIN 0003 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

52 Weeks

1004 Option to Extend CLIN 0004 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

1005 Option to Extend CLIN 0005 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

1006 Option to Extend CLIN 0006 - Rental of (1) V-03 Exhaust Blower

52 Weeks in accordance with the Statement of

1007 Option to Extend CLIN 0007 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

52 Weeks

1008 Option to Extend CLIN 0008 - Rental of (1) V-13 E-Stop Equipment in accordance with the Statement of Work

52 Weeks

1009 Freight - All associated transportation costs for CLINs 1001-

1 Job

1011 Option to Extend CLIN 0011 - Routine & Preventative Maintenance in accordance with the Statement of Work (5.3)

52 Weeks

1012 Rental of (1) V-05 230T Chiller in

1013 Rental of (1) V-05 230T Chiller in

1014 Rental of (1) V-06 CHW Pump 600 gpm in accordance with the Statement of Work

26 Weeks

1015 Rental of (1) V-06 CHW Pump 600 gpm in accordance with the Statement of Work

26 Weeks

1016 Rental of (1) V-07 6 IN Dia CHW Hose in accordance with the Statement of Work

26 Weeks

1017 Rental of (1) V-08 6 IN Dia 90DEG Elbow in accordance with the Statement of Work

26 Weeks

1018 Rental of (1) V-09 4 IN Dia CHW Hose in accordance with the Statement of Work

26 Weeks

1019 Rental of (1) V-10 4 IN Dia 90DEG Elbow in accordance with the Statement of Work

26 Weeks

1020 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of Work

26 Weeks

1021 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of Work

26 Weeks

1022 Rental of (1) V-11 CHW X Manifold in accordance with the Statement of

1023 Rental of (1) V-12 CHW Adaptors in

Work

26 Weeks

1024 Freight – All associated transportation costs for CLINs 1012-

1 Job

1025 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1026 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1027 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1028 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1029 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1030 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1031 Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

22 Weeks

1032 Freight – All associated transportation CLINs 1025-1031

1 Job

2001 Option to Extend CLIN 1001 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

8 Weeks

2002 Option to Extend CLIN 1002 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

8 Weeks

2003 Option to Extend CLIN 1003 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

8 Weeks

2004 Option to Extend CLIN 1004 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

8 Weeks

2005 Option to Extend CLIN 1005 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of

8 Weeks

2006 Option to Extend CLIN 1006 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

8 Weeks

2007 Option to Extend CLIN 1007 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

8 Weeks

2008 Option to Extend CLIN 1008 - Rental of (1) V-13 E-Stop Equipment in accordance with the Statement of Work

8 Weeks

2011 Option to Extend CLIN 1011 - Routine & Preventative Maintenance in accordance with the Statement of Work (5.3)

12 Weeks

2025 Option to Extend CLIN 1025 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2026 Option to Extend CLIN 1026 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2027 Option to Extend CLIN 1027 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2028 Option to Extend CLIN 1028 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2029 Option to Extend CLIN 1029 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2030 Option to Extend CLIN 1030 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

2031 Option to Extend CLIN 1031 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3001 Option to Extend CLIN 2001 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

4 Weeks

3002 Option to Extend CLIN 2002 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in

4 Weeks

3003 Option to Extend CLIN 2003 - Rental of (1) V-01/V-02 Triple/Double Coil HVAC in accordance with the Statement of Work

4 Weeks

3004 Option to Extend CLIN 2004 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

4 Weeks

3005 Option to Extend CLIN 2005 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

4 Weeks

3006 Option to Extend CLIN 2006 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

4 Weeks

3007 Option to Extend CLIN 2007 - Rental of (1) V-03 Exhaust Blower in accordance with the Statement of Work

4 Weeks

3008 Option to Extend CLIN 2008 - Rental of (1) V-13 E-Stop Equipment in accordance with the Statement of Work

4 Weeks

3025 Option to Extend CLIN 2025 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3026 Option to Extend CLIN 2026 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3027 Option to Extend CLIN 2027 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3028 Option to Extend CLIN 2028 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3029 Option to Extend CLIN 2029 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

3030 Option to Extend CLIN 2030 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

3031 Option to Extend CLIN 2031 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4025 Option to Extend CLIN 2025 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4026 Option to Extend CLIN 2026 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4027 Option to Extend CLIN 2027 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4028 Option to Extend CLIN 2028 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4029 Option to Extend CLIN 2029 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4030 Option to Extend CLIN 2030 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

4 Weeks

4031 Option to Extend CLIN 2031 - Rental of (1) V-04 Electric Fan Coil Unit in accordance with the Statement of Work

Period of Performance Start: 2/4/2026. Please see Attachment 2 – HVAC Schedule Place of performance is: Portsmouth Naval Shipyard, Kittery ME 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW FIELDS ARE

REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a temporary HVAC & Exhaust system with steam heat connections, but electric heat is an acceptable option if the rental industry cannot support the steam request.

2. REFERENCES

2.1. Issues of Publications - The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. US Federal standard A-A-59326: Standard for cam action couplings.

2.1.2. Nongovernment

2.1.2.1. Spark Resistant Construction (SRC: AMCA Standard 99-0401-86) Type C

2.1.2.2. AHRI Standard 410

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. TECHNICAL REQUIREMENTS

3.1. Component List

PIECE NO. QTY. NAME OF PART Table Section V-01 1-3 HVAC Unit: Triple Coil Unit

1 & 1A 4.3-4.5 4.7-4.14

V-03 4 Industrial Exhaust Blower

4.4, 4.8-4.14

V-04 7 Electric Fan Coil Unit- Heater (150 KW)

4.4, 4.8-4.14

V-05

230 Ton Chiller

4.1-4.3, 4.5, 4.6, 4.8-4.14

V-06 2 Chilled Water Pump: 600 GPM 3 4.1-4.5, 4.8-4.14

V-07 1,000 FT 6 IN Dia Chilled Water Hose 4 4.2, 4.3, 4.5 V-08 4 6 IN Dia. 90 Degree Elbows 4 4.2, 4.3, 4.5

V-09 1,000 FT 4 IN Dia Chilled Water Hose 4 4.2, 4.3, 4.5 V-10 10 4 IN Dia. 90 Degree Elbows 4 4.2, 4.3, 4.5

V-11 4 Chilled Water X Manifold 4 4.2, 4.3, 4.5 V-12 4 CHW Adaptors / Transition Fittings 4 4.2, 4.3, 4.5 V-13 14 Emergency Remote Stop (E-Stop) 7 5.2.4.1.7

3.2. Alternate Component List

PIECE NO. QTY. NAME OF PART Table. Section V-02 0-2 HVAC Unit: Dual Coil Unit 1 4.3-4.5

4.7-4.14

Table 1: Dual Coil HVAC Unit Maximum Dimensions 21 ft long, 8.5 ft wide, 17,000 lbs

Emergency Stop Must be pre-wired for, compatible with, and supplied with, Emergency Remote Stop (E-Stop) (See Table 7 for E-Stop Requirement)

Fabrication All components must be fully integrated within single housing equipped with appropriately rated overhead lifting points.

Power Supply 480 VAC Nominal / 3 Phase / 400FLA max.

Electrical Connections Camlok Style (J Series locking style i.e. 1016 series)

Process Air Minimums

Four outlets. (All outlets must be 20” diameter, each, capable of connecting 20” flex duct).

20,000 CFM (5,000 per outlet) at 7 inches External Static Pressure TEFC Premium Motors, VFD fan controller capable of ≤50% of rated airflow

Tightly sealed non-detachable process air inlet/outlet. Detachable covers are permitted.

Process Air Filtration

Moisture Separator/Demister type filtration for purging 98% of the moisture.

Paper or fibrous filtration media is NOT ACCEPTABLE.

Metal process air inlet filters

Electric Heater Minimums

240KW electric heating element, thermostatically controlled to discharge air temperature set point.

Cooling Coil Ton (min) 120 Tons with 42F entering chill water and 10F ΔT thermostatically controlled.

Cooling Coil Connection 4” non-ferrous, non-galvanized, metal cam and groove quick-disconnect style per reference 2.1.1.1, with manual air bleed valves

Table 1A: Triple Coil HVAC Unit: Option

Steam Heat Minimum 2.0 MMBH

Steam Connection Type 1½” FNPT × ≥3 EA Inlet, ¾” NPT Condensate drain

Steam Trap PSI Minimum 150 PSI

*NOTE: If industry cannot support the desired Triple Coils, an option is to provide one Triple Coil (Table 1 and Table 1A) and two units meeting Table 1 specifications.

Table 2: 200-230 Ton Air Cooled Chiller Unit Maximum Dimensions 27.5 ft long, 8.5 ft wide, 22,000 lbs Safety Must have a low-flow switch (not a pressure differential switch).

Fabrication All components (with sole exception of the pump) must be fully integrated within single housing equipped with appropriately rated overhead lifting points.

Electrical 480 VAC Nominal / 3 Phase / 400FLA max per circuit. Integrated chiller pump MUST be powered separately.

Electrical Connections Camlok Style (J Series locking style i.e. 1016 series)

Cooling Capacity ≥210 Ton heat rejection @ 95°F Ambient conditions Leaving Water Temp 42±2°F Chill Water Outlet Range 38°F-60°F

Condenser Type Air Cooled, forced air Chiller Components Minimum of 2 separate compressor and refrigeration circuits

Chill Water Connection 6 inch, non-ferrous, non-galvanized, metal cam and groove quick disconnect fittings per reference 2.1.1.1.

Chiller Interface Must have a display which allows end-user to jog through current and historical data.

Data Requirements

System Performance Data

System Parameters Adjustment System Errors (Recorded and logged during equipment failure)

Flow Meter (Calibrated) Electronic 100-800 GPM @ 1 GPM resolution Electronic in-line, downstream of pump designed for system working pressure.

Table 3: Chiller Pump

Configuration Can be integral to the Chiller, or standalone, with same connection requirements as Chiller.

Performance 600 GPM at 100 ft head (H2O) compatible with chiller unit, if standalone.

Motor Low speed, 1750 RPM

Electrical 480 VAC Nominal/ 3 Phase, capable of being powered independently of Chiller with appropriately sized disconnect switch.

Safety Differential Pressure gage rated from 0-150 PSI, or Max discharge pressure +20 PSI, whichever is greater.

Table 4: Hoses & Fittings Hose Type 6” and 4” non-collapsible suction/discharge hose.

Hose Lengths (max) 25 ft

Connection Types Male & Female Cam and Groove quick disconnect fittings, per reference 2.1.1.1 supplied with new gaskets for all hoses and manifolds.

Pressure Rating 150 PSI

Manifold

Cross-style, with two 6” connections (male & female) and two 4” connections (female).

Sufficient adapters to convert half of 4” female to 4” male.

All connections must have hydrostatic caps/plugs capable of sealing against system pressure.

All 4” legs shall have isolation valves.

Manifolds shall be designed such that they stack together to minimize laydown space.

Transition fittings Adapter fittings to attach 4” hose to 3” equipment connections required if any equipment is provided with 3” connections.

Test Requirements All hoses and fittings must have been previously hydrostatically testing to 1.5 times the pressure rating within 1 year of issuance.

Spare Soft goods All hoses and fittings must be supplied with replacement gaskets for each fitting/hose size.

Table 5: Industrial Exhaust Blowers Physical Attributes 8’-6”L &W x 9’H Minimum Capacity 10,000 CFM at 14 inches External Static Pressure Electrical 480 VAC Nominal/ 3 Phase, with appropriately sized disconnect switch. 100FLA max.

Motor NEMA Design B, TEFC premium, industrial, continuous-duty, ball bearing, foot mounted.

Bearings shall be rated L-10 life (40,000 hrs). Equipped with VFD.

Safety

Must be pre-wired for, compatible with, and supplied with, Emergency Remote Stop (E-Stop) See Table 7 Must include guards for drive assembly per OSHA regulations and suction/discharge outlet fan guards

Vibration Sensor with programmable electronic automatic shutdown, for protection of equipment. Sensor shall have two setpoints: lower setpoint illuminates a “caution” light. Upper setpoint secures blower automatically and illuminates a “warning” light.

Construction

AMCA Standard 99-0401-86 Type C, Centrifugal, Up-Blast. Fan Wheel must be constructed with flat blades. Airfoil and backward incline blades are not acceptable. Blades shall be continuously welded to reduce stress.

Connections Adaptable to two 14” inlets or six 8” inlets, capable of connecting 14” or 8” flexible duct.

Contractor is responsible for providing transition inlet assembly.

Cleanout Gasketed door, either hinged or bolted, to provide maintenance and cleanout access. Drain pipe connected to lowest point on fan housing, due to up-blast configuration.

Discharge Either Noise Attenuator, or discharge duct that doubles its cross section over four feet length

Table 7: Emergency Remote Stop (E-Stop) Cable Type Type SO or equivalent (Heavy duty, flexible, portable, durable) Cable Length 1500 ft per E-Stop to accommodate tortured routing paths Accessories Plexiglas cover for all E-Stop buttons to prevent inadvertent activation

*NOTE: Contractor is responsible for installation and routing of all E-Stop components.

Table 6: 150KW Electric Heaters

Maximum Dimensions 4’W x 8’ L x 5’ H. 2000lbs Minimum Airflow 7000 CFM at 5.6 inches Total Static Pressure Minimum Heat 150KW electric heat with 240F air temperature rise

Motor TEFC Premium Motors with VFD Controller Electrical 480 VAC Nominal / 3 Phase / 200FLA max.

Electrical Connections Camlok Style (J Series locking style i.e. 1016 series) Controls Thermostatically controlled discharge air temperature set point

Safety

Must be pre-wired for, compatible with, and supplied with, Emergency Remote Stop (E-Stop) See Table 7 Safety controls integrated into controller

Connection One 20 inch diameter outlet capable of connecting to 20 inch flexible ducting.

Construction Must include fork pocket slots and overhead rigging connections (padeyes)

4. NOTES:

4.1. Chiller Capacity & Utilities:

4.1.1. Cooling: The primary utility for the Chiller shall be all electric and air-cooled. The minimum nominal chilled water capacity shall be as indicated with the actual capacity, based on an ambient temperature of 95°F dry bulb with an Entering Water Temperature (EWT) of 52°F and a Leaving Water Temperature (LWT) of 42°F, to be not less than 5% of the desired nominal capacity. The unit capacity shall not be greater than one-third above (+⅓) the minimum specified capacity and shall be able to run continuously at one-quarter of that unit's stated capacity.

4.1.2. Automatic Operation, Regulation, & Controls: The Chilled Water Unit or Chiller Module shall be equipped with an automatic variable capacity control requiring only initial temperature adjustment of from 38 to 60°F by the operator. Refrigeration circuits shall maintain the specified temperature condition while protecting against coil freeze-up. The unit / modules shall be completely wired for safety, capacity, and operation such as a power/switch system with circuit breakers, manual/automatic controller, motor overload protection, high/low pressure cut-outs, energy control system, and other essential components. The unit / modules shall be fully controllable under a wide range of loads even though the daily and seasonal ambient temperatures vary greatly.

4.1.3. Design & Component Integration: The unit / modules shall be designed for continuous operation at minimal loading (i.e. one-quarter of full capacity for refrigeration & one-third of full capacity for pumping) despite extreme ambient conditions (e.g. –10 to +100°F and 0 to 100% RH).

4.1.4. Cooling: The condenser(s) shall be air-cooled via fan(s). The chiller shall have a sufficient water storage capacity to run isolated from a make-up water connection.

4.1.5. Energy Efficiency: For energy efficient operation in a fully loaded condition, the Full Load Amperage (FLA) rating for the combined Chilled Water Unit or the FLA summation for a separate Chiller Module plus one Pump Module shall be two and a half amperes or less per ton of actual chilled water capacity.

4.2. Coolant Free: Besides manifolds and hose assemblies that are normally flushed and tested, all machinery conveying chilled water such as: the Chiller, Pump and machines with a chilled water coil; shall arrive with no coolant of any type in its piping (i.e. No Water & No Anti-Freeze).

4.3. Chilled Water Hose Assembly / Manifold Construction / Cooling Coil Hydrostatic Testing: For standard Chilled Water Hose assemblies of six inch nominal diameter or less, the exterior cover shall be a thick rubber (Buna-N) type material designed as a CHW insulator. All Chilled Water connectors / fittings must be quick disconnect style fittings meeting the requirements defined in reference 2.1.1.1. Chilled Water Hose assemblies shall be non-collapsible and the camlock fittings shall be attached to the hose material via the more secure, newer type, crimp style hose fitting via a single specified diameter, elongated sleeve length and not from the less secure, older type, band clamp style hose fitting via multiple universal diameter, shorter ferrules. Gaskets for couplings shall be pre-installed inside the female coupling(s) of hose assemblies and manifolds. The gasket shall be inspected for presence, tight fit, and lack of deterioration. Gaskets shall not protrude into the waterway.. Hose/manifold/valve assemblies and all cooling coils shall be hydrostatically tested with new hose gaskets for Strength and Tightness and/or Valve Seat Leakage by an independent (of the Contractor) and certified Contractor to a minimum of 150 psig for five minutes and visually inspected and/or internal valve leakage measured while pressurized. Hydrostatic test date shall be within one calendar year of scheduled Arrival Date of the equipment. Hoses/manifolds/valve assemblies shall have a banded identification (ID) tag or label attached to the assembly displaying the hydrostatic test results. The Hydrostatic Test Certificates issued by the certified testing facility shall provide a copy of the certificates to PNSY Temporary Services Design Engineer and the PNSY Contracting Office.

4.4. Phase Rotation: To prevent or identify an out-of-phase electrical power situation, three-phase machines shall include either: (a) a reverse phase relay and/or meter that identifies an out-of-phase condition and prevents operation especially applied to complex machinery in which such a condition could cause damage or (b) an arrow prominently displayed at an appropriate location on the machine's housing to indicate the proper direction of shaft rotation with the ability to observe a portion of the shaft after a momentary application of power (a.k.a. jog or bump). A reverse phase relay is not required nor desired for VFD motors, however, the VFD shall have a jog button so as to verify correct rotation.

4.5. Supplemental Equipment: For the protection and cleanliness of the machinery components, all chilled water connection points shall be shipped with plug/cap fittings.

4.6. Hydronic Flow Meter: Attached to the Chiller and its associated pump shall be a continuous reading liquid flow meter, preferably, in-line with flow. The type of meter may be Electronic Metering. The physical positioning of the instrument shall be downstream of the Chiller immediately after its discharge. The flow meter assembly shall be rated for 150 psig;. The instrument shall be calibrated by a licensed Metrology Laboratory within five years of its scheduled delivery with certified calibration test results both accompanying the flow meter assembly and reported via E-mail to the Contracting Office Representative (COR).

4.7. HVAC Capacity & Utilities

4.7.1. Control: The unit shall include a permanently mounted control board accessible without opening any panels with temperature thermometer(s) and pressure gauge(s) as necessary for monitoring and control. The unit shall be fully controllable under a wide range of loads even though the diurnal and seasonal ambient temperatures vary greatly.

4.8. Construction: Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH).

Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical Engineers (ASME) for pressurized vessels / components. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock; portable so as to be transported by forklift and then lifted by crane; and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.9. Electrical: Electrical components shall conform to a NEMA standard (NEMA 3 or 4) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type / source of electrical power (480 Nominal VAC / three-phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Contractor shall provide the PNSY Contracting Office with the following details: (i) electrical power type (amperage & voltage); (ii) confirming that the type of electrical connectors for three phase shall be camlok; (iii) breaker type/size or recommended capacity for the electrical source; and (iv) whether the machine is furnished with over-current protection.

4.10. Lifting & Handling:

4.10.1. Lifting & Handling Exception: Although considered to be machinery, individual pump units, being relatively lightweight and compact, are not required to be enclosed in a caged frame. However, the remaining Lifting and Handling requirements pertain in that the unit will be handled by forklift.

4.11. Noise Requirement: When operating at full speed, noise levels must not be over 105 dB[A], or 85 dB[A] at ess than six feet from the unit or frame unless a quieter noise level is specified. A hearing protection safety placard shall be posted on each machine generating more than 85 dB[A] at the unit's edge or frame.

4.12. Machinery / Equipment Tagging and Markings: Fluid piping inlet(s) / outlet(s) must be clearly marked. Machinery and itemized equipment require tagging to show Project Number / Technical Specification Identification (ID) Number

4.13. Contractor Identification Of Itemized And Ancillary Equipment: The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Contractors.

4.14. Dead Front Control Panel or External Controller: Access to basic machinery controls, such as a Dead Front Control Panel or External Controller, shall be such that there is non-exposure to energized "live" electrical circuits or other components regardless of voltage, to include control circuitry, by "a person on the operating side of the equipment".

5. RESPONSIBILITES

5.1. Government

5.1.1. Equipment Technical Evaluation: Temporary Services Engineering

5.1.2. Receipt Inspection: Contractor Officer Representative (COR)

5.1.3. Coordination of equipment delivery & returns: COR

5.1.4. Schedule equipment service, repair, and training: COR

5.2. Contractor

5.2.1. Use Table E1 of Enclosure 1 to verify conformity with the Technical Requirements.

5.2.2. The equipment will be operating around-the-clock under a rigorous deployment performance schedule.

Within twenty-four (24) hours of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

5.2.3. The contractor shall provide technical support to PNSY project personnel as required.

5.2.4. Equipment Start-up/ Commissioning Services

5.2.4.1. Contractor must provide start-up and commissioning services to prepare the equipment to be placed into service. This includes but is not limited to the following:

5.2.4.1.1. Pressurizing the system

5.2.4.1.2. Performing leak check of all contractor made connections

5.2.4.1.3. Adjusting setpoint(s) to meet the requirements of this Statement of Work

5.2.4.1.4. Verifying satisfactory operation of all drains installed on equipment

5.2.4.1.5. Troubleshooting/adjudicating any alarm conditions present on start-up (See 5.3)

5.2.4.1.6. Training Government operators in equipment function, control and alarm(s)/indications.

5.2.4.1.7. Installation and routing of all E-Stop components.

5.3. Maintenance

5.3.1. Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance and repairs for the duration of the lease. Coordinate maintenance with Contracting Office Representative (COR) or Technical Point of Contact (TPOC).

5.3.2. The contractor shall provide Preventative Maintenance (PM) schedules which are equipment specific. The PM shall meet all requirements determined by the Original Equipment Manufacturer (OEM). The contractor shall provide the PM documentation and schedules to the COR/TPOC for review and approval prior to being considered for a successful Bid. The routine PM plan for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency. (e.g. all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.) All PMs conducted shall include a technical service report identifying component, maintenance conducted, date, and next scheduled PM date.

Copies of all reports shall be delivered to the project COR and the TPOC.

5.3.3. In addition to providing routine preventative maintenance, the contractor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment.

This shall include but is not limited to: verifying correct equipment performance and operation, checking for diagnostic or trouble codes, measuring discharge air temps, verify amperage of all electric heating coils, verification of chilled water coils performance, verify pump operation, motor speed, and differential pressure, verify HVAC process air fan speeds, verify HVAC intake filter condition, Chiller performance operation, etc. Weekly equipment inspections shall include a technical field report identifying the status of each piece of equipment and shall include all data / measurement points verified. All reports are delivered to the project COR.

5.3.4. The contractor shall provide a knowledgeable service technician to cover the repair of all equipment deficiencies and malfunctions. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 5.2.1.

5.4. Training

5.4.1. The Contractor is responsible for and shall provide training sessions to Shipyard Personal on the operation & setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

5.5. Deliverables – In addition to all required equipment, technical documentation shall also be provided electronically to the project COR and Engineering. Minimally, the documentation shall consist of:

5.5.1. Lifting & Handling the equipment with its padeye(s) Certification

5.5.2. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5.5.3. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics.

5.5.4. Operating Instructions, if not in the TI.

5.5.5. Preventative Maintenance Schedules. (See section 5.3.2)

5.5.6. Equipment Data Sheet (EDS).

5.5.7. Hydrostatic Pressure Test Reports.

5.5.8. Flow meter calibration certificate.

6. DELIVERY / ACCEPTANCE / RETURN

6.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested prior to its delivery and all leased products, including machine / equipment / ancillary component accompanying machine, must fully function as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

6.2. Acceptance- Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Equipment Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or COR for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

6.3. Start Up- Upon delivery, the Contractor shall: (i) provide start up and commissioning of the equipment to verify its operability per SOW section 5.2.4; (ii) provide all deliverables as required per SOW section 5.5 and (iii) train designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts per SOW sections 5.2.4.1.6 and 5.4.

6.4. Security - To be allowed onto PNSY:

6.4.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.4.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.4.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid REAL ID compliant driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.4.4. Badge Criteria:

6.4.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.4.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

6.4.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

6.4.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.4.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.4.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.4.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.4.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.4.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign.

Paper or cardboard signs are not authorized. Lettering must be a minimum of 2-inch font and displayed in a manner that is clearly visible.

6.4.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.4.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7 minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.

6.5. Receipt Inspection Criteria – Equipment must meet all criteria defined in this specification.

6.6. Return - The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the contractor’s transport.

7. GENERAL

7.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Contractor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the contractor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

Enclosure 1 Table E1

SOW Compliance Checklist

SOW REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment

Table 1 Equipment Specification

Table 2 Equipment Specification

Table 3 Equipment Specification

Table 4 Equipment Specification

Table 5 Equipment Specification

Table 6 Equipment Specification

Table 7 Emergency Remote Stop for Air Equip.

Section 4.1- 4.2 Chiller System Capabilities

Section 4.3 Hydrostatic Testing

Section 4.4 Phase Rotation Indication

Section 4.5-4.6 Accessories

Section 4.7 HVAC System Capabilities

Section 4.8 Construction & Weather Hardiness

Section 4.9 Electrical

Section 4.10 Lifting & Handling

Section 4.11 Noise

Section 4.12-4.13 Tagging/Marking

Section 4.14 Electrical Safety

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Services

Section 5 (in its entirety)

Deliverables

Section 6 (in its entirety) Delivery Acceptance and Return

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

Rev: Orig Page 21 of 45

REQUEST FOR QUOTATION

N3904026Q3045

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions SEPTEMBER 2024 52.203-12 Limitation On Payments To Influence Certain Federal Transactions JUNE 2020 52.203-13 Contractor Code of Business Ethics and Conduct NOVEVMBER 2021 52.204-7 System for Award Management. NOVEMBER 2024 52.204-9 Personal Identity Verification of Contractor Personnel JANUARY 2011 52.204-13 System for Award Management Maintenance. OCTOBER 2018 52.204-16 Commercial and Government Entity Code Reporting. AUGUST 2020 52.204-17 Ownership or Control of Offeror August 2020 52.204-18 Commercial and Government Entity Code Maintenance. AUGUST 2020 52.204-19 Incorporation by Reference of Representations and Certifications. DECEMBER 2014 52.204-22 Alternative Line Item Proposal JANUARY 2017 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. NOVEMBER 2021 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment NOVEMBER 2021 52.204-26 Covered Telecommunications Equipment or Services Representation OCTOBER 2020 52.204-29 Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures.

DECEMBER 2023

52.209-5 Certification Regarding Responsibility Matters AUGUST 2020 52.209-7 Information Regarding Responsibility Matters OCTOBER 2018 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOVEMBER 2015 52.209-11 Representation By Corporations Regarding Delinquent Tax Liability or A Felony

Conviction Under Federal Law FEBRUARY 2016 52.211-14 Notice of Priority Rating For National Defense, Emergency Preparedness, and Energy

Program Use APRIL 2008 52.211-15 Defense Priority and Allocation Requirements. APRIL 2008 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services.

NOVEMBER 2023

52.223-5 Pollution Prevention and Right-to-Know Information. MAY 2024 52.228-5 Insurance-Work on a Government Installation. JANUARY 1997 52.229-11 Tax on Certain Foreign Procurements-Notice and Representation. JUNE 2020 52.232-8 Discounts For Prompt Payment FEBRUARY 2002 52.232-9 Limitation On Withholding Of Payments APRIL 1984 52.232-39 Unenforceability of Unauthorized Obligations JUNE 2013 52.234-1 Industrial Resources Developed Under Title III, Defense Production Act SEPTEMBER

52.237-2 Protection Of Government Buildings, Equipment,…