N3904025Q50272 Attachment 1_ DD1 HVAC RFX SOW-1.pdf

PERFORMANCE OF WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF

HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) EQUIPMENT

PART I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, maintenance, and repair services as required for Heating, Ventilation and Air Conditioning (HVAC) systems at two facilities at Portsmouth Naval Shipyard (PNS) as identified in Covered Equipment. The work includes preventive maintenance, support services, inspection, repairs, and administration.

1.1.1 The equipment covered by this scope of work supports a radiological work facility. Due to the nature of work performed, the Contractor shall receive prior written approval via Radiological Facility/Enclosure/Area Work Authorization Check sheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems.

1.1.2 The period of performance for this maintenance contract is one (1) year with one (1) additional option year.

1.1.3 The government makes no representation or guarantee as to the condition of equipment on the start date of the contract. A site visit and inspection of all equipment condition should be coordinated with the government.

PART II

SERVICE DELIVERY SUMMARY

2.1 Performance Objective SOW Para Performance Threshold Routine service calls including bi-annual maintenance. Responded to routine service calls in specified time frame.

4.5.2 Response to routine service calls within the

specified time frame 100% of the time.

Urgent service calls. Responded to urgent service calls in specified time frame.

4.5.3 Response to emergent service calls within

the specified time frame 100% of the time.

Emergent service calls. Responded to emergent service calls in specified time frame.

4.5.4 Response to emergent service calls within

the specified time frame 100% of the time.

PART III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL INFORMATION.

3.1.1 The Government will not provide Government furnished equipment or property.

PERFORMANCE OF WORK STATEMENT FOR MAINTENANCE AND REPAIR OF

PART IV

GENERAL INFORMATION

4.1 POINT OF CONTACT:

4.1.1 The Contractor shall provide a primary point of contact in writing to the Contracting Office Representative (COR) and Government Representative at time of contract award, with full authority to interface with the Government representative or Contracting Officer on all contract matters relating to the daily operations. If the primary point of contact should change, the contractor shall, within 15 calendar days of the change, notify the Contracting Officer in writing.

4.1.2 The Contract shall include the Government Representative and the COR on all matters relating to the HVAC systems.

4.1.3 The Government shall provide the Contractor with a list of primary points of contact for Government representatives at time of award.

4.2 CONTRACTOR PERSONNEL:

4.2.1 Contractor personnel shall display legible identification of the contractor’s company name on their uniform.

4.2.2 Contractor personnel shall be licensed by their state for HVAC Mechanics and HVAC Journeymen and shall provide a copy of the HVAC license to the government representative prior to the time of contract start. The contractor shall supply a copy of all applicable licenses and certifications for all new employees assigned to work on this contract prior to new employees starting work.

4.3 HVAC SYSTEMS:

4.3.1 See list of equipment at Covered Equipment in Appendix 1.

4.4 PREVENTATIVE MAINTENANCE REQUIREMENTS:

4.4.1 The Contractor shall perform annual and semi-annual (heating seasons/cooling season) preventative maintenance as required. Preventative maintenance will be performed as routine service calls. A list of typical maintenance is included in Appendix 2 as a guideline for expected maintenance.

4.4.2 Preventative maintenance shall include, but is not limited to lubrication, start-up check lists, coil cleaning, and requirements as detailed in the installation and operation manuals. All preventative maintenance tasks shall be performed in accordance with industry standards and equipment manufacturers’ recommended maintenance schedules. The frequency of preventative maintenance in an effort to minimize repair requirements may be increased at the contractor’s discretion at no additional cost to the Government.

4.4.3 Contractor is required to perform a minimum of one (1) semi-annual scheduled preventative maintenance and inspections on specified HVAC equipment.

4.4.4 Contractor is required to perform a minimum of one (1) annual scheduled preventative maintenance and inspections on specified HVAC equipment.

4.4.5 Contractor is required to perform a minimum of one (1) annual coil cleaning on condensing units.

4.4.6 The contractor shall coordinate with the Government representatives to schedule work so as to cause the least interference with the normal occurrence of government business and mission.

4.5 GENERAL REPAIR REQUIREMENTS:

4.5.1 Providing additional routine, urgent, and emergent repair service is included in the scope on an as needed basis to ensure that the HVAC systems operate in accordance with the manufacturer’s specifications. It is expected that the general repair service will be available 24 hours a day, 7 days a week, year round.

4.5.2 The contractor shall respond to all routine service calls by arriving on site to diagnose and begin performing service work within 10 calendar days.

4.5.2.1 The routine service work shall be completed within 14 calendar days beginning at the initial time of arrival in response to the routine service request.

4.5.3 The contractor shall respond to all urgent service calls by arriving on site to diagnose and begin performing service work within 24 hours.

4.5.3.1 The urgent service work shall be completed within 7 calendar days beginning at the initial time of arrival in response to urgent service call.

4.5.4 The contractor shall respond to all emergent service calls by arriving on site prepared to diagnose and begin performing service work as applicable within four (4) hours.

4.5.4.1 Emergent service work shall be completed within 72 hours beginning at the initial time of arrival in response to emergent service call.

4.5.5 Contractor shall provide one (1) emergency service contact number that will be used for urgent and emergent service requests, that is answered twenty-four (24) hours per day, seven (7) days per week including all holidays.

Emergency service for the HVAC system support shall be the failure or malfunction of any component, system, controller, or program of the system individually or as a whole.

4.6 GOVERNMENT RESPONSIBILITIES:

4.6.1 Operate the equipment in accordance with the contractor’s instructions.

4.6.2 Provide clear area required for the Contractor to perform maintenance.

4.6.3 The government representative shall initiate a Radiological Facility/Enclosure/Area Work Authorization Check sheet (Rad Route Sheet) prior to all contractor visits.

4.6.4 Government personnel may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

4.7 CONTRACTOR RESPONSIBILITIES:

4.7.1 The Contractor shall perform all necessary maintenance (excluding those specifically exempted in this Scope of Work) and retain maintenance logs as required to maintain any warranties.

4.7.2 The contractor will not be responsible for repair or maintenance for any of the following: condensate drains and associated heat tape, filter housings, air filters, flow stations, dampers, or any ductwork.

4.7.3 The Contractor will not be responsible for preventative maintenance or inspections (not related to a repair service call) of components internal to the ductwork pressure boundary or inside the facilities. This includes, but is not limited to, portions of cooling coils internal to the ductwork pressure boundary, portions of electric heating coils internal to the ductwork pressure boundary, recirculation fans on packaged units, in duct coil condensate drains, recirculation fan motors on packaged units internal to the ductwork pressure boundary, and any air filters. The contractor shall be responsible for repair of these systems with the additional restrictions of this Performance of Work Statement.

4.7.4 The Contractor shall inform the government of adverse conditions discovered while performing maintenance the same day as discovered.

4.7.5 The Contractor shall ensure they have received prior written approval via Radiological Facility/Enclosure/Area Work Authorization Check sheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems.

4.7.6 The Contractor will require a brief from the Government representative prior to performing any work.

4.7.7 Contractor shall supply all maintenance sheets, field visit reports and times, work completed and deficiencies to the Government representative within 24 hours.

4.8 SPECIAL CONDITIONS:

4.8.1 All routine work shall be accomplished between 6:30 AM and 3:00 PM, Monday through Friday, except for Federal holidays and after normal duty hour service, unless authorized by the government.

4.8.2 Urgent and Emergent work shall be accomplished 24 hours a day, 7 days a week, year round including weekends and holidays.

4.8.3 Contractor shall be responsible for damage or loss to government property due to negligent acts by the contractor’s employee(s).

4.8.4 Prior to any servicing the contractor is required to report to the government that they are on- site to ensure the Government representative can provide the required briefing.

4.9 BILLABLE WORK ORDERS:

4.9.1 Work required that does not fall into the definitions of preventative maintenance (appendix 2), minor maintenance (appendix 4) or service calls (section 4.5 of this performance work statement) will be defined as unplanned parts and repair/maintenance. The contractor will develop a scope and cost proposal for every instance of unplanned repairs/maintenance derived from service calls. The proposal, at minimum, shall include a billable work order number, date, site location, descriptions of work, total labor broken out by discipline by hours based on contractor wages plus overhead, material costs, etc. The scope, along with the cost proposal will be provided to the government representative and COR within one (1) business day. The COR will provide the scope and cost proposal to the contracting officer for review and approval. Every instance of a parts, repair or maintenance as defined in this paragraph as unplanned, are not to be ordered or executed without prior written authorization from the contracting officer.

4.10 WORK RESTRICTIONS:

4.10.1 Due to the nature of work performed within the facilities, the Contractor shall receive prior written approval via Radiological Facility/Enclosure/Area Work Authorization Check sheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems.

4.10.2 The Government is required to perform additional actions to allow the Contractor access to components or areas internal to the ductwork pressure boundary. The Government will provide additional restrictions to the Contractor if access internal to the ductwork pressure boundary is required.

4.10.3 The Contractor shall not perform preventative maintenance or inspections (not related to a repair service call) on HVAC system components located internal to the ductwork pressure boundary. If a component failure is believed to have occurred on a component located internal to the ductwork pressure boundary, contact the Government representative to provide necessary authorization to enter the system. Additional actions shall be performed by the Government to allow Contractor entry internal to the ductwork pressure boundary.

4.10.4 The Contractor shall coordinate with the Government representative for operation of the system. The systems are controlled by either a Human-Machine-Interface (HMI) or remote control located inside the facilities. It may not always be possible to allow the Contractor access inside of the facilities, therefore coordination with PNS employees may be necessary if manipulation of the HVAC system is required for troubleshooting or repair.

4.11 GENERAL REQUIREMENTS AND PROCEDURES:

4.11.1 All service, maintenance, troubleshooting, and repairs are to be performed by a qualified/certified technician for the specific piece of equipment. Technician is required to read and fully understand the equipment manufacturer’s installation and operation manual prior to performing any work associated with said piece of equipment. Operations and maintenance logs as required by the manufacturer need to be maintained to validate any associated warranties.

4.11.2 All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Air Conditioning and Refrigeration trades industry; equipment manufacturer; local, state, and federal standards; all applicable building and safety codes; and the National Electrical Code. The contractor shall provide only new parts and components of equal quality or better.

4.11.3 Upon completion of work the system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacement parts/components shall match existing in dimensions, design, and function.

4.11.4 All such debris, excess material, and parts shall be cleaned up and removed from PNS at the completion of the job and/or at the end of each day work is in progress.

4.11.5 New parts should be submitted to the Government for review prior to installation to ensure system compatibility.

4.11.6 Fall protection may be required for access to some components. The Contractor shall provide equipment and personnel trained to meet all OSHA requirements.

4.11.7 SAFETY REQUIREMENTS:

4.11.8 Work Site Operational Safety Environment (i.e. Contractors and Non-PNS Government Agencies (NPGAs)) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.11.9 Hazardous Energy Control Contractor Compliance Certification Document on page 1 in Appendix 3 shall be signed and returned to the COR and Government representative prior to working at PNS.

4.11.10 The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

4.11.11 The Contractor shall adhere to all OSHA and industry standard lifting and handling safety requirements if use of rigging equipment if necessary for repairs. Additional lifting and handling restrictions may be imposed be the Government based on Shipyard safety standards.

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf

4.11.12 The Contractor shall submit a lifting and handling plan, which shall include rigging sketches if applicable, to the Government prior to use of any lifting and handling or rigging equipment including but not limited to cranes, hoists, lifts, slings, spreader beams, or chains.

4.12 CONTRACTOR PERSONNEL:

4.12.1 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

4.12.1.1 Contractors must have Defense Biometric Identification System (DBIDS) credentials for access to Portsmouth

Naval Shipyard. Additionally, each contractor employee must provide a filled out DD SECNAV 5512/1 and provide two

(2) forms of ID, active United States Passport, Real ID Driver’s License, Official Birth Certificate with seal.

4.12.1.2 It is recommended that shipyard access processing occur in advance of the planned start date for commencement of work.

4.12.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Performance of Work Statement. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents (e.g. certifications, licensure) to the Government, to their satisfaction and approval. Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of machinery, both mechanical and electrical; shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this Performance of Work Statement and be capable of diagnosis and repair.

4.13 SECURITY REQUIREMENTS:

4.13.1 The Contractor or authorized representative shall submit to the COR and Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

4.13.2 The roster shall be furnished to the COR and Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR and Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

4.13.3 Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the COR. Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to Portsmouth Naval Shipyard (PNS).

4.13.4 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside the Controlled Industrialized Area (CIA). PEDs include camera equipped mobile phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for insuring badge(s) are returned within three (3) calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

4.13.5 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

4.13.6 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

4.14 SUBMITTALS:

4.14.1 As part of each scope of work submitted by the CONTRACTOR for approval by the GOVERNMENT REPRESENTATIVE the contractor shall include:

4.14.1.1 Submittals for new parts or equipment prior to ordering.

4.14.1.2 Qualifications of the technician to perform the work to confirm the technician is qualified to perform the specific tasks.

4.14.1.3 At a minimum, submittals shall include manufacturer information sheets, installation manuals, operations and maintenance manuals, and documentation of warranties.

4.14.2 The Contractor shall provide any maintenance logs generated during service.

4.14.3 The contractor shall provide inspection checklists generated for each service call.

4.15 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY:

4.15.1 Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval from the Government. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the contractor shall be reported to the contracting officer so that necessary action may be taken. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty. The contracting officer will furnish all available warranty information to the contractor.

4.15.2 Contractor’s Warranty for Parts/Materials: The contractor shall offer a minimum of 1-year warranty on labor for installation of all new parts and components. The contractor shall identify all parts and component warranties to the Government.

4.16 REFRIGERATION RECYCLING:

4.16.1 Refrigerants shall be disposed in conformance with all applicable: federal, state, and local laws and regulations.

4.17 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES:

4.17.1 Supporting Services. The government will furnish electricity to the last disconnect switch nearest the item of equipment for each equipment system.

4.17.2 Cooperation with Other Contractors. In the event of conflicts with other contractors or government employees, that cannot be satisfactorily resolved, the matter shall be referred to the contracting officer for resolution. Such decisions shall be final, subject to right of appeal in accordance with the terms and conditions of this contract.

4.18 REPORTING EQUIPMENT DEFICIENCIES:

4.18.1 Deficiencies discovered shall be called in to the COR and Government representative immediately, but not more than one hour after the discovery and followed up in writing within 24 hours.

4.19 PERFORMANCE REQUIREMENTS:

4.19.1 After completion of work requirements notification to the COR for acceptance shall made during the month.

4.19.2 Inspection checklists will be utilized for any service call.

APPENDIX 1

Appendix 1, Page 1 of 1

COVERED EQUIPMENT:

EQUIP

ID

MAINT.

PERIOD1 DESCRIPTION MODEL # MFR.

HP-1 A 20 Ton Heat Pump Condensing Unit TWA24044DAB--AR03000000000000 Trane

CC/HC-1 A, S2 Custom Air Handling Unit Casings with Heat Pump and Electric Coils

CC: 38D48x47-12-6-W-Z-R (Coils) HC: 38C48x47-12-6-W-Z-R (Coils)

Electric Coil: (THERMOLEC) Trane

HP-2 A 20 Ton Heat Pump Condensing Unit TWA24044DAB--AR03000000000000 Trane

CC/HC-2 A, S2 Custom Air Handling Unit Casings with Heat Pump and Electric Coils

CC: 38D48x47-12-6-W-Z-R (Coils) HC: 38C48x47-12-6-W-Z-R (Coils)

CU-1 A JV-Mitsubishi Ductless Split (P Series) PUY-A36NKA7 (Cooling only outdoor unit) Mitsubishi

AC-1 A JV-Mitsubishi Ductless Split (P Series) PKA-A36KA7 (Wall mounted indoor unit) Mitsubishi

HP-3 A 20 Ton Heat Pump Condensing Unit TWA24044DAB--AR03000000000000 Trane

CC/HC-3 A, S2 Custom Air Handling Unit Casings with Heat Pump and Electric Coils

CC: 38D48x40-10-5-W-H-R (Coils) HC: 38C48x40-10-5-W-H-R (Coils)

HP-4 A 20 Ton Heat Pump Condensing Unit TWA24044DAB--AR03000000000000 Trane

CC/HC-4 A, S2 Custom Air Handling Unit Casings with Heat Pump and Electric Coils

CC: 38D48x40-10-5-W-H-R (Coils) HC: 38C48x40-10-5-W-H-R (Coils)

RTU-1 A, S2 3 Ton Packaged Heat Pump WSC036H4REA03-- H1E3A2B601070100F1 Trane

RTU-1 A, S2 3 Ton Packaged Heat Pump WSC036H4REA03-- H1E3A2B601070100F1 Trane

RTU-1 A, S2 7.5 Ton Packaged Rooftop Air Conditioner THC092FF4RKA Trane

HP-1 A Mitsubishi Air Conditioner PEAD-A09AA7 (indoor unit) Mitsubishi

CU-1 A Mitsubishi Air Conditioner SUZ-KA09NAR1 (outdoor unit) Mitsubishi

NOTES:

1. Maintenance Period abbreviations are as follows: “S” is Semi-annual and “A” is annual.

2. Inspections and preventative maintenance on components internal to the ductwork pressure boundary are to be performed by PNS.

APPENDIX 2

Appendix 2, Page 1 of 2

TYPICAL PREVENTATIVE MAINTENANCE:

EQUIP

ID

MAINT.

PERIOD MAINTENANCE

A

- With the unit operating, check unit superheat and record the reading in the “Maintenance Log” (example maintenance log is located in the O&M manual).

- Remove any accumulation of dust and/or dirt from the unit casing.

- Remove corrosion from any surface and repaint. Check the gasket around the control panel door to ensure it fits correctly and is in good condition to prevent water leakage.

- Inspect the control panel wiring to ensure that all connections are tight and that the insulation is intact.

- Check refrigerant piping and fittings for leaks

- Inspect the condenser coils for dirt and debris

- Clean the coil using the instructions outlined in the O&M manual.

- Check and calibrate operating and safety controls, as applicable.

- Lubricate bearings, if applicable. Note: Condenser fan motors are permanently lubricated.

- Start the unit and verify starter operation.

- Verify smooth operation of compressors and fans.

A

Evaporator Coil (components external to the ductwork pressure boundary)

- Inspect the coil and piping for corrosion and leaks on a regular basis. Repair and replacement of the coil and the connecting piping should be performed as needed by a qualified individual.

- The use of filter-dryers in the system piping along with a sight glass that has a moisture indicator is recommended. Replace the filter as needed.

- Inspect the coil for signs of corrosion and for leaks.

- If a leak is suspected, a soap bubble test should be performed. Repair and replacement of the coil including piping connections or valves should be performed by a qualified individual.

Electric Heating Coil (components external to the ductwork pressure boundary)

- Perform a visual inspection. Look for signs of overheating on the heater frame, traces of water or rust on the control box.

- All electric connections to contactors should be checked and tightened if necessary.

- Check all fuses and replace if necessary.

- Check the resistance to ground for each circuit

- Verify the resistance phase to phase for each circuit is satisfactory

- Check to verify the tightness of connections at all contactors and heating elements is satisfactory

- Inspect and verify all contactors function and appear to be in satisfactory condition.

S

(cooling season)

Electric Heating Coil (components external to the ductwork pressure boundary)

- Start the heating system to help prevent moisture from infiltrating through the terminal gaskets into the heating element and accumulating in the insulating powder.

- Check the resistance to ground for each circuit and verify resistance is satisfactory.

- Inspect the electrical connections to heating elements, magnetic contactors, and main power lugs for proper function and to confirm they visually appear to be in satisfactory condition.

A

(heating season)

Electric Heating Coil (components external to the ductwork pressure boundary)

- Prior to each heating season, check the resistance between the heating elements and ground.

- Check and calibrate operational and safety controls, as applicable.

- Check the electrical connections to heating elements, magnetic contactors, and main power lugs for proper function and to confirm they visually appear to be in satisfactory condition.

A

- Start the unit to verify proper starter operation.

- Verify smooth operation of the compressors and fans.

- Verify that all wire terminal connections are tight.

- Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

- Generally inspect the unit for unusual conditions (e.g., loose access panels, leaking piping connections, etc.)

- Inspect the condenser coils for dirt, bent fins, etc.

APPENDIX 2

Appendix 2, Page 2 of 2

A

- Clean the condenser coil using the instructions outlined in the O&M manual.

- Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

S

(cooling season)

- Start the unit to verify starter operation.

- Verify smooth operation of the compressors and fans.

- During maintenance, the switch float (black ring) must be checked to ensure free movement up and down.

- Inspect the condenser coils for dirt, bent fins, etc.

- Clean the condenser coil using the instructions outlined in the O&M manual.

- Manually rotate the condenser fan(s) to ensure free movement and check motor bearings for wear. Verify that all of the fan mounting hardware is tight.

- Inspect the F/A-R/A damper hinges and pins to ensure that all moving parts are securely mounted. Keep the blades clean as necessary. (if external to the ductwork pressure boundary)

- Verify that all damper linkages move freely; lubricate with white grease, if necessary. (if external to the ductwork pressure boundary)

- Check supply fan motor bearings; repair or replace the motor as necessary. (if external to the ductwork pressure boundary)

- Check the fan shaft bearings for wear. Replace the bearings as necessary. (if external to the ductwork pressure boundary)

- Verify that all wire terminal connections are tight.

- Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

- Generally inspect the unit for unusual conditions (e.g., loose access panels, leaking piping connections, etc.)

- With the unit running, check and record the: ambient temperature; compressor suction and discharge pressures (each circuit); superheat (each circuit);

- Record this data on an “operator’s maintenance log” like the one shown in the O&M manual. If the operating pressures indicate a refrigerant shortage, measure the system superheat.

A

(heating season)

- Start the unit to verify starter operation.

- Verify smooth operation of the compressors and fans.

- Check belts for tension, wear, cracks, glazing. (if external to the ductwork pressure boundary)

- During maintenance, the switch float (black ring) must be checked to ensure free movement up and down.

- Check supply fan motor bearings; repair or replace the motor as necessary. (if external to the ductwork pressure boundary)

- Inspect both the main unit control panel and heat section control box for loose electrical components and terminal connections, as well as damaged wire insulation.

Make any necessary repairs.

- Verify that the electric heat system operates properly.

APPENDIX 3

Appendix 3, Page 1 of 1

Hazardous Energy Control Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number ________________________ Job Location ________________________

New Equipment Y/N _______

Company name Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part 1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 is available at;

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf

WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS

REFLECTED IN 29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE SERIOUS

INJURY OR DEATH TO THE CONTRACTOR’S EMPLOYEES. UNDER NO CIRCUMSTANCES

SHALL THE PORTSMOUTH NAVAL SHIPYARD ASSUME ANY LIABILITIES THAT RIGHTLY

ARE THE RESPONSIBILITIES OF THE CONTRACTOR.

Shop Card Holder/PO ____________________________________________________________

Lockout/Tags-Plus Coordinator ____________________________________________________

Coordination Req’d (circle one) (Y / N) LOTP Serial Number ______________________

Contractor’s Representative’s Name (Print clearly)

Contractor’s Representative’s Signature

____________________________________________Date_____________________

Fax completed copy to LOTP Committee https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf

APPENDIX 4

Appendix 4, Page 1 of 1

A.4.1. MINOR MAINTENANCE

4.1.1 The Contractor shall perform minor maintenance as requested by the government representative. Minor maintenance will be performed within the response timeline of either “urgent” or “emergent” service calls which shall be determined by the government representative.

4.1.2 Minor maintenance shall include, but is not limited to replacement of faulty electrical and mechanical HVAC components, including troubleshooting, parts, and labor. All minor maintenance shall be performed in accordance with industry standards and equipment manufacturers’ recommendations.

4.1.2.1 Examples of parts that have historically shown to need replacement or fail due to regular use and operation may consist of, but are not limited to: High pressure switches, Electric duct heater controllers, relays and relay bases, electrical contactors, thermostat limit controllers, Heat pump main circuit boards, and thermal expansion valves. The vendor should plan for these listed parts and parts that has similar functionality, design, and purpose, or that are integral to the operational functionality of the unit to be considered as minor maintenance under this paragraph.

4.1.3 The contractor shall coordinate work with the Government representative so as to cause the least interference with government business and mission.

4.1.4 Minor maintenance will be submitted for approval directly to the government representative. Upon government representative approval, a minor maintenance cost will be billed against the minor maintenance CLIN.

4.9.3 The contractor will provide in writing to the government representative and COR, upon completion of work, a report defining all repairs that were performed.

ATTACHMENT 1

Attachment 1, Page 1 of 1

COST BREAKDOWN:

YEAR ONE

Hourly Charges (rates include time and travel costs):

Routine Service Calls: _________$/hour X 150 hrs/yr = $ _________

Urgent Service Calls: _________$/hour X 80 hrs/yr = $ _________

Emergent Service Calls: _________$/hour X 50 hrs/yr = $ _________

Material Charges (Contractor’s Percentage of Mark-up from Contractor’s Cost):

_________% X $3,750.00/year in materials = $ _________

YEAR ONE TOTAL: $_________

YEAR TWO (OPTION YEAR)

Hourly Charges (rates include time and travel costs):

Routine Service Calls: _________$/hour X150 hrs/yr = $ _________

Urgent Service Calls: __________$/hour X 80 hrs/yr = $_________

Emergent Service Calls: _________$/hour X 50 hrs/yr = $ _________

Material Charges (Contractor’s Percentage of Mark-up from Contractor’s Cost: Please indicate as a Percentage):

_________% X $3,750.00/year in materials = $ _________

YEAR TWO (OPTION) TOTAL: $_________