N3904025Q0115 Combined Synopsis RFQ.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Preventative Maintenance Service for Kardex Remstar Parts Carousels

Solicitation Number: N3904025Q0115

Response Deadline: 08/29/2025 @12:30 PM EST

POC:

Marilyn Fletcher

207-438-6349 marilyn.g.fletcher2.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL NOT be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-04 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quote

4. This acquisition is for: Other Than Full and Open

5. North American Industry Classification System Code (NAICS): 811310 Commercial and Industry Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

6. The size standard is: 12.5 millions of dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: Base: 09/15/2025-09/14/2026 o Option Year one (1) Period of Performance: 09/15/2026 through 09/14/2027 o Option Year two (2) Period of Performance: 09/15/2027 through 09/14/2028 o Option Year three (3) Period of Performance: 09/15/2028 through 09/14/2029 o Option Year four (4) Period of Performance: 09/15/2029 through 09/14/2030

Place of Performance: Portsmouth Naval Shipyard

Attachments in solicitation:

Attachment 1 Work Request Form UPP&R Attachment 2 Customer Training Course Description Attachment 3 Enclosure 2 OPSEC Form

REQUEST FOR QUOTATION

N3904025Q0115

Attachment 4 Wage Determination

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N394025Q0115 DUE DATE: 08/29/2025 12:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

marilyn.g.fletcher2.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6349 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Preventative Maintenance (PM) and Corrective Maintenance (CM) of various Kadex Remstar Parts Carousels in accordance with the Statement of Work.

52 Weeks

0002 Travel Expenses for Initial PM trip to PNSY related to CLIN 0001

1 Job

0003 2 Week On-Site Training Class:

VLM/VCM –Series XP C3000– Maintenance Electrical / Mechanical Training: This training will consist of

(5) days M-F from 8:00 am-4:30 pm

2 Weeks

***To include travel expenses regarding the on-site training classes ***

0004 Unplanned Parts/Repair identified During Preventative Maintenance

$10,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

$10,000

$1.00

1001 Option to Extend Preventative Maintenance (PM) and Corrective Maintenance (CM) of various Kadex Remstar Parts Carousels in accordance with the Statement of Work.

1002 Travel Expenses for Initial PM trip to PNSY related to CLIN 1001

1003 Unplanned Parts/Repair identified

2001 Option to Extend Preventative Maintenance (PM) and Corrective Maintenance (CM) of various Kadex

2002 Travel Expenses for Initial PM trip to PNSY related to CLIN 2001

2003 Unplanned Parts/Repair identified

3001 Option to Extend Preventative Maintenance (PM) and Corrective Maintenance (CM) of various Kadex

3002 Travel Expenses for Initial PM trip to PNSY related to CLIN 3001

3003 Unplanned Parts/Repair identified award. Vendors DO NOT QUOTE on this line item.

4001 Option to Extend Preventative Maintenance (PM) and Corrective Maintenance (CM) of various Kadex

4002 Travel Expenses for Initial PM trip to PNSY related to CLIN 4001

4003 Unplanned Parts/Repair identified

Period of Performance:

o Base: 09/15/2025-09/14/2026 o Option Year one (1) Period of Performance: 09/15/2026 through 09/14/2027 o Option Year two (2) Period of Performance: 09/15/2027 through 09/14/2028 o Option Year three (3) Period of Performance: 09/15/2028 through 09/14/2029 o Option Year four (4) Period of Performance: 09/15/2029 through 09/14/2030

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work***

STATEMENT OF WORK

This SOW (Statement of Work) is for the Remedial Corrective Maintenance & Unplanned Corrective Maintenance plan for all KARDEX AND REMSTAR UNITS- located at Portsmouth Naval Shipyard

1. SCOPE:

1.1. This Statement of Work (SOW) covers the Preventative and Corrective Maintenance of various

KardexREMSTAR Parts Carousels. All Equipment that will be covered in this Maintenance Plan is listed within TABLE 1.1

1.2. Points of Contact for the lifecycle of this contract and any option years will be:

1.2.1. Maintenance Point of Contact: Karie Hovey (207) 994.0285

1.2.2. Technical point of Contact: Patrick Mears (207) 994.0961

1.2.3. Zone Maintenance Point of Contact Chris Horton (207) 451.0978

2. BACKGROUND:

2.1. LOCATION: Portsmouth Naval Shipyard in Kittery, Maine

3. REQUIREMENTS:

3.1. GENERAL: Unless indicated otherwise in this SOW, the contractor shall provide all equipment, tools, materials/parts, and all other items/services necessary to perform the work specified herein.

Used herein, “as needed” defines machine conditions that do not meet OEM specifications.

3.2. The Contractor shall possess and maintain a current Kardex Remstar sponsored training certificate.

3.3. The contractor shall provide a 2 week onsite training service detailed specifically towards the equipment detailed in TABLE 1.1. This training will include all items detailed in ATTACHMENT 2.

3.4. When the Contractor is requested to perform Preventative or Corrective Maintenance, Shipyard Maintenance staff will have the opportunity to observe technicians performing maintenance, when the shipyard Maintenance staff is observing OEM Maintenance processes, the contractor shall provide detailed explanations and demonstrate proper maintenance techniques and requirements on the work being performed.

3.5. The contractor shall perform corrective maintenance as requested to repair deficiencies found during preventative maintenance or when contacted by Portsmouth Naval Shipyard POC for emergent repairs. See terms and conditions in Section 8.2 for unscheduled and emergency repairs.

3.6. The Government anticipates that the Contractor may need to perform a limited number of travel trips for unscheduled or emergency repairs during the contract period. Accordingly, the contract shall include a separate firm-fixed-price Travel CLIN with a specified quantity of trips (Corrective Maintenance Trips 15 Total)

3.6.1. Each travel trip “unit” covers one authorized round-trip from the contractor’s facility to Portsmouth Naval Shipyard to perform unscheduled/emergency repair work.

3.7. When a service is completed on one of the pieces of equipment listed within TABLE 1.1 The contractor will be responsible for providing a service report clearly defining;

3.7.1. The work that was performed

3.7.2. Any repairs, adjustments that may be required before the next service interval

3.7.3. If repairs are required the service report will contain part numbers to the damaged/worn item.

3.7.4. This service report including the items listed within; 3.5.1, 3.5.2, 3.5.3 will be sent to the

Maintenance POC listed above no later than 3 days after the service was completed.

3.8. The Contractor will provide an OEM service plan, the frequency will be ONLY based on what the

Manufacturer recommends for each specific model of Carousel. All services will only be performed by a Kardex certified technicians all parts installed into this equipment will be only manufacturer approved parts.

4. PLACE OF PERFORMANCE

4.1. All of the work outlined SOW will take place within the Controlled Industrial Area (CIA) at

Portsmouth Naval Shipyard, Kittery Maine.

5. PERIOD OF PERFORMANCE

5.1. The Contractor shall start performing preventative and unplanned repairs for the base year within

(2) weeks of contract award.

5.1.1. The Contractor shall perform all preventative maintenance services for each option year within (2) weeks of contracting modification exercising the option Year(s)

5.2. Throughout the life of the contract (Base year and Option Years 1,2,3,4, if exercised) the contractor shall perform all corrective maintenance services within five (calendar days of initial notification received from Contracting officer of need for repair. The contractor shall have knowledgeable and equipped technician mobilized to the jobsite. Fully prepared perform all corrective maintenance services.

5.2.1. No deviation from the specifications is authorized. ONLY the contracting Officer may authorize changes to the specifications, and/or any terms and conditions of the contract.

5.3. Will work shall be performed between standard shipyard work hours 07:00 and 15:30, Monday- Friday unless otherwise approved by Contracting officer.

6. SECURITY

6.1. All personnel assigned by the contractor to perform work or site visits must be US Citizens.

6.2. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.3. If employees do not have a government issued contractor CAC which will allow access to the base a SECNAV 5512-1 will need to be filled out and brought in with them to the Pass and ID office in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.4. Personnel must provided 2 forms of ID. One of which must prove U.S Citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents that are approved are: A valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.5. BADGE CRITERIA:

6.5.1. Green badges will be issued to contractors who are verified U.S Citizens, have a shipyard sponsor and a verified need to provide or perform work at PNSY.

6.5.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s

(NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and other Sensitive Area’s (OSA)

6.5.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass and ID office or Code 1120 Security Department upon termination of employment, or completion of work, service performed, expiration of contract or no longer a need to enter NAVSAE controlled spaces.

6.5.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.5.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass and ID office for a new badge.

6.6. If Camera enabled Laptops that are required to execute the work detailed in the SOW will need to have 2 forms of approval prior to being used within CIA.

6.7. All Contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.8. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicle must meet the following.

6.8.1. Possesses a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Stations (CVIS) located at the main gate.

6.8.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be a minimum of 2” inch front and displayed in a manner that is clearly visible.

6.8.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.9. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue the contractor vehicle must enter the CIA within 7 minutes from the time issued. Any contractor attempting to access the CIA after the 7- minute time window will be denied entry and directed back to CVIS for re-inspection.

7. DELIVERABLES

7.1. RESPONSIBILITY OF INSPECTION: The government reserves the right to perform any inspections where deemed necessary to assure services conform to the aforementioned requirements.

7.2. FIELD SERVICE REPORT: Provide detailed records for preventative and corrective maintenance performed inclusive of time, equipment identification, and part number. The report shall be provided to the Maintenance POC no longer then (3) business days after service was provided.

All details pertaining to what service reports are required to include please refer to Section 3.5.

This service report is required to be provided prior to invoicing.

7.3. FINAL ACCEPTANCE: Upon Satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard) will sign and forward the acceptance document(s) to the paying office.

8. MISCELLANEOUS:

8.1. SOURCE SELECTION CRITERIA: The Contractor selected to perform this work shall have proven experience performing factory certified preventative and corrective maintenance on all KARDEX and REMSTAR Parts Carousels listed within TABLE 1.1.

8.2. TERMS AND CONDITIONS: UNSCHEDULED AND EMERGENCY REPAIRS EXECUTION, In addition to the scheduled preventative maintenance, the contractor shall provide unscheduled and/or emergency repair services when requested by the Government, In accordance with the following procedures:

8.2.1. LABOR CATAGORIES AND RATES

8.2.1.1. The contractor shall perform all unscheduled repair services using the labor categorized and fully burdened rates submitted and awarded.

8.2.1.2. No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

8.2.2. ESTIMATE SUBMISSION REQUIREMENTS

8.2.2.1. Prior to performing any unscheduled or emergency repair work, the contractor shall fill out a Work Request Form (ATTACHMENT 1) and submit a detailed written cost estimate for Government review and approval.

8.2.2.2. The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

8.2.2.3. The Labor categories and rates must match those awarded on contract.

8.2.3. MATERIALS AND PARTS PASS-THROUGH

8.2.3.1. If parts or materials are required, the contractor shall apply only the fixed pass-through markup rate awarded on contract.

8.2.3.2. The Markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

8.2.4. SUPPORTING DOCUMENTATION FOR PARTS AND MATERIALS

For each proposed material or part, the contractor shall provide:

a. A supplier invoice or formal quote showing the Contractor’s actual cost.

b. One or more of the following to establish price reasonableness:

i. Commercial invoice/receipt to a non-government customer.

ii. Screenshot or link to commercial pricing (e.g., Catalog or retailer)

iii. Manufacturer’s published price list

8.2.5. AUTHORIZIATION TO PROCEED

a. No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via a designated Contracting Officer (COR)

8.2.6. WORK EXECUTION AND REPORTING

a. The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (ATTACHMENT 1)

b. No additional work outside the approved work request is authorized. If the contractor performs any work beyond the scope or cost of the approved request, they do at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

c. The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may.

9. ATTACHMENTS

1. Work Request Form for any UNPLANNED MAINTENANCE

2. Customer Training Course Description

TABLE 1.1

MODEL # SERIAL # ALPHA LOCATION MANUFACTURER

SHUTTLE-XP-500-2450X 22001220/001 GSM BLDG. 306 FL. 1 KardexREMSTAR

MEGAMAT RS 650 102009936 GSC BLDG. 75 FL. 1 KARDEX

MEGAMAT RS 650 102009943 GSD BLDG. 75 FL. 1 KARDEX

650.1.2450.6406.25 102005066 GEP BLDG. 75 FL. 1 KARDEX

650.1.2450.6406.25 102005065 GEQ BLDG. 75 FL. 1 KARDEX

650.1.2450.6406.25 102005068 GER BLDG. 75 FL. 1 KARDEX

650.1.2450.6406.13 102005070 GES BLDG. 75 FL. 1 KARDEX

650.1.2450.6406.13 102005069 GET BLDG. 75 FL 1 KARDEX

MEGRS650 1 2450 102004341 GMY BLDG. 75 FL. 1 KARDEX

LK-2000 33266 FSB BLDG. 153 FL. 6 KARDEX

SHUTTLE XP 22006330001 GUJ BLDG. 92 FL. 1 KardexREMSTAR

***End Statement of work***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguard of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-6 Protecting the Government's Interest When Subcontracting 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors - Commercial Items;

52.212-2 Evaluation - Commercial Item 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 ALT Offeror Representations and Certifications—Commercial Products and Commercial Services- Alternate I 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION) 52.213-3 Notice to Suppliers 52.215-8 Order of Precedence—Uniform Contract Format 52.216-1 Type of Contract: Firm Fixed Price 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representation 52.219-28 Post Award Small Business Representation 52.222-3 Convict Labor 52.222-9 Apprentices and Trainees 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-50 Combating Trafficking in Persons 52.223-6 Drug-Free Workplace 52.223-3 Hazardous Material Identification & Material Safety Data 52.223-11 Ozone-Depleting Substances 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restriction on Foreign Purchases 52.225-25 Prohibition on Contracting 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

52.253-1 Computer Generated Forms

Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7003 Agency Office of the Inspector General DFARS 252.203-7005 Representation Relating to Compensation of Former DOD officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 Alt A, System for Award Management DFARS 252.204-7006 Billing Instructions DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System DFARS 252.211-7003 Item Unique Identification and Valuation DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7013 Duty-Free Entry DFARS 252.225-7031 Secondary Arab Boycott of Israel DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7022 Representation of Extent of Transportation by Sea DFARS 252.247-7023 Transportation of Supplies by Sea

C-202-H001 Additional Definitions–Basic (Navsea) (Oct 2018) C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Navsea)(Oct 2018) C-211-H018 Approval By The Government (Navsea) (Jan 2019) C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019) C-223-N001 Radiological Indoctrination, Postings And Instructions (Navsea) (Oct 2018)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 On-Site Safety Requirements (Navsea) (Oct 2018) C-237-H002 Substitution Of Key Personnel (Navsea) (Oct 2018) C-247-H001 Permits And Responsibilities (Navsea) (Dec 2018) D-211-H002 Marking Of Reports (Navsea) (Oct 2018) D-247-H004 Marking And Packing List-Basic (Navsea) (Oct 2018) D-247-W001 Prohibited Packing Materials (Navsea) (Oct 2018) F-211-W001 Partial Deliveries (Navsea) (Oct 2018) G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (Navsea) (Jun 2018) G-232-H005 Supplemental Instructions Regarding Invoicing (Navsea) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (Navsea) (Oct 2018) G-242-H002 Hours Of Operation And Holiday Schedule (Navsea) (Oct 2018)

G-242-W001 Contract Administration Functions (Navsea) (Oct 2018) H-223-N001 Information On Exposure To Hazardous Material (Navsea) (Jan 2019) M-215-H004 Basis Of Award (Navsea) (Dec 2018)

Full-Text Clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Addenda - 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a maintenance contract that includes both scheduled preventative maintenance and pricing for potential unscheduled or emergent repair services.

I. Pricing Structure

1. Scheduled Preventive Maintenance Services Provide a firm-fixed price for all scheduled maintenance services, as described in the Performance Work Statement (PWS) or Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

o Regular Unscheduled Repairs (non-emergent, during normal working hours) o Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories – Definitions:

Contractors shall submit rates for clearly defined labor categories, examples:

o Senior Technician:

o Technician:

o Assistant/Administrative (if applicable):

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

o The markup must be industry standard and justifiable.

o No tiered markups will be accepted; the markup must remain fixed for the duration of the contract

II. POST-AWARD ESTIMATE SUBMISSION FOR UNSCHEDULED REPAIRS

If unscheduled or emergency repairs are required after award, the Contractor must submit a written cost estimate that (Attachment 1 of this RFQ) that includes:

1. Labor Breakdown:

o Specify labor categories and the number of hours estimated for each.

o The rates must match those submitted and awarded in the original quote.

o No increase in labor rates will be allowed for the duration of the contract unless agreed upon by both parties and modified into the terms and conditions.

2. Pass-Through Percentage (if applicable):

o Apply only the approved fixed markup rate to parts and materials.

o Clearly identify the markup separately in the estimate.

3. Material and Parts Cost Documentation:

Contractors must provide two supporting documents for each material or part proposed:

1. A copy of the invoice or quote showing the Contractor’s actual cost.

2. One or more of the following to justify fair and reasonable pricing:

Commercial invoice or receipt showing pricing to a non-government customer

Screenshot or link to commercial pricing (e.g., online retailer or published catalog)

Manufacturer’s published price list or catalog

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made to the lowest priced technically acceptable offeror. Only the firm-fixed pricing for scheduled preventative maintenance services will be evaluated for award. Unscheduled/emergency labor rates and parts markups are required for post-award ordering purposes but will not be used in determining award selection.

Quotes must include the following to be considered technically acceptable:

Authorization from OEM stating the offeror has authorization to perform maintenance/repair/work on OEM machines identified within the SOW. (If applicable)

Firm-fixed pricing for scheduled preventative maintenance, in accordance with the requirements defined in this Statement of Work.

Fully burdened labor rates for both regular and emergency unscheduled repairs, submitted by labor category (e.g., Senior Technician, Technician). No lump-sum or quantity-only rates will be accepted.

Defined labor categories corresponding to submitted labor rates.

A proposed fixed percentage markup on commercially procured parts and materials applicable only to unscheduled or emergency repair efforts.

A written statement of compliance with all post-award estimate submission and cost documentation requirements outlined the PWS/SOW.

Clarification of Evaluation

Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF COMBINED SYNOPSIS/SOLICITATION)