N3904025Q0088 Combined Synopsis Solicitation.pdf

9COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Maintenance, Repair, and Calibration Service Requirements for Test, Measurement, and Diagnostic Equipment (TMDE).

Solicitation Number: N3904025Q0088

Response Deadline: June 9, 2025, at 12:30 PM EST

POC: Marilyn Fletcher Email: marilyn.g.fletcher2.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 and DFARS Change Notice 01/17/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Other Than Full and Open

5. North American Industry Classification System Code (NAICS): 811210 Electronic and Precision Equipment Repair and Maintenance

6. The size standard is: $34.0 millions of dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: Base period of 07/07/2025 to 07/06/2026 o Option Year one (1) Period of Performance: 07/07/2026 through 07/06/2027

Place of Performance: Hexagon Manufacturing Intelligence Inc., 250 Circuit Drive, North Kingstown, RI

02852

Attachments in solicitation:

Attachment 1 Work Request Form Attachment 2 List of Serial #s Attachment 3 DD1423 Form CDRL Attachment 4 OPSEC Security Form

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include this form filled out in its entirety (highlighted yellow fields are required).

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q0088 DUE DATE: 06/09/2025 12:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

marilyn.g.fletcher2.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6349 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

Maintenance, Repair, and Calibration services for Absolute Hexagon 7 Series, 6-Axis Arms

11 Units

Maintenance, Repair, and Calibration services for Absolute Hexagon 7 Series, 7-Axis Arms

3 Units

Maintenance, Repair, and Calibration services for Absolute Hexagon 8 Series, 6-Axis Arms

6 Units

Maintenance, Repair, and Calibration services for Absolute Hexagon 8 Series, 7-Axis Arms

2 Units

Unplanned Parts/Repair identified during Preventative Maintenance, Calibration

NOTE – Vendor must identify their technical labor rate for repairs within their quote. Vendors are not to quote any associated hours, only the hourly labor rate that is charged for repairs.

$10,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $1.00 $10,000

Option to Extend Maintenance, Repair, and Calibration services for Absolute Hexagon 7 Series, 6-Axis Arms

11 Units

Option to Extend Maintenance, Repair, and Calibration services for Absolute Hexagon 7 Series, 7-Axis Arms

3 Units

Option to Extend Maintenance, Repair, and Calibration services for Absolute Hexagon 8 Series, 6-Axis Arms

6 Units

Option to Extend Maintenance, Repair, and Calibration services for Absolute Hexagon 8 Series, 7-Axis Arms

2 Units

Unplanned Parts/Repair identified during Preventative Maintenance, Calibration

NOTE – Vendor must identify their technical labor rate for repairs within their quote. Vendors are not to quote any associated hours, only the hourly labor rate that is charged for repairs.

$10,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $1.00 $10,000

Period of Performance: Period of Performance: Base period of 07/07/2025 to 07/06/2026 o Option Year one (1) Period of Performance: 07/07/2026 through 07/06/2027 Place of performance is: Hexagon Manufacturing Intelligence Inc. 250 Circuit Drive, North Kingstown, Rhode Island 02852 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

Statement of Work

1. Scope:

1.1. This Statement of Work provides the maintenance, repair, and calibration service requirements for the following Test, Measurement, and Diagnostic Equipment (TMDE) for one base year and one option year.

1.2. Maintenance, repair, and calibration services will be performed at a facility owned and operated by the OEM.

1.3. Test, Measurement, and Diagnostic Equipment (TMDE) for one base year and one option year:

Item# Manufacturer Model Description Quantity

1 Hexagon Metrology Absolute Hexagon 7 Series, 6-Axis Arms 11

2 Hexagon Metrology Absolute Hexagon 7 Series, 7-Axis Arms 3

3 Hexagon Metrology Absolute Hexagon 8 Series, 6-Axis Arms 6

4 Hexagon Metrology Absolute Hexagon 8 Series, 7-Axis Arms 2

2. To accept calibration services from any certified/accredited Original Equipment Manufacturer (OEM), Portsmouth Naval Shipyard must ensure that the requirements set forth by the NAVSEA Metrology and Calibration (METCAL) Technical Warrant Holder (TWH) are met (as directed in NAVSEA Letter Serial Numbers 04RM/4391 and 04RM/4392 dated 24 Feb 2012). This Statement of Work provides the requirements to which all calibrations provided by a certified/accredited OEM must meet to be accepted by Portsmouth Naval Shipyard.

a. Test, Measurement, and Diagnostic Equipment (TMDE) for one base year

Item No.

Manufacturer Model Description Quantity

1 Hexagon Metrology Absolute Hexagon 7 Series PCMM, 6- Axis Articulating Arms

2 Hexagon Metrology Absolute Hexagon 7 Series PCMM, 7- Axis Articulating Arms

3 Hexagon Metrology Absolute Hexagon 8 Series PCMM, 6- Axis Articulating Arm

4 Hexagon Metrology Absolute Hexagon 8 Series PCMM, 7- Axis Articulating Arm

REFERENCES

b. The OEM must be certified/accredited to reference ANSI/NCSL Z540.1 (1994), ANSI/NCSL Z540.3 (2006), ISO 17025, or NAVSEA 04-4734B by A2LA, ANAB 17025, IAS, LAB, NVLAP, PERRY JOHNSON, or JNAC.

3. REQUIREMENTS

1. Certification/Accreditation for the OEM must be current at the time of calibration for the base year and the option year at the time of contract modification exercising the option year.

2. The scope of capability provided with the OEM certification/accreditation must cover the appropriate measurement parameters, ranges, and accuracies for the requested calibration.

3. Procedures used by the OEM to calibrate the TMDE shall:

i. Provide a minimum Test Accuracy Ratio (TAR) of 4:1, or a Test Uncertainty Ratio (TUR) equal to or greater than 4:1, or a Probability of False Accept (PFA) not to exceed 2%.

ii. Ensure measurement traceability through an unbroken chain of calibrations to accepted reference (i.e., U.S. National Standards, Natural Physical Constants, Ratio Type Calibrations, Consensus Standards, or National Standards of other countries which are correlated to U.S. National Standards).

3.1 ACCEPTANCE CRITERIA:

Prior to final acceptance, the Portsmouth Naval Shipyard Calibration Laboratory (Code

952) will review the calibration/repair documentation provided with the returned TMDE for compliance to this Statement of Work. Portsmouth Naval Shipyard will also perform a calibration/inspection on the TMDE to ensure Original Equipment Manufacturer (OEM) specifications have been maintained or re-established. The maintenance, repair, or calibration service will be considered noncompliant if the Portsmouth Naval Shipyard Calibration Laboratory finds any unauthorized deviation to this Statement of Work. An “unauthorized deviation” is considered any deviation that was not specifically allowed by the written consent of the Portsmouth Naval Shipyard. The requirements shall contain a detailed description of work and material required to meet the minimum needs of the Government.

3.2 Identify special qualifications or certifications required by contractor.

4. RESPONSIBILITITES

a. A report/certificate of calibration must be provided by the OEM for the applicable TMDE and shall, at a minimum, contain the following information for the base year and option year:

i. A statement that includes the PFA value or that the calibration provides a minimum 4:1 TAR or a TUR equal to or greater than 4:1.

ii. The name and address of the OEM where the calibration was performed including any necessary contact information (e.g., telephone number, email address, etc.).

iii. The date of calibration.

iv. Any out-of-tolerance values found during calibration prior to adjustment.

b. The OEM will perform calibration and maintenance within the scope of the originally quoted applicable TMDE. If the OEM determines that repairs are necessary beyond those originally quoted for the applicable TMDE please see Para 6 Terms and Conditions – Unscheduled and Emergency Repairs Execution.

c. If the OEM determines they cannot meet any portion of this Statement of Work, then the OEM shall not perform the calibration unless they obtain written permission from the Portsmouth Naval Shipyard Contracting Department for the base year and all option Year(s).

5. DELIVERY / RETURN

Portsmouth Naval Shipyard code 952 Cal Lab representative will be responsible to ship the individual Arm(s) to the OEM when maintenance, repair, and or calibration is required.

When Maintenance, repair, and or calibration of an Arm(s) is completed the OEM shipping clerk will be responsible to ship the Arm(s) and associated reports to Portsmouth Naval Shipyard code 952Cal Lab representative.

6. TERMS AND CONDITIONS - Unscheduled and Emergency Repairs Execution

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

6.1 Labor Categories and Rates

The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

6.2 Estimate Submission Requirements

Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form (Attachment 1) and submit a detailed written cost estimate for Government review and approval.

o The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

o The labor categories and rates must match those awarded on contract.

6.3 Materials and Parts Pass-Through

If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

6.4 Supporting Documentation for Parts and Materials

For each proposed material or part, the Contractor shall provide:

1. A supplier invoice or formal quote showing the Contractor's actual cost.

2. One or more of the following to establish price reasonableness:

Commercial invoice/receipt to a non-government customer.

Screenshot or link to commercial pricing (e.g., catalog or retailer).

Manufacturer’s published price list.

6.5 Authorization to Proceed

No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative

(COR).

6.6. Work Execution and Reporting

The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment 1).

No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

7. ATTACHMENTS

7.1 Attachment 1- Work Request Form

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION) 52.216-1 Type of Contract: Firm Fixed Price 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-50 Combating Trafficking in Persons 52.223-6 Drug-Free Workplace 52.223-3 Hazardous Material Identification & Material Safety Data 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7003 Agency Office of the Inspector General DFARS 252.203-7005 Representation Relating to Compensation of Former DOD officials DFARS 252.204-7006 Billing Instructions DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-W007 NOTIFICATION OF INSPECTION OR TEST (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

Full-Text Clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

-Technical Acceptability (Must meet specifications and document capabilities):

Must meet specifications and document capabilities.

-i.e. Providing of All requested Certificates, and licensing.

-Price:

-Vendor must provide technician labor rate for any unplanned parts and repair

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 7 DAYS;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 DAYS before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 Years.

(End of clause)

Government Furnished Property

In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal shall demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession."The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government shall evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government may accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan shall include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession.

The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten (10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have 45 days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation.

52.245-1 Government Property.

(a)Definitions. As used in this clause-

Cannibalizemeans to remove parts from Government property for use or for installation on other Government property.

Contractor-acquired property means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Contractor inventory means-

(1)Any property acquired by and in the possession of a Contractor or subcontractor under a contract for which title is vested in the Government and which exceeds the amounts needed to complete full performance under the entire contract;

(2)Any property that the Government is obligated or has the option to take over under any type of contract, e.g., as a result either of any changes in the specifications or plans thereunder or of the termination of the contract (or subcontract thereunder), before completion of the work, for the convenience or at the option of the Government;

and

(3)Government-furnished property that exceeds the amounts needed to complete full performance under the entire contract.

Contractor’s managerial personnel means the Contractor’s directors, officers, managers, superintendents, or equivalent representativeswho have supervision or direction of-

(1) All or substantially all of the Contractor’s business;

(2)All or substantially all of the Contractor’s operation at any one plant or separate location; or

(3)A separate and complete major industrial operation.

Demilitarization means rendering a product unusable for, and not restorable to, the purpose for which it was designed or is customarily used.

Discrepancies incident to shipment means any differences (e.g., count or condition) between the items documented to have been shipped and items actually received.

Equipment means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

REQUEST FOR QUOTATION

N3904025Q0088

Government property means all property owned or leased by the Government. Government property includes both Government- furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Loss of Government property means unintended, unforeseen or accidental loss, damage or destruction to Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear or manufacturing defects. Loss of Government property includes, but is not limited to-

(1)Items that cannot be found after a reasonable search;

(2)Theft;

(3)Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition;

or

(4)Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Material means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end item. Material does not include equipment, special tooling, special test equipment or real property.

Nonseverable means property that cannot be removed after construction or installation without substantial loss of value or damage to the installed property or to the premises where installed.

Precious metals means silver, gold, platinum, palladium, iridium, osmium, rhodium, and ruthenium.

Production scrap means unusable material resulting from production, engineering, operations and maintenance, repair, and research and development contract activities. Production scrap may have value when re-melted or reprocessed, e.g., textile and metal clippings, borings, and faulty castings and forgings.

Property means all tangible property, both real and personal.

Property Administrator means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Property records means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

Provide means to furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

Real property See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Sensitive property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Unit acquisition cost means-

(1)For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2)For contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

(b)Property management.

(1)The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. The system shall be adequate to satisfy the requirements of this clause. In doing so, the Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property. The Contractor shall disclose any significant changes to its property management system to the Property Administrator prior to implementation of the changes. The Contractor may employ customary commercial practices, voluntary consensus standards, or industry-leading practices and standards that provide effective and efficient Government property management that are necessary and appropriate for the performance of this contract (except where inconsistent with law or regulation).

(2)The Contractor’s responsibility extends from the initial acquisition and receipt of property, through stewardship, custody, and use until formally relieved of responsibility by authorized means, including delivery, consumption, expending, sale (as surplus property), or other disposition, or via a completed investigation, evaluation, and final determination for lost property. This requirement applies to all Government property under the Contractor’s accountability, stewardship, possession or control, including its vendors or subcontractors (see paragraph (f)(1)(v) of this clause).

(3)The Contractor shall include the requirements of this clause in all subcontracts under which Government property is acquired or furnished for subcontract performance.

(4)The Contractor shall establish and maintain procedures necessary to assess its property management system effectiveness and shall perform periodic internal reviews, surveillances, self assessments, or audits.

Significant findings or results of such reviews and audits pertaining to Government property shall be made available to the Property Administrator.

(c)Use of Government property.

(1)The Contractor shall use Government property, either furnished or acquired under this contract, only for performing this contract, unless otherwise provided for in this contract or approved by the Contracting Officer.

(2)Modifications or alterations of Government property are prohibited, unless they are-

(i)Reasonable and necessary due to the scope of work under this contract or its terms and conditions;

(ii)Required for normal maintenance; or

(iii)Otherwise authorized by the Contracting Officer.

(3)The Contractor shall not cannibalize Government property unless otherwise provided for in this contract or approved by the Contracting Officer.

(d)Government-furnished property.

(1)The Government shall deliver to the Contractor the Government-furnished property described in this contract. The Government shall furnish related data and information needed for the intended use of the property.

The warranties of suitability of use and timely delivery of Government-furnished property do not apply to property acquired or fabricated by the Contractor as contractor-acquired property and subsequently transferred to another contract with this Contractor.

(2)The delivery and/or performance dates specified in this contract are based upon the expectation that the Government-furnished property will be suitable for contract performance and will be delivered to the Contractor by the dates stated in the contract.

(i)If the property is not delivered to the Contractor by the dates stated in the contract, the Contracting Officer shall, upon the Contractor’s timely written request, consider an equitable adjustment to the contract.

(ii)In the event property is received by the Contractor, or for Government-furnished property after receipt and installation, in a condition not suitable for its intended use, the Contracting Officer shall, upon the Contractor’s timely written request, advise the Contractor on a course of action to remedy the problem. Such action may include repairing, replacing, modifying, returning, or otherwise disposing of the property at the Government’s expense. Upon completion of the required action(s), the Contracting Officer shall consider an equitable adjustment to the contract (see also paragraph (f)(1)(ii)(A) of this clause).

(iii)The Government may, at its option, furnish property in an "as-is" condition. The Contractor will be given the opportunity to inspect such property prior to the property being provided. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the Contractor’s expense.

(3)

(i)The Contracting Officer may by written notice, at any time-

(A)Increase or decrease the amount of Government-furnished property under this contract;

(B)Substitute other Government-furnished property for the property previously furnished, to be furnished, or to be acquired by the Contractor for the Government under this contract; or

(C)Withdraw authority to use property.

(ii)Upon completion of any action(s) under paragraph (d)(3)(i) of this clause, and the Contractor’s timely written request, the Contracting Officer shall consider an equitable adjustment to the contract.

(e)Title to Government property.

(1)All Government-furnished property and all property acquired by the Contractor, title to which vests in the Government under this paragraph (collectively referred to as "Government property"), is subject to the provisions of this clause. The Government shall retain title to all Government-furnished property. Title to Government property shall not be affected by its incorporation into or attachment to any property not owned by the Government, nor shall Government property become a fixture or lose its identity as personal property by being attached to any real property.

(2)Title vests in the Government for all property acquired or fabricated by the Contractor in accordance with the financing provisions or other specific requirements for passage of title in the contract. Under fixed price type contracts, in the absence of financing provisions or other specific requirements for passage of title in the contract, the Contractor retains title to all property acquired by the Contractor for use on the contract, except for property identified as a deliverable end item. If a deliverable item is to be retained by the Contractor for use after inspection and acceptance by the Government, it shall be made accountable to the contract through a contract modification listing the item as Government-furnished property.

(3)Title under Cost-Reimbursement or Time-and-Material Contracts or Cost-Reimbursable line items under Fixed-Price contracts.

(i)Title to all property purchased by the Contractor for which the Contractor is entitled to be reimbursed as a direct item of cost under this contract shall pass to and vest in the Government upon the vendor’s delivery of such property.

(ii)Title to all other property, the cost of which is reimbursable to the Contractor, shall pass to and vest in the Government upon-

(A)Issuance of the property for use in contract performance;

(B)Commencement of processing of the property for use in contract performance; or

(C)Reimbursement of the cost of the property by the Government, whichever occurs first.

(f)Contractor plans and systems.

(1)Contractors shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the following outcomes:

(i)Acquisition of Property. The Contractor shall document that all property was acquired consistent with its engineering, production planning, and property control operations.

(ii) Receipt of Government Property. The Contractor shall receive Government property and document the receipt, record the information necessary to meet the record requirements of paragraph (f)(1)(iii)(A)(1) through

(5) of this clause, identify as Government owned in a manner appropriate to the type of property (e.g., stamp, tag, mark, or other identification), and manage any discrepancies incident to shipment.

(A) Government-furnished property. The Contractor shall furnish a written statement to the Property Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of Government-furnished property.

(B) Contractor-acquired property. The Contractor shall take all actions necessary to adjust for overages, shortages, damage and/or other discrepancies discovered upon receipt, in shipment of Contractor-acquired property from a vendor or supplier, so as to ensure the proper allocability and allowability of associated costs.

(iii) Records of Government property. The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-furnished and Contractor-acquired property.

(A) Property records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the Property Administrator, contain the following:

(1) The name, part number and description, National Stock…