N3319124R0038 Attach 1 PTS.pdf

EX: MULTI-PURPOSE FACILITY DB RFP WON# 1722742

LARNACA, CYPRUS

WORK ORDER NO. 1722742

Request for Proposal (RFP)

Jun 14, 2024

Design-Build MULTI-PURPOSE FACILITY At

SUBMITTED BY:

NAVFAC EURAFCENT

Design and Construction

Viale Porto 51 Aeroporto Capodichino

80144, Napoli, IT

PREPARED BY:

Project Manager: Donna Covington, RA Architectural: Rick Suda, RA Mechanical: Brian Derby, P.E.

Electrical: Douglas Bussard, P.E.

Fire Protection: Piotr Iwanczuk, P.E.

Civil: Zachary Pace, P.E.

Structural: Ariel Marrero, P.E.

APPROVED BY:

For Commander, NAVFAC EURAFCENT:

Reviewed by: Jose A. Hernandez Forja, P.E. (Spain) 34.922934, 33.604159

TABLE OF CONTENTS

1. GENERAL REQUIREMENTS

1.1 TAXATION

1.2 GENERAL LEGAL REQUIREMENTS AND REPRESENTATION

1.3 CONSTRUCTION STANDARDS

1.4 OMISSIONS FROM THE PROJECT SPECIFICATIONS

1.5 GENERAL DESIGN/BUILD CONTRACT DESCRIPTION

1.6 CONSTRUCTION PERMIT OR AUTHORIZATION

1.7 MEASUREMENTS & QUANTITIES

1.8 START OF CONSTRUCTION

1.9 RESPONSIBLITY FOR NEW MATERIALS

1.10 CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

1.11 CONSTRUCTION SCHEDULE

1.12 SAFETY: ACCIDENT PREVENTION PLAN

1.13 COORDINATION

1.14 PHASING & SCHEDULING

1.15 RESPONSIBILITY & OWNERSHIP OF REMOVED MATERIALS

1.16 SPECIAL SITE CONDITIONS

1.17 LANGUAGE

1.18 SUBMITTALS – TECHNICAL INFORMATION

1.19 DELIVERABLE

1.20 PICTURES

1.21 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.

1.22 QUALILTY CONTROL & QUALITY CONTROL PLAN

1.23 CONSTRUCTION SIGN

1.24 PAYMENT

1.25 SCHEDULE OF PRICES

1.26 UTILITIES

1.27 DAMAGES/IMPACT TO EXISTING FACILITIES

1.28 CLEANING

1.29 SPARE PARTS & MATERIALS

1.30 WARRANTY

1.31 CLOSE-OUT PROCEDURE

2. STATEMENT OF WORK

2.1 PROJECT DESCRIPTION

2.2 PROJECT OBJECTIVES

2.2.1 APPLICABLE CODES AND STANDARDS

2.3 SITE ANALYSIS

2.3.1 EXISTING SITE CONDITIONS

3. BUILDING REQUIREMENTS

3.1 SPACE TABULATIONS

4. ROOM REQUIREMENTS

4.1 ENTRANCE

4.2 FOYER

4.3 LIVING ROOM

4.4 QM OFFICE

4.5 OFFICE 1

4.6 WOMEN’S BATH, BATH 1 & BATH 2

4.7 HALL

4.8 KITCHEN

4.9 DINING ROOM

4.10 DORMITORY 1

4.11 DORMITORY 2

4.12 DORMITORY 3

4.13 DORMITORY 4

4.14 SHOWER ROOM

4.15 TOILET ROOM

4.16 ELECT/TELE

4.17 FRONT EXTERIOR

4.18 REAR EXTERIOR

5. ENGINEERING SYSTEMS REQUIREMENTS (ESR)

6. ATTACHMENTS

6.1 QUALITY CONTROL PLAN

PART 1 GENERAL REQUIREMENTS

1.1 TAXATION

This construction contract is subject to the Cypriot Government on the application of the zero rate of VAT on the supply of goods and services in the country and providing tax and customs exemptions for ongoing projects of technical and investment assistance. As such, the United States Government will not pay VAT on any invoices related to this construction contract. The contractor is required to coordinate with the US Embassy and with competent Cyprus authorities in order to implement the procedures as required by the Cypriot Government in order to obtain the VAT TAX EXEMPTION that applies to this contract as detailed and specified in the referenced Cypriot regulations.

Contractor shall start the tax exemption process within 14 days after award of this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception.

The contractor should have the tax exemption process finalized before they start actual construction works and before they contract for any service related with this contract.

It is the contractor's responsibility to properly and adequately follow the requirements of the applicable Cypriot regulations. The US Government SHALL NOT be responsible to pay any taxes for this contract resulting from a contractor's failure to implement the proper procedures or from not complying with the timelines or from not following any other requirements of the Cypriot regulations which guarantee tax exemption exclusively as detailed and in compliance with their regulations.

1.2 GENERAL LEGAL REQUIREMENTS & REPRESENTATION

As used throughout the contract, the following terms have the meaning set forth below:

- Contracting Officer (KO): The individual designated by the US Government to administer the contract. Throughout this contract, this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

- Contracting Officer Representative (COR): The individual designated by the Contracting Officer as his or her authorized representative. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

- Request for Proposal (RFP): The packaged documents by which NAVFAC solicits offers in order to select the company that will execute the works described in this document.

- Performance Technical Specifications (PTS): This term refers to a document by which in general the US Government describes the required final product that the selected company shall design and build/provide.

- Contractor: The Company that received the award of the US Government contract to perform the works included in this document.

- Designer: The architectural and engineering company (or the architect or engineer) with required licenses in Cyprus, that the contractor shall hire to perform the design and construction verification that may be required by Cypriot regulations.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract..

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred, is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The project execution is based on the following principles:

- Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Systems Command

(NAVFAC).

- Strict compliance with Cypriot technical and legal regulations.

- Strict compliance with Safety regulations of Cyprus, unless the US safety regulations (USACE

EM 385-1-1) is more strict and not in conflict with the Cyprus safety regulations, in which case, the US safety regulations shall be applied.

- Compliance with technical and administrative requirements described in this document.

1.3 CONSTRUCTION STANDARDS

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Cyprus governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Cyprus codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

Construction Standards. All construction shall must meet relevant Cyprus building codes, shall use designs/materials consistent with other Cyprus construction, and shall require minimal maintenance. If no building standards exist in Cyprus for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC) (https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/).

1.4 OMISSIONS FROM THE PROJECT SPECIFICATIONS

The design shall be based upon the requirements described in part 2 of this document. If this part does not specify any installation that is required for the formal acceptance of the newly constructed work, the contractor shall consider this installation to be part of the contract, and they shall use commercial grade materials and equipment in compliance with Cyprus Code and common construction practice.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in this RFP and with sufficient detail to communicate the design to the US Government, Cyprus authorities, final beneficiary, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS) and in strict compliance with Cyprus regulations. The PTS are a guideline for the design package. If an item in the project design is included in this PTS, the requirements of the PTS and applicable local codes shall govern. If an item in the project design is NOT included in the PTS, the requirements of applicable local codes shall apply.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide an operational, certified and finished facility shall be considered part of this contract.

The beneficiary (Cypriot Navy) will participate in the development of the design and construction, and their expertise and deep knowledge of the requirements shall be considered during the design stage.

However, they shall be limited by the requirements of these technical specifications.

https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/ https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/

A Monitoring Entity or third party experts (paid by the contractor) which is required by Cypriot law, shall participate, review and approve the design. They shall take responsibility over the design documents.

Nevertheless, the Monitoring Entity shall not have any authority to add, delete or modify work in this project, and shall only provide their recommendations to guarantee strict compliance with applicable regulations on Cyprus. If they recommend a different and more expensive technical alternative to some technical alternative outlined in this document, but the one provided in this document does not violate Cypriot regulations, the contractor only has a contractual obligation to follow the technical alternative outlined in this document.

1.5 GENERAL DESIGN/BUILD CONTRACT DESCRIPTION

This is a 100% DESIGN-BUILD contract and the contractor shall provide the corresponding technical projects or designs for each element of work, as specified in Part 3 This document is a Performance Technical Specifications (PTS) for a full Design-Build project. This PTS includes a description of the required finished work. This means that the contractor is responsible to:

- Make necessary designs as required by this PTS for the different items of work

- Obtain NAVFAC’s acceptance of the designs and the approval of the beneficiary and all pertinent and competent Cypriot authorities.

- Obtain required formal technical approvals from competent and required by Cypriot authorities, including the necessary expert review by third party company, usually an Architectural Firm as required by Cypriot regulations for the scope of work included in this contract, which shall be paid by the contractor.

- Execute the construction/renovation work

- Obtain the acceptance of NAVFAC and the partial and final approvals by the competent and required Cypriot authorities and third party experts for the executed construction work.

This contract includes all necessary items of work in order for the new construction and the improved areas to be certified in compliance with latest Cypriot standards, with the additional features and elements described in this document.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in Cyprus.

The contractor shall hire the services of a licensed architect to design all work with all items described in this document. For those items of work which do not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary and to the Contracting Officer Representative the work that they are proposing to perform.

All work to be executed as required by Cypriot regulations, with the required foreman licensed in Cyprus, and technical supervision licensed in Cyprus.

As required by Cypriot regulations, for those elements that are required by Cypriot regulations, the contractor shall hire (and pay for) the services of a “Revision Entity or an Expert in their field” authorized by the Government of Cyprus to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the completed work. This company would report directly to the US Government representative and the beneficiary if required by the Cypriot regulations, but all their services shall be paid by the contractor. In case the Cypriot regulations do not allow the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Municipality, or other agency authorized by the Contracting Officer

The contractor’s final designs and sketches shall be signed, stamped and certified by a licensed architect in Cyprus. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Cyprus and the different agencies involved in the process.

Note: The contractor needs to be familiar with the regulations of Cyprus, in order to account for the different required permits, reviews and authorizations for new construction and renovations work.

1.6 CONSTRUCTION PERMIT OR AUTHORIZATION

The contractor shall obtain formal written authorization from the competent Cypriot authority to perform the work included in the scope of work of this project. The US Government does not own the building.

Therefore, the US Government cannot authorize the start of any work or the performance of any work.

However, the US Government will provide the “Notice to Proceed” once the contractor shows evidence of the required authorization and they confirm that they fulfill all the requirements of the contract to start work.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Cypriot regulations, in order to obtain these Permits or Authorizations.

The contractor is responsible to pay for any third party inspection or expertise that may be required by Cypriot regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Cyprus for any renovation work in kindergarten facilities.

The contract requires not only the Construction Permit for the main construction work, but also other permits by different agencies, such as the water or sewage supply companies or agencies. The contract includes all necessary coordination with all incumbent Cypriot agencies involved in the design, renovation and construction. This includes paying for any official fee or tariff that these companies or agencies may have for the connection and for preparation of the necessary reports and technical studies.

The contractor shall not perform any construction work on site until they send to the Contracting Office Representative verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract

Access to base: The base will need the names of all the contractors and IDs 30 days prior to the start of work. Coordination with the Base Security Officer. The Cypriots will run background checks to ensure there are no criminal records.

The base is open every day. The exact working hours shall be coordinated with the host nation prior to commencing work. Changes to the hours must be submitted for approval at least 7 days prior.

1.7 MEASUREMENTS & QUANTITIES

This contract complies with the US Federal Acquisition Regulations, and as such, this document does not provide measurements and quantities of materials; and if any are provided in this document, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

It is highly recommended for the contractor to visit and inspect the work site prior to submission of their offer to the US Government. In order to visit the site, the contractor shall coordinate with the Liaison Officer.

Contact information will be provided separately.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects.

1.8 START OF CONSTRUCTION

The Contracting Officer shall authorize the start of construction. The contractor will obtain this authorization once:

- Contractor provides written evidence that they comply with all legal requirements in Cyprus in order to perform the work described in these PTS.

- Contractor provides copy of the required permits or authorizations from the competent Cypriot authority authorizing the execution of the work.

- Contractor provides technical information and technical projects for the designs, including proposed materials and equipment that they propose to use for the project. The contractor can only bring to the project site materials and equipment previously accepted by the Contracting Officer Representative.

- Contracting Officer Representative accepts their Accident Prevention Plan (APP), which the contractor shall prepare following the guidelines and requirements of US regulation (EM385-1-1).

The COR can provide a sample format to the contractor after award of the contract and upon request.

- Contracting Officer Representative accepts their Quality Control Plan. Refer to Attachments for sample.

- Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

1.9 RESPONSIBILITY FOR NEW MATERIALS

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Security of the job site is the exclusive responsibility of the contractor until the formal Act of Acceptance of the facility is signed or NAVFAC formally accepts the work.

The contractor shall not deliver, place, retain nor store at the project site any material that are not intended to become part of the project.

1.10 CONSTRUCTION/DESIGN SCHEDULE & CONTRACTUAL MILESTONES

Perform all work within 500 calendar days after contract award. Indicate planned start and completion dates for design and construction.

In addition to the contractual requirement to complete all construction work within the 500 calendar days after award of the contract, the contractor shall comply with the following required milestones. Failure to comply with these milestones will be basis for invoice retention or further contractual action by the Contracting Officer.

DB MILESTONES DURATION IN WORKING DAYS

Kick-off Meeting 10 Days after Award Tax exemption information Coordinate with the US Embassy representative within

14 days after contract award date Site Visit 20 Days After Kick-off Construction Sign Install within 60 days after contract award. Text and design to be approved by US Embassy Construction/Design Schedule Submit within 20 days after contract award date 35% Concept Design 20 Days from Site Visit Gov. Feedback Period 10 Days after Submittal Review Meeting (Within 5 days of Gov. Rvw.)

65% Design 20 Days from Gov. Rvw Period Gov. Feedback Period 10 Days after 65% Submittal Review Meeting (Within 5 Days of Gov. Rvw.)

Pre-Final Submittal 20 Days from Feedback Period Gov. Review Period 10 Days after Pre-Final Submittal Review Meeting (Within 5 Days of Gov. Rvw.)

Final Submittal 20 Days from Gov. Rvw Period Construction Complete 500 Calendar Days from contract Award Final Inspection Notice The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty As required by Cypriot regulations, with minimum of 1 year for all the works. Warranty starts the day after the

Contracting Officer accepts all works.

1.11 CONSTRUCTION SCHEDULE

Construction schedule shall be updated and submitted with the monthly reports. Construction schedule shall note when an activity is planned to start and be completed. A bar chart is authorized.

1.12 SAFETY: ACCIDENT PREVENTION PLAN

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE WORKERS

AND PERSONNEL AT THE SITE SHALL TAKE PRECEDENCE OVER ANY OTHER FACTOR.

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be subject to any hazards because of this construction contract.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of the Cypriot safety laws.

Upon request and after award, the COR can provide to the contractor the format or guidelines that can be used for the preparation of the required Accident Prevention Plan as required by this contract. The contractor shall not start the construction work site until the COR receives and accepts the Accident Prevention Plan.

Execution of this construction contract requires compliance with Cypriot and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385-1-1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by Cypriot regulations/legislation.

- Safety of the people shall be the highest priority of the contractor.

- The contractor shall comply with the Safety Manual of the US Army Corps of Engineers (EM-385-

1-1), wherever this US manual has more stringent safety requirements than those required by Cypriot Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here: http://www.usace.army.mil/Safety-and-Occupational- Health/Safety-and-Health-Requirements-Manual/

- The contractor is responsible to comply with Cypriot Safety Code. All costs of compliance with safety and with Cypriot safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor.

- Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Cypriot Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous with the non-dangerous;

g. prevention planning;

h. prioritizing collective protective measures priority over individual protective measures;

i. providing appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Cypriot law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Cypriot Law.

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

The contractor shall organize the employee training in the field of health and safety at work. This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

- The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, and outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors repaired and restored to pre-damage condition, as approved by the PM or COR, at no cost to the Government.

- The Contractor shall comply with all applicable safety regulations of Cyprus, including all required record keeping.

- The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

- Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

- Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

- Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

- Report all injuries to any person and damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative). Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

- Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

- All workers within the construction site shall be clearly identified as workers of the contractor by wearing a vest with the company’s name on it.

1.13 COORDINATION

All coordination with the Municipality or other local authorities, and with other local agencies such as the utility companies, shall be the responsibility of the contractor. The contractor shall notify the COR of any disputes between agencies or regarding approvals that could affect contract duration or contract price.

All work shall be closely coordinated with the base personnel.

1.14 PHASING & SCHEDULING

The base will remain operational during the performance of work. The contractor shall phase the work, and shall schedule certain critical activities, considering the restrictions listed below.

- The contractor shall coordinate water outages with the LnO (Liaison Officer).

- The contractor shall coordinate electrical outages with the LnO

1.15 RESPONSIBILITY & OWNERSHIP OF REMOVED MATERIALS

All refuse or salvaged materials, is the property of the owner (Cypriot Navy).

Those elements that the owner shall not request will become the property of the Contractor and shall be disposed of, off-site, in accordance with applicable regulations of Cyprus. The Contracting Officer Representative may ask for receipts of proper disposal of debris, or excess materials.

1.16 SPECIAL SITE CONDITIONS

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking, use of walks, security restrictions or hours of allowable ingress and egress.

1.17 LANGUAGE

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local languages.

1.18 SUBMITTALS – TECHNICAL INFORMATION

The contractor shall provide technical information on all materials and equipment that they plan to use for the project. This information must be sent to and accepted by the COR before they are purchased by the contractor. Any material or equipment utilized at the job site that is not accepted by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Romanian legislation) shall be removed at no cost to the US Government.

1.19 DELIVERABLE

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Administrative deliverables:

Conceptual Design/ 35% design/ 65% design/ Final design

Quality Control Plan Warranty letter

Construction Permit or authorization (as required)

Schedule of Prices List of spare parts

Accident Prevention Plan Act of Acceptance Final documents

Technical deliverables shall include

Construction sign design Electric panel Water piping Porcelain floor tiles Light switches Mirrors Wall tiles Lighting fixtures Toilets Wall tile metal edge protection Electrical receptacles Sinks Roof insulated Panels Cables Faucets Water heater Doors Commemorative plaque design Electrical conduits Thermal façade system

The Concept Design:

The US government performs comprehensive technical design reviews to ensure the design complies with current criteria, policies, standards, regulations and addresses the requirements of this RFP. These design reviews do not in any way relieve the designer of its responsibilities including but not limited to professional, legal, quality control requirements, or complying with host nation codes and regulations, etc.

All work shall be cross-checked until all conflicts have been resolved. All works shall be organized so as to ensure proper coordination among various details on drawings, among various sections of the specifications, and between the drawings and specifications.

Conceptual Design: The concept design submittal is an approximately 35% complete design and shall incorporate the items below:

• Prepare preliminary sketches of a site plan and area plan showing project features. Examples include proposed buildings, roads, and parking areas.

• Prepare pre-design level functional relationship design submittal showing functional space arrangements.

• Identify the existence of utilities and probable utility connection points.

• Provide a complete summary of environmental issues identifying required waivers and permits

• Prepare pre-design level descriptive narrative for geotechnical, civil/site, environmental, architectural, mechanical, electrical, information systems, and other disciplines occurring in the design.

• Identify unusual requirements (i.e., special foundations, pilings), that will significantly influence the cost schedule or risk.

• Prepare a report on the basis of design including estimate assumptions and economic analysis considerations. The report will include a conclusion and recommendations section.

• Prepare parametric cost estimate for construction.

The concept design will provide sufficient detail to demonstrate that it complies with all applicable criteria, codes and standards.

1.20 PICTURES

Once construction starts, the contractor shall email digital photos explicative of the construction progress status on weekly basis. The photos shall also show workers in action. The COR will use these pictures to monitor the contractor’s performance and to validate the progress reported in the monthly invoices. The US Government will not process payments unless the contractor provides complete and verifiable evidence of the work performed.

Failure to provide updated pictures will influence the ability of the Contracting Officer to validate and therefore to pay for the invoices.

1.21 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.

The contractor shall be legally capable of performing construction and design work in Cyprus, as required by Cypriot regulations. The contractor shall possess the necessary licenses and authorizations in order to be able to perform the design and construction activities described in this document in strict compliance with Cypriot legislation. There shall be no exception or waiver to this legal requirement because the US Government funding and managing this project. The contractor shall possess the same technical and legal licenses as if the Government of Cyprus was funding this contract.

All workers employed or performing any work for this construction project shall be legally capable of performing such work in Cyprus. This includes work permits for any worker who is not a legal resident in Cyprus.

The Contractor shall be responsible for determining, processing, requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction activity, utilities, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the COR. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements. The Contracting Officer Representative may require at any time evidence of proper construction licensing of the contractor.

Coordinate all permit requirements with the competent local authorities or with the COR as required.

Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.22 QUALITY CONTROL & QUALITY CONTROL PLAN

The contractor is responsible for the quality of the work and for the quality control of their activities. Within the timeframe allowed for the submission of documentation before starting the work, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that they plan to perform to ensure that they obtain the quality required by these Technical Requirements and by their full design.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the work, together with his/her licenses and certificates.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health

Example of typical required construction sign

Officer. The contractor shall provide the resume of the Superintendent for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

The Quality Control Manager is responsible for the QC program. The Superintendent may serve as the Quality Control Manager on this project. The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification.

In attachments, a guideline is included to prepare the Quality Control Plan.

1.23 CONSTRUCTION SIGN

Immediately after award the contractor shall prepare and install on site a construction sign with the following characteristics and information on it:

- Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of Cyprus and the United States of America

- The following text: THE RENOVATION OF THIS FACILITY IS FUNDED BY THE UNITED

STATES EUROPEAN COMMAND AND PROVIDED TO THE PEOPLE OF CYPRUS.

EXECUTIVE AGENT: US EMBASSY. CUSTOMER: US NAVAL FACILITIES ENGINEERING

COMMAND. PRIME CONTRACTOR:

Logos of EUCOM and NAVFAC EURAFCENT

- Start and completion dates.

- Same text in HN language.

1.24 PAYMENT

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27. All invoices are required to be submitted through the Wide Area Work Flow (WAWF) system.

NO ADVANCE PAYMENT IS AUTHORIZED. Payment shall be performed following the principle of partial payment for work completed and incorporated to the project.

Payment shall be phased as detailed herein:

NAVFAC logo to be used

- Partial monthly payments as agreed with the Contracting Officer Representative and in accordance with the Schedule of Prices.

- Maximum of 80% (cumulative). There shall be no partial payments from 80 to 100%.

- Final invoice (100%): The COR can only authorize final payment once final inspection is completed, all potential defects identified, and the contractor provides all closeout documents.

The invoicing approval and submission process shall be like described below:

- First: Contractor shall send email to the COR with proposed cost breakdown to justify the amount requested, clearly separating each CLIN.

- Second: Contractor to modify if needed the cost breakdown after discussions with the COR.

- Third: Contractor to send to the COR an email with the agreed cost breakdown, the pdf copy of the invoice with the agreed upon final amount and the safety self-evaluation.

Content of WAWF Invoice: Requests for payment in accordance with the terms of the contract must consist of documents provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the Contracting Officer.

1. Contractor's Invoice on NAVFAC Form 7300/30, must show, in summary form, the basis for arriving at the amount of the invoice.

2. Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC LANT Form 4-330/110 (New 7/84) on NAVFAC Atlantic contracts when a Monthly Estimate for Voucher is required.

3. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).

4. Updated copy of submittal register.

5. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

6. Contractor Safety Self Evaluation Checklist (original)

7. Final release (for final payment only). Final invoice must be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release.

Progress payment shall only be authorized if COR verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work has been actually performed as required by the contract. In case the KTR cannot prove to have performed the work in accordance with the contract terms, the COR may reject the invoice or may deduct the value corresponding to the undone/unproven portions of work from the invoiced amount.

1.25 SCHEDULE OF PRICES

In order to process the invoices, the contractor shall submit a Schedule of Prices to the COR for acceptance. This document shall include the main elements of the construction contract. The COR and PM of the contractor shall agree on the percentages executed for each of the line items.

Example of typical Schedule of Prices

Only elements that are tangible and incorporated into the finished project shall be authorized.

Consequently, elements such as these CANNOT be included in the Schedule of Prices: Accident prevention Plan, Construction Schedule, Quality Control Plan, Site visit, telephone bills, rental of office space, purchase of materials, materials stored on site but not installed, scaffolding, safety, quality control, or transportation of personnel. The value of all authorized items shall be properly distributed. Front-in loading the Schedule of Prices is not authorized (“front-in loading” means artificially increasing the value of the initial activities for the US Government to finance the work)

The US Government will not process any partial payments until the Contracting Officer Representative accepts the Schedule of Prices. Without an accepted Schedule of Prices, only the final invoice can be processed.

1.26 UTILITIES

The contractor shall estimate that they will provide all required utilities for the construction phase of the project.

They shall provide a temporary connection to the general electrical utility network with an electric meter or they will need to provide generators. The contractor is responsible to provide or pay for their energy consumption, including heating.

The contractor is responsible to provide their own sanitation facilities for the workers.

1.27 DAMAGES/IMPACT TO EXISTING FACILITIES

The contractor is responsible to repair any damage or impact caused by their construction activities to any premises. This includes potential damages such as:

- Damages to the roads or parking areas

- Damages or disturbances to any soils around the job site.

- Damages to any utility infrastructure, such as electrical cables, water lines or communications cables.

1.28 CLEANING

Contractor shall keep premises free of accumulations of surplus materials and rubbish caused by their operations. The contractor shall remove the combustible rubbish from the premises on a daily basis.

Burning of rubbish on premises is not permitted. In addition, the Contractor shall perform final cleaning to remove all foreign matter, spots, soil and construction dust, to put the project in a complete and finished condition ready for acceptance and use intended.

All waste areas and storage areas will be cleaned up to the COR’s satisfaction. The contractor shall remove all excess materials from the site and the Contractor will leave the premises free of debris and excess waste materials. Any garbage of debris to stay at the job site for more than one day will be stored in proper approved containers, properly separated from general public (within the fenced area).

Stockpiling debris and garbage directly on the ground is not acceptable, but the contractor shall provide adequate metal containers.

1.29 SPARE PARTS & MATERIALS

The contractor will provide spare parts for all new materials to be incorporated to the job site. They shall provide a total of:

- 1 lamp of each type utilized for this project,

- 5 m² or 5% of each type of ceramic tile utilized

- 20 liters of each type of paint to be used,

- other typical materials that were used in this construction project that may be used for the user of the facility for maintenance purposes

1.30 WARRANTY

The completed work shall have the warranty periods required by Cypriot regulations, which under no circumstance shall be less than one-year general warranty and 10 years for the roof. The contractor shall provide the warranty letter to the competent Cypriot authorities with a copy to the Contracting Officer Representative and to the US Embassy representative. The start date for the warranty is the day when all works are accepted by the US Government, not when the different tasks are completed.

The contractor shall notify the US Government representative at least two months in advance of the proposed final inspection date.

1.31 CLOSE-OUT PROCEDURE

In order to close the project, the following is necessary:

The contractor shall follow this procedure in order to close-out the contract:

1) Work completed at the construction site. Contractor shall notify the Contracting Officer at least with 60 days advance noticed of when the project will be ready for final inspection.

2) COR receives Acceptance Act signed by all required Cypriot Government agencies, as stated in the law. This document should be available during the final inspection. Acceptance Act to be signed by the competent local authorities and the end user.

3) Contracting Officer to receive electronic copies of documents to certify that of the warranty letter, a copy of the folder with all construction documents, the spare parts lists signed by the beneficiary, training attendance sheets, the as-built drawings, and other related documentation.

4) Final Inspection by COR and beneficiary representatives.

5) If any defects are identified during final inspection, the contractor to show evidence of proper correction.

6) Once all defects (if any) are corrected, contractor to submit and COR to process final invoice.

7) Contracting Officer to send official Beneficial Occupancy Date Letter.

PART 2 STATEMENT OF WORK

2.1 PROJECT DESCRIPTION

Base Bid:

The project will construct a new multi-purpose facility consisting of dormitory space, dining room, office spaces, bathrooms, kitchen and additional rooms. See Part 3 and 4 for all space requirements.

2.2 PROJECT OBJECTIVES

2.2.1 APPLICABLE CODES AND STANDARDS

In addition to the codes and standards listed, the design and construction must be in accordance with the latest revision/edition of the following referenced codes and standards. The term "Latest Revision/Edition" is defined as the version as of the project award date.

• International Building Code

• All Host Nation (Cyprus) applicable codes, standards, requirements, and regulations.

2.3 SITE ANALYSIS:

2.3.1 EXISTING SITE CONDITIONS

The project site is located on KEN Larnaca Boot Camp in the country of Cyprus.

The project…