N3319123R4017 Kombewa Water System Attach 1 - PTS.pdf

WORK ORDER NO. 1767291

NAVFAC CONTRACT NO. XXXXXXXXX

Request For Proposal (RFP) Design-Build

United States Army Medical Research Directorate – Africa (USAMRD-A) Facilities at

Kombewa, Kenya

FINAL

July 14, 2023

PREPARED BY:

NAVFAC EURAFCENT

Expeditionary Business Line (EXBL)

Viale Porto 51 Aeroporto Capodichino

80144, Napoli, IT

Project Manager: Fredelix Menez, P.E.

APPROVED BY:

For Commander, NAVFAC NAVFAC EURAFCENT EXBL: Morgan Danner, R.A.

Date: July 14, 2023

USAMRD-A FACILITIES KOMBEWA, KENYA

United States

Army Medical Research Directorate – Africa

(USAMRD-A)

Design-Build Construction for USAMRD-A Facilities in

Kombewa, Kenya

Upgrade Water System for the Kombewa Clinical Research Center (S 0.10401, E 34.51709)

Kisumu County, Kenya

KE-WRAIR-2023, FY23

July 2023

Contents Section 1. Project Description

1.1. Project Location

1.2. General Overview

1.2.1. Purpose

1.2.2. Project-specific Priorities

1.3. Legal Requirements and Representation

1.3.1. Advisory Provisions

1.3.2. Licensure and Responsibility

1.3.3. Permits and Fees

1.3.4. Third-party Review

1.3.5. Design and Construction Standards

1.4. Design-Build Contract

1.4.1. Design/Pre-construction Phase

1.4.2. Site Visits

1.4.3. Design Packages

1.4.4. Construction Phase

1.5. Deliverables

1.6. Deliverable Details and Processes

1.6.1. Contract Administration and Management

1.6.2. Design Submittals

1.6.3. Pre-construction

1.6.4. Construction Phase

1.7. Close-out Procedures

1.8. Invoice Payments

1.8.1. Contents of Invoice

1.8.2. Schedule of Prices

1.9. Special Site Requirements

1.9.1. Campus Operations

1.9.2. Rubbish Disposal and Cleaning

1.9.3. Spill Contingency Plan

1.9.4. Material Storage and Responsibility

1.9.5. Damages/Impacts to Existing Facilities and Building Contents

1.9.6. Utilities

1.9.7. Vegetation

1.10. Legal and Administrative Items

1.10.1. Taxation

1.10.2. Measurements and Quantities

1.10.3. Prohibited Items

1.10.4. Omissions from the Project Specifications

1.10.5. Work Requirements

1.10.6. Language

Section 2. Statement of Work

2.1. General Overview and Bid Guidance

2.2. Upgrade Distribution System

Section 3. Site Analysis

3.1. Existing Site Conditions

3.1.1. Natural Constraints

3.1.2. Manmade Constraints

3.2. Site Development Requirements

3.2.1. Facility Footprint

3.2.2. Access, Circulation, and Site Development

3.2.3. Site Drainage & Storm Water Runoff

Section 4. Engineering Systems Requirements

4.1. Foundations

4.1.1. General Description

4.1.2. Design Guidance

4.1.3. Geotechnical Requirements

4.1.4. Standard Foundations

4.1.5. Slab on Grade

4.1.6. Concrete

4.1.7. Superstructure ....................................................................... Error! Bookmark not defined.

4.1.8. Construction Components ..................................................... Error! Bookmark not defined.

4.1.9. Unit Masonry ......................................................................... Error! Bookmark not defined.

4.1.10. Steel

4.2. Plumbing

4.2.1. General Description

4.2.2. Plumbing Fixtures

4.2.3. Domestic Water Distribution

4.3. Electrical

4.3.1. General Description

4.3.2. Design Guidance and Construction Submittals

4.3.3. Qualifications, Certifications, and Test Plans

4.3.4. Electrical Service and Distribution

4.3.5. Lighting and Branch Wiring

4.3.6. Other Electrical Services

4.4. Site Preparation

4.4.1. General Description

4.4.2. Site Clearing

4.4.3. Site Demolition & Relocations

4.4.4. Site Earthwork

4.4.5. Disposal

4.5. Site Improvements

4.6. Site Electrical Utilities

4.6.1. General Description

4.6.2. Electrical Distribution

Section 1. Project Description

This Statement of Work (SOW) comprises a comprehensive water system assessment, design and construction project for the Kombewa Clinical Research Center (CRC) in Kisumu County, Kenya on behalf of the U.S. Army Medical Research Directorate - Africa (USAMRD-A) and the Walter Reed Army Institute of Research (WRAIR). This SOW consist of the following primary tasks:

Comprehensively assess the existing water system at the Kombewa CRC including, but not necessarily limited to, the following main components:

- Water tower structure (mild steel frame)

- Water tanks (mild pressed steel)

- Water distribution system including all pipes, pumps and other accessories.

Identify recommended infrastructure improvements to support optimal water system functionality, compliance with applicable regulatory requirements, and industry standard best practices

Provide preliminary/final design and cost estimates to support recommended improvements Construct water system upgrades, renovations, and/or replacements, as required

The water system assessment, design and construction project shall be conducted in accordance with the requirements established by Kenyan building codes, the Kenya Ministry of Health, and this document. The Contractor shall provide all services necessary to provide for the SOW as specified, with a maximum period of performance of 400 calendar days after award of the contract.

1.1. Project Location

The project is in the Republic of Kenya within Kisumu County. The project location is depicted in the following images. The GPS coordinates are S 0.10401, E 34.51709.

Note: The Contractor shall conduct a pre-bid site visit to verify existing conditions prior to submission of an offer to the US Government. The Contractor may consult with USARMD-A if additional information concerning site conditions is required. The Contractor shall coordinate site visit(s) and requests for information regarding site conditions with the following person or other representative from USAMRD-A in Nairobi:

Mike A. Baisa, Major, US Army Chief of Logistics, USAMRD-A Nairobi, Kenya Office: +254 740 349 472 michael.a.baisa.mil@health.mil

General project location

Kombewa CRC S 0.10401, E 34.51709

Detailed project location

S 0.10401, E 34.51709

1.2. General Overview

As a satellite office of the Kenya Medical Research Institute, the Kombewa CRC supports public health and other medical research to advance the mission and goals of USAMRD-A and the Kenyan Ministry of Health.

The campus supports a larger research program conducted throughout Kenya.

1.2.1. Purpose

The purpose of this project is to update, modernize and optimize the Kombewa CRC water system with a view of improving water pressure and consolidating the reservoirs in support of safe and acceptable medical research facilities. The water system includes, but may not be limited to, the existing water tower;

tanks; and distribution system including pumps, pipes and other assets.

The work shall include a comprehensive assessment, preliminary/final design with cost estimates, and construction services for the Kombewa CRC water system in accordance with all the requirements identified in this RFP. The Contractor shall provide preliminary and final water system designs for the entire campus to include site, structural, architectural, electrical, plumbing and mechanical drawings; all calculations; and other details required to validate the design.

The Contractor shall provide all labor, materials, equipment, management, supervision, delivery, transportation, travel and travel documentation, necessary immunization testing and medical screenings, and all other necessary documentation to perform these tasks.

The total contract duration is 450 calendar days after award.

1.2.2. Project-specific Priorities

This project has been designated as a priority by USAMRD-A and the Kenyan Ministry of Health to sustain medical research platforms for surveillance, testing and evaluation of products to inform the development of interventions for military-relevant endemic diseases. The following items are of primary importance to the user of the facility.

1.2.2.1. Sustainable Design

Sustainable principles must be integrated into the design, development and construction of the project.

The total cost of facility ownership is to be reduced using whole-building, life-cycle approaches.

Sustainable design strategies and features are to be integrated throughout planning, design and construction of the facilities to minimize energy consumption; conserve resources; minimize adverse effects on the environment; and improve occupant productivity, health and comfort.

1.2.2.2. Appropriate Design

Design and construction choices must maintain a local, aesthetic character. To the greatest extent possible and while still meeting the requirements presented herein, labor and materials are to be acquired locally to promote the local economy. Construction methods are to align with those used locally to take advantage of the skills and experience of local tradespersons. All construction materials and installed equipment shall be new.

1.3. Legal Requirements and Representation

As used throughout the contract, the following terms have the meanings set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract, this individual will be responsible and possess the authority to act on behalf of the US Government with respect to the specific contract.

Contracting Officer’s Representative (COR): The individual designated by the KO as their authorized representative. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature. For the purposes of this project, the COR is also the NAVFAC Project Manager

(PM).

No oral statement by any person other than the KO, as provided in the Federal Acquisition Regulations (FAR) clause 52.243-5 entitled, "Changes and Changed Conditions," can in any manner or degree modify or otherwise affect the terms of this contract.

The failure of the US Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a waiver or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

Project execution is based on the following principles:

Strict compliance with US FAR, including the requirements of the Department of Defense, the US Navy and NAVFAC

Strict compliance with Kenyan technical and legal regulations, with special emphasis on the specific technical regulations regarding the design, renovation and construction of laboratories and similar facilities in Kenya

Strict compliance with Kenyan safety regulations, unless US safety regulations (as provided by the United States Army Corp of Engineers [USACE] Safety Manual, EM 385-1-1, and USAMA-A) are stricter and do not conflict with Kenyan safety regulations, in which case US safety regulations shall apply

Compliance with technical and administrative requirements described in this document

1.3.1. Advisory Provisions

The advisory provisions of all codes, requirements and standards shall be mandatory; substitute words such as “shall”, “must”, or “required” for words such as “should”, “may”, or “recommended,” wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the “authority having jurisdiction” shall be interpreted to mean “KO”.

1.3.2. Licensure and Responsibility

The Contractor shall be legally capable of performing design and construction works in Kenya, as required by Kenyan regulations, codes, and other laws. The Contractor must possess the necessary licenses and authorizations to conduct the required design and construction activities described in this document in strict compliance with Kenyan law. All workers employed or performing any works for this project shall be legally capable of performing such works in Kenya. This includes work permits for any worker who is not a legal resident in Kenya. The COR may require evidence of proper licensure at any time.

The Contractor shall hire the services of licensed architects/engineers in Kenya to prepare the necessary designs and technical components required to fulfill the SOW. The design shall be developed by qualified design professionals, either consistently employed in the Contractor’s company or working for a design firm hired by the Contractor for the purpose of this project. The Contractor must submit the qualifications of the Design Engineer-of-Record for review and approval as part of its Quality Control Plan. All repairs, modifications, and new work must be designed and installed by a qualified contractor with a minimum of 10 years of experience.

It is the Contractor’s responsibility to hire the services of a licensed architect/engineer in Kenya to validate all information provided by the US Government with this Request for Proposals (RFP) package, including the SOW and annexes, to fulfill the requirements of the SOW. If the Contractor proceeds with the design based on the source materials provided by the US Government, the Contractor takes full responsibility for this work. The Contractor’s Design Engineer-of-Record bears full responsibility for all design documents submitted, whether utilizing recommendations provided in the reference study or providing their own.

1.3.3. Permits and Fees

The Contractor shall be responsible for determining, processing, requesting, obtaining and paying all fees associated with all required permits for this project. This may include, but not be limited to, permits for on- and off- site hauling, demolition/disposal, construction activities, utilities, and telecommunications.

All completed permit applications and associated back-up materials must be submitted to the KO for comments prior to local agency submission.

The Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.3.4. Third-party Review

The Contractor shall hire (and pay for) the services of a qualified Third-party reviewer, hired at the Contractor’s expense, to supervise and approve the Design and Construction phases, including final commissioning and acceptance of the completed works.

The Third-party reviewer shall take responsibility over the design documents. However, the Third-party reviewer shall not have any authority to add, delete or modify work in the project, and shall only provide its recommendations to guarantee strict compliance with applicable Kenyan regulations. If the Third-party reviewer recommends a different and more expensive technical alternative to a technical alternative outlined in this RFP package, the Contractor only has a contractual obligation to follow the technical alternative outlined in this document and its annexes unless they violate Kenyan regulations.

The Third-party reviewer shall participate, review and approve all aspects of the design, including all calculations, reports and drawings, after which such deliverables will be sent to the US government for review and approval. The Contractor will correct deficiencies identified by the Third-party reviewer and the US Government. No work will begin until approved documents have been issued by NAVFAC to the Contractor.

The Third-party reviewer will report directly to the US Government representative and the beneficiary (USAMRD-A) if required by Kenyan regulations; however, all services shall be paid for by the Contractor.

If Kenyan regulations do not allow for the Contractor to be the client for this independent review, the

Contractor shall pay for the Third-party reviewer and assign a different party as the client. The client could be the County of Kisumu, a representative from the Kenyan Ministry of Health or other agency authorized by the KO.

1.3.5. Design and Construction Standards

The Contractor shall conduct all assessment and design work in accordance with sound engineering practices and conformance with the criteria and standards established by the revision/edition of Kenyan building codes, American Water Works Association guidelines, and International Building Codes (IBC) in effect at the time of submission of the final deliverables, except as otherwise indicated by the Engineering Systems Requirements (ESR).

Design and construction shall also comply with applicable Kenyan codes, ordinances and regulations governing life/safety, fire protection, building construction, electrical systems, utilities and water systems in effect during this contract, except where specifically stated otherwise. Any materials that do not meet the requirements of the ESR/EST and/or applicable Kenyan codes, ordinances and regulations will be removed and reinstalled at the Contractor’s expense.

1.4. Design-Build Contract

The method of completion for this project is design-build. The Contractor is responsible for both the design and construction of the facility. The US Government shall provide general concepts, specifications and requirements. The design-build project includes design and construction phases. The Contractor is responsible for all permits associated with proceeding from the design to construction phases and associated coordination with local authorities and agencies. The Contractor and any subcontractors employed by the Contractor must be licensed and certified to practice in Kenya.

The design phase, also known as the pre-construction phase, shall start upon award of the contract. The construction phase shall start only once the official Notice to Proceed with Construction (NTPC) is issued by the NAVFAC EURAFCENT project manager/KO. The NTPC will not be issued until all design phase submittals are received, reviewed, shown to meet the technical specifications defined in the solicitation package and approved by the US Government. All required construction permits must also be held before the NTPC is issued.

1.4.1. Design/Pre-construction Phase

The Contractor shall provide preliminary and final designs prepared in compliance with the specifications described in the Engineering Systems Requirements (ESR) and Engineering Technical Specifications (ETS) provided with this RFP package. The Contractor shall also incorporate design elements required to meet all applicable architectural, engineering, planning and construction codes of Kenya and local jurisdiction(s). The Contractor must utilize the services of engineers and architects licensed to practice in Kenya.

The ETS and ERS include descriptions of the required finished work and serve as guidelines for the design package. If design elements included in the ESR/ETS are also addressed in local code, the more stringent requirement between the ESR/ETS and the applicable local code shall govern. If a design element is not included in the ESR/ETS, the requirements of the applicable local code shall govern.

1.4.2. Site Visits

The Contractor shall conduct site visits to assess existing conditions and infrastructure including the water tower; water tanks; and distribution system including pipes, pumps, and other features, as well as collect other data required to fulfill the SOW. During these site visits, the Contractor shall collect all existing relevant documentation such as record drawings for building operating plans, shop drawings, operations and maintenance records, building orientation details and known operational issues.

1.4.3. Design Packages

The Contractor shall provide at least three design submissions to the US Government:

Preliminary Design (30 percent): The Contractor shall prepare a preliminary design package that details an approximate 30 percent design solution. The preliminary design is intended to ensure all technical requirements are clearly met before the final design is developed. The Contractor shall utilize the information provided with this package and the data gathered during site inspections to develop a preliminary design f that meets the requirements of ERS, ETS, and local code.

The COR must accept the preliminary design before further design work is completed.

Pre-final Design (90 percent): The Contractor shall prepare a pre-final design that represents a 90 percent solution to the facility design. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract, the regulations of Kenya, and the various agencies involved in the process.

The pre-final design shall be submitted to the COR to ensure the contractual design requirements have been met. The Contractor must also receive the approval of project beneficiaries (USAMRD- A and WRAIR) and the Kenyan Ministry of Health prior to finalizing the design package.

Final Design (100 percent): The Contractor shall prepare a final 100 percent design package. The Contractor’s final designs and sketches shall be signed, stamped and certified by a licensed architect/engineer in Kenya. The Contractor must be familiar with the regulations of Kenya to account for the required permits, reviews and authorizations associated with the renovation of laboratory facilities.

Once the final design is prepared, it shall be accepted by the COR before the Contractor sends it to the local authorities to obtain the corresponding Construction Permit. The accepted final design shall be incorporated into the contract.

1.4.4. Construction Phase

The Contractor is responsible for acquiring all approval and permits from the pertinent Kenyan authorities as required by Kenyan law. All work completed under this contract shall meet the laws, codes and regulations of the Republic of Kenya. The US Government is not responsible for authorizing or approving any construction work in Kenya. The KO and/or COR shall only issue an NTPC approving the Contractor to begin work once the Contractor provides a copy of the construction permit and other documentation outlined in this RFP package. No work shall be performed prior to US Government approval.

1.5. Deliverables

The Contractor shall minimally provide the deliverables listed below for acceptance by the COR to fulfill the requirements of this contract. Details about each of these elements are provided in the following sections.

Design phase submittals consist of the following:

Contract administration and management (due within 45 days of award)

- Post-award Kick (PAK) Meeting minutes

- Contractual milestones schedule

- Safety Plan/Accident Prevention Plan/Demolition Plan

- Quality Control Plan

- Construction sign design/manufacturing

Design details

- Preliminary (30 percent complete)

- Pre-final (90 percent complete)

- Final (100 percent complete)

Pre-construction

- Construction permit(s)

- Construction schedule

- Schedule of prices

Construction phase submittals consist of the following:

Interim/Construction submittals Completion submittals Close-out materials

- Final documents/As-builts

- Act of Acceptance

- Warranty letter

- List of training

- List of spare parts

- Equipment manuals (all new equipment installed on-site)

Dedication plaque design/manufacturing Weekly meeting minutes (applicable to design and construction phases)

For all technical deliverables/submittals, the Contractor’s Quality Control (QC) Manager shall certify that each proposed product meets the technical requirements listed in the ETS; ERS; and Kenyan codes, regulations, and ordinances, as applicable.

1.6. Deliverable Details and Processes

The following subsections provide specific instructions and requirements associated with design and construction phase processes and deliverables.

1.6.1. Contract Administration and Management

The following processes and materials must be completed within 45 days of contract award prior to the development of any design materials.

1.6.1.1. Post-award Kickoff Meeting

Upon project award, the Contractor shall attend a PAK Meeting to review the SOW, make tentative arrangements for the on-site start-up meetings and discuss other logistics of the contract. The PAK Meeting will review the following:

Contract milestones schedule Quality Control Plan Safety/Accident Prevention Plan US Government, Kombewa CRC and Contractor points of contact Campus access and escort procedures Anticipated local operations and maintenance staff support

The Contractor shall submit meeting minutes and the contract milestones schedule, Quality Control Plan and Safety/Accident Prevention Plan within ten days of the PAK Meeting.

1.6.1.2. Contract Milestones Schedule

The Contractor must perform all work within 450 calendar days after contract award. The Contractor must provide a bar-chart style schedule minimally depicting the major contract milestones indicated in the table below. Project phases and/or other milestones deemed significant by the Contractor may also be depicted.

The schedule must indicate the proposed start and completion dates for all design phase site visits;

preliminary, pre-final, and final design work; permit application submittals; and construction start/end dates. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the KO.

Contract Milestone Timeline Award Day 0 Tax exemption information (coordinate with USAMRD-A and US Embassy)

+14 days after award

Construction sign installation (design and text must be approved by COR and USAMRD-A)

+30 days after award

Construction schedule +45 days after award Safety/Accident Prevention Plan +45 days after award Quality Control Plan +45 days after award PAK Meeting +45 days after award Preliminary (30%) design +60 days after award

Contract Milestone Timeline Government review of preliminary design +30 days after preliminary design submittal Pre-final (90%) design +60 days after approval of preliminary design Government review of pre-final design +30 days after pre-final design submittal Final (100%) design +15 days after approval of pre-final design Governmental approval of final design +15 days after final design submittal NTPC Pending approval of final design and pre-construction submittals. Approximately +180 days after award

Construction completion +365 days after award Dedication sign installation (design, text and installation site must be approved by the COR, USAMRD-A in Nairobi, and the Kenyan Ministry of Health)

+330 days after award

Final inspection notification The Contractor shall notify the KO with a minimum of 60 calendar days prior to the requested official final inspection

Final Acceptance and Building Occupancy Date (BOD) Pending punch list resolution Contract completion +450 days after award Warranty period +1 year from BOD

1.6.1.3. Safety Requirements/Accident Prevention Plan

Safety shall be the first priority of the Contractor. The safety of workers, personnel and visitors shall take precedence over any other factors. Execution of this contract requires compliance with USACE, USAMRD- A, and Kenyan health and safety requirements. Any costs associated with safety inspections, safety monitoring or anything else required to comply with health and safety requirements shall be the responsibility of the Contractor. The following subsections outline the various safety requirements associated with this contract.

US Army Corp of Engineers Accident Prevention Plan The Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the USACE Safety Manual (EM-385-1-1) (or Safety Manual). This manual describes the procedures to be performed to ensure the safety of workers, facilities’ staff, the general public and equipment on the job site. A digital copy of the Safety Manual can be found online at http://www.usace.army.mil/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/.

The Accident Prevention Plan shall clearly define the measures that the Contractor will implement to guarantee that no one will be exposed to any hazards as a result of this contract. The plan must contain a hazard analysis and address the types of personnel protective equipment (PPE) to be used by on-site

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS, PERSONNEL AND VISITORS AT THE SITE SHALL TAKE PRECEDENCE

OVER ANY OTHER FACTOR.

personnel, the types and frequencies of safety inspections and the training to be utilized to familiarize campus employees and other occupants with safety policies and practices. The Accident Prevention Plan shall consist of the following 10 sections:

1. Signature Sheet

2. Background Information (area map)

3. Statement of Safety and Health Policy (signed company Safety Policy)

4. Responsibilities and Lines of Authority (proof of competency/qualification of listed personnel)

5. Subcontractors and Suppliers (list)

6. Training

7. Safety and Health Inspections

8. Accident Reporting

9. Plans (Programs, Procedures)

10. Risk Management Processes (Activity Hazard Analysis [AHA] required for each Definable Feature of Work [DFOW])

Several sections require certain supporting documents (resumes, certificates of training, organization chart, specific plans [crane lift plan, medical support plan, etc.]) that may be applicable to this contract.

All applicable supporting documents and plans must be attached to the Accident Prevention Plan.

Per the Safety Manual, the Contractor shall designate a competent person to function as the primary Site Safety and Health Officer (SSHO) as their full-time responsibility. The SSHO must be someone other than the Supervisor or QC Manager, and they must meet the requirements specified in the Safety Manual.

Upon request and after award, the COR can provide the Contractor with the format or guidelines that can be used for the preparation of the required Accident Prevention Plan. No work shall start at the job site until the Accident Prevention Plan is received and accepted by the COR.

Demolition Plan For all work where there is demolition or non-destructive removal of components of an existing facility, within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Demolition Plan describing the procedures to be performed to ensure the safety of personnel and equipment on the job site. The Demolition Plan must comply with Section 23, Demolition, of the Safety Manual (EM 385-1-1).

USAMRD-A Safety and Health Requirements In addition to the Accident Prevention Plan outlined by the Safety Manual (EM-385-1-1), the Contractor shall adhere to safety and health requirements specific to USAMRD-A. These additional requirements are provided as part of the ETS.

Kenyan Safety Laws In addition to an Accident Prevention Plan and USAMRD-A requirements, the Contractor must prepare all safety documentation, studies, reports, books, and/or logs required by Kenyan regulations and laws.

However, the Contractor shall comply with the requirements established by the USACE Safety Manual (EM385-1-1) and USAMRD-A when these requirements are more stringent than and not in conflict with the requirements of Kenyan safety laws.

An employer shall ensure all employees against occupational accidents and disease risks under the terms of Kenyan law. The Contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Kenyan law. All costs of compliance with Kenyan safety regulations are the responsibility of the Contractor.

Kenyan safety laws outline the following prevention principles:

Avoid risks Evaluate risks that cannot be avoided Combat risks at their sources Adapt work to the individual (in particular, regarding the design of the workplace, the choice of work and production equipment and methods, the alleviation of monotonous and repetitive work due to its effects on health)

Adapt technical progress Replace the dangerous with the non-dangerous Conduct prevention planning Prioritize collective protective measures over individual protective measures Provide appropriate instructions to workers

Additional Safety Principles Within the context of its responsibilities under this contract, the Contractor shall take the necessary actions to protect the safety and health of its employees and site occupants as required by Kenyan code, USACE and USAMRD-A. In accordance with these requirements and as applicable to the SOW outlined in this RFP package, the Contractor must:

Ensure all on-site personnel wear proper PPE; specifically hard hats, close-toed shoes and high-visibility vests. The Contractor must have a minimum of five new hard hats available at the job site for official visitors.

Require that all on-site workers wear a vest with the company’s name clearly visible for identification purposes.

Provide, erect and maintain proper fencing and/or barricades to delineate work areas from the rest of the campus. Barricades must be of sufficient size and strength to provide for the protection of materials and to prevent accidents to the public and workers at the job site.

Organize employee training addressing health and safety. Training must be provided to new employees, those changing the workplace or type of work and those resuming activities after a break longer than six months. In all such cases, the training shall take place before the activity commences.

Provide facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in imminent danger (i.e., appropriate egresses).

A first aid station as required by EM-385 shall be provided, including hardhats for all workers, an eye wash station, a first aid kit, safety vests and potable drinking water.

Provide a safe and hygienic work environment both on the project site and at off-site locations where work is being conducted in conjunction with this project.

Take all necessary steps to protect all campus grounds that exist prior to and are to remain after the project is complete. This includes vegetation and improvements within the project work areas, adjacent to the project work areas and along the common route of access to the site outside of the work areas. The Contractor shall be responsible for any damage caused by its employees, equipment or subcontractors. Damage must be repaired and restored to pre-damage condition, as approved by the PM or COR, at no cost to the US Government.

Provide and maintain fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires.

Extinguishers shall be non-freeze type of not less than ten pounds (five kilograms) capacity each.

Provide protection against rain, wind or heat to maintain all work, materials, apparatus and fixtures incorporated in the work or stored on the site free from damage. All new work and existing installations likely to be damaged as a result of construction activities must be covered at the end of the day’s work.

Be acquainted with the location of utilities that may be encountered or be affected by work. The Contractor shall be responsible for damage caused by neglect or failure to provide proper precautions or protection. If needed, the Contractor shall contact local authorities or utility companies to locate any utility services and pay for these services if needed.

Take special precautions to maintain the cleanliness of the area around the facility used by campus employees and visitors. The Contractor must consider that the laboratory will remain fully operational during project execution.

Provide adequate and safe traffic control in work areas and along common route of access to the site outside of the work areas. Traffic control shall include Contractor’s workforce traffic, vehicular traffic interfacing with Contractor’s traffic and pedestrian traffic interfacing with Contractor’s traffic. Traffic controls shall include signage, barriers, pavement markings and traffic control personnel.

The Contractor must immediately report all injuries to any person and damage to any property not belonging to the Contractor to the KO and COR. Compensation to any third party affected by construction activities (such as damage to private property) shall be the exclusive responsibility of the Contractor.

Security personnel (e.g., watchmen) will not be provided by the US Government. The Contractor will be held responsible for loss or injury to persons or property where work is involved and shall take such precautionary measures as they deem necessary to protect their own interest.

1.6.1.4. Quality Control Plan

The Contractor is responsible for the quality of the works and the quality control of their activities.

Within the timeframe allowed for the submission of documentation before starting work and issuance of the NTPC, the Contractor will prepare and submit a Quality Control Plan describing the personnel, procedures, tests, installation techniques and other processes they will perform to ensure that the quality required by the ETS and ERS is obtained. The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the work (i.e., QC Manager).

The Quality Control Plan will consist of Design Quality Control and Construction Quality Control portions.

The Design Quality Control portion will provide the roles, responsibilities, qualifications and training of the design and construction team(s). The lead Engineer-of-Record shall be a qualified professional engineer licensed in Kenya with a minimum of 10 years of experience.

The Construction Quality Control portion will provide the roles, responsibilities, qualifications, and training of the construction team including the QC Manager, Superintendent, Site Supervisors and the overall Project Manager. The following requirements are established for the Superintendent and QC Manager:

Superintendent: The Superintendent must have a minimum of five years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may not also serve as the SSHO nor QC Manager. The Contractor must submit the proposed on-site Project Superintendent’s resume providing his or her experience, references and qualifications to the KO for approval. The KO reserves the right to interview the proposed on-site Project Superintendent at any time to verify the submitted qualifications.

QC Manager: The QC Manager is responsible for the program outlined in the Quality Control Plan.

The Superintendent may not also serve as the QC Manager. The QC Manager must have a minimum of 15 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification.

Annex A3 includes guidelines for the preparation of the Quality Control Plan.

1.6.1.5. Construction Sign

Immediately after award, the Contractor shall design, manufacture and install a construction sign. The Contractor shall submit a proof of the sign to the KO for approval prior to manufacturing. The sign shall be placed in a location determined by the KO or COR that provides the most visibility to passersby.

The sign must comply with the following specifications:

Constructed of wood and supported by wooden or metal posts Approximate dimensions: 800-millimeters (mm) tall by 1200-mm wide Designed for outdoor installation with water resistant paint Letters and logos prepared by a specialized company

The construction sign shall contain the following information:

Project name placed at the top center in 76-mm-tall capital block letters:

USAMRD-A CLINICAL RESEARCH CENTER (CRC) LABORATORY WATER SYSTEM REPLACEMENT

Flags of Kenya and the United States of America (Note the following images are for informational purposes only. High-resolution versions of all flags and logos shall be used on the actual sign. High-resolution imagery can be provided by the KO.)

Logos of USAMRD-A and NAVFAC

The following text:

“In cooperation with the Kenyan Government, funding for this project is provided by the United States Government.”

Construction start and completion dates Contractor’s company name may be added to the bottom of the sign

The following image depicts a typical construction sign.

Example of typical construction sign

1.6.2. Design Submittals

The specifications for this project are requirements-based. This means that ESR and ETS provide projects specifications. It is the Contractor’s responsibility to determine the technical details required to satisfy these specifications and include them as part of the design package.

In many instances, the ESR and ETS provide multiple options for materials and processes. The Contractor has the design freedom to use one or multiple options based upon sound design and engineering practices and the requirements of the project. Once an option is selected, all requirements outlined in the ESR and ETS for that option must be incorporated into the design.

The beneficiary (USAMRD-A) and NAVFAC will participate in the development of the design, and the agencies’ expertise and deep knowledge of the project requirements shall be considered during the design stage. However, USAMRD-A’s and NAVFAC’s input shall be limited by the requirements of the ETS and

ERS.

Materials and Equipment The Contractor shall provide technical information on all materials and equipment proposed for installation at the job site. This information must be sent to and accepted by the COR before being incorporated into the design. Project submittals that recommend the incorporation of materials and equipment that are not approved by the COR and PM will be deemed noncompliant with the requirements of this contract and returned for revision.

1.6.2.1. Preliminary Design (30%)

The Contractor shall prepare a preliminary design package that details an approximate 30 percent design solution. The preliminary design is intended to ensure all technical requirements are clearly met before the final design is developed. The Contractor shall utilize the information provided with this package and the data gathered during site inspections to develop a preliminary design for submission that meets the requirements of ERS and ETS. The COR must approve the preliminary design prior to moving forward with the design package.

The preliminary design submittal shall minimally include the following drawings and documents:

Site demolition plan (current site plan identifying existing items to demolished and existing items to remain)

Site plan (including all items pertinent to the function of the water system, including identifying existing items to remain and all new items)

Geotechnical reports as needed List of final design documents to be submitted, including an explanation of any documents listed below but not anticipated to be required

1.6.2.2. Pre-final Design (90%)

The Contractor shall prepare a pre-final design that represents a 90 percent solution to the facility design.

The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.)

shall be sufficient to verify the compliance with the requirements of this contract and the regulations of Kenya and the various agencies involved in the process.

The pre-final design shall be submitted to the COR to ensure the contractual design requirements have been met. The Contractor must also receive the approval of project beneficiaries (USAMRD-A and WRAIR) and the Kenyan Ministry of Health prior to finalizing the design package.

The final design shall meet all requirements identified in the ERS, ETS and Kenyan building codes and include:

Civil and Structural drawings

- Site demolition plan

- Site plan

- Structural plan for steel frame water tower

- Structural plan for pressed steel tank

Mechanical and plumbing drawings

- Mechanical plans

- Schematic diagrams

- Equipment schedules

- Miscellaneous details

- Plumbing drawings

- Plumbing plans, schedules, or riser diagrams

- Miscellaneous details

Electrical drawings

- Notes, legends, symbols list

- Distribution switchboard scheme

- Grounding system plan

- Single line diagrams

- Floor plans, power and lighting

- Circuit/breaker size calculation, as needed

- Miscellaneous details

All other drawings, calculations and details required to validate the design

1.6.2.3. Final Design (100%)

The Contractor shall prepare a final 100 percent design package. The Contractor’s final designs and sketches shall be signed, stamped and certified by a licensed architect/engineer in Kenya. The Contractor must be familiar with the regulations of Kenya to account for the required permits, reviews and authorizations associated with the renovation of laboratory facilities.

Once the final design is prepared, it shall be accepted by the COR before the Contractor sends it to the local authorities to obtain the corresponding Construction Permit. The accepted final design shall be incorporated into the contract.

1.6.3. Pre-construction

The following subsections outline the materials and processes associated with transitioning the project between the design and construction phases.

1.6.3.1. Construction Permit or Authorization

The Contractor shall obtain formal written authorization and/or permits from the applicable Kenyan authority(ies) to fulfill the SOW of this project. The Contractor must be familiar with the requirements regarding the obligatory administrative and technical procedures in Kenya for design and construction work in laboratories to prepare their bids in response to this RFP.

The Contractor shall be responsible for all required coordination with all relevant Kenyan agencies (local, regional and national authorities) involved in the design, renovation and construction of laboratory facilities in Kenya. The Contractor is also responsible for paying for any governmental fees or tariffs that may be applicable to this project, as well as preparing associated technical documentation such as permit applications, reports and/or studies. The Contractor is also responsible for all third-party inspections or expertise that may be required.

The KO and NAVFAC Project Manager shall be notified of any disputes between agencies or approval processes that will affect the contract completion or contract price. No work shall be performed until the Contractor sends to the KO and Project Manager verifiable evidence that all necessary permits for each element of work have been obtained.

1.6.3.2. Construction Schedule

The SOW identified in this RFP package must be completed within 365 calendar days after contract award. Within 45 days after contract award, the Contractor shall provide a construction schedule that includes a minimum of 50 activities and clearly defines the various phases of the project.

Within the timeframe allowed for the final design submission, the contractor shall refine the construction schedule to include percentages of completion. The construction progress schedule percentage completion determines the construction progress and will be used to prepare the invoices for payment.

Payment will be tied to satisfactory completion of each of these work segments. The construction schedule shall state which work segments completion determines the achievement of the construction steps associated to the progressive invoicing, i.e., 10% (design completion), 25%, 40%, 55%, 70% and 80% work progress. The final payment will be made on the final acceptance of the facilities.

1.6.3.3. Schedule of Prices

The Schedule of Prices serves as a line-item budget based on the accepted final design. The Schedule of Prices shall include all tangible costs reported by quantity, number of units, price per unit, and totals.

Additional information about the contents and processes associated with the Schedule of Price is provided in Section 1.8. Invoice Payments.

1.6.4. Construction Phase

The construction phase commences when the NAVFAC Project Manager (i.e., COR) issues the NTPC to approve the start of construction. The NTPC will not be issued until the Contractor provides the following materials:

Written evidence of compliance with all legal requirements in Kenya to perform the works described in this RFP package

Written evidence of compliance with all VAT pre-exemption paperwork Copy of the required permits or authorizations from all applicable Kenyan authorities Technical information/details for the final designs, including proposed materials and equipment to be installed. Only materials and equipment previously accepted by the COR shall be brought to the site.

Accident Prevention Plan prepared following the guidelines and requirements of the USACE Safety Manual (EM385-1-1) and USAMRD-A and approved by the COR

Quality Control Plan accepted by the COR Construction schedule accepted by the COR

An approved construction sign must also be placed on site at the location specified by the COR.

The Contractor shall coordinate all construction work with USAMRD-A Chief of Logistics and the NAVFAC Project Manager. The Contractor must comply with all site-specific conditions and requirements. Notably, all impacts or disruptions to ongoing site activities must be minimized and/or mitigated. Construction activities must occur with the utmost respect and consideration of campus staff and the general public.

1.6.4.1. Interim/Construction Submittals

Contractor shall provide interim submittals as requested by the COR in order to ensure the successful design and construction of the project, particularly with respect to adherence to cost, schedule or quality.

Contractor must have such submittals reviewed by the third-party reviewer prior to submitting to the COR. These interim submittals may include, but not be limited to the following:

Sizes, materials and types of pipes, pumps or water tanks

1.6.4.2. Close-out Materials

A site-specific construction report, list of standard equipment and service organizations, required training for facility personnel, operation and maintenance manuals, as-built drawings (hard copy and electronic formats; drawings to be both in PDF and AutoCAD dwg formats), and other required close-out documents shall be submitted within two weeks after completion of construction.

The Contractor shall provide two hard copies and two CDs/DVDs containing all close-out materials. One copy will remain at the Kombewa CRC, and the other will be sent to USAMRD-A Chief of Logistics in Nairobi.