Pre_Solicitation_Amendment_0001_6-26-14.docx

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE IS NO SEPARATE RFP PACKAGE TO DOWNLOAD. INTERESTED FIRMS RESPONDING TO THIS ANNOUNCEMENT BY EMAIL NO LATER THAN JULY 21, 2014 AT 1400 CENTRAL EUROPEAN SUMMER TIME (CEST) WILL BE CONSIDERED.

C – Architect-Engineering (A-E) services required for Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract in Europe, Africa and Southwest Asia areas serviced by NAVFAC EURAFSWA.

Synopsis Date: June 10, 2014 Amendment 0001: June 26, 2014

N33191 NAVFAC EURAFSWA PSC 817 Box 51 FPO AE Naples

541330 Engineering Services

Solicitation N33191-14-R-1028

SF 330 Response Date: July 21, 2014 at 1400 Central European Summer Time (CEST)

Points of Contract: Maureen Hoesly +39 081-568-7723 (Primary) and Esma Erisen +39 081-568-7745

Set-Aside: Restricted to U.S. A-E Firms or a U.S. and host nation Joint Venture Firms where the U.S. Firm is the primary firm on the contract.

General Information:

NAVFAC EURAFSWA plans to award a single IDIQ Contract for architectural, multi-disciplined engineering and design (A/E) services for facility demolition, repairs, alterations and new construction. The type of design projects expected to be performed under this contract include, but are not limited to: Administration Buildings, Religious Facilities, Community Buildings, Dining Facilities, Recreational Facilities, Security Buildings, Child Development Centers, Bachelor Quarters, Navy Lodges, Airfield Facilities, Waterfront Facilities, Operational Facilities, Base Housing, Water Treatment Facilities and associated work, Central Plants Utility System Upgrades, and other Infrastructure.

Architect-Engineering and Engineering Services that may be required under this contract include DD Form 1391 documentation, Design-Build RFPs, plans, specifications, cost estimates, related studies, surveying soil borings, hazardous materials identification, energy audits and associated computations, life safety code studies, interior space planning/design, other associated engineering services, shop drawing review, as-built drawing preparation, Operation and Maintenance Support Information (OMSI), commissioning, and construction inspection and engineering consultation services during construction. For projects in the Europe AOR, the A-E will be expected to produce designs that fully comply with host nation requirements and will require a host nation compliance certification.

The DD Form 1391 documentation is prepared in the Navy’s Electronic Procurement Generator (EPG) and includes cost valuation surveying, concept sketches, and site sketches with utility points of connections; and may require enhancement of previously prepared basic documentation, including economic analysis and recommendations for potential utilities impacts and sustainable features. Firms are required to prepare cost estimates utilizing the SUCCESS estimating system in Work Breakdown Structures (WBS), specifications, the SPECSINTACT program, and drawings in AutoCAD format. Firms will also be required to provide documents in PDF format. Most projects require design in the metric system.

As defined by paragraph 1-5 of UFC 3-600-01, Fire Protection Engineering for Facilities, this contract will require the services of a licensed fire protection engineer or consultant. Also, in accordance with UFC 3-120-10, the services of a practicing, certified or registered interior designer will be required for this contract. The Government will reserve an option to negotiate Design-Build Request for Proposals (RFP), final plans, specifications, cost estimates, related studies, all associated engineering services, and all post construction award services for all projects.

This contract will be selected using Quality-Based Selection (QBS) procurement procedures, as mandated by the Brooks Act. Each offeror’s Standard Form 330 will be evaluated using the stated selection criteria. Selection interviews will be held with a minimum of three firms. NAVFAC EURAFSWA reserves the right to award only to the most qualified firm or to make no awards if it is determined that not any of the firms that submit SF 330s are qualified to perform the required services.

An A-E IDIQ Contract is required to be awarded to a United States (U.S.) A-E firm. Joint Ventures (JV) between U.S. Firm and other are allowed as long as the U.S. Firm is the primary firm on the contract. The duration of the proposed contract will be a base period of one year with four (4) option periods of one year each. The guaranteed minimum is established at $10,000 for the entire contract term (including option years). The combined total amount that may be paid under the contracts (including option years) will not exceed $45,000,000 for the entire contract term. Task orders for Southwest Asia and Africa Area of Responsibility (AOR) will include task orders ranging from $15,000 to over $400,000. For the Europe AOR, this contract will ONLY cover task orders that are above $400,000.00. There will be no dollar limit per task order and no dollar limit per year. No other general notification to firms for other similar projects performed under this contract will be made.

Basic Requirements:

The award will partially be based on the A-E’s qualifications and experience in completing work in the European theater. The award will partially be based on the A-E’s qualifications and experience in completing work in the European theatre in compliance with relevant Host Nation codes and requirements, the Offeror’s Recent Team Experience, Professional Qualifications and Experience, Past Performance, Sustainable Design, Capacity and Volume of Work, Location and Quality Control. Offerors will be evaluated on their historical ability to perform the work, their overall management to ensure satisfactory completion of work, and the approach they intend to take to meet the requirements.

Selection of the most highly qualified firm will be based the highest score based on the A-E’s demonstration that the firm, and any key consultant, e.g. has the characteristics with respect to the following evaluation criteria for all services.

For purposes of this solicitation, a project is defined as a single task order or stand-alone contract. For multiple award and IDIQ type contracts, the contract as a whole should not be submitted as a project and if submitted will not be evaluated; rather, offerors should submit the work performed under a task order as a project.

SELECTION CRITERIA: The following selection criteria posted in FedBizOpps, in relative descending order of importance, will be used in the evaluation of A-E firms:

CRITERION 1, PROFESSIONAL QUALIFICATIONS AND EXPERIENCE:

SF 330, Part 1, Section E: A board will evaluate, as appropriate, the education, training, registration, overall and relevant experience, and longevity with the firm of the key management and technical personnel. Professional Qualifications and experience of the proposed team members to be assigned to this contract, which are necessary for satisfactory performance of the type of work requirements listed in the Statement of Work section above. Professional qualifications including the necessary experience to satisfactory performance of required services within the required time.

Firms will be evaluated in terms of:

a) Management Approach (management’s staffing plan for these projects) including the planned use of a U.S. A-E firm and U.S. registered Fire Protection Engineers to assure that designs are compatible with U.S. standards and codes, as applicable.

b) Primary Discipline Qualifications: (Professional licensure is required of each Primary Discipline’s Key Personnel to be assigned to this contract).

c) Secondary Disciplines Qualifications. (Professional licensure is required of each Secondary Discipline’s Key Personnel to be assigned to this contract).

The design of architectural, structural, geotechnical, mechanical, electrical, civil, fire protection or other features of the work shall be accomplished, reviewed, and approved by Architects and Engineers professionally registered with a registration number and an authorization to practice in the applicable field and will meet all local standards and codes.

Key Specialist:

Fire Protection Engineer: An U.S. registered engineer licensed in the discipline of fire protection engineering with at least 5 years of full time fire protection experience.

d) experience of staff members (with present and other firms) and roles of staff members on projects submitted for evaluation factor number one;

e) experience of staff members with SPECSINTACT system format, and AutoCAD compatible format.

Submission Requirements: Provide brief resumes of Key Personnel, including those of each proposed team member who will serve as Project Manager, discipline Designers of Record (DOR) to include Architectural, Mechanical, Electrical, Civil, Structural and Fire Protection Engineer, and Cost Estimator. The DOR shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Project Managers and DORs must be professionally registered in their discipline. Experience of design team members using SPECSINTACT system format and AutoCAD compatible formats. Provide country (all individuals) and state (if U.S. license) of professional licensure/registration and discipline in Block 17 of the resume. This applies to (U.S. Registered FP Engineer) or if firm has licensure/registration to perform work in the U.S. or NAVFAC EURAFSWA AOR or both. Licensing may be verified. Each resume shall include a maximum of five (5) specific completed projects that best illustrates the experience of the individual member relevant to the contract statement of work.

CRITERION 2, SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

(1) Unified Facilities Criteria (UFC) AND International Building Code (IBC) Experience:

SF 330, Part 1, Section F, G, and H.

Specialized experience and technical competence of the proposed team with the type of work described in the Statement of Work above. A board will evaluate the specialized experience of a firm on similar projects and the technical capabilities of the prime firm and any subcontractors.

NOTE: List qualifications including sub-consultants, if applicable, on Standard Form 330.

A board will evaluate the specialized experience of a firm on similar projects and the technical capabilities (such as design quality management procedures, CADD/BIM, equipment resources, and laboratory requirements) of the prime firm and any subcontractors, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials, effectiveness of the proposed project team including management structure; coordination of disciplines, offices and/or subcontractors; and prior working relationships will also be examined.

a. SF 330, Part 1, Section F: Submission Requirements: For the proposed team, provide a maximum of ten (10) completed projects that best illustrate overall team experience and demonstrated technical competence relevant to this contract scope. Firms with multiple offices shall indicate which office completed each project listed. Any additional submitted projects (in any section) will not be evaluated.

b. SF 330, Part 1, Section G: Submission Requirements: Demonstrate Key Personnel Participation in the example projects listed in Section F as the SF330 form instructs. In addition, include firm name with names of Key Personnel.

c. SF 330, Part 1, Section H, Additional Information: Address Criteria 4, Past Performance in Section H. Firms may create an additional section to address each point under each criterion identified in the solicitation not covered under the SF330 form within the maximum number of pages (20). CLEARLY IDENTIFY THE CRITERIA NUMBER AND TITLE.

(2) Knowledge of the Location: Offerors will be evaluated on the extent of it’s capability to provide professional engineering services throughout the NAVFAC EURAFSWA AOR. Firms will be required to demonstrate knowledge and working experience of probable site conditions, design issues and regulatory requirements, working experience of design approaches, construction materials, local codes/ordinances/laws/practices, permits, costs in NAVFAC EURAFSWA AOR.

SUBMISSION REQUIREMENTS: Address the capability of the team to adequately serve the NAVFAC EURAFSWA AOR relative to the firm’s location. Describe and illustrate the knowledge of the team, design approaches, construction materials, local codes/ ordinances/ laws/practices, permits, costs and other conditions unique to NAVFAC EURAFSWA AOR.

CRITERION 3, CAPACITY OF NEW WORK: The board will consider a firm's experience with similar size projects and the available capacity of key disciplines when evaluating the capacity of a firm to perform the work in the required time. A-E will be required to demonstrate capacity for new work as well as the current and future volume of design work that the firm already has or will have in the future. A-E must show Design Quality Control procedures as stated on the Whole Building Design Guide and UFC criteria consistent with performing design work on a United States Government Design Contract.

SUBMISSION REQUIREMENTS: a) For each design team firm, list all current projects being designed by the design team office with a current design fee for construction of greater than $1,000,000. For each project, identify the current design fee, the current stage (percent completed) of design, and the anticipated design completion date. Indicate the present workload of the firm and the availability of the project team (including subconsultants) for the specified contract performance period; b) For each design team, describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; c) Discuss how surge workload would be managed; and d) Provide a narrative on how your firm plans to accomplish 15-20 Task Orders with a value of Not to Exceed $400,000.00 each.

CRITERION 4, PAST PERFORMANCE: A board will evaluate A-E firm’s past performance on relevant contracts with Government agencies and private industry in terms of quality of work, cost control, and compliance with performance schedules.

Past Performance will be evaluated with emphasis on RECENT AND RELEVANT projects submitted on the SF 330s. Points of contact provided in other criteria may be contacted. The evaluation team will also review each firm’s past performance and performance rating(s) from Architect-Engineer Contract Administration Support System (ACASS) during the evaluation process as well as from Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), ACASS, performance recognition documents, and information obtained for any other source that reflect a trend of satisfactory performance considering a pattern of successful completion of tasks; a pattern of deliverables that are timely and of good quality; a pattern of cooperativeness and teamwork with the Client at all levels (task managers, contracting officers, auditors, etc.); tasks that are identical to, similar to, or related to the task at hand. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

SUBMISSION REQUIREMENTS: For each project provided as experience under Criteria 2: a) If a U.S. federal contract, provide a copy of all DD Form 2631s, Performance Evaluation – (Architect – Engineer) or other applicable form for that contract; b) If not a federal contract, provide facility owner documentation of the performance of the firm that was awarded the contract. If no evaluation exists, so state; c) Provide accessible owner points of contact-name, title, address, telephone number, and fax number; and d) Provide copies of awards and letters of appreciation/commendation only for those projects presented in Criterion 2.

CRITERION 5, QUALITY CONTROL PROGRAM: Firms will be evaluated on the acceptability of their internal quality control programs and assigned key personnel to ensure technical accuracy and disciplined coordination of plans and specifications. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products. A-E must show Design Quality Control procedures as stated on the Whole Building Design Guide and UFC criteria consistent with performing design work on a U.S. Government Design Contracts. A-E will have in place an internal quality control (QC) program used to ensure technical accuracy and design quality including: Technical quality of design work in terms of professional, correct and accurate application of current technology and codes; Coordination of drawings and specifications; Coordination between disciplines and other factors shown on the Supplement to SF-330 as attached. Note that submittal of the QC plan and compliance with its terms will be required with each Task Order under this IDIQ Contract.

SUBMISSION REQUIREMENTS: a) Provide an organization chart that identifies the overall relationship and lines of authority of the proposed U.S. A-E team or JV. Include firm names, key personnel, and their discipline/specialty; b) Describe the QC program of the prime contractor; who is primarily responsible for the QC program, and how the prime firm ensures quality consistently across the entire team; c) Address the QC processes of the team for checking design-build solicitations and verifying plans and specifications for coverage of customer requirements; avoidance of errors and omissions; documenting design decisions; and incorporating and tracking review comments. Of special interest are the QC processes in place that minimize the effort required by the Government to QA the A-E’s work product for coverage of customer requirements, and identification of errors and omissions; and d) Illustrate success in implementing the program.

CRITERION 6: EXPERIENCE WITH SUSTAINABLE DESIGN: A firm will be evaluated in terms of their knowledge and demonstrated experience in applying sustainability concepts through an integrated design approach and designing in accordance with UFC 1-200-02 HIGH PERFORMANCE AND SUSTANABLE BUILDING REQUIREMENTS (1 Mar 2013).

SUBMISSION REQUIREMENTS: Clearly describe the familiarity of the design team with the use of recycled and recovered materials on construction contracts per FAR 52.223-9. A maximum of four (4) submissions may be submitted.

CRITERION 7: VOLUME OF WORK: Firms will be evaluated in terms of work previously awarded to the firm by U.S. DoD with the objective of affecting an equitable distribution of DoD contracts among qualified A-E firms. Volume (U.S. dollar amount) of DoD work awarded to the firm in past five years with the objective of equitably distributing contracts among firms, and firms without prior DoD contracts.

SUBMISSION REQUIREMENT: Provide a list of U.S. DoD contracts awarded in the previous five years to include total fees awarded per contract. Firms with multiple offices shall indicate which branch office completed each project. Include agency phone numbers and points of contact.

Criterion 8: Specialized United States Government (U.S.G.) Experience in NAVFAC EURAFSWA AOR:

SUBMISSION REQUIREMENT: List U.S.G. Experience within the NAVFAC EURAFSWA Area of Responsibility.

Criterion 9: LOCATION: Firm location (provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract). Firms will be evaluated on the locations of their office or offices that will be performing the work under this contract. Due the AOR coverage of this contract, offices in multiple locations would be considered an advantage.

SUBMISSION REQUIREMENTS: Provide the address of the A-E or JV office.

SUBMITTAL INSTRUCTIONS: No other general notification to firms for other similar projects performed under this contract will be made. A-E firms which meet the requirements described in this announcement are invited to electronically submit a completed Standard Form (SF) 330 to Maureen Hoesly, Contract Specialist at Maureen.hoesly@eu.navy.mil and copy to Esma Erisen at esma.erisen@eu.navy.mil. Firms responding to this announcement by email no later than July 21, 2014 at 1400 Central European Time will be considered. Late submittals will be processed under Federal Acquisition Regulation (FAR) 15.208 (Submission, modification, revision and withdrawal of proposals). Additional information requested on the SF 330 of applying firms:

ADDITIONAL INFORMATION: All correspondence shall be submitted in English. All information must be included in the SF 330 package. The maximum allowable pages is 20 pages, single-sided, 8.5 X 11, including the cover letter and all attachments. Any excess pages will be excluded from the evaluation process. Per DFARS 252.204.7004, firms shall be registered with the System for Award Management (SAM) database prior to contract award. Registration information is available at their website, https://www.sam.gov and requires a Dun and Bradstreet (DUNS) number (http://fedgov.dnb.com/webform) and a Commercial and Government Entity (CAGE) Code for U.S. Firms or a NATO Commercial and Government Entity (NCAGE) code for all non-U.S. Firms (http://www.dlis.dla.mil/Forms/Form_AC135.asp). Registration in the ORCA database, as further defined in FAR 52.204-8 is required by all prospective contract awardees in conjunction with required registration in the CCR. To register or update the ORCA for the firm, go to http://orca.bpn.gov. It is highly encouraged to begin the registration process as early as possible.

Firms not providing the required information may be negatively evaluated. The file name and subject line of the email for the SF 330 shall read: N33191-14-R-1028-SF 330 -- (Insert Company Name). Each electronic file attachment shall be less than 10 megabytes in size. If more than one email is required due to the size of the attachments, the subject line of the email and the files shall be named as stated previously with the addition of the label: email X of X (e.g., email 1 of 2). Due to computer software restrictions, attachments may only be submitted in .PDF format or .DOC format. Do not zip the attachments because the system will remove any .ZIP attachments. To verify receipt of your emailed SF 330s, please e-mail the number of emails you have submitted to Maureen Hoesly at maureen.hoesly@eu.navy.mil and a copy to Esma Erisen at Esma.Erisen@eu.navy.mil request confirmation of receipt.

Allow sufficient time for electronic submission of SF 330. SPECIAL ATTENTION is called to FAR 52.215-1(c)(3)(ii)(A), Instructions to Offertory, Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is late and will not be considered unless, …-- (1) If it was transmitted through an electronic commerce method authorized by the solicitation, IT WAS RECEIVED AT THE INITIAL POINT OF ENTRY TO THE GOVERNEMNT INFRASTRUCTURE NO LATER THAN 5:00 P.M. ONE WORKING DAY PRIOR TO THE DATE SPECIFIED FOR RECEIPT OF PROPOSALS; or (2) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the control of the Government prior to the time set for receipt of offers; or (3) It is the only proposal received.

Upon selection, a Request for Proposal (RFP) including all contract terms and conditions will be issued to the proposed awardee requesting discipline labor and overhead rates. Upon receipt of the RFP, the proposed awardee will have seven (7) days to submit its proposal. The Government may elect to have some or all proposed rates audited prior to negotiations or after. Escalation of base year negotiated labor and overhead rates for the option years will not be entertained on this contract.

The contracting officer address is Naval Facilities Engineering Command, EURAFSWA, and Attn: Maureen Hoesly, PSC 817 Box 51, and FPO AE 09622. Site visits will not be arranged during this period. Debriefing requests will not be scheduled prior to 45 days after the submittal due date. It is the responsibility of the firm to check the Federal Business Opportunities electronic solicitation website at: http://www.fbo.gov for any revisions to this announcement or other notices. E-mail address for inquiries is: Maureen Hoesly at Maureen.hoesly@eu.navy.mil with a copy to Esma Erisen at esma.erisen@eu.navy.mil.

END OF ANNOUNCEMENT