Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Horizontal Boring Mill Dismantle and Removal for Pearl Harbor Naval Shipyard

& Intermediate Maintenance Facility (PHNSY & IMF)

1.0 BACKGROUND

1.1 The primary mission of Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is to deliver regional maintenance, at the depot and intermediate levels, to keep the surface ships and submarines of our nation's navy "Fit to Fight." As Hawaii’s regional maintenance center, capabilities include excellence in overhauling, repairing, converting, alteration, refurbishing, and decommissioning of Navy vessels.

2.0 OBJECTIVE & SCOPE

2.1 PHNSY & IMF requires a contractor to disassemble, remove, package and relocate one horizontal boring mill. The schedule of the dismantling and removal of the horizontal boring mill shall be determined by government representative and coordinated with the contractor. The desired result of these services is to clear shop spaces to allow PHNSY & IMF to install new equipment and to use these spaces more effectively. This equipment removal effort is above and beyond the current resource capacity of PHNYS & IMF’s production shops.

3.0 PERFORMANCE REQUIREMENTS

3.1 The contractor shall provide one individual as a Project Manager who is responsible for the planning, scheduling, and managing the execution of work concerning all aspects of this contract. The Project Manager shall coordinate with PHNSY&IMF Physical Security Division for security requirements and traffic management.

3.2 Prior to commencing work, the contractor shall meet in conference with the government TPOC, COR, shop supervision and other necessary Shipyard personnel to discuss and develop mutual understandings relative to environmental, safety, methods and schedules, security, and waste management.

3.3 The contractor shall present an Environmental Protection Plan (EPP) as part of the Contractor’s proposal and bid submittal. Appendices I and II outline the various elements that shall be addressed, including testing the equipment for the presence of hazardous material, including lead and asbestos, and environmental mitigation efforts, including nuisance dust control and other steps to be taken to minimize or prevent damage to adjoining structures, on-going PHNSY & IMF operations and injury to personnel working in the vicinity. Once accepted by the Government, the EPP shall become an integral part of the requirements of this PWS.

3.3.1 Environmental /Safety compliance: The Government will monitor the Contractor, to ensure that the Contractor’s EPP is being followed. The technical point of contact (TPOC) and contracting officer’s representative (COR) retain the right to stop the Contractor from performing any work that violates environmental and safety regulations; the Contractor shall be in compliance prior to re-commencing the work.

3.3.2 The contractor shall provide an Industrial Hygienist responsible for supervising and implementing environmental compliance process, inclusive of hazardous material testing and abatement.

3.4 A preliminary Plan of Action and Milestones (POAM) plan must be submitted prior to commencing.

This plan will highlight plans for the equipment items to be disassembled, removed, packaged, and relocated/staged, under this specification during the contract period of performance. The POAM shall be submitted in a PDF format within ten (10) business days after the contract is awarded. The POAM will be reviewed and approved by the government.

3.5 The contractor shall provide a Safety Plan covering all aspects of safety for this project. The safety plan shall be approved by the government prior to commencement of work. All work performed shall be in accordance with applicable Federal, State of Hawaii and Occupational Safety and Health Administration (OSHA) requirements. Refer to Appendix I for guidance regarding safety.

3.6 All hot work must comply with NFPA 51B Standard for Fire Prevention during Welding, Cutting and other Hot Work. The contractor shall submit a Hot Work Checklist and Permit to Federal Fire Department Hawaii Permit Authorized Individual no later than seven (7) working days prior to hot work being performed. See Attachment I.

3.7 The contractor shall provide all material handling and lifting equipment, rigging support services, and other support equipment (such as forklifts, Bobcats, man-lifts, etc.) necessary for continuous support and shall provide qualified personnel to operate it.

a. Contractor shall have a spill kit at the work area to clean fluid spills from material handling equipment (MHE) immediately.

b. Drip diapers shall be used in MHE laydown spaces.

3.8 Remove or relieve any sources of stored energy (gravitational, mechanical, electrical, etc.) that remain within the equipment.

3.9 The contractor shall be responsible for the removal of associated peripherals (pumps, motors, tanks, machinery control cabinets, machine control hardware, etc), and all utility infrastructure (pipe, conduit cable, wiring, electrical cabinets, transformers, etc) between the equipment and its primary isolation or disconnect.

a. All open systems (such as conduit and piping) shall be capped at the isolation or disconnect point.

b. Peripheral equipment, piping runs, and other utility infrastructure located in service trenches or underneath steel plate flooring shall be dismantled and removed.

c. Removal of leveling compound (grout) during the equipment disassembly process may be required to break the equipment free from the foundation.

d. Steel bolts/anchors protruding from the foundation will be cut as close to the foundation as reasonably possible.

e. Materials generated from the dismantling shall not be transported via forklift on any surface streets/roads in the CIA or PHNSY.

f. Ensure that the equipment and all disassembled components are free of loose debris, oil, and grease and that no free liquids prior to relocated parts to Government designated area within 1 mile radius of PHNSY.

3.10 Itemized list of industrial equipment to be dismantled and removed:

Description of Equipment to be Disposed

Physical Characteristics Equipment Specific Disassembly and Packaging Requirements

1 Manufacture: Giddings & Lewis Description: horizontal boring mill Serial Number: 45029993 Model Number: G60-TX

Pyramid rolls, plate, mechanical, capacity 1-1/4” thick, 120” width

Equipment Characteristics Length / Width / Height 24 ft. x 10 ft. x 12 ft.*

Weight estimated to be at least 70,000* pounds

*Values are approximations made by the Government and should not be assumed to be accurate.

- Equipment has been drained of fluids but there may be residual fluids in the lines.

- Manufacture date 1992

- Pit is approx. 8 ft deep

3.11 Disassemble equipment components, accessories and peripherals as required to prepare the equipment for shipment. Disassembled machine components and scrap materials must not exceed a weight of 10 tons and dimensions of 8’ x 20’ x 10’ (width x length x height).

3.12 Rags, paper and other debris generated during the process shall be removed and disposed. The work site shall be returned to a clean and orderly state.

3.13 Provide dunnage or pallets. Secure and stage disassembled equipment components and peripherals on dunnage or pallets.

3.14 Attach label to each component to identify the weight of each item.

3.15 Package and relocate the equipment, disassembled equipment components, and peripherals secured to pallets or dunnage to a Government designated area within 1 mile radius of PHNSY.

3.16 Contractor shall make arrangements with the Government three (3) business days in advance for approval to relocate the disassembled equipment, inclusive of components, accessories, and peripherals to the Government designated area.

4.0 SERVICE DELIVERY SUMMARY

Performance Requirement Reference Performance Threshold

1. Provide a Project Manager. Paragraph 3.1 100% delivery and compliance.

2. Provide an Industrial Hygienist. Paragraph 3.3.2 100% delivery and compliance.

3. Follow the Environmental Protection Plan (EPP) in all operations associated with this PWS.

Paragraph 3.3 100% delivery and compliance.

4. Provide Plan of Action (POAM) within ten (10) business days after the contract is awarded.

Paragraph 3.4 100% delivery and compliance.

5. Provide Safety Plan Paragraph 3.5 100% delivery and compliance.

6. Provide Hot Work Checklist and Permit to Federal Fire Department Hawaii.

Paragraph 3.6 100% delivery and compliance.

7. Completely remove, relocate and stage items listed in the PWS.

Paragraph 3.9 and 3.10

100% delivery and compliance.

8. Perform clean-up and prepare site as specified in the PWS.

Paragraph 3.13 100% delivery and compliance.

9. Secure and stage disassembled equipment components and peripherals on dunnage or pallets.

Paragraph 3.14 100% delivery and compliance.

5.0 QUALITY ASSURANCE

5.1 The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which the contractor assures that work complies with the requirement of the contract.

5.2 The contractor shall maintain records of reviews and actions taken per the QCP and shall make such records available to the government upon request.

5.3 Periodic Progress Meetings: The contractor agrees to attend any progress meetings during the contract period of performance. The government TPOC and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the TPOC will apprise the contractor of how the government views the contractor’s performance and the contractor will notify the government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

6.0 GOVERNMENT PROVIDED SERVICES

6.1 The government will provide laydown space for the purpose of staging disassembled equipment, equipment components, peripherals and utility infrastructure.

7.0 CONTRACTOR QUALIFICATIONS

7.1 The contractor shall provide trained personnel fully capable of providing the deliverables requested and have the knowledge, skills, and expertise to meet the requirements specified in this PWS.

7.2 Contractor shall comply with Safety and Health work practices specified in APPENDIX I.

7.3 Contractor shall comply with environmental guidelines specified in APPENDIX II.

7.4 The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management. The contractor must maintain continuity between Code 900F TPOC and the COR. The project manager shall be responsible for the performance and quality of meeting the requirements of this PWS. The project manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to operations of this contract.

8.0 SECURITY REQUIREMENTS

8.1 Prior to the start of work, the contractor shall provide the COR a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship via PH-SYD 5512/28. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

8.2 The contractor shall pass a background check to gain access into PHNSY & IMF. The contractor’s employees must be U.S. Citizens and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the TPOC or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form SECNAV 5512/1.

8.3 Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office or government designee at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

8.4 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

8.5 Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the COR.

9.0 CONTRACTOR PERSONNEL

9.1 The contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

9.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

9.3 The contractor shall not provide personal services.

9.4 Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

9.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

9.6 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

10.0 PLACE OF PERFORMANCE

10.1 The place of performance shall be on-site at Pearl Harbor Naval Shipyard.

11.0 HOURS OF OPERATION

11.1 PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs, Monday through Friday, and do not work on Federal holidays. If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May

Juneteenth 3rd Saturday in June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

12.0 ATTACHMENTS – APPENDICES

APPENDIX I Safety and Health Work Practices for Contractors working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) (revised July 2024)

APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl

Harbor Naval Shipyard & Intermediate Maintenance Facility (revised October 16, 2019)

APPENDIX III Contractor Security Requirements for PHNSY&IMF’s Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas (Rev. May 2024)

ATTACHMENT I Hot Work Checklist and Permit