Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

PEARL HARBOR NAVAL SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY

(PHNSY & IMF) NON-HAZARDOUS POLYETHLYNE AND RUBBER REMOVAL

PERFORMANCE WORK STATEMENT

1.0 Background

1.1 Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) is a naval industrial facility that generates various non-hazardous wastes in the process of altering, repairing and maintaining the

U.S. Navy’s vessels and facility buildings/structures. Although these wastes generated are not regulated by the

Environmental Protection Agency (EPA) as hazardous waste, they do require proper management (i.e., processing, handling and disposal) to ensure that PHNSY & IMF is in compliance with all federal, state and local environmental rules and regulations.

2.0 Objective/Scope of Work

2.1 PHNSY & IMF seeks to establish a one-year contract to dispose of rubber products on a regular basis to a licensed and authorized landfill facility on the Island of Oahu, State of Hawaii. The non-hazardous wastes consist of the following categories:

2.1.1 NON-HAZARDOUS WASTES SUMMARY TABLE A

Waste Description Max Load/Year Total Tons/Year

Rubber and Polyethylene Products (e.g., Hoses, Mats, Sheets)

40 250

Type of Method of Containment: Loose material in dump trailer(s). Estimated net weight per load is 6 tons.

Note: The Load/Year and tons/Year are projected estimates based on past history and projected work load.

Note: The Contractor shall accept the rubber waste 'as-is,' which explicitly includes uncut, heavy-duty industrial hoses, including those containing internal wire braiding, wire reinforcement, or embedded steel cores, as well as hoses with external metal tips, couplings, sleeves, or flanges intact.

If the Contractor's designated disposal facility prohibits internal wiring, metal tips, or requires hoses to be cut, shredded, or separated prior to disposal, all such pre-processing, metal extraction, and disposal of residual components shall be the sole responsibility and cost of the Contractor under their Firm-Fixed-Price (FFP) obligation.

3.0 Performance Requirements

3.1 Business Hours: Contractor shall accept deliveries of waste during normal weekday business hours

Monday-Friday (0600-1430) except for federal holidays.

3.2 Location: PHNSY&IMF

3.3 Quantities: The Contractor shall pick up and drop off up to 40 loads, with an average weight of 6 tons per load not to exceed a total of 250 tons of non-hazardous rubber waste to an authorized disposal facility.

3.4 Documentation, Traceability, Final Disposition Verification: For each load of waste removed from PHNSY

& IMF, the Contractor shall provide an original signed manifest or bill of lading within (3) business days of the physical pickup. Furthermore, the Contractor must provide explicit, documented proof of final disposal. All final weight tickets, manifests, or certificates of destruction provided to the Government must specifically identify the name, address, and facility type of the final end-use facility and/or landfill where the waste was permanently disposed of (i,e,.,Waste-to-Energy, PVT Landfill, etc.). Final documentation explicitly naming the end-use facility or landfill must accompany all submitted invoices.

Invoices submitted without verifying the final disposal location will be rejected.

3.5 Pickup / Drop Off Protocol: The contractor shall provide bins that will be utilized for the pick-up of rubber to be disposed. The contractor shall pick up loads within 3 business days of notification. The loads shall consist of bins filled to an estimated 80% capacity including negative space e.g. a bin filled with hoses. The filled container will be picked up and the empty container dropped off within the same work day.

3.6 Uninterrupted Bin Circulation: Regardless of facility rejections, quarantines, or downstream disposal disputes, the Contractor must still provide an empty replacement bin to PHNSY & IMF within the standard three (3) business day response window. The Contractor shall not disrupt Shipyard operations due to disposal facility delays.

3.7 Service Interruptions: The Contractor shall notify the designated PHNSY Point of Contact (POC) and the

Contracting Officer’s Representative (COR) immediately in writing if any circumstances prevent the Contractor from accepting deliveries or picking up waste (e.g., landfill closure due to inclement weather, flooding, equipment breakdowns, or downstream regulatory halts).

Rejected Loads & Return Protocol: In the event a loaded bin is rejected or delayed at the disposal facility for any reason (including, but not limited to, clearance issues, uncut hoses, metal tips, or wire reinforcement), the

Contractor shall immediately notify the PHNSY POC and COR in writing. Upon rejection, the Contractor shall immediately return the rejected load in its entirety, within the original bin, to PHNSY & IMF.

Continuing Obligation: Returning a rejected load to PHNSY does not relieve the Contractor of their Firm-

Fixed-Price (FFP) contractual obligation to dispose of the material. The Contractor remains solely responsible for re-evaluating the waste, performing any necessary pre-processing (such as cutting hoses, separating materials, or extracting wire/metal), and successfully disposing of the returned load at no additional cost to the

Government

3.8: Contingency and Backup Facilities: The Contractor must identify a Primary disposal facility and at least one Alternative/Backup disposal facility prior to award. The Firm-Fixed-Price shall account for the use of either facility. Inability to use the Primary facility does not relieve the Contractor of the required 3-day response time or constitute grounds for an Equitable Adjustment.

3.9 SERVICE DELIVERY SUMMARY TABLE B

Description Reference Notes Performance

1. Acceptance of non-hazardous wastes during normal weekday business hours.

Paragraph 3.1 100% delivery and compliance.

2. Provide original signed manifest and receipt.

Paragraph 3.4 100% delivery and compliance.

4. 0 Quality Control

4.1 The Contractor shall establish and maintain a Quality Control Program pursuant to Hawaii State and City laws, regulations, and policies.

5. 0 Government Furnished Property and Services

5.1 The government will not provide any utilities, equipment or supplies to the Contractor.

6. 0 Contractor Qualifications and Requirements

6.1 Contractor has a Solid Waste Management Permit issued by the State of Hawaii Department of Health

(DOH), Office of Solid Waste Management.

6.2 Contractor is in good standing with the State of Hawaii DOH and operates in strict adherence to all rules and regulations established by the State of Hawaii DOH, Office of Solid Waste Management.

6.3 The Contractor is solely responsible for obtaining and maintaining all necessary disposal facility profiles, waste characterizations, and Department of Health (DOH) clearance numbers required to dispose of the waste stream described herein (including industrial rubber and metal-tipped hoses). The Government will sign necessary generator profiles, but the Contractor bears all administrative responsibility for facility acceptance.

7. 0 Safety and Health/Environmental

7.1 The contractor shall follow all PHNSY&IMF Safety and Health requirements as stated in Paragraph 9.1

Appendix I

7.2 The contractor shall follow all PHNSY&IMF Environmental requirements as stated in Paragraph 9.2

Appendix II

8. 0 Security Requirements

8.1 The contractor shall follow all PHNSY&IMF security requirements as stated in paragraph 9.3 Appendix III

8.2 The contractor shall follow all PHNSY&IMF security requirements as stated in paragraph 9.4 Appendix IV

8.3 The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the TPOC or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1

8.4 Contractor personnel must meet the requirements for a “green” badge for access to areas requiring services related to this contract. Access to CNIAs and NWAs must be coordinated with the appropriate department’s security coordinator to ensure that the area is sanitized and the escort is properly briefed or familiar with the area. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28

9. 0 Appendices

9.1 Appendix I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

9.2 Appendix II – ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS ON

FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD & MAINTENANCE FACILITY

9.3 Appendix III - CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S CONTROLLED

INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION AREAS, NUCLEAR WORK AREAS

AND/OR OTHER SENSITIVE AREAS

9.4 Appendix IV - CONTRACTOR SECURITY REQUIREMENTS FOR PEARL HARBOR NAVAL

SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY DRY DOCK