N3220521R4209 Amendment 0001.docx

N3220521R4209

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

RFC'S 1-10 AMENDMENT 1

QUESTION #1: Bidder requests to receive the references by Work Item folder.

SPECIFICATION ITEM NO.:

PARAGRAPH / SECTION NO:

TITLE: Regarding References

We request to receive the references by work item folders.

ANSWER:

References were resent by Work Item folder via DOD Safe.

QUESTION #2: Duplicate items were received of WI 0315, 0515, 0704 & 0802. Which dated edition should we price?

SPECIFICATION ITEM NO.: see list

PARAGRAPH / SECTION NO:

TITLE: Duplicate Items in download

ANSWER: Please price the Work Item version with the most current date.

QUESTION #3: Why is the interport differential for Charleston, SC more than that for Jacksonville, FL and Savannah, GA?

SPECIFICATION ITEM NO.: J-10

PARAGRAPH / SECTION NO:

TITLE: Interport Differential

ANSWER: IPD takes into account both vessel transit expenses and local per diem expenses at GSA rates for accompanying personnel. All bidders are evaluated using the same assumptions to include home port and number of accompanying personnel.

QUESTION #4: How many phone lines will be required for the availability?

SPECIFICATION ITEM NO.: 012

PARAGRAPH / SECTION NO: 3.1.2 – 3.1.3

TITLE: Phones

ANSWER: Paragraph 3.1.2 states that 3 direct phone lines are required to connect to the ship’s shore telephone PBX connection box. Paragraph 3.1.3 states that 6 telephones and direct lines are required in OMT’s Office with unlimited local and nationwide long distance phone services (CONUS SY locations). Telephone for the Administrative Assistant’s use shall be capable of picking up and transferring to all other phones within the office.

QUESTION #5: Per this paragraph, an Alcoa representative is required. However, Alcoa no longer has representatives. Please revise item or provide another source.

SPECIFICATION ITEM NO.: 105

PARAGRAPH / SECTION NO: 5.3

TITLE: Tie Down Tech Rep

ANSWER: Alcoa Rep has been removed from section 5.3 and revised specifications have been added.

QUESTION #6: Bidder request fabrication drawing for the new fairlead.

SPECIFICATION ITEM NO.: 109

PARAGRAPH / SECTION NO: 2.0

TITLE: Fairlead Installation

ANSWER: The drawing 8495416 for the fairlead installation is located in the references folder under WI 109.

QUESTION #7: Paragraph directly contradicts a work item 021, which only mentions the CHT tank requiring to be ready in 7 days after arrival. Which one is correct?

SPECIFICATION ITEM NO.: 152

PARAGRAPH / SECTION NO: 7.2

TITLE: Tank Inspection

ANSWER: Work item 152 does not contradict work item 021 but adds additional tanks to the 7 day requirement. Work item 152 includes the CHT tank to be cleaned and opened within 7 days along with the other tanks listed in 3.0.

QUESTION #8: Paragraph calls for heat trace to be performed under another item. Which item is this covered under?

SPECIFICATION ITEM NO.: 501

PARAGRAPH / SECTION NO: 7.8.1

TITLE: CHT and AFP Mods

ANSWER: Parent heat trace item was removed from the package prior to solicitation. Under work item 501, provide heat tracing on work item 501 piping and terminate/dead end the heat trace in location designated by MSCREP. New heat trace will not be connected to a panel at this time.

QUESTION #9: 2.2.1: Size and type of valves are missing for multiple valves in the enclosure. Does MSC intend to work on these valves? If so, the contractor will require this information to properly price the work.

4.0.0: Paragraph has MSC providing replacement valves, but paragraph 7.4.4 has the contractor procuring 10 valves. Which is correct?

7.4.4: Please provide size and type of valves the contractor is to procure.

SPECIFICATION ITEM NO.: 903

PARAGRAPH / SECTION NO: Multiple

TITLE: Sea Valves

ANSWER: The following valve sizes and types are provided to complete 2.2.1: SW-V- 123 is a 3” ball valve, 3 piece, bronze body with 90/10 tail pieces. SW-V-132 and SW-V-130 are 3” butterfly wafer SW-V-066 is a 10” butterfly wafer

7.4.4 requires the contractor to provide 10 each valves sized 3” and under. Since there are more than 10 valves of this size included for testing, the specific valves to be replaced shall be as identified by MSCREP.

Para 4.0.0 valves consist of any valve requiring replacement beyond those valves replaced by 7.4.4 CFM.

QUESTION #10: Paragraph states that the contractor is to provide shorepower for 75 days equalling 450,000 kWh for the availability. However, the availability is for 128 days and the total allowance would be 768,000 kWh. Which are we to be provide pricing for?

SPECIFICATION ITEM NO.: 011

PARAGRAPH / SECTION NO: 7.1.1.d

TITLE: Shore Power

ANSWER: Please provide pricing for 128 days and 768,000 kWh allowance.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ACRONYM TABLE

CONUS

CPARS

Contiguous United States Contractor Performance Assessment Reporting System

PDF

PII

Portable Document Format Personally Identifiable Information

SCOPE OF WORK

1. The contractor shall prepare for and accomplish the VR, overhaul, or alterations of the USNS NEWPORT (T-EPF 12) as specified herein and IAW the WI package as provided in Attachment J-1 – WI Package (Specifications). Unless otherwise specified, all work shall be performed at the contractor’s shipyard.

2. In performing the WIs specified, the contractor shall be responsible for all of the following related work (in case of a discrepancy, the terms and conditions stated in the WIs take precedence over the following terms and conditions):

a. Providing the necessary management, procurement, production, testing, technical capability and resources, and quality assurance services.

b. Ensuring the timely procurement of CFM/CFP and the timely reporting, receipt, storage, installation, and accountability of GFM/GFP IAW FAR 52.245-1 and DFARS 252.211-7007, 252.245-7001, 252.245-7002, 252.245-7003, and 252.245-7004.

c. Using progress measurement systems to determine the physical progress of completed work for each of the elements in the scheduling plan, including material and manpower control, engineering, production, tests and trials IAW the CDRL and the contractor's own Technical Proposal, and the WI package. The progressing system shall permit a direct comparison of the physical progress of completed work to the planned performance measurement baseline for each of the elements in the scheduling plan.

d. Using management procedures and systems to identify behind-schedule conditions and unfavorable schedule variances based on the TPSN submitted with the contractor’s proposal. The applied procedures and systems shall provide timely identification of scheduling problem areas to permit prompt management action to correct unsatisfactory conditions.

e. Developing a performance milestone schedule/critical path chart to measure scheduled performance. Deviations from the milestone schedule/critical path chart dates in WI 0013 must be submitted to and approved by the KO. A performance milestone schedule and critical path chart shall be developed and submitted IAW the WI Package. The performance milestone schedule shall include and clearly identify primary and parallel critical paths. The resource loaded performance milestone schedule shall include, at a minimum, those milestones identified in WI 0013.

f. Using approved quality control procedures as required by this contract and the WI package to ensure procured material and performed production work conforms to the required quality standards.

g. Ensuring the ship's equipment and systems remain configured to existing baselines with regard to procured material, production work, and software.

h. Applying stringent configuration control procedures to ensure that configuration baselines are maintained for procured material and production work.

i. Providing for staging and storing of material (both Government-furnished and contractor-furnished) and LLTM for use in the availabilities from the date of award.

j. Managing all subcontractors’ performance during the availability. Ensure subcontractor work is to the same quality and standards as expected from the prime contractor. Develop and maintain a subcontractor management plan. The plan shall ensure that all communication and control of subcontractors is maintained by the prime contractor.

k. Employing good judgment and sound engineering practice and principles, particularly when WIs do not describe all details of accomplishing the work. The contractor shall be expected to have, either organically or through subcontractors, access to competent engineers who have a history of working solutions in a maritime environment.

3. Contract work shall be performed by an eligible contractor as defined below.

a. The contractor shall be capable of performing the full scope of the requirement stated herein within its own facilities, utilizing its own shop(s) and work force, or be capable of subcontracting for these elements beyond its managerial, technical, or physical capability or capacity. The contractor shall assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. The contractor shall be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/offship production and component/system testing and trials. The contractor shall provide industry certifications such as: MSRA, ABR, or ISO Certification that would further emphasize the contractor's ability to perform the work. To be determined responsible, the contractor shall submit acceptable evidence to demonstrate its ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and/or subcontractors) at the time of award. The contractor’s proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award:

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value, and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating, and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control, and subcontractor control.

2) Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. The offeror shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package.

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance, and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards.

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage, and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage, and disposal. Appropriate state/federal agency-issued hazardous waste generator number. Disposal records which indicate type of material, date, and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

· Pier, with services in place, accessible to the CLASS size ship for berthing

· Structural Shop

· Machine Shop

· Pipe Shop

· Electrical/Electronic Shop

· Carpentry Shop

· Rigging Equipment

· Dry-dock – when required for docking of vessel in performance of the specification

11) Agreements. To be determined responsible, a prospective contractor must possess an MSRA, ABR or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate its ability to obtain required resources.

c. The government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities and facilities prior to award.

4. Asbestos removal requirements.

a. During the performance of this contract the contractor and subcontractors may be required to perform work which involves the removal or disturbance of asbestos or asbestos-containing products. This requirement applies to each instance of asbestos removal or disturbance.

b. The contractor shall comply with the precautions required in 29 CFR 1910.1001, 29 CFR 1926.58 and 40 CFR Part 61 and all other applicable Federal, state, and local restrictions. The contractor shall forward a copy of all required notices, licenses and permits to the KO immediately upon issuance or receipt.

c. The latest change to the Federal, state, and local regulations in effect at the time of issuance of the contract shall govern. Compliance with these regulations is mandatory and is necessary to protect the employees of the contractor and Naval personnel from exposure to asbestos fibers in excess of the OSHA Action level airborne concentration (currently 0.1 f/cc of air).

d. During removal or disturbance, the contractor shall control airborne asbestos concentrations outside the removal boundary to less than 0.1 f/cc at all times.

e. After removal or disturbance is complete, the areas within the removal boundary shall not be released for re-occupancy until clearance air sampling demonstrates these spaces have concentrations of asbestos less than 0.1 f/cc.

f. In all respects, the performance of air sampling and analysis shall be performed IAW the OSHA Reference Method (Appendix A of 29 CFR 1910.1001), with the following additional specifications:

1) Aggressive clearance sampling shall be performed on 25 mm cassettes at 2.0 liters per minute for a minimum of four (4) hours.

2) In performing the clearance sampling, the pump shall be placed within the compartment where the removal or disturbance occurred. When this operation is conducted in a multilevel space, at least one pump shall be placed on each level.

3) Air sampling shall be performed by a person competent in sampling procedures and overseen by a CIH by the ABIH.

4) Laboratory analysis of samples shall be performed by a participant in the AIHA PAT Program rated proficient for asbestos and air.

g. Personal sampling shall be conducted using breathing zone air samples which are representative of the 8-hour TWA exposure of each individual. Samples shall be collected and analyzed using the OSHA Reference Method contained in either 29 CFR 1910.1001 (as amended) or 29 CFR 1926.58 (as amended).

h. The contractor agrees to indemnify MSC for any fines assessed by Federal, state, or local agencies, for the contractor's failure to properly follow applicable regulations.

i. The contractor shall insert this instruction in all subcontracts entered into under this contract.

5. Post-award substitution of any major subcontractor should not be effected unless the proposed substitution is submitted to the KO and official approval is obtained. The post-award substitution or insertion of a second-tier subcontractor will be treated in the same manner as the substitution of a major subcontractor and requires specific approval by the KO.

6. Substitution of key personnel.

a. The contractor agrees to assign to this contract those persons identified as key personnel who are necessary to fulfill the requirements of this contract and whose resumes were submitted with the proposal. No substitution of key personnel shall be made except IAW these instructions.

b. All proposed substitutions must be submitted, in writing, at least seven (7) days in advance of the proposed substitutions to the KO and must provide the information required by paragraph “c” below.

c. All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the KO. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of the approval or disapproval thereof.

7. It is anticipated the ship will arrive at the contractor’s yard on or about 24 JAN 22. All work shall be completed in no more than 128 calendar days from the actual start date designated by the Government at the time of contract award.

8. The place of performance for this contract shall be the contractor’s facility. Due to operational and national security considerations, the location shall be East Coast and Gulf Coast.

Table 1: List of WIs:

CATEGORY “A” WORK ITEMS

CATEGORY “B” WORK ITEMS

SECTION 200 PROPULSION MACHINERY

SECTION 600 OUTFIT, FURNISHINGS AND HABITABILITY

SECTION 700 SPONSOR EQUIPMENT

SECTION 800 HVAC

SECTION 900 DRYDOCK

SECTION 1000 UNDERWAY REPLENISHMENT GEAR

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