Attachment E - Performance Work Statement (PWS).pdf

PACFLT UNREP SUPPORT VESSEL CHARTER

PERFORMANCE WORK STATEMENT

1. Background: Commander Pacific Fleet requires a support vessel to support logistics experimentation for fuel, stores, PAX and ordnance delivery from small commercial platforms. Operational tasking will be provided by Government representatives to the contractor for daily tasking and long range planning. The desired vessel is a near commercial off the shelf (COTS) items with minor alterations to facilitate Navy communications, mission planning and desired logistics capabilities.

2. Vessel Required: One U.S. flag, Jones Act qualified supply vessel to support various Fleet operational and training events. The vessel shall operate out of Southern California (San Diego/Port

Hueneme) and throughout the United States West Coast to include Hawaii, for the first option year. In subsequent option years, the vessel may operate in the Western Pacific and Alaska. The vessel will be required to pull into military and civilian ports as needed by specific training evolutions.

Contractor engineering support may be required to support Navy testing efforts.

3. Vessel and Crew Support Requirements: The vessel and crew shall provide around the clock support for mission operations including (but not limited to) the following:

• Provide vessel for Pre-Delivery Site Survey (PDSS). During the PDSS, the operator shall permit

US Government personnel to visit the vessel no less than 5 days and no more than 45 days prior to the delivery date to conduct a PDSS. The purpose of this PDSS shall be to, at a minimum, identify lay-down locations of sponsor Mission Equipment (ME), identify locations of electrical outlets, and limit potential obstructions to operations

• Transfer of ordnance (inert) and ordnance handling equipment.

• Logistical support (i.e. messing, berthing and communications, as outlined).

• At sea transfer of personnel, cargo, and pumping of water alongside or astern in up to sea state 3.

• Operation of the ship crane.

• Operation of a Mission Equipment (ME) Hose Reel System for up to 8 hours/day for the duration of the performance period.

• Ashore refueling. Hose shall be deployed over the stern of the vessel and transported (still attached to the vessel) to the beach by contractor furnished workboat or other government method. Hose shall attach to a bladder ashore and saltwater pumped ashore using the vessel’s ballast or fire main system.

• Train government personnel in vessel crane operations to understand capability and limitations of installed equipment.

• Allow access and operation of crane by government personnel during ordnance evolutions and provide supervision of government personnel who operate the crane. Government personnel will be certified to operate the crane by a mutually agreed upon certification agency.

• Launch and recovery of small boats and divers.

• Refueling small craft onboard, alongside or astern.

4. OPTEMPO: It is estimated, without guarantee, that the vessel will be:

Underway at DP/Loiter 30% of the time, Underway at Transit Speed (~10kts) 20% of the time, Underway training evolutions speed (~8kts) 35% of the time, In port on Generator/Auxiliaries 10% of the time, and

In port on Shore Power 5% of the time.

Underway periods consist of independent steaming; various simulated refueling/other at-sea operations, simulated personnel rescue operations, point-to-point transits for vessel operations, and for equipment discharging/loading operations. Actual work may vary considerably from the schedule of estimates contained herein.

5. Minimum Vessel Characteristics / Contract Requirements Table: The vessel provided by the contractor shall meet the requirements in the following table.

MINIMUM VESSEL CHARACTERISTICS / CONTRACT REQUIREMENTS TABLE

FLAG U.S. Flag, Jones Act Qualified Vessel

VESSEL

CERTIFICATIONS

The vessel shall be United States Coast Guard (USCG) certified under 46

Subchapter I and American Bureau of Shipping (ABS) classified or an

International Association of Classifications Societies (IACS) member society. At a minimum, the vessel, launch and recovery systems, cranes, weight handling equipment and unique shipboard storage appliances shall be maintained and shall be classed by the ABS (or equivalent society).

The vessel shall be certified to pump fuel to another vessel or ashore (DFM and JP5).

ENDURANCE AND

SEAKEEPING

The vessel shall be capable of supporting at-sea operations for up to 16 days without resupply. In addition, the support ship shall be able to operate in conditions up to and including sea state 7 and conduct launch and recovery of small boats up to sea state 3.

WATER DEPTH Vessel shall be able to operate safely at minimum operational water depth.

SPEED Minimum 10 knots transit speed.

DYNAMIC

POSITIONING

Vessel shall be equipped with an operable Dynamic Positioning Capability

Class 2 system or equivalent. The vessel shall be capable of maintaining a specific heading at speeds of one knot or greater and maintaining station within a 150-foot radius of the established position in conditions up to and including winds of 30 knots and sea state 5 (up to 12 feet). In addition, two fully qualified, certified dynamic positioning officers shall be provided in order to support 24/7 operations and training.

The vessel shall have the ability to maintain stable relative position on a moving vessel.

The vessel shall also be capable of maintaining station within a 60-foot radius of the established position in conditions up to and including winds of

30 knots and sea state 3.

The vessel shall be capable of modifying its DP system to automatically maintain a 60 ft. separation between it and another vessel on a steady course at a speed of 8 kt.

DECK SPACE The vessel shall have a minimum of 7,000 sq. ft. of contiguous open deck space of sufficient deck strength to load the required ME/CFE as listed in the

Mission Equipment and Contract Furnished Equipment sections of the

Minimum Vessel Characteristics/ Contract Requirements Table. . The aft

(working) deck shall meet the following requirements:

1. Have the capability to conduct universal four-point lashing to the deck and provide appropriate lashing gear. All deck-stored equipment shall be griped or stowed to support open ocean transit in sea states equaling vessel’s sea state capability

2. Allow for operations over each side and stern depending on required operations.

3. Be clear of all equipment and deck protrusions taller than 50.8 mm (2 in).

4. Deck lighting to support night time launch and recovery of small craft and other training evolutions.

5. Deck lighting to support on deck maintenance during transit without interfering with safe navigation and bridge observation.

6. This working deck area shall not be encroached upon by other temporary installations such as accommodation modules. Towing gear, hatches and similar items installed in the deck shall be arranged to be compatible with temporary systems to be carried on deck.

7. Bulwarks:

a. Side bulwarks - There shall be a removable section of the bulwarks of no less than 10’ wide for temporary removal and reinstallation to allow deck-level open access for over the side evolutions. The bulwark section should have a bolt flange allowing easy removal and re-installation. Removal of the bulwarks should provide at a minimum, a 10-ft x 10-ft flush deck, free of obstructions, with direct access over the side.

b. Astern bulwarks – There shall be a removable section of the astern bulwark that provides an open area on the stern (approx. 90% clear) to facilitate astern re-fueling operations. Chains and removable stanchions or other functional method shall be used to enclose stern when the vessel is not engaged in refueling or similar stern operations from the aft deck area.

8. The working deck shall be provided with a system of tie down points capable of securing mission equipment in various configurations. The system shall consist of a grid of container locks spaced in standard ISO container pattern. They should allow for containers to be placed adjacent to one another in either a fore and aft or athwart ships manner. The contractor will provide a certified load test of the installed container locks.

VESSEL LAUNCH AND

RECOVERY SYSTEM

The vessel shall be equipped with a launch and recovery system. This system shall:

A. Be capable of lifting and supporting 30,000 lbs. or Contractor-provided workboat at full displacement, whichever is greater.

B. Be manufactured in accordance with U.S. Navy standards or a recognized classification society standard (ABS rules for building and classing vessels or equivalent standard).

C. Provide a safe means of controlling the motion of the craft during launch and recovery operations in order to prevent injury to personnel and damage to the craft.

D. Provide 24-hour launch/recovery services in support of mission requirements in conditions up to and including winds of 30 knots and sea state 3.

ELECTRICAL POWER The vessel must be able to provide sufficient electrical power near the mission equipment (ME) identified in this document. (i.e., 440V, 3-phase

AC, 60 Hz, 50 Amp for qty. (2) 25 HP motors.)

General requirements include four 480 VAC, 100-AMP (DELTA) outlets, four 220 VAC single phase, 60-AMP, 60 HZ outlets and four 208 VAC single phase, 60-AMP, 60 HZ outlets shall be provided. All ME and sponsor support and habitability areas require 60 HZ.

FRESH WATER The vessel shall provide a minimum of 2,000 gallons of potable water per day to support sponsor personnel and crew living onboard. In addition, 1,300 gallons of fresh water daily shall be provided on the back deck for miscellaneous use, including but not limited to equipment wash down.

These requirements may be met through onboard water production capability, potable water storage capacity or a combination of both. If production capability does not exist (e.g., vessel operating close to shore), onboard storage must be sufficient for the endurance period (16 days).

CRANE A crane capable of supporting 30K lbs. through its full range of motion.

The crane boom shall have a minimum reach of 100 ft. over the side of the hull, and the minimum height required from the waterline to the heel pin

(rotational axis of the boom) of the crane shall be no less than 46 ft. The crane must contain one of the following: fixed boom, telescoping boom, or knuckle boom.

The Contractor shall provide crane services for no more than 12 hours per day. Crane operators shall be certified. Crane Shall meet NAVSEA OP4 and NSTM S9086-T4-STM- 010/CH-589 requirements.

BERTHING The vessel shall support berthing for up to 40 embarked personnel in addition to vessel crew. No more than eight people shall be assigned to each stateroom. Adequate heads shall be provided with no more than eight

(8) people assigned to each head, and no more than eight (8) personnel assigned to each head equipped with shower. Curtained off bunks are acceptable. Clean linens shall also be provided. The price of berthing shall be included in the daily charter rate.

LAUNDRY SERVICES The vessel shall provide a 24-hour laundry facility for a minimum of 40 government assigned personnel. Soap shall also be provided.

COMMUNICATION

EQUIPMENT

The vessel shall carry marine VHF and a ship’s cell phone and shall accommodate the integrations of ME communications equipment and antennas including secure HF/VHF/UHF/SATCOM. The vessel shall support installation of USG secure communications equipment to vessel infrastructure. The contractor shall allow embarked personnel internet connectivity while underway.

NAVIGATION

EQUIPMENT

The vessel shall be equipped with gyrocompass with repeaters, GPS and a radar. The radar shall be capable of surface search to a minimum of 25

NM.

AIR CONDITIONING All interior berthing and work spaces shall be climate controlled. The maximum temperature shall be no more than 80 degrees F.

FUEL TRANSFER The vessel shall be capable of conducting replenishment of fuel and materiel to ships and austere ashore facilities. The vessel shall have a total fuel capacity of 900,000 - 1,000,000 gallons and be capable of segregating the product mix of DFM and JP-5 fuels. This fuel storage calculation can include the product tanks typically installed in PSV classes of ships. The vessel shall have the ability to pump these fuels from her tanks at a rate of

750 gallons per minute or greater via a fuel riser on the aft deck. This riser shall be fitted with a minimum of a 6-inch cam lock fitting to enable pumping fuel off the ship via a government furnished and contractor installed hose reel equipped with 2000 ft. of 6” hose.

The vessel shall also provide three (3) No. 2 diesel fueling stations on the main deck (port, starboard and astern) to support re-fueling from ship’s internal storage tanks. The vessel shall have the capability to provide fuel from internal tanks to small craft. The vessel shall provide 2.5” delivery hose that will extend 40 ft. from the vessel. Delivery hose shall have a 2.5” female cam lock at the bitter end and a 2.5” male groove lock dust plug.

An assortment of reducers and adapters shall be onboard the vessel to deliver fuel to a ship with 4” deck risers. These shall be reimbursed per the terms of the contract.

MISSION EQUIPMENT Vessel shall be required to load and secure various mission equipment including, but not limited to, the following ammunition handling equipment:

1) (3) Three MK13S Vertical Launch System (VLS) Canisters:

242”x43”x40” (LWH), 2,749 lbs./each

2) (1) One MK19 Training Canister: 242”x43”x40” (LWH), 4,306

LBS/EACH

3) (2) Two MK17 Training Canisters: 242”x43”x40”

4) Strike Up/Down System (SUDS) Baseframe/ Carriage/Tilt Fixture:

355”x125”x93” (LWH), 14,500 LBS/EACH

5) SUDS Transporter: 335”x130”x47” (LWH), 7,000 LBS

6) SUDS Lifting Slings (QTY 4)

7) Hydraulic Power Unit (HPU) AND Catch Pan (QTY 1):

60”X48”X 60” (LWH), 5,000 LBS

8) Hand Held HPU (QTY 1): 10”x10”x10” (LWH), 40 LBS

9) MK116 Stands (QTY 12): 36”x13”x13” (LWH), 36

LBS/EACH

10) 6”X6”X48” Wood Blocks (QTY 8): 48”x6”x6” (LWH)

11) VLS Stacking Frame Tie-Down Ring Plate Assemblies (QTY 8):

28”x2.5”x2.5” (LWH)

12) LSI-Robway GLC Underhook Load Cell (QTY 1)

13) MK161 Forklift Pocket Canister Adapters (2 PAIRS):

31”x17”x9” (LWH), 26 LBS/EACH

14) MK3 Horizontal Strongback (QTY 2): 85”x34”x21” (LWH), 198

LBS/EACH

15) MK4 Vertical Strongback (QTY 2): 20”x4”x25” (LWH), 47

LBS/EACH

16) EX191 SLINGS (QTY 2): 111”x19”x2” (LWH)

17) MK23/25 Tilt Fixture (QTY1): 279” L, 1,012 LBS/EACH

18) MK3 Tagline Assemblies (QTY 12): 600”x1” (LW), 9 LBS/EACH

19) MK91 VLS Canister Bands (QTY 2): 99”x3” (LW), 6 LBS/EACH

20) MK3 Strongback Fork Truck Adapter Assembly (QTY 1):

69”x66”x17” (LWH), 230 LBS/EACH

21) MK115 Cell Guide (QTY 1): 31”x31”x15” (LWH), 54 LBS/EACH

22) Environmental Ship Motion Forecasting (ESMF) Equipment Crates

(QTY 2): 62”x48”x34” (LWH), APPROX. 300 LBS/EACH

23) JMIC (Small Storage Container) (QTY1): 49”x41”33 (LWH)

24) Hose Reel and 6 inch Hoses (Hose reel footprint is 2.5m x 5.232m x

3.862m (LWH); weight equals 9,050 kg distributed via 8 pads

CONTRACTOR

FURNISHED

EQUIPMENT

Contractor shall provide:

1) One Workboat to accomplish evolutions delineated in the Launch and Recovery System section listed in this document, including transferring injured/other personnel and moving other ME and

Government- Furnished Material (GFM) between vessels, or to/from the pier/port.

Ship’s crew shall operate contractor provided workboat.

Workboat shall be able to pull 2,000 ft. of 6 inch hose from the vessel to the ashore high water mark. Estimated tow force required to pull hose is 12,000 lbs. (does not include thrust necessary to propel the vessel at the 3kt speed used in the assumptions).

Workboat must be rated and capable at a minimum of carrying 10 government personnel and equipment from ship to shore in support of fuel transfer operations.

Note: Assumptions: 7” outside diameter (OD) of hose (MIL-H-

22240F), 2kts of current acting uniformly over the length of the hose, and 3kt deployment speed of the hose.

Ship’s crew shall support training evolutions for recovering injured personnel from a US Navy vessel using the workboat.

2) One fork truck (10K lbs. capacity) to move ME/GFM around the deck of the vessel.

3) Sufficient certified and load tested rigging equipment to support sponsor operations. This includes chains to gripe equipment to the deck, and slings for lifting evolutions.

4) Reflectors/Targets/Transponders for DP track-follow operations.

5) A ballast or fire main system capable of pumping saltwater ashore through the ME hose reel system.

6. Mission Support Tasks: The operating company shall develop safety management system (SMS) procedures for scheduled events. The contractor shall provide the SMS procedures to the COR for review and approval as required to support scheduled tests. This shall be a collaborative process for all stakeholders. Specific operations for SMS procedure development include the following:

Ordnance Reload (inert ammo shapes in base period and Option 1, possibly live ammo in

Options 2-4)

Astern refueling from vessel to USN ship

Shore refueling via 2,000 feet of hose to beach manifold

Patient movement via small craft from USN ship to vessel Medical

Movement of palletized cargo or 20 ft. ISO containers from vessel to USN ship/shore.

Other specialized training evolutions

7. Industrial and Technical Assistance: In order to accomplish UNREP experiment mission objectives, Contractor or other Professional engineering services may be required for Government-directed equipment installations, minor vessel modifications, studies and analysis during the course of this contract. These activities will not be specifically described in Section C and considered unique events. These services can be provided by the Contractor or other subcontractors and are reimbursable in accordance with the procedures described in the contract. The Contractor shall procure and supervise all industrial and technical assistance necessary for government furnished equipment installation, vessel modifications or other tasks required for the vessel to perform its missions. The direct cost of all industrial and technical assistance shall be reimbursable in accordance with terms in this contract including the actual cost of parts and materials. The use of Tech Reps for the supervision of industrial assistance will be reimbursable only when prior approval from the KO is obtained. The

Government may also infrequently require the Contractor to provide shore-side personnel to attend

Sponsor meetings. In such cases, the travel expenses of shore-side personnel are reimbursable in accordance with contract terms.

8. Personnel:

8.1. Contractor Personnel. If for any reason the Government is dissatisfied with the qualifications, conduct or performance of any person employed, the Contracting Officer shall provide particulars to the Contractor who shall promptly and independently investigate and take corrective action.

8.2. Operational Responsibilities. The Master of the vessel shall be responsible at all times for the safety of the vessel and all on board. The Master of the vessel shall be responsible for meeting overall schedule requirements. Schedule requirements, cargo movement plans, etc. will be provided by government personnel in advance of events through written schedules and instructions, and daily verbal coordination meetings between the Master, Chief Engineer and the Sponsor’s Contract

Technical Representative (COTR). These personnel will be identified by the Contracting Officer, and will be designated as COTR under the contract. The Master of the vessel shall be under the direction of the Operational or Task Force Commander for vessel employment when operating as part of a larger force. However, the Master will implement Operational or Task Force Commander direction via specific tasking from COTRs. The Master shall retain responsibility for safe navigation, care and custody of the vessel, and care and safety of equipment, gear, and persons onboard.

8.3. Functional Relationship. The Master and Government shall jointly prepare for all operations concerning the vessels. Irreconcilable differences between shipboard personnel and the Government regarding operations or other matters arising under this charter shall be fully documented and immediately reported by letter, message, or E-mail or telephone call as appropriate, to the program office or Government Contracting Officer for resolution.

8.4. On-Board Government Personnel. The vessel will support ten (10) full-time government personnel with surge capacity to forty (40) personnel. Accommodations and victualing for these ten

(10) personnel will be included in the charter hire rate. During operations, there shall be up to forty

(40) Government and/or military authorized personnel on board. The Charterer will pay an amount of

$30.00 per day for accommodations and victualing of surge personnel (above ten (10) full-time personnel). The Senior Government Representative (SGR) or Senior Military Member aboard shall serve as the primary point of contact between the Government, deployed Military Members and

Contractor. The SGR is responsible for all authorized Government or Military personnel assigned to the vessel; logistics for all Government personnel and equipment; and working with the Contractor

(vessel Master) to develop mission plans and plans-of-the-day. Other Government or Military authorized personnel assigned to the vessel shall be responsible for reporting aboard on time and participating in all drills and safety exercises.

8.5. Vessel Crewing. The vessel shall be crewed to safely and efficiently operate the vessel, operate deck equipment and small boats, and perform mission operations on a 24-hour basis as described herein. Licensing, STCW endorsements, and documentation are required in accordance with U.S.

Coast Guard regulations as applicable to the vessel’s type, size, class, and service. The Master, officers, and crew shall possess valid and current licenses, certificates, and documents in the capacity in which employed. At all times while underway, the Contractor shall have at least one shipboard employee aboard who has U.S.C.G. recognized first aid and CPR certification within the past 12 months. All transportation costs for crewmembers shall be to the Contractor’s account.

8.6. Contractor Facility Clearance. Contractor Facility Clearance. The Contractor shall possess a

SECRET facility clearance prior to vessel delivery as adjudicated by Defense Security Services in accordance with DoD 5220.22 (Series) the National Industrial Security Program Operating Manual

(NISPOM). Additional security access and safeguarding requirements are documented in Attachment

D (DD 254).

8.7. Personnel Clearances. The vessel's Master shall be eligible for access to classified information up to and including SECRET based upon a favorably adjudicated investigation meeting at a minimum

National Agency Check with Law and Credit (NACLC) or equivalent. All crewmembers shall be U.S.

citizens with valid U.S. passports for the full length of their assignment and shall be required to submit to terrorist watch list checks.

9. 2019 Coronavirus Disease (COVID-19): The ship-owner shall agree that crew and other embarked personnel may be ordered by the charterer to stay aboard the vessel during port visits due to COVID-

19 transmission concerns. Further, the ship-owner agrees that the charterer may limit access to the vessel by personnel and crew who present an increased risk of COVID-19.

10. Port Services: It is anticipated the vessel shall be berthed at Navy facilities in San Diego, CA.

However port services may not be provided by the Government. The contractor shall employ an agent to arrange for all port services on a reimbursable basis during this charter. Port services shall include tugs, pilots, potable water, shore power, trash and garbage removal, and oily waste removal including small boat bilge waste, sewage removal, hazardous material removal, line handlers, dedicated telephone service and liberty launch services. Additionally, the contractor shall coordinate with appropriate offices onboard military installations to ensure all employees are granted base access. The

MSC Area Commander for the West Coast and Far East (MSCPAC and MSCFE) may assist in this, but sole responsibility for this shall reside with the contractor. NOTE: MSCPAC and MSCFE POC information shall be provided upon award.

11. Agents Fees: The Government shall reimburse the Contractor for customary agent fees in conjunction with the husbanding of the ship, including the fees of agents appointed for canal transits and at bunkering ports in accordance with the reimbursables clause. These agents serve as agents of the Contractor only and are not agents of the Government. The Contractor shall submit to the

Government the name of each agent it proposes to employ. The Government retains the right to disapprove proposed agents and to require removal of an agent whose performance the Contracting

Officer finds to be unsatisfactory.

12. Contractor Responsibilities: The Contractor shall operate and navigate the ship safely in support of

Government operations.

a) Material Handling Operations. The Contractor shall be responsible for the receipt, loading, storage and discharge of materials and stores pertaining to shipboard day-to-day operations. The

Contractor shall assist in loading, storage, and discharge of Government materials and stores. The

Contractor shall arrange for any shore-side equipment if required for load/discharge operations.

b) Lifesaving Equipment. The Contractor shall operate all lifesaving support systems in accordance with manufacturers’ instructions at the time intervals and frequencies required. Lifesaving support systems include, but are not limited to life rafts, davits, winches, and boat engines.

c) Drills. The Contractor shall conduct all regulatory drills required. Government personnel shall participate in all regulatory drills.

d) Support Small Boat Operations. The Contractor shall support all small boat launch and recovery operations, as well as mooring operations when applicable.

e) Deck Equipment Preservation. The Contractor shall ensure all deck equipment is maintained in proper working condition at all times.

f) Mission Essential Crane Operations. The Contractor shall provide 24-hour ship-board crane availability in support of Government requirements. The Contractor shall ensure every available resource is used to maintain the crane in a continual full operating status. In addition, the crane shall be inspected and approved by the classification society IAW regulatory and periodic requirements. Such operations shall be conducted under safe, workmanlike conditions.

g) Operation of Systems. The Contractor shall operate all platform systems to provide main and auxiliary propulsion, navigation, maneuvering, deck operations, unit’s hotel services, emergency operations, and services to the Government to support the mission equipment.

h) Perform Maintenance. As a result of the nature of the mission, it is imperative the Contractor perform predictive, preventative and corrective maintenance as required to maintain the vessel’s equipment and systems in a high state of readiness at all times. If for any reason emergent maintenance actions render the vessel unable to get underway, the Contractor shall immediately notify the Government Contracting Officer and Program Officer and provide them an estimated time when the vessel shall be able to get underway. The Government shall reimburse the

Contractor in accordance with Section G-7 for all parts needed for maintenance of Government

Furnished Equipment.

i) Perform Emergency Spill Response. The Contractor shall be equipped and trained to respond to any hazardous material spill onboard the vessel.

13. Food Services for Assigned Government Personnel: The ship’s Steward shall post a menu of meals available for all embarked personnel. The contractor shall provide galley-prepared food service. Food provided shall have the most reasonably attainable degree of variety, quality, quantity, and nutritional value available in the maritime industry. Special menu requests for vegetarians and people with food allergies, medical restrictions, and religious restriction shall be made thirty (30) days in advance by the Sponsor. Quantities of food for the above meals shall be unrestricted. Cafeteria service shall include tablecloths, ceramic dishware, glasses, and metal utensils. The Senior Government

Representative’s (SGR) concurrence should be obtained in advance for all meal plans. At a minimum, meal items shall consist of the following:

Breakfast – Eggs/omelets; breakfast meat (one); fruit; donuts, bagels, or sweet rolls; toast;

hot or cold cereal; fruit juice; coffee, soft drinks, tea, milk and bottled water.

Lunch – One sandwich type (hamburger, tuna salad, grilled cheese, etc); two entrees (of which one shall be hot and consist of meat); vegetables; rice/potatoes; coffee, soft drinks, tea, milk and bottled water.

Dinner – Three entrees (of which two shall be hot and consist of meat); vegetable, rice/potatoes; dessert; coffee, soft drink, tea, milk and bottled water.

13.1. Provide Snack Foods. The Contractor shall provide snack foods and bottled water for

Government personnel. Snack foods shall include foods like: cheese and crackers, fresh fruit, peanut butter and jelly, cookies or brownies, popcorn, ice cream, potato chips, etc.

13.2. Purchase of Foreign Foods. The contractor shall ensue that foreign meat, fish, poultry and dairy products shall be purchased only in emergency situations and only from approved sources. A list of approved food sources in the operating area should be requested from MSC.

The contractor shall further comply with the provisions of COMSCINST 6000.1 (Series), Medical Manual, and NAVMED P5010.

14. Provide Food Service for Additional Government Personnel. The Contractor shall provide three

(3) galley-prepared meals for additional personnel above the minimum forty (40) Sponsor personnel embarked on the vessel. The cost of the meals is reimbursable. Breakfast will be reimbursed at a not-to-exceed rate of (US) $10.00, lunch at a not-to-exceed rate of (US) $12.00, dinner at a not-to-exceed rate of (US) $19.00 or $50 total per day/overnight for personnel staying aboard the vessel overnight. The Contractor shall submit an invoice at the end of each month using the MSC provided

Monthly Meal Invoice Form showing the number of meals served to the additional Sponsor personnel embarked. Contractor shall also send the Meal Sign Up Sheet provided by MSC with the Monthly

Meal Invoice Form.

15. Food Service Operations. The Sponsor’s medical officer shall conduct periodic inspections of food service spaces and equipment which shall be forwarded to the Master for review and signature. If the

Sponsor’s medical officer is not present on the ship, the Master shall conduct the periodic review of the food service spaces and equipment and forward it to the COR and the contractor’s home office.

These completed forms shall be kept in a file for a minimum of one (1) year and made available for inspection when requested by the COR. Periodic Quality Assurance (QA) Inspections of the food service operation using NAVMED Form 6240/1. If the ship’s food service operation fails the sanitation inspection by receiving an unsatisfactory grade, the Government may direct the closing of the galley and secure food service operations until all discrepancies have been corrected. Alternate food service during this period of galley closure shall be at the contractor’s expense. Daily and weekly cleaning of all food service operation spaces and equipment shall be done in strict accordance with CFP, ANSI and NSF standards. Provisions of COMSCINST 6000.1 (Series) and NAVMED P-

5010 (Series) shall apply.

15.1. Food Handlers. All contractor personnel employed as food handlers shall meet the heath and training standards set forth in NAVMED P-5010-1 and ensure they are free from any communicable diseases. All screening shall be documented in each food service employee’s onboard medical record and handling instructions and precautions in accordance with

COMSCINST 4000.2 (Series), COMSCINST 6000.1 (Series) and NAVMED P=5010.

15.2. Provide Pest Control. The contractor shall ensure that all living spaces, recreation lounges, and work areas are free of pests at all times. The contractor shall ensure that all personnel conducting pest control measures have been properly trained. All stores shall be checked by the contractor’s personnel as appropriate, prior to loading, to ensure they are rodent and pest free. The contractor shall comply with the World Health Organization, International Health

Regulations (IHR) of 1969, U.S. Navy Shipboard Pest Control Manual, SECNAVINST

6210.2 (Series) Quarantine Regulations, and NAVMED P-5010, Chapter 8 for further guidance and compliance.

15.3. Ship Sanitation Control Exemption Certificate (SSCEC) / Ship Sanitation Control

Certificate (SSCC). The contractor is responsible for ensuring that the ship is SSCEC or

SSCC certified at all times in compliance with guidelines delineated in the World Health

Organization, International Health Regulations (IHR) of 2005 and BUMEDNOTE 6210. This certification is required to be completed on a recurring six (6) month basis. U.S. Navy and

Military Sealift Command is authorized to conduct inspections and grant certifications for vessels under our cognizance. The contractor shall coordinate the necessary SSCEC / SSCC

Inspection Certification as outlined at the following web site:

http://www.med.navy.mil/sites/nmcphc/Documents/program-and-policy-support/FAQ-Ship-

Sanitatiob-Control-Program.pdf by contacting MSC Inspectors to schedule inspections.

Primary – Mr. Dave Shuemaker Afloat Medical Program (Wk: 757-443-5630 / Cell 757-288-

7597) Alternate – Contact information will be provided after contract award.

16. Data Reporting / Other Requirements:

16.1. Provide Status Updates. The awardee shall be required to submit the following deliverables to the Contracting Officer and Program Officer on a weekly basis beginning one week after award and until successful delivery:

http://www.med.navy.mil/sites/nmcphc/Documents/program-and-policy-support/FAQ-Ship-Sanitatiob-Control-Program.pdf http://www.med.navy.mil/sites/nmcphc/Documents/program-and-policy-support/FAQ-Ship-Sanitatiob-Control-Program.pdf

16.1.1. Status of ship design

16.1.2. Actual production of any ship modifications

16.1.3. ABS approval processes

16.2. Navy Energy Usage Reporting System (NEURS). A fuel oil inventory and consumption report shall be submitted monthly, at the end of each month, to the Contracting Officer’s

Representative (COR) and other addresses as designated at contract award. The fuel oil inventory shall include the following information:

16.2.1. Bunkers at the beginning of each month

16.2.2. Bunkers at the end of each month

16.2.3. Fuel received during the month and source, receipt, document number and date of receipt

16.2.4. Number of days during the month underway and fuel consumed while underway

16.2.5. Number of days in port during the month and fuel consumed while in port

16.3. AT / FP Reports. The Owner shall submit monthly AT / FP reports to the Contracting

Officer’s Representative and other addresses as designated at contract award in accordance with COMSCINST 5530.3 Series.

16.4. Incident / Accident Reports. In all instances in which the Owner’s vessel being handled by

Owner’s vessel(s) sustains damage or is involved in any incident resulting in damage to vessels or property, or in bodily injury or death, the vessel Owner shall submit a verbal report to the MSC Program Office within four hours of the occurrence (MSC Program Office POC information shall be provided after award). The vessel Owner shall secure a report from the vessel(s) Master or Officer acting as pilot, and from any licensed pilot aboard the vessel being handled. Owner shall submit a written report to the Contracting Officers Representative reporting the following: deaths, the extent of damages to property, bodily injuries, and recommendations to prevent recurrence.

17. Quality System:

17.1. Quality System. The contractor shall develop and maintain a certified safety management system which fulfills the requirements of the International Maritime Organization’s (IMO)

International Management Code (ISM). This system can be developed and implemented in conjunction with the contractor’s existing quality system or an internationally accepted and certified system. The contractor shall obtain and maintain ISM certification both ashore

(Document of Compliance) (DOC) and afloat (Safety Management Certificate) (SMC) for the ship from a USCG-approved certifying body. The DOC and SMC shall be in place at delivery.

The COR may inspect these systems to ensure compliance. The Contractor shall provide notification of all Safety related items to the Government through its Contracting Officer

Representative (COR) and the MSC Safety Departments via the following email addresses:

MSC_GOCO_Safety@navy.mil and MSCHQ_Safety@navy.mil. The COR’s email address shall be provided at contract award. Throughout this section the term “Government” signifies the COR and MSC Safety Departments.

17.2. Safety Management System (SMS). The Contractor shall develop and maintain a certified

Safety Management System (SMS) which fulfills the requirements of the International

Maritime Organization’s (IMO) International Safety Management Code (ISM). This system can be developed and implemented in conjunction with the Contractor’s existing quality system or an internationally accepted and certified quality system. The Contractor shall obtain and maintain ISM certification both ashore (Document of Compliance) and afloat (Safety mailto:MSC_GOCO_Safety@navy.mil mailto:MSCHQ_Safety@navy.mil

Management Certificate) aboard each ship from a USCG approved certifying body. The

Document of Compliance shall be in place three (3) months after delivery of the ship and each ship shall have a Safety Management Certificate within six (6) months of operations beginning. If the Contractor’s SMS requires software for execution, the Contractor shall provide a stand-alone system onboard the vessel. The costs associated with this system shall be included in the Contractor’s fixed rate. The Contractor is not authorized to install the software on the Government provided Local Area Network (LAN) without meeting all MSC

Information Assurance (IA) requirements and gaining approval from the MSC IA Officer.

17.3. SMS Safety and Occupational Health Program. The Contractor’s SMS shall provide a comprehensive program to reduce occupational injuries, illnesses, material loss or damage, and maintain safe and healthful working conditions for crewmembers and other embarked personnel. The Contractor shall use Safety and Occupational Health (SOH) guidance provided by COMSCINST 5100.17 (series), USCG NVIC 3-92, and USCG NVIC 02-13 to provide protection for all shipboard personnel with a program of educational material, safety meeting discussions, videos, and hazard assessments. An appropriate onboard indoctrination program is also required to address the following health topics at a minimum:

17.3.1. Heat Stress Mitigation

17.3.2. Personal Protective Equipment (PPE):

(a) Head and eye protection (grinders, welding, power tools)

(b) Hearing Conservation (control of excessive noise)

(c) Respiratory protection (ANSI Z88 standards)

17.3.3. Shipboard Safety, Hygiene and Medical (designate an onboard Safety Officer).

17.3.4. Safe Work Practices for working aloft including fall protection, electrical lock-out/tag-out procedures, and safe practices for working in and around Marine Sanitation

Devices (MSD).

17.4. SMS Implementation Plan. Within 30 days of contract award, the Contractor shall submit to the Government an SMS implementation plan that identifies:

17.4.1. An index of procedures that shall be included in the SMS.

17.4.2. An index of documents external to the SMS, maintained aboard the ship, that relate to safety.

17.4.3. The method for tracking, reporting, and resolving non-conformities including procedures concerning Job Safety Analysis (JSA) and Root Cause Analysis (RCA).

17.4.4. Contact information for personnel within the Contractor’s Safety Department, responsible for submitting monthly reporting requirements to the COR and PO2

Safety.

17.4.5. Contact information for the Contractor’s Designated Person Ashore (DPA).

17.4.6. A notional schedule for obtaining classification society approval of the SMS including:

17.4.6.1. Implementing the SMS throughout the shore side and shipboard organizations.

17.4.6.2. Conducting the internal and external audits necessary to obtain certification.

17.4.6.3. The planned frequency of Management Reviews.

17.5. SMS Documentation. Updates and revisions to the SMS shall be submitted to the

Government as they occur. Copies of the Contractor’s Document of Compliance (DOC) and shipboard Safety Management Certificates (SMCs) shall be maintained by the operating company at all times. Electronic copies of these documents shall be furnished to the

Government upon issuance and endorsement. The Government shall be furnished with copies of the required third party periodic reviews as well as any Contractor responses. The

Government reserves the right to periodically audit the shipboard and corporate systems in accordance with the Contractor’s Quality Management System.

17.6. SMS Notifications. The Contractor shall provide notification of the following Safety topics to the Government in accordance with the timelines prescribed below.

17.6.1. Provide SMS Procedures. The Contractor shall provide electronic copies of all procedures from the approved SMS to the Government within 30 days of classification society approval. The required format for submission of the procedures is PDF or

Microsoft Word. Any updates after approval of the SMS shall be provided to the

Government within 10 days.

17.6.2. Management Reviews. The Government reserves the right to attend, as an observer, the Contractor’s Management Reviews for informational purposes. The Contractor shall provide electronic notification to the Government at least 14 days prior to any scheduled reviews

17.6.3. Notification of Hazardous Situations (i.e. “Near Miss”). Paragraph 9.1 of the ISM

Code requires the Contractor’s SMS to include procedures that address reporting of hazardous situations. The Contractor shall provide electronic copies of all vessel hazardous situation reports to the Government by the 7th of every month. Negative responses are also required by the 7th of every month. The Contractor may redact

Personally Identifiable Information (PII) from reports. Information required in the report includes: the Date of the event, the Ship Name, a detailed Summary of the Near

Miss, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and

Lessons Learned.

17.6.4. Accident (i.e. “Mishap”) Reports. Paragraph 9.1 of the ISM Code requires the

Contractor’s SMS to include procedures for reporting mishaps. The Contractor shall submit initial notification of severe mishaps to the Government within 24 hours.

Severe mishaps include, but are not limited to death, dismemberment, loss-of-sight, broken bones, and man overboard. Within 5 days submit notification of less serious accidents, i.e.… lacerations, illnesses, bumps, and bruises. If a USCG Form 2692 is required, the 2692 should be submitted within 5 days of the event. All blocks of the

2692 should be filled out completely to ensure thorough reporting to the Government.

The Contractor may redact Personally Identifiable Information (PII) from these reports. Information required in all reporting includes: the Date of the Mishap, the

Ship Name, and a Detailed Summary of the Mishap, the Position Title(s) of Personnel

Involved, Corrective Action(s) Taken, and Lessons Learned. For mishaps involving damage to Government Owned Property (GOP). The dollar amount and/or initial estimate for all damaged or lost GOP shall be included.

17.6.5. Marine Casualty Report (USCG Form 2692). The Contractor shall provide electronic copies of all Marine Casualty Reports, including Commercial Diving

Incidents. Submit notification of severe Marine Casualties within 24 hours of the event, followed by the required USCG Form 2692 within 5 days. Submit notification of less serious Marine Casualties within 5 days of the event along with the USCG

Form 2692. All blocks of the 2692 should be filled out completely to ensure thorough reporting to the Government. The Contractor may redact Personally Identifiable

Information (PII) from these reports. Information required in all reporting includes:

the Date of the Marine Casualty, the Ship Name, a Detailed Summary of the Marine

Casualty, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and

Lessons Learned. For Marine Casualties involving damage to GOP, include the dollar amount and/or initial estimate for all damaged GOP.

17.6.6. Ship Casualties (Not requiring USCG Form 2692). The Contractor shall notify the

Government of all ship casualties within 24 hours of the event. Information required in all reporting includes: the Date of the Ship Casualty, the Ship Name, and a Detailed

Summary of the Ship Casualty, the Position Title(s) of Personnel Involved, Corrective

Action(s) Taken, Lessons Learned, and the Dollar Amount and/or Initial Estimate for

Repairs.

17.6.7. Safety Meetings and Minutes. The Contractor shall conduct Monthly Safety

Meetings and develop an agenda of mandatory conversation topics for the ships under this contract. The Contractor shall provide electronic copies of all Safety Meeting

Minutes to the Government within 10 days of the meeting. On occasion, the

Government may communicate “hot topics” to the Contractor for inclusion in Safety

Meetings.

18. SMS Audits: The contractor shall provide electronic copies of all internal audits performed on the

Contractor’s SMS to the Government within 10 days of the report being delivered.