N32205-21-R-4105 - Amendment 0001 - SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0001 to N32205-21-R-4105 incorporates the follow ing:

1) Extends offer due date to 07 JAN 2021 at 2:00 PM, local time, Norfolk, VA.

2) Incorporates solicitation Question and Answ ers.

3) Incorporated revised rate table (w ith clarification that the estimated quantity exists solely to assist in developing the overall ceiling for any contract(s) resulting from this solicitation. It is the intent of the Government to allow for ordering quantities above and below that amount, as long as the dollar value remains below the total contract ceiling dollar value).

All other solicitation terms and provisions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Dec-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220521R4105

X 9B. DATED (SEE ITEM 11)

26-Oct-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Dec-2020

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C. STREET

BLDG. SP-64

NAVAL STATION NORFOLK

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220521R4105

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Dec-2020 02:00 PM to 07-Jan-2021 02:00 PM.

The following have been modified:

PERFORMANCE WORK STATEMENT

1. GENERAL

The Government requires a broad range of parts and services of original equipment manufacturers and/or original equipment manufacturers authorized distributors/parts providers/service technicians to maintain diesel engines contained within multiple Military Sealift Command (MSC) classes of ships. Maintenance may include appraisals, groom, inspections, life cycle management, overhauls, refurbishment, repairs, reports, tests, and upgrades.

The Government reserves the right to undertake fulfillment of requirements by Government forces, other Contractors, and/or other contract vehicles for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

Individual delivery or task orders issued under this contract may consist of procuring materials/parts, services, or a combination of both material/parts and engineering services.

1.1. Glossary of Terms used in the Performance Work Statement

ABS: American Bureau of Shipping ACOR: Alternate Contracting Officer Representative CONUS: Continental United States COR: Contract Officer Representative DFM: Diesel Fuel Marine EPA: Environmental Protection Agency IFO: Intermediate Fuel Oil IMO: International Maritime Organization MGO: Marine Gas Oil MSC: Military Sealift Command OEM: Original Equipment Manufacturer OCONUS: Outside Continental United States

1.2. OEM Authorized or MSC Qualified Technical Representatives and Non-OEM Parts

In order to be a considered a qualified provider, contractors shall be either the OEM authorized or a MSC Qualified Non-OEM Parts and Technical Field Service Providers. Contractors may request qualification as a MSC qualified non-OEM service or parts provider. In order to do so, contact the Contracting Officer or Contracting Officer’s Representative, who will provide information on the process.

2. SCOPE OF WORK

2.1. Under this contract, all services and engineering services shall be performed by authorized certified qualified technical representatives. All parts ordered under this contract shall be authorized or qualified parts. If required for work to be performed at the Contractor’s facility, that facility shall be an authorized or qualified repair shop facility.

2.2. The scope of work for this contract includes technical representative services, engineering services and parts for all MSC vessels. Systems for which services and parts will be provided include:

ALCO 251F

Colt-Pielstick PC4.2

S.E.M.T PIELSTICK PC 4.2

Fairbanks Morse 38D 8-1/8

MAN 6L 48/60

MAN 6L 48/60CR

MAN 8L 48/60

MAN 9L 48/60

MAN 12V 48/60CR

MAN 12V 25/30

MAN 18V 20/27

MAN 12L90GFCA

MAN 9K84EF

MAN 12K84EF

MAN 8S28LH

MAN 7S28LH

MAN K7 SZ 90/160 BL

MAN S28LH-2

TCA77 / 42142

NA40/S / SM1072

NA-48 / SM1099

NA57/T / M8145

NA57/T / O8145

NA57/T / O7113

NR20 / 263

NR26 / 98

NR20/R / 168

NR20/R / 123

OEM parts which are not pre-priced on the rate table may be purchased and negotiated at the order level.

2.3 All work shall be performed in accordance with MSC qualified and authorized practices and procedures, United States Coast Guard (USCG) regulations, American Bureau of Shipping (ABS) regulations, and MSC Technical Publications.

2.4 Logistics Support Services - The contractor shall provide necessary product line expertise and information necessary to support the development, updating and revision of various Navy logistics products, including:

Engine configuration management and associated Allowance Parts Lists (APLs) Parts and sub-assembly provisioning Technical manuals Technical support data Planned maintenance system (PMS) procedures Maintenance standards Drawings Parts list Parts stocking and availability

3. SPECIFIC TASKS

3.1. Specific tasks will be defined at the TO/DO level. Below are illustrative examples of tasks that may be required for an individual task order.

3.2. Provide MSC authorized technical field service representatives to oversee and/or provide support services to overhaul, upgrade, and/or perform preventative maintenance of the system. System scheduled overhauls might occur every 6,000 operating hour in accordance with applicable OEM manuals and references as defined in each order. Preventative maintenance consists of authorized recommended services to ensure proper operation of the systems.

3.3. Provide the services of an MSC authorized repair shop facility to perform all system component cleaning, disassembly, groom, ship inspection, refurbishment, repair, and/or reassembly in accordance with all manufacturer requirements.

3.4. Provide scheduled overhaul maintenance in accordance with the Shipboard Automated Maintenance

Management (SAMM) system engine run hours, and/or task order specific requirements.

3.5. Provide MSC authorized technical field service representatives to inspect, troubleshoot, and/or make adjustments, as necessary, to bring the system to proper operating and load parameters as defined at the order level.

3.6. Following completion of an overhaul, repair, inspection, and or test, provide a typewritten PDF report prepared by a MSC authorized technical field service representative detailing the results of all visual inspections, clearance readings, repairs performed, test results, corrective actions, photographs taken, and any recommendations for future repairs. The report shall be standard across the board and agreed upon by MSC. All reports shall be uploaded to the iNavy portal which will require the contractor to obtain a CAC.

3.7. Coordinate with ABS and/or USCG to attend, witness, and certify repairs and condition of individual machinery components as specified in OEM technical publications in accordance with applicable rules and regulations with presence of an MSC representative.

3.8. Replacement parts may or may not be associated with a task order.

3.9. Parts repair and storage for US, Europe, South Korea, Singapore, and Dubai.

3.10. Provide support for annual automation and machinery testing for ABS surveys. Support includes oversight and testing of systems safeties required to demonstrate to ABS safe operation of all systems.

3.11. Assist MSC with the development of Life Cycle Management plans based on existing MSC authorized diesel management plans.

3.12. Establish a Life Cycle Management Plan that will tailor recommendations to MSC operating profiles and existing ship and class specific MSC authorized diesel maintenance plans. This includes a review of MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements.

3.13. Training

3.13.1 The contractor shall provide a training facility and training material for the engines listed in this contract per section 2.2. A yearly proposal of upcoming training shall be provided to the COR and required training by the government will have a task order issued prior to any attendance for the training.

Locations of the training course can be OCONUS and CONUS.

3.13.2 Provide support to develop virtual training for ship’s force on standard maintenance actions such as fuel injector rebuild, fuel pump rebuild, exhaust valve assembly and installation, intake/exhaust valve operation, and setting of valve lash.

3.14. Engineering Services

The government shall require engineering services from the contractor to perform calculations or drawing updates for the listed engines. Engineering services range from analysis of failed components to redesign of components that are known to fail in service.

3.15. Provide Life Cycle Management

3.15.1. Provide recommendations to revise specific diesel maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators and to include planned flexible hose and rubber bellows replacements. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

3.15.2. Review MSC Shipboard Automated Maintenance (SAMM) actions pertaining to diesels and associated systems to ensure accuracy with the existing diesel maintenance plan.

3.15.3. Provide administrative and engineering support to develop equipment and system technical manual change pages.

3.15.4. Periodically shall provide notification to MSC for all service bulletins, part numbers as outlined in the OEM technical manual, and OEM recommendations to the MSC COR and MSC Technical Library (MSCTechLibrary@navy.mil).

3.15.5. Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide administrative and engineering support to develop Periodic Safety Test Procedure change pages.

3.15.6. Review MSC standard diesel work item templates and provide recommendations for improvements.

Provide and maintain standard service reports for scheduled maintenance actions.

3.15.7. Provide remote troubleshooting assistance via telephone or email. All remote troubleshooting requests shall be acknowledged within 12 hours of receipt with follow-up email or phone call.

Submit monthly log listing date and time problem was identified, date and time problem was acknowledged, detail of problem and date and details of how the problem was resolved.

3.15.8. Provide engineering support to assist MSC address obsolescence issues associated with system and associated components.

3.15.9. Provide engineering and administrative support to develop training CD/DVDs to provide ship’s force guidance on standard maintenance actions. Examples of possible training videos include fuel injector rebuild, fuel pump rebuild, exhaust valve assembly and installation, intake/exhaust valve operation, and setting of valve lash. Provide 20 copies of each training CD/DVD.

3.15.10. Any additional tasks relating to the maintenance of the systems as described in the statement of work of each service task order. The above tasks are illustrative examples of the general scope, nature, complexity, and purpose of the type and range of services to be acquired under the contract and not meant to be an exhaustive list.

3.15.11. Performance Documentation: The technical representative shall obtain job final sign-off from cognizant MSC personnel prior to departing the job site. The vessel’s Chief Engineer and /or Port Engineer are the primary Points of Contact for job final sign-off, but may delegate this duty when necessary. A copy of final sign-off shall be provided to the Contracting Officer Representative (COR). Attachment 7 provides an illustrative example of such documentation.

3.16. Calibration of Shipboard Tools/Equipment:

3.16.1. The Contractor shall provide and bring onboard prior to any engine overhaul the typical spare parts needed for engine repair tools/equipment. Tools/equipment needed for each overhaul shall be determined and proposed in the quote. If government furnished tools are to be provided, the contractor shall quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor.

3.16.2. Additional tasks relating to the maintenance of the systems as described in the requirements of each Task Order. The above tasks are illustrative examples and not meant to be an exhaustive list.

4. TECHNICAL MANUALS

4.1. For alterations or changes to any documentation, the contractor shall provide changes to technical manuals and drawings equal or greater to the existing quality in technical manuals and drawings. MSC and the corresponding vessel shall be provided two (2) copies each of all manual/drawing changes.

4.2. Equipment procured under this contract shall be delivered with a supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. All manuals shall include the following, as applicable (commensurate with the complexity of the equipment), but not necessarily in the following order:

4.2.1. Cover and Title Page

4.2.2. Manufacturer’s Name and Address

4.2.3. Equipment Name and Application

4.2.4. Table of Contents (including a list of drawings and tables)

4.2.5. Safety Precautions (Cautions, Warning, and Notes)

4.2.6. General Theory of Operation

4.2.7. Preparation for use, installation, and initial adjustment instructions

4.2.8. Operational Instructions

4.2.9. Maintenance Instructions (Preventative and Corrective)

4.2.10. Cleaning and Lubrication Instructions

4.2.11. Performance Verification and Test Features

4.2.12. Frequency of Adjustment/Test Equipment

4.2.13. Troubleshooting Instructions

4.2.14. Disassembly, Repair, Replacement, and Reassembly Instructions

4.2.15. Installation Instructions Diagrams, Illustrations, and Schematics

Parts List Data – The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

4.2.15.1 Original Equipment Manufacturer (OEM) part number, OEM Commercial and

Government Entity (CAGE) code, if available, or OEM description, address, and telephone number

4.2.15.2 All parts shall be keyed (using index numbers) to exploded view drawings.

4.2.15.3 Parts in the listing shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

5. CONTRACTOR/GOVERNMENT FURNISHED ITEMS

5.1. Contractor: Contractor is solely responsible for the shipment and return shipment of all machinery components sent to contractor’s facility for the purpose of testing and refurbishment – to be priced at the DO/TO level. This includes machinery components normally overhauled on the vessel, but deemed necessary by the contractor to be sent to the contractor’s offsite facility so as to complete the project on time. The contractor shall provide all parts required for work under this contract which are not classified as Government Furnished as defined at the TO/DO level. The contractor shall provide all consumables and other materials required to perform the contract work with the exception of fluids. The contractor shall furnish all tools and specialized test equipment not provided by the Government for contractor use.

The contractor shall maintain documentation of calibration standards/certifications for all of its tools/test equipment. The parts list provided as an attachment is not an exhaustive list. Additional parts may be required for maintenance of these engines and may be negotiated through each order.

5.2. Government: The Government may furnish property to the contractor for the performance of work under this contract.

6. PLACE OF PERFORMANCE

6.1. Services may be accomplished onboard, at an MSC authorized repair shop facility, at a commercial shipyard, or at a government or commercial pier in various locations around the world. Contractor shall visit MSC ships while they are in the various locations, as required. Underway sea trials may be necessary for inspections, overhauls, repairs, and tests. The contractor shall comply with any necessary shipyard, port authority, or private pier access security and insurance requirements.

7. CONTRACT TYPE

7.1. This will be an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract with firm-fixed-price and time-and-material/labor-hour task orders. Under this type of contract, no work may be performed until directed by an order issued by the Contracting Officer. Electronic mail is an acceptable form of transmission for all DOs, TOs, modifications, and correspondence issued under this contract. DOs and TOs may be issued orally; however, orally issued orders will be followed up with a written DO or TO.

8. WORK HOURS

8.1. Ordinarily, work will commence in accordance with the delivery or task order. Any exceptions and/or changes may only be authorized by the Contracting Officer.

8.2. Work is to be planned and organized as efficiently as possible. Once a job has commenced, any contractor caused delays which result in work stoppage shall be at the expense of the contractor.

8.3. Federal Installations under this contract observe the following legal holidays

New Year’s Day, 1 January Martin Luther King’s Birthday, Third Monday in January President’s Day, Third Monday in February Memorial Day, Last Monday in May Independence Day, 4th of July Labor Day, First Monday in September Columbus Day, Second Monday in October Veterans Day, 11th of November Thanksgiving Day, Fourth Thursday in November Christmas Day, 25th of December

When one (1) of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by federal statute; any other day designated by Executive Order; and any other day designated by Presidential Proclamation.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel and facilities shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

NOTE: Individual orders may be more specific if work is allowable on Federal holidays.

9. DELIVERABLES/DELIVERY SCHEDULE:

9.1. Post Service Report

9.1.1. A Post Service Report is to be provided for all rendered services within 10 days of services being rendered. Exemption would be for a Parts Only Order. Upon completion of each technical service effort, the Contractor shall prepare and submit a typewritten report documenting ABS inspection reports, ABS certificates, the results of all visual inspections, initial and final clearance measurements, repairs performed, test results, corrective actions, photographs taken, list of all parts renewed, and any recommendations for future repairs. The Contractor shall utilize Contractor’s standardized form. The report shall include acknowledgment of work completion and condition by the Ship’s CHENG. A final report in electronic format will be furnished by the Contractor to the KO, COR, PPE and vessel’s CHENG. In addition, all reports shall be uploaded to the iNavy portal, which will require the contractor to obtain a CAC.

9.1.2. A preliminary or draft Post Service Report may be requested by the COR, PPE, or CHENG and report shall be provide within one (1) day of request. Data may be handwritten in the preliminary report.

9.1.3. An example report is found in Attachment 7.

9.2. Condition Found Report

9.2.1. The contractor is to submit the results of all corrective maintenance including equipment inspections, functional tests, electrical tests, and any abnormal conditions found during the course of service in a CFR. The CFR could also contain information requiring a timely decision by MSC to either correct the abnormal condition affecting timeline or note the condition for resolution during future maintenance periods. This information can also be “informational only”, such as test results.

9.2.2. Upon discovery of the abnormal condition, the contractor is to notify the PPE immediately, within two (2) hours of discovery, by verbal command either by email, phone call, or in person.

9.2.3. Within twenty-four (24) hours of discovery of an abnormal condition, the contractor shall notify by email, formal report not required, PPE and COR shall be notified via email of the condition. If parts are required for repair, then P/N and quantity should be listed.

9.2.4. The contractor then shall submit a CFR as soon as possible upon discovery of an abnormal condition but no later than three (3) business days after the condition was found. While in the shipyard, Weekends and Holidays are considered Business Days. CFR are to be submitted to the COR and PPE for the TO/DO.

9.2.5. CFR Reports are to be submitted in contractor format but shall contain the following information:

Date Contractors Name Technical Representative Name Vessels Name Contract #

TO/DO#

“As Found” condition Solutions to “as found” condition. If parts are required, P/N and quantity shall be listed.

9.3. The contractor shall submit an Engine Start-Up Certification to the Contracting Officer Representative

(COR), Port Engineer, and Chief Engineer within one (1) day of work completion. This document certifies that work is completed and the engine may be started.

9.4. The Contractor shall provide a Bi-Weekly Outstanding DO Report with actual final delivery date for each line item on a DO. If there are multiple shipments for one line item, they shall be recorded as quantity delivered and the date (e.g. 10 each/ [7/4/19]). The report will also identify all the outstanding line items on a given DO that have not been delivered and current updated status for final DO delivery completion.

Upon final DO delivery completion, the current updated status will reflect "FINAL DELIVERY COMPLETE" on the next Bi-Weekly Outstanding DO Report. On the following Bi-Weekly Outstanding DO Report, these DOs will be removed in their entirety. The Bi-Weekly Outstanding DO Report will be discussed at a Bi-Weekly DO telcon meeting which will be attended by at a minimum COR or ALT COR/Contract Customer Service Rep(s) and the Program Manager or Technical Manager.

10. SUPPLIES AVAILABLE FOR CONTRACTOR USE

10.1. The Government may make available for the contractor’s use general purpose tools and test equipment that may be necessary to perform services described in individual task orders. Refer to the appropriate section of this document for calibration and necessary tools/equipment and spare parts needed prior to arrival onboard the vessel.

11. WOOD PACKAGING MATERIAL (WPM) – ADDITIONAL DELIVERY INSTRUCTIONS

11.1. In accordance with the requirements of International Standards for Phytosanitary Measures (ISPM) 15, the following commercial heat treatment process has been approved by the American Lumber Standards Committee (ALSC) and is required for all Wood Packaging Material (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats.

Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM shall be constructed from Heat Treated (HT to 56 degrees Centigrade for 30 minutes) lumber and certified by an accredited agency recognized by the ALSC in accordance with Wood Packaging Material Policy and Wood Packaging Material Enforcement Regulations (see URL: http://www.alsc.org). All materials must include certification markings in accordance with ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved "DUNNAGE" stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

12. REQUIRED STANDARD OF WORKMANSHIP/PERFORMANCE STANDARDS

12.1. Services may be acquired under this contract. Task orders will be structured as performance based in accordance with FAR Subpart 37.6. This contract, as supplemented by performance work statements

(PWS) contained in each service task order provides specific requirements to accomplish the work. The contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

13. METHODOLOGIES TO MONITOR PERFORMANCE

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate Contractor performance. The primary methods of surveillance are Customer Input/Feedback and Inspection of Deliverables through either random sampling or 100% inspection as dictated by the task order. Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting Officer determines that the compliant is valid, the Contractor will be formally notified in writing. The Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the complaint filed unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

Inspection of the deliverables may be conducted by either the COR, Contracting Officer, or other officially designated Government representative. The level of inspection will be determined based on the task order deliverable requirements and the frequency of deliverables. For deliverables identified as failing to meet the requirements, the Contractor will have five (5) business days to formulate a response detailing the actions taken to remedy the failure unless a shorter timeframe is necessary in order to comply with the period of performance of the task order.

14. PERSONNEL REQUIREMENTS

14.1. Qualification Standards. The contractor shall provide qualified personnel to perform all contract work and services within specified time frames. Contractor personnel performing under this contract shall be able to visit overseas locations, unless local service technicians are available and approved by the COR to perform the required effort. Contractor personnel must be capable of obtaining clearance to access the ships.

Contractor key personnel requirements are as follows:

14.2. Contractor shall provide a Program Manager (PM) or single point of contact that is readily available to the government to discuss solutions or disputes regarding performance or issues on the deck plate. The Program Manager (PM) or single point of contact shall have experience with working in the shipyard environment and have extensive knowledge of the engines listed in Section 2.2.

14.3. Contractor shall provide Technicians to meet historical demands of support for services. Technicians shall meet OEM standards to service engine(s) listed in Section 2.2 and fully qualified in accordance with MSC authorized standards. Technicians shall be able to read, write, speak, and understand English fluently.

14.4. The contractor shall warrant that personnel sent to perform any work under the contract on specific equipment are fully qualified to service the specific equipment.

15. TRAVEL

CONUS and OCONUS travel are anticipated under this contract. Travel will occur in accordance with the specific terms of the Task Orders issued under this IDIQ.

If travel can be accurately estimated upon time of award, the Government will award travel on a firm-fixed-price basis. In some instances when the duration or cost of travel cannot be accurately estimated at the time of award, the Government may choose to issue travel on a time-and-material/labor-hour basis. All travel shall be in accordance with governing regulations (GSA, DOD JTR, etc).Proposed travel prices will be analyzed to ensure fair and reasonable prices prior to award, and in the case of time-and-material/labor-hour orders, payment.

16. SHIP & BASE ACCESS

16.1. BASE ACCESS for Contractors without a CAC – MSC Security Awareness Memorandum 05-18 provides detailed interim guidance on gaining access onto CNRMA base installations. SECNAV 5512/1 DON ID Card Base Access Pass shall be used by the sponsor when requesting base access for visitors/vendors.

Base access requirements may change and the interim guidance may change without notice, therefore MSC Security Awareness Memorandum 05-18 or superseded version shall be followed.

16.2. It shall take 7-10 business days (or more) to completely process base access paperwork and the sponsor must meet the individual(s) at Pass & ID to retrieve passes.

16.3. Regarding MSC Security Awareness Memorandum 05-18, paragraph 7 Same Day Access, the sponsor must accompany the contractor to the Pass Office with the SECNAV 5512/1 DON ID Card Base Access Pass. Contractors will not be vetted without their sponsor.

Government personnel and contractors with CAC require only a JPAS visit request as they all presently hold CACs.

16.4. Military Sealift Command ship access:

16.4.1. Government agencies and Industry that have access to JPAS shall have their security

Manager/Officer/FSO submit a JPAS visit request on their behalf to Military Sealift Command (SMO CODE: 404426). Ensure the Point of Contact (POC) on the JPAS visit request is listed as the name of the ship being visited.

16.4.2. If there is no JPAS access:

A command/company letterhead document shall be submitted to: MSC Security Department MSC_NRFK_N0211@navy.mil

FSO/SECURITY MANAGER SIGNATURE IS REQUIRED

If unable to send via encrypted email or faxed to the number below it shall be sent as a password protected, locked PDF with password sent via separate correspondence

The information that shall be on a letterhead document for EACH contractor:

Name:

SSN:

Level of Clearance (N/A if none): (Please Fill) Purpose of Visit:

Duration of Visit (dates):

Security POC: TERESA OYEWOLE 757-443-2874 (All MSCHQ ships):

Point of Contact (If Ship, please list name of Ship):

Company POC: (If ship please list "N/A"):

17. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

17.1. The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will manage inspection of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor’s obligations or change the specifications in the contract or issue a task order. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts. A Contracting Officer may designate individuals to act as the COR under a resultant task order.

17.2. The following individual is appointed as the COR for this contract:

Name: TO BE PROVIDED UPON AWARD Email Address: TO BE PROVIDED UPON AWARD Telephone Number: TO BE PROVIDED UPON AWARD

18. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this order.

19. CONTRACTOR IDENTIFICATION

19.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

19.2. Contractor personnel and their subcontractors must identify themselves as Contractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

19.3. Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates, or other identification, showing that these are work areas for Contractor or subcontractor personnel.

20. LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at the Contractor’s expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. Further, the Contractor is responsible to ensure that proper safety and health precautions are taken to protect the work, the workers, the public, and the property of others.

21. CONTRACTOR PERSONNEL

The Contractor is hereby advised that some Contract requirements may take place at facilities where a visitor security clearance may be required. Therefore, the Government reserves the right to request any appropriate information concerning Contractor personnel as necessary to provide security check and/or clearances to enter such facilities. The Contractor must comply with COMSCINST 5521.1 Series or latest revision.

22. PROCEDURES FOR TASK ORDERS

22.1. After Contract award, individual task orders will be issued by the Command as necessary to support contract requirements.

22.2. Products and services will be ordered by the Contracting Officer through a DO/TO. Specific details as to the products and services required, ship, delivery destination, and required delivery date will be provided in the TO.

22.3. A TO will contain the following information, if applicable, consistent with the terms of the Contract:

a. Date of order

b. CLIN

c. Item number and description, quantity, and unit price

d. Delivery or performance date

e. Ship’s name and place of delivery or performance (including consignee)

f. Any other pertinent information (i.e. Port Engineer/MSC Representative/Ships Store or Shipyard Order)

23. DELIVERY VERIFICATION

23.1. Final inspection and acceptance of the supplies to be furnished hereunder shall be made at the destination by the receiving activity. At the time of each delivery under this Contract, the Contractor shall prepare and furnish to the Government/Commercial Receiving Activity either Contractor’s own shipping / inspection / receiving documentation or a Material Inspection and Receiving Report (DD 250). The delivery receipt shall contain at a minimum: the ship name, the task order number, the intended delivery date(s), the delivery location, the product names, and the quantities delivered. If the task order is part of an overhaul kit delivery and has multiple crates, pallets, or boxes then the contractor shall state on the deliver receipt the number of crates, pallets, or boxes as part of the task order. The receiving activity shall execute acceptance certification on the submitted documentation. The delivery receipt shall also include a clearly marked section in which the persons accepting delivery of the products on behalf of the Government are acknowledging acceptance of the products. Persons signing acceptance certification documentation shall include their full printed name, title, employer, signature, and, if a shoreside receiving facility, phone number.

23.2. The information on the delivery receipt regarding the ship name, TO number, actual delivery date(s), delivery location, product names, and quantities delivered shall be pre-printed. Handwritten changes and annotations on the delivery shall not be accepted or acknowledged by the Government unless said changes and annotations are clearly initialed and dated by the person(s) accepting delivery of the products on behalf of the Government.

23.3. Contractor shall maintain original signed and certified documents. Documents may be audited as per FAR

Clause 52.212-4 Addendum.

24. INVOICE REQUIREMENTS

24.1. The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

24.1.1. Name and address of the Contractor;

24.1.2. Invoice date and number;

24.1.3. Contract number, contract line item number and, if applicable, the order number;

24.1.4. Description, quantity, unit of measure, unit price and extended price of the items delivered;

24.1.5. Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

24.1.6. Terms of any discount for prompt payment offered;

24.1.7. Name and address of official to whom payment is to be sent;

24.1.8. Name, title, and phone number of person to notify in event of defective invoice; and

24.1.9. Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

24.1.10. Electronic funds transfer (EFT) banking information.

21.1.11.1. The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

21.1.11.2. If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information.

21.1.11.3. EFT banking information is not required if the Government waived the requirement to pay by EFT.

24.1.11. Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

25. CONTRACTOR PERFORMANCE APPRAISAL REPORTING SYSTEM (CPARS)

25.1. Past performance information will be collected and maintained under this contract using the Department of Defense CPARS. CPARS is a web-enabled application that collects and manages the Contractor’s performance information on a given contract during a specific period of time. Additional information is available at http://www.cpars.navy.mil/.

25.2. The Contractor will receive notification via email when a CPARS has been completed and is available for review and comment on any element of the proposed rating before the rating becomes final. Within 30 days after contract award, the Contractor shall provide the name, title, e-mail address and telephone number of the company’s individual or individuals who will have the responsibility of reviewing and approving any CPARS developed under the contract to the Contracting Officer. If during the life of this contract, the company individual(s) are replaced, the substituted individual’s information will be provided to the Contracting Officer within 30 days of the replacement.

25.3. CPARS reports will be completed on an annual period which will take into account the cumulative performance over the course of the rating period. The Government reserves the right to submit CPARS records on an individual order basis.

26. DATA RIGHTS

26.1. The contractor(s) shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

26.2. At any and all times, the contractor(s) agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

27. ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

(End of Summary of Changes)