19R3004_HST_SOW-_draft.pdf

N32205-19-R-3004 Statement of Work

Table of Contents C-1. Operations

C-1.1. General Operations

Scope of Work/Mission

C-1.1.1.a. List of Ships

C-1.1.1.b. Certificates

C-1.1.1.1. Directives

C-1.1.2. Operational Control (OPCON)

Tactical Control (TACON)

Administrative Control (ADCON)

Area of Operations

C-1.1.3.a. Contract Specific Information

Concept of Operations

C-1.1.4.a. Contract Specific Information including OPTEMPO

C-1.1.4.1. General Operations

C-1.1.4.1.1. Crew Overtime

Full Operating Status (FOS)

Reduced Operating Status (ROS)

Ships in ROS

Perform Maintenance and Repairs (ROS)

Ship Activation – ROS to FOS

Items for Transition from ROS to FOS (General)

C-1.1.4.7.1. Repair Availability (RAV)

Weather Operations

Weather Information and Ship Routing

Severe and Destructive Weather Plan

Port Services

Diplomatic Clearances

Husbanding Agent Appointments

Ship’s Operations

Government Ships in Foreign Ports

Sovereign Immunity

Foreign Law Enforcement

Foreign Port Visits

Casualty, Incident, Injury and Weekly Status Reporting

Casualty Report (CASREP)

Special Incident Reporting

Marine Casualty Investigations

Weekly Ship Status Report

Emergency Sorties

Helicopter Operations

Design Speed Trials

Salvage/Rescue Assistance

Rescue Assistance Report

Diver support

Cargo Operations

Cranes, Stern Ramps and Side Port Platforms

Stevedore Damage

Reserved

Explosives Handling

Post and Maintain Sailing Board

Set Sea Detail

Maneuvering

Ship Crew List

Sponsor Support ................................................................. Error! Bookmark not defined.

C-1.1.22.a. List Contract Specific Sponsor Support Requirements . Error! Bookmark not defined.

C-1.2. Shipboard Operations

Regulatory Body Requirements

USCG Notification

USCG Inspection Expenses

USCG Inspection Deficiencies

Reporting Requirements for USCG Issues

Report of Regulatory Deficiency

Certificates of Inspection

Additional Inspection Requirements

Consent for Regulatory Extension Requests

ABS Surveyor Travel

Reporting Requirements

Unmanned Engine Room Operations ................................ Error! Bookmark not defined.

Maintain Charts and Publications

Electronic Charts

Maintain Ship(s) Material Readiness

In Port Readiness (FOS)

C-1.2.4.2. In Port Readiness (ROS)

In Port Maintenance

Ship Repairs or Industrial Assistance in Port

Maintenance Cost Responsibility and Accounting

C-1.3. Hotel Services

General

C-1.3.1.a. Composition of Additional Permanently Embarked Personnel (PEP)

Food and Hotel Services

C-1.3.2.a. Contract Specific requirements ..................................... Error! Bookmark not defined.

Temporary Embarked Personnel (TEP)

In Port Visitors Meal Reimbursements

Costs of Food and Hotel Services

Subsistence Endurance Levels

C-1.3.2.4.a. Class / Ship Specific Endurance Levels

Provide Food Service for PEP

Purchase of Foreign Foods

Food Service Health and Safety Inspections

Inspections of Food Facilities

Food Handlers

Provide Sanitation Services

Potable Water Conditioning

Provide Pest Control

Ship Sanitation Exemption Control Certificate (SSECC)

Provide Linen

Provide Self-Service Laundry Facilities

C-1.4. Medical Requirements

General

Medical Exam Requirements for Contract Mariners (CONMARS)

Supplemental MSC Medical Screening

Granting Waivers

Medical Records

Provide Medical History

Tuberculosis (TB) Control Program

Medical Care Onboard

Medical Treatment Costs

Designated Licensed Physician

Medical Advisory Services

Shelf-life Pharmaceuticals (FOS Only)

Control of Medical Items Including Controlled Substances

Immunizations-General

Supplemental Immunizations and Medical Countermeasures

Immunizations - Failure to Comply

Status of Medical Countermeasures, Including Immunizations

Medical Readiness Inspection (MRI)

Medical Technical Assist Visit (TAV)

C-1.5. Communications

Communications General

Regulatory Body and MSC Requirements

Operate Communications Equipment

Radiotelegraph Messages

Radiotelephone Services

Secure Communications

C-1.5.2.4.1. Communications Security (COMSEC)

MSC Cybersecurity Patching and Network Scanning

Communication Administrative Services

Communication Logs and Files

SAAR-N

Privileged Access Authorization

SIPRNET Tokens

SIPRNET Token Trusted Agents

Incident Reporting

Cyber Incident and Compromise Reporting

C-1.6. Antiterrorism and Physical Security

General

Control and Escort Visitors

Support Embarkation’s and Public Affairs Activities

Security in Port-FOS

Security in Port-ROS

Security at Sea

Operational Security (OPSEC)

Contractor's Responsibility for Increased Security - Embarked Security Team (EST)

Force Protection Implementation

Government Furnished Force Protection (FP) Equipment

C-1.7. Manning

Shipboard Manning

C-1.7.1.a. Manning Scales

Shipboard Personnel

Right to Select

Personnel Manning Shortage

Personnel Deficiencies

Continuity of Employment

Crew Rotations

Travel to/from Diego Garcia

Delays in travel to Diego Garcia

Crew Overlap

Personal Appearance

Deduction for Crew Shortages

Key Shipboard Personnel

Electronics Officer Qualifications and Documentation

Shipboard Storekeeper Responsibilities and Qualification

Medical Department Representative ............................. Error! Bookmark not defined.

Professional Nurse ................................................... Error! Bookmark not defined.

Physician’s Assistant ................................................ Error! Bookmark not defined.

Former Hospital Corpsman ...................................... Error! Bookmark not defined.

Merchant Marine Cadets

Crewmember Emergencies

Crew Costs

Additional Crew Wages and Transportation

Overtime as Fixed Price/Reimbursable

C-1.8. Training Requirements

General

C-1.8.1.a. Training Matrix

Standards of Training, Certification and Watchkeeping (STCW) Requirements

Contractor Training Plan

Drills, General

Engineering Casualty Control Exercise (ECCE)

Training Reporting Requirements

C-1.9. Damage Control Program

General

Ship and Crew Readiness

Damage Control Documentation

Ship’s Station Bills

Damage Control Book (Binder)

Fire Control Plan

Damage Control Display Drawings

Foam System Operations Manuals and Readiness

Inventory and Records of Damage Control and CBR-D Equipment

CBR-D and Countermeasure Wash Down Systems (CMWD)

Damage Control Markings

C-2. Engineering

C-2.1. Technical Authority

Contractor Actions

C-2.2. Maintenance Management

SAMM Overview

SAMM Software Modules

C-2.2.1.1.1. SAMM Afloat M&R

C-2.2.1.1.2. SAMM Ashore M&R

C-2.2.2. Afloat SAMM Requirements

C-2.2.2.1. Corrective Maintenance

C-2.2.2.1.1. CASREPS

C-2.2.2.1.2. Work Requests

C-2.2.2.1.3. Ship’s Force Worklist

C-2.2.2.1.3.1. Completion

C-2.2.2.1.3.2. Ship’s Force Requirements for Availability Planning

C-2.2.2.1.3.3. Annual Review of Open Ship’s Force Work List Items

C-2.2.2.1.4. Voyage Repair Request

C-2.2.2.1.4.1. Close Out

C-2.2.2.1.4.2. Annual Review of VRRs

C-2.2.2.2. Planned Maintenance

C-2.2.2.2.1. Ad Hoc Maintenance

C-2.2.2.2.2. Workbook

C-2.2.2.2.2.1. Vibration Analysis

C-2.2.2.2.2.2. Lube Oil Analysis

C-2.2.2.2.2.3. Combustion Analysis

C-2.2.2.2.2.4. Complete or Defer Planned Maintenance

C-2.2.2.2.2.5. Feedback

C-2.2.2.2.2.6. VSA Documentation

C-2.2.2.2.3. Electronic Logs

C-2.2.2.2.3.1. Bridge Logs

C-2.2.2.2.3.2. Certificate Logs

C-2.2.2.2.3.3. Engine Room Logs

C-2.2.2.2.4. Equipment Status Management

C-2.2.2.2.5. System Administration

C-2.2.2.2.6. Machinery History

C-2.2.2.2.7. Equipment Report (ABS)

C-2.2.3. Ashore SAMM Requirements

C-2.2.3.1. Contractor SAMM Coordinator

C-2.2.3.2. Planned Maintenance

C-2.2.3.2.1. Planned Maintenance Industrial Assistance (PMIA)

C-2.2.3.3. Corrective Maintenance

C-2.2.3.3.1. Title 10 U.S. Code, Section 7310(a)

C-2.2.3.3.2. Voyage Repair Request

C-2.2.3.3.2.1. Planning Scheduling

C-2.2.3.3.2.2. Completion

C-2.2.3.3.2.3. Annual Review of VRRs

C-2.2.3.4. Transportation Alterations(TRANSALTs)

C-2.2.3.5. Availabilities (Planning and Execution)

C-2.2.3.5.1. Planning

C-2.2.3.5.2. Execution (PENG – Port Engineering Module)

C-2.2.3.5.2.1. Contract/Work Item Tracking:

C-2.2.3.5.2.2. Tracking and Responding to Condition Reports

C-2.2.3.5.2.3. Issuing Change Orders

C-2.2.3.5.2.4. Issuing and Tracking Deficiency Reports

C-2.2.3.5.2.5. Progressing Subcontractor Work

C-2.2.3.5.2.6. Situation Reports (SitRep)

C-2.2.3.5.2.7. Port Engineers Notebook

Close-out

C-2.2.3.5.3.1. Availability Completion Report

C-2.2.3.5.3.2. Post Availability SAMM Data Quality Review

Commodities and IDIQ

MSC Fuel and Used Lubricating Oil Analysis Program

Fuel Oil and Lube Oil Material Services

C-2.2.4.1.1.1. Shipboard Fuel Oil Sample Kits

C-2.2.4.1.1.2. Shipboard Lube Oil Test Kits

C-2.2.4.1.1.3. Lube Oil Sample Bottles

Lube Oil Sample Analysis Reporting

C-2.2.4.1.2.1. Repair of Shipboard Lube Oil Test Equipment

Lube Oil and Fuel Oil Sampling and Testing

C-2.2.4.1.3.1. Fuel Oil Samples and Testing

C-2.2.4.1.3.2. Obtain Lube Oil Samples

C-2.2.4.1.3.3. Shipboard Testing of Lube Oil

C-2.2.4.1.3.4. Off-Ship Lube Oil Sampling

C-2.2.4.1.3.5. Lube Oil Test Logs

MSC Lube Oil Supply Program

Lubricant and Engineering/Technical Services

C-2.2.4.1.5.1. Lubricants

C-2.2.4.1.5.2. Greases

C-2.2.4.1.5.3. Lubrication Charts and Lube Oil Handbook

Service Calls

Replacement of Equipment/Material/Lubricants

General Contractor Requirements

MSC Fuel Oil Analysis Program

Grades of Fuel

Bunker Fuel Quality Control

C-2.2.4.2.2.1. Sample Points

C-2.2.4.2.2.2. Stored Bunkers

C-2.2.4.2.2.3. Bulk Fuel Quality Control

C-2.2.4.2.2.3.1. Management of Defense Bulk Fuel Aboard

Shipboard Chemical Treatment and Testing Program

Chemical and Engineering/Technical Services

Chemicals, Fire Fighting Foam, and Test Kits

Industrial Gases and Refrigerants

Chemical System Injection Equipment

System Treatment Logs

Chemical Treatment Handbook

Periodic Service Call

Request for Laboratory Testing

Contractor Duties

C-2.2.4.3.9.1. Chemical Test Kits

C-2.2.4.3.9.2. Test Kits

C-2.2.4.3.9.3. Chemical Treatment Logs

C-2.2.4.3.9.4. Chemical Treatment Analysis

Alternate Suppliers

Competition and Contracting Officer Consent to Purchase

Paint and Solvent Materials Ordering and Application

Paint, Coatings, Solvents, Preservation Products, and Engineering/Technical Services, General

Government Furnished Material and Services

Field Service Technical Representative

Replenishment of Shipboard Stock

Periodic Service Calls

Contractor Duties, General

C-2.2.4.4.6.1. Identification of Coating Requirements

C-2.2.4.4.6.2. Estimation of Material Requirements

C-2.2.4.4.6.3. Coating Requirement Discrepancies

C-2.2.4.4.6.4. Pre-Availability Coatings Inspection

American Bureau of Shipping (ABS)

O2K Surveys

Engineering Drawings/T-ALTS (O2E)

Indefinite Delivery, Indefinite Quantity Contracts (IDIQs)

Contractor Feedback

Virtual Technical Library (VTL)

Availability and Preservation of Records

Shipboard Scanning

Selected Record Drawings

C-2.3. Technical Engineering Administration

Transportation Alterations (TRANSALT)

TRANSALT Request Approval

C-2.3.1.1.1. Contractor Alteration Requests

C-2.3.1.1.2. Additional Alteration Development

C-2.3.1.1.3. Alteration Request Approval

Government Required Alterations

TRANSALT Development

C-2.3.1.3.1. Design Standards

C-2.3.1.3.2. Drawing Standards

TRANSALT Execution and Completion

C-2.3.1.4.1. Alteration Scheduling

C-2.3.1.4.2. Reimbursement for Alterations

C-2.3.1.4.3. Alteration Completion Documentation

Root Cause Analysis (RCAs) / Failure Analysis (FA)

Operational Risk Management (ORM)

Operational Risk Assessment (ORA)

Industrial Control Systems / Navigation Control Systems Cyber Security

Departure from Specification (DFS)

Out of Ordinary

Remediation

ORM

C-2.4. Fleet Compliance

Onboard Condition Inspection-Enhanced (OCI-E)

Dock Trials

Sea Trials

OCI Web Tracker Corrective Action Plans

OCI Web Tracker Update

Vessel Self-Assessment (VSA)

Sample Invoice Validation (SIV)

Port Engineer Vessel Inspection (PEVI)

Contract Shipyard Monitoring (CSM)

SMART

SMS

Safety Management System (SMS) General

SMS Implementation Plan

SMS Documentation

SMS Key Shipboard Operations

SMS Safety and Occupational Health Program

Management Reviews

SMS Audits (Internal & External)

Safety

Safety Notifications

Environment

Oil Spill Response

Environmental Protection

C-2.4.8. HAZMAT Laws, Statutes and Regulations

C-2.4.8.1. HAZMAT Control and Management

C-2.4.8.2. Material Safety Data Sheets (MSDS)

C-2.4.9. Waste Disposal

Damage Control

C-2.5. Life Cycle Engineering

C-2.5.1. Regulatory Compliance

C-2.5.1.1. USCG Certification

C-2.5.1.2. ABS Classification

C-2.5.1.3. Directives

C-2.5.2. Standards

Repairs

Accomplish Voyage Repairs

Emergency Repairs

Industrial Assistance

Original Equipment Manufacturers (OEM) Usage COMSCINST 4490.1 (Series)

Industrial Assistance Procurement

Industrial Assistance (IA) Procurement Request

Managing Growth to IA Subcontracts

Technical Service Reports

C-2.5.5. Government Directed Work

Life Cycle Planning

5-Year Availability and Inspection Schedule

Shipyard Availabilities

Shipyard Availability Procurement, Management, and Closeout

Deferment of Availabilities

Government Directed Availabilities

Dry-docking Availabilities

Required Contractor Attendance

Availability Planning

POAM

Planning Letter

Advanced Planning Letter (APL)

Pre-Availability Inspection / Work Scope Conference

Pre-Availability Inspection Report

Work Package Development

Source Selection Evaluation Factors

Release of Work Package

Opening and Evaluation of Offers

Recommendation and Award of Contract

Interport Differential

Long Lead Time Material Procurement

Availability Execution

Crew Retention During Availabilities

Execution of Availability Subcontract

Availability Situation Reports

Regulatory Deficiencies

Periodic Subcontractor Payments

Availability Extensions and Liquidated Damages

Managing Availability Growth

Credits to and Cancelation of CAT-A Work Items

Growth to Availability

Growth Approval in Availabilities

Availability Close-out

PENG

Startup Readiness Assessment

C-2.5.7.5.3. Dock Trials

C-2.5.7.5.4. Sea Trials

Docking Report

Availability Completion Report

Post Overhaul Analysis

Terms and Conditions Including Waivers of Maritime Liens

Waiver of Maritime Liens

Liquidated Damages

Warranty Period Holdback

Shipyard/Industrial Assistance Contractor Claims and Disputes

Shipyard / Industrial Assistance Claims Clause

Claims

Claim Information Sufficiency

Reimbursement of Legal Fees for Claims

C-3. Contract Administration

C-3.1. General

Services

C-3.2. Shore Facilities

Communications Requirements

Facility Security Clearances and Safe

Handling of Classified Material

C-3.3. Information Security Requirements (InfoSec)

DFARS Certification Documentation

Handling of Non-Public Information

Remote Access to Government Networks

C-3.4. Adverse Personnel Security Determinations

C-3.5. Commercial Layberth Contract

C-3.6. Personnel Qualification, Performance, conduct (Shore Side and Afloat)

C-3.7. Contractor Shore Side Organization

Availability of Shore Side Personnel

Deductions for Shore Side Staff

Key Shore Side Personnel

C-3.7.2.a. Contract Specific Key Shore Side Personnel

Security Clearances for Shore Side Personnel

C-3.8. Qualifications for Shore Side Personnel

Qualifications for Port Engineers

Port Engineer Formal Training

Qualifications for Program Manager

Qualifications of Port Captain

Qualifications of Engineering Manager

Qualifications for Property Control Manager

Qualifications of Contract Administrator

Property Control Manager Assistant Qualifications

Qualifications for Contractor’s Life Cycle Manager

C-3.9. Training for Shore Side Personnel

C-3.10. Ship Delivery, Delivery of Government Property, and Familiarization

Delivery/Redelivery Certificates

Ship Delivery

Ship Redelivery Defined

Phase-in, Phase-out

Ship Delivery

Ship Custody Delivery

Certificates and Milestones

Familiarization

Familiarization Personnel

Current Personnel

Familiarization Personnel Wages, Transportation, Subsistence and Lodging .. 149

End of Contract Ship Redelivery

Contract Expiration/Termination

Ship Custody Redelivery

Phase-out Plan

Phase-in Phase-out services

Turnover Inspections

C-3.11. Orientation Visits, and Meetings

C-3.12. Management Control System/Accounting System

C-3.13. Common Access Cards (CAC)

Personnel Requiring CAC

CAC Usage

CAC Expense

Authorized Personnel and Computer Access

Special Inspection

Financial Audits

Procurement Audits

C-3.14. Reports, Logs and Records

Property Status of Logs

Availability of Records

Disposition of Records

C-3.15. Prohibited Substances and Practices

C-3.16. Alcoholic Beverages

C-3.17. Narcotics, Controlled Substances, and Marijuana

C-3.18. Drug and Alcohol Testing

C-3.19. Smoking Policy

C-3.20. Sexual Harassment Policy

C-3.21. Control of Fire Arms/Knives

C-3.22. Quality Management System (QMS)

C-3.23. Accounting System

C-3.24. Purchasing System

C-4. Budget and Financial Management

C-4.1. Reimbursables

C-4.2. Definitions

Obligation

Expense

Invoice

C-4.3. Annual Operation & Maintenance (O&M) Budget

Annual O&M Budget Creation

Annual O&M Budget Content

Annual O&M Budget Format

Explanation of the Columns in the Annual O&M Budget Report:

Columns A-C

Columns D-F

Column G

Column H

Column I-L

Remaining Columns

Annual Budget

Actual Expenses from Prior Fiscal Years

Accompanying Narrative

List of Annual O&M Budget Items

C-4.4. Directly Funded Items

C-4.5. Budget Management, Reporting, And Audits

Monthly Budget Status Reports

Budget Threshold Notification

Reporting Requirements after the End of the Fiscal Year

Audits and Reimbursement

C-5. Government Property and Logistics

C-5.1. Definitions:

Government Property (GP)

Government Furnished Property (GFP)

Contractor-Acquired Property

Sponsor Property (SP)

Contractor-Owned Property (CP)

Consumable Supplies

Provisions

Title to Government Property

GP Classification

Operating Space Item (OSI)

Storerooms Item (SRI)

Non-Reimbursable Operating Space Items

Categories of GP

Represented Samples of Consumable Supplies

C-5.2. Property Management Overview

Use of Accountable Property Systems of Record (APSR) System

Property Control Plan (PCP)

Internal PCP Assessment or Self Audits

Physical Inventories

Maintain Effective Control of Government Property

Delivery of Government Property

Custody Transfer of Government Property (Delivery)

Return of Government Property

Physical Inventories during Re-delivery

Dispute of Government or Contractor Acquired Property

Property Management System Analysis (PMSA)

C-5.3. Asset Management Requirements and Standards

Spare Parts

Long Lead Time Material (LLTM) and Regular Overhaul (ROH) Material

Material Handling Equipment (MHE)

Medical Property, Equipment and Supplies

Reduced Operating Status (ROS)

Full Operating Status (FOS)

Force Protection (FP) and Chemical, Biological and Radiological Defense (CBR-D)

Disposition of Property

Transfer of Parts and Equipment

Loss or Damage to Government Property

Replacement Value

Material Stowage

Authorized Stocking Levels (Allowances)

Procurement Procedures for Material, Supplies and Installed Equipment

Procurement Through the Federal Supply System

Submission of Requisitions

Cargo Routing Messages

C-5.3.8.2. Mail

Registered Mail

Official Mail

Commodities Ordering

Procurement of Shore Based Spares (SBS)

Item Unique Identification (IUID)

Transportation of Equipment, Shipboard Furnishings, Spare Parts, Sensitive Property, Operating Space Items, Provisions, and Consumables

Government Provided Transportation

Reimbursement for Purchases/Transportation

Monthly Reporting

Security and Stowage of Weapons and Ammunition

Ammunition Allowance

Ammunition Issuance to Embarked Security Team (EST) Protection Personnel

C-5.4. Life Cycle Logistic Management Requirements and Standards

Management of Equipment Configuration and Integrated Logistics Support (ILS)Documentation

Allowance Changes

Fleet COSAL Feedback Reports (FCFBR)

Configuration Change Reports (CCR)

Technical Manual Requirements

Configuration and Allowance Changes

Government Onsite ILS support during ROH/MTA

C-6. Reserved

C-7. Ship / Class Specific

C-8. Performance Standards

C-1. Operations C-1.1. General Operations

Scope of Work/Mission The contractor shall operate and maintain those vessels (hereinafter ship or ships) identified in C- 1.1.1.a. The ships shall be operated in a professional manner, maintained in a good operable condition, and shall be mission-ready at all times. The contractor shall operate the ships and related ship systems and equipment in accordance with (IAW) all relevant law and the terms of this contract. The contractor shall operate the ship and related ships systems and equipment IAW USCG and ABS rules and regulations that would apply as if it is owned by a non-government entity, which includes but is not limited to maintaining a valid USCG Certificate of Inspection and ABS Classifications (including all statutory certificates) at all times. Additionally the contractor shall obtain and maintain the certificates listed in C-1.1.1.a.

C-1.1.1.a. List of Ships

USNS GUAM (HST-1), IMO 9328924

The second ship of this class, HST-2 (IMO 9328912, ex-ALAKAI, ex-USNS PUERTO RICO, not yet re-named as of this solicitation) is currently under an Extended Use Lease Agreement (EULA) to a commercial operator for commercial passenger and automobile ferry service. MSC anticipates that the HST-2 will continue in this service and will remain outside the scope of this contract throughout the contract period. If HST-2 is returned to Government service during the contract period, MSC anticipates the ship will be redelivered to the Government at a U.S. East Coast port and placed in Reduced Operating Status (ROS) at a U.S. East Coast layberth. Contractor shall be prepared to assume operation and maintenance responsibility for HST-2 under the terms of this contract with 48-hour notice

C-1.1.1.b. Certificates

• ABS, ‘Rules for Building and Classing High-Speed Craft,’ including all requirements for classification as A1, AMS, ACCU, HSC Naval Auxiliary, HSC RO/RO Passenger Craft (B) with no outstanding recommendations at the time of delivery.

• USCG Regulations for Certification as High Speed Transport, Unrestricted Ocean Service

• U.S. Department of Transportation Hazardous Materials Regulations.

• International Convention for Safety of Life at Sea (SOLAS), including all amendments. *

• MARPOL, International Convention for the Prevention of Pollution from Ships Annex I, IV, V, VI *

• U.S. Public Health Service (USPHS), including Publication No. 393, ‘Handbook on Sanitation of

Vessel Construction’ and USPHS Ship Sanitation Exemption Control Certificates (SSECC) which have replaced the old De-Rat Certs.

• USCG Navigation & Vessel Inspection Circulars (NVICs)

• Panama Canal Regulations for routine commercial transit.

• Suez Canal Regulations.

• Federal Communications Commission Regulations and Equipment Certs.

• International Convention on Load Lines.

• ABS Surveys of Cargo gear & Guide for Certification of Cranes, Lifting Appliances, Container Securing Systems,

• ABS Guide for Survey Based on Preventative Maintenance Techniques.

• Marine Safety Manual, COMDTINST 16000 series

• U.S. Department of Transportation, Hazardous Materials Regulations

• International Convention on Standards of Training, Certification and Watchkeeping for Seafarers

(STCW)

* The HST vessels shall carry valid Statements of Voluntary Compliance (SOVC) for: Cargo Ship Construction, Cargo Ship Safety Equipment, Cargo Ship Radio, Oil Pollution Prevention, Sewage Pollution Prevention, Ali Pollution Prevention, Energy Efficiency, Safety Management. MARPOL Annex I, IV & VI and SOLAS.

C-1.1.1.1. Directives The contractor shall comply with the MSC Standard Operating Manual (SOM), COMSCINST 3121.9 (series), Standard Operating Manual (SOM) and directives as listed in Attachment X. In cases where the SOM and this contract conflict, provisions of this contract shall take precedence, and the contractor shall notify the COR, and the Operational Commander immediately.

C-1.1.2. Operational Control (OPCON) The contractor shall comply with the directions of the Operational Commander. OPCON will be exercised by the Operational Commander. The Operational Commander will establish anti-terrorism/force protection (AT/FP) and other security requirements for the ships while at sea and in port that contractor shall comply with. If a situation arises which prevents the operator from complying with mission tasking, contractor shall immediately notify the Operational Commander and provide an information copy to COMSC and the cognizant MSC Area Commander. The Operational Commander will obtain clearances to call at foreign ports. Each operational mission will be the subject of a classified Operational Order (OPORD) or Sailing Order (SAILORD) that specifies exactly how the mission will be accomplished. Contractor shall immediately report any delay of any ship and/or diversions from operations to the Operational Commander.

Tactical Control (TACON) OPCON authority includes TACON, which is the detailed and local direction and control of ship movements necessary to accomplish the missions and is normally delegated to the cognizant MSC Area Commander or office by the Operational Commander. The command exercising TACON will issue sail orders IAW the established ship schedules. Contractor shall comply with all sail orders. However, the Master is authorized to make minor deviations from sailing orders to meet mission requirements, provided the Master immediately notifies all commands within the operational chain of command of the deviation.

Administrative Control (ADCON) Administrative control of the ship will be exercised by the Program Management (PM) Office, Military Sealift Command Headquarters (MSC HQ).

https://eagle.onlineinventorysystem.com/Clients/ABS/ELF1-5.nsf/catalogbycategory?searchView&query=cargo%20gear*##

Area of Operations The contractor shall plan to operate the ships worldwide. At time of solicitation issuance ships are operating in the areas identified in C-1.1.3.a.

C-1.1.3.a. Contract Specific Information MSC anticipates HST-1 will be operating within Far East area of operations at time of contract award and will continue to operate within Far East Area of Operations throughout the contract period. HST-1 is presently hubbed in Okinawa, Japan, and operates primarily in and between Japan and Korea. HST-1 has also operated in and between Philippines, Singapore, Thailand, Commonwealth of the Marianas, and Guam and may operate anywhere in the Far East Area of Responsibility (AOR).

MSC anticipates if HST-2 is brought within the scope of this contract, HST-2 will be placed in ROS as a layup vessel at a U.S. East Coast layberth.

Concept of Operations At commencement of contract performance and throughout the performance period of this contract, it is anticipated all of the ships will be operated as indicated in C-1.1.4.a. However, the Government may direct ships to be placed into a Full Operating Status (FOS), Reduced Operating Status (ROS), Repair Availability Status (RAV) at any time and contractor should account for this risk in its offer.

C-1.1.4.a. Contract Specific Information including OPTEMPO MSC anticipates HST-1 will average approximately 85% FOS and 15% RAV status throughout the contract period. MSC anticipates if HST-2 is brought within the scope of this contract, it will average approximately 5% FOS, 85% ROS, and 10% RAV.

C-1.1.4.1. General Operations The contractor shall ensure that the ship(s) and all equipment, systems, and appurtenances are continuously maintained in good working order and repair regardless of the frequency or importance of use.

In case of emergency, nothing in this contract shall be construed as preventing the Master from taking the most effective action to safeguard life, property and the ship. The Master will have authority to abort operations temporarily on the basis of clear and present danger to life at sea, and shall inform the OPCON with an information copy to COMSC and the cognizant MSC Area Commander. The Master shall provide a written report of the action taken, his rationale, and recommendations as soon as possible.

Under normal operating conditions the Master shall not take any mission-aborting action without the prior approval of the OPCON.

C-1.1.4.1.1. Crew Overtime Contractor shall electronically submit a ship's force work list for each ship, for the upcoming month, no later than five (5) business days prior to the end of the current month IAW Section C-4.5.1, Monthly Budget Status Report. Contractor shall submit the ship’s force work list to the COR and include the following minimum information with in it:

• A prioritized list of repairs and other corrective maintenance actions that each ship intends to accomplish during the upcoming month (regularly scheduled SAMM PM tasks are not to be included in this list). This list should be generated using the open ship’s force (SF) and Voyage Repairs (VR) items in each ship's SAMM Repair Module.

• A cost estimate of additional overtime hours or additional crew (if any) by work item and billet, required to perform each task with clearly stated justifications for incurring the additional costs.

• An estimate of any industrial assistance costs associated with completing any proposed corrective maintenance tasks with clearly stated justifications for incurring the additional costs.

If requested by the COR, for each task requiring overtime or additional ship's force, the contractor shall include a cost comparison demonstrating that the estimated costs for additional overtime (OT) or personnel is lower than the estimated costs associated with subcontracting industrial assistance to perform the identical work. All assumptions and calculations used in the cost comparison are to be clearly identified.

If additional overtime, ship's force, or industrial assistance is requested for the upcoming month, the contractor shall obtain COR approval and funding confirmation.

Full Operating Status (FOS) For ships identified as FOS; the Government estimates that the ships will spend the majority of the time fully manned in FOS status during the contract performance period. Actual in port and underway percentages may vary. During FOS, contractor shall conduct at sea operations 24 hours a day, 7 days a week. Contractor shall crew ships in FOS with crew in accordance with Section C-1.4.1. Contractor FOS crews shall work eight (8) hours per day, seven (7) days a week (including national holidays). The contractor shall maintain the FOS crew twenty-four (24) hours a day, seven (7) days a week.

Reduced Operating Status (ROS) For ships identified as ROS; the Government estimates that the ships may spend a portion of the time in ROS status with reduced manning during the contract performance period. This status includes time spent in shipyard availabilities in ROS/ Repair Availability (RAV) status. ROS OPTEMPO typically consists of 100% in port operations (pier side or on dry dock). Contractor shall man ships in ROS with crew according to Section C-1.7.1.a. Contractor ROS crews shall work ten (10) hours per day, five (5) days a week. Contractor shall maintain a duty watch of two (2) mariners (one engine and deck watch stander of which one shall be a licensed officer) on weekends and holidays. When ship is directed to transition to FOS, an activation notice will be issued by MSCHQ.

Ships in ROS The contractor shall work within the approved budget to maintain the ships in a mission ready state and be able to transition to FOS within the applicable reactivation timeframe. If additional funding is necessary, the contractor shall make formal request to the Government with intent and justification prior to executing maintenance work. The contractor shall ensure that the ship(s) and all equipment, systems, and appurtenances are continuously maintained such that the transition schedule can be met in a cost effective manner. The contractor shall perform scheduled and unscheduled maintenance actions and repairs necessary to maintain mission readiness, safety, environmental protection, regulatory compliance, or the reactivation schedule. The contractor shall follow its standardized transition plan to meet established milestones for transitioning to FOS. Contractor shall perform maintenance and repair planning in a manner that provides shipboard readiness and seamless transitions.

Perform Maintenance and Repairs (ROS) The contractor shall use ship's force to accomplish all maintenance and repairs that are within the capability of the crew. All repairs and maintenance actions requiring additional overtime of Ship’s Force shall not be performed without written consent of the COR.

Ship Activation – ROS to FOS During the ROS to FOS transition period, the contractor shall indoctrinate all newly assigned crewmembers concerning the ship’s operation and mission as described in Section C-1.1.1 – Scope of Work/Mission. All ROS crewmembers assigned to the ship prior to activation shall sail with the ship in FOS for a minimum of 30 days. The contractor shall ensure that consumable stores and provisions sufficient for the intended voyage are onboard the ship. When directed by the Government, the contractor shall arrange for bunkers. Contractor shall prepare the ship for getting underway and to depart its lay berth at the end of the ROS reactivation period. The contractor shall then proceed as ordered.

Items for Transition from ROS to FOS (General) Within 30 days of award (for ships in ROS at time of award) or within 30 days of notification of the intent to place a ship in ROS, the contractor shall submit a transition plan that [states/explains/outlines] actions contractor will take to prepare the ship for transition to ROS to FOS. The verification plan shall include the contractor’s internal administrative functions and detailed explanations of the actions needed to carry out the plan. At a minimum the plan, shall include a checklist that contractor shall submit daily though out the activation, to verify the status of the following, as applicable for ship systems:

• Full crew aboard IAW terms of contract

• Review of physical security, bomb threat procedures completed by master

• Small arms and ammunition aboard

• Reviewed pertinent instructions of MSC Area Command under whose TACON ship will be

• Assignments made for FOS crew to fire bill and lifeboat stations

• Ensure crewmembers provided with ship familiarization briefing upon arrival

• Arrangements made for disconnecting shore water and electric power hoses/cables

• Watch schedules posted

• Line handlers, tugs and pilots arranged

• Provide crew list to MSC Rep, and identify ROS crew

• All navigational equipment, including radars, satellite navigation, RDF, fathometer, and speed log tested and operational

• Required charts for mission onboard

• All communications equipment tested and operational including bridge to bridge VHF

• Test all forklifts

• Test all ramps, internal and external

• All stores cranes tested satisfactorily

• Cargo deck drains checked for proper operation (free of debris)

• Anchors walked clear of hawse and returned to stowed position

• Adequate fuel aboard or bunkering arrangements made for next port

• Anchor and navigation lights verified operable

• Ship’s whistles, bell, and gong tested (local regulation permitting)

• Test mooring winches

• All cargo lights operational

• Certified Lifejackets (required number onboard)

• Test rescue boat lowering motors

• Check gyro repeaters against master gyro

• Test general announcing system/loud hailers

• Ensure all ship’s clocks synchronized

• Communications guard shift, weather routing, and mail routing messages sent

• All hand-held radios and sound powered communications tested and operational

• Test general alarm

• Medical supplies onboard, distributed in first aid or medical lockers as required all expiration dates shall be validated

• Ensure all industrial assistance materials are removed from ship or stowed clear of cargo stowage areas

• Main engine(s) fully operational

• 95% capacity potable water aboard

• Ship’s service generators on line and fully operational

• Steering system, alarms, and rudder angle indicators tested satisfactorily from bridge and local steering

• Shipboard chemicals aboard duration of voyage and expiration dates validated

• Dehumidifier hoses removed from equipment as necessary

• Starting air, control air, and ship’s service air system functioning properly

• CO sensor systems tested satisfactory

• Lube oil purifying system on line and fully operational

• Main engine throttles tested satisfactory.

• Test bridge alarm system

• Test fire main system

• Validate all damage control equipment

• Bilges and equipment surfaces free of lube oil and fuel oil

• All required flange spray shields properly installed on oil systems

• Test main console alarm systems

• Charts and pubs for intended voyage are onboard

• Galley/ hotel services equipment fully functional

C-1.1.4.7.1. Repair Availability (RAV) For ships in a RAV status, contractor crews shall work a minimum of seven (7) days a week ten (10) hours per day. Contractor shall provide a deck officer shall be onboard the ship, to make hourly rounds, twenty-four (24) hours a day including weekends and holidays. Contractor crews shall maintain and operate the ship equipment in support of the RAV and IAW C-2. Contractor crews shall live onboard during duration of RAV unless prior authorization is obtained from the COR.

Weather Operations Weather Information and Ship Routing

IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM), and prior to ship’s departure, the Master shall include in the MOVREP a request for the Naval Oceanography Centers to provide Optimum Track Ship Routing (OTSR). Routes assigned by the OTSR via formal naval message program are in the form of recommendations to the ship Master. Notification calls from the cognizant MSC Area Command or COMSC shall be considered the same as receiving OTSR by Navy Meteorological Command recommendations.

Severe and Destructive Weather Plan Contractor shall maintain and implement the Severe Weather Procedures IAW Operational Commanders’ guidelines and COMSCINST 3121.9 (series), Standard Operating Manual (SOM), for all ships it operates. For ships in ROS, Government will authorize additional manning to support underway sorties scheduled to commence within 48 hours from receipt of the order. When a hurricane condition is set in the area of operations (AOR), and any ship is in port or underway within the storm-related area, contractor shall submit an initial hurricane status report for all ships within one (1) hour of notification of the condition being set. In addition, contractor shall request OTSR IAW Section C-1.1.5.1 above. The Master shall request OTSR program routes during severe and destructive weather conditions.

Notification calls from the cognizant MSC Area Command or COMSC will be considered the same as receiving formal notification via naval message including Optimum Track Ship Routing (OTSR).

Port Services The Government will furnish port services or reimburse the contractor for actual costs of port services IAW Section G. Port services include but are not limited to, tugs, pilots, berthing, potable water, feed water, shore power, spill-booms, docking, trash and garbage removal, oily waste removal, sewage removal, hazardous materials removal, line handlers, shore services, and launch services. The contractor may use Government services or commercial for port or agent services. If utilization of Government contracts for agent or port services will adversely impact the mission of the ships then the contractor may obtain such through commercial means, with prior COR approval. The contractor shall exercise due diligence to obtain the fairest and most reasonable port services, and shall notify the Contracting Officer if such charges appear excessive prior to the ship entering port. As a part of the budgeted amount for port services, the Government shall reimburse canal tolls, port/local dues and taxes (provided the contractor exercises due diligence in seeking on behalf of the Government immunity from such dues and taxes), entering/leaving port fees, customs broker fees, ballasting or shifting berths pursuant to Government orders and any other similar port charges for ports visited at the Government's direction. The contractor shall submit separate invoices for each port call, along with the supporting documentation. The Government will reimburse the contractor for costs of port services associated with supporting Sponsor mission operations including, but not limited to supporting all Sponsor requested work. The Government will not reimburse the contractor for expenses incurred by the contractor for services rendered for the convenience of the ship or the contractor, its crew, or in connection with the contractor's business such as the fees of underwriters.

Diplomatic Clearances The Government will obtain diplomatic clearances, operational area clearances, and explosive event waivers when and where required. The Government will secure port visit clearances.

Husbanding Agent Appointments The Government will reimburse the contractor, IAW Section G, for the customary fee paid to port husbanding agents in conjunction with the port visits of the ships, including the fees of agents appointed for canal transits and at bunkering ports IAW Section G. The Government may disapprove proposed agents and require the contractor discontinue using an agent. The Government shall have the option of directing the contractor to use a specific commercial or Government agent in any port for the reimbursable elements.

Ship’s Operations Government Ships in Foreign Ports

Contractor shall comply with the following requirements while docked, anchored or transiting foreign waters Outside Continental United (OCONUS):

Sovereign Immunity The Master, while performing ship operations, shall advise foreign authorities that each USNS ship under this contract is a sovereign immune ship of the United States and its privileges include immunity from arrest or search (whether in foreign internal or territorial waters, or in international waters), immunity from foreign taxation, exemption from any foreign state regulation any requirement to fly the flag of a foreign state either in its ports or while passing through its territorial sea. These privileges include an entitlement to exercise exclusive control over persons on board such ships with respect to acts performed on board. Contractor shall observe ALMSC 020/06 and ALMSC 026/09 – Guidelines for Sovereign Immunity.

Foreign Law Enforcement Masters shall refuse requests from foreign authorities for documents, physical evidence, interviews of personnel, statements, any request to board, examine, inspect, or search the ship, and any request for the physical delivery of persons on the ship to foreign authorities. The Master lacks authority to comply with such a request, and shall advise foreign authorities when foreign authorities make a request for any of the listed items.

Foreign Port Visits

The Master may provide a Shore Party List of individuals who will go ashore to the host nation before granting liberty if such a list is requested. The Shore Party List may contain only the names and passport numbers of those personnel. Contractor or its employed Master shall not provide any other information. Masters shall comply with applicable U.S. and host nation agreements, such as Status of Forces Agreements, that specify particular procedures for port visits in that country.

Casualty, Incident, Injury and Weekly Status Reporting The contractor shall ensure all casualties, incidents and injuries (or death) are reported IAW Navy Regulations via naval message IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM), and format of NWP 1-03.1 (series), and notification provided to the COR; as provided below.

Casualty Report (CASREP) Contractor shall report all mechanical, structural, electrical or equipment casualties in the Navy standard format of a CASREP IAW NWP 1-03.1 (series). Contractor’s Navy message format reports shall consist of the initial CASREP, and shall be followed by updates and a final correction of the casualty. If a casualty is mission degrading, contractor must report it within 12 hours of occurrence. If a casualty is not mission degrading but cannot be corrected within 48 hours, contractor must report it not later than twenty-four

(24) hours after the occurrence.

Special Incident Reporting The contractor shall inform the U.S. Coast Guard of “special incidents” in accordance with USCG regulations (e.g. USCG form 2692). Contractor shall report all accidents or occurrences resulting in damage by the ship or to the ship. Additionally, contractor shall report all damage to gear or cargo, injury to person(s), and loss of life IAW COMSCINST 3121.9 (series), Standard Operating Manual (SOM).

Reportable incidents include, but is not limit