SOLICITATION_N32205-18-R-1022_CSU_WEST_CIVMAR_LODGING.pdf

SEE ADDENDUM

(No Collect Calls)

N3220518R1022 21-Dec-2018

b. TELEPHONE NUMBER

757-443-5964

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 22 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

EFREM A MASON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF53

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N3220518R1022

Section SF 1449 - CONTINUATION SHEET

FACILITY LOCATION

Primary Facility Location and Address:

Secondary / Alternate Facility Location and Address(s):

PERFORMANCE WORK STATEMENT

DESCRIPTION OF SERVICES

I. SCOPE OF WORK

The Contractor shall provide lodging and transportation as specified herein, to the authorized Civil Service Mariners

(CIVMARs) assigned to the Military Sealift Command (MSC) in San Diego CA. The Contractor shall furnish necessary facilities, including furniture, equipment and supplies. Such facilities shall be located within a twenty-five (25) mile driving radius of the entrance to Point Loma Naval Base, located at 140 Sylvester Road, San Diego

CA 92106, using www.mapquest.com. Transportation to and from the contractor’s lodging facility and MSC

Customer Service Unit – West (CSU-W) Point Loma, the MSC Training Center 32nd St, located at 3975 Norman

Scott Road, Suite 1, San Diego CA 92136, and the Balboa Avenue Training Site (BATS), located at 9284 Balboa

Avenue, San Diego CA 92123 will be provided by contractor. The commute time from each hotel (primary and each overflow) to each location (32nd Street, Point Loma, and Balboa Avenue) must not exceed one hour each way during normal peak traffic hours.

A. LODGING/FACILITIES

The primary lodging facility must be rated by the American Automobile Association (AAA) and must meet or exceed the three Diamond hotel rating from AAA. In addition to the primary facility, the contractor must have a minimum of two (2) overflow hotels that are rated by AAA and meet or exceed the AAA three Diamond hotel rating. The overflow hotels may be at different locations, however, each facility shall be located within the mileage/commute requirements stated above and shall provide the same or lower room-night rate as the primary lodging facility. The contractor shall provide a microwave and refrigerator in each authorized CIVMARs room and maintain at least three (3) functional washers and three (3) functional dryers at each site. The contractor shall provide free local telephone calls and a free, functional internet connection in each room, and hotel guests will have access to an on-site Business Center. The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The lodging facility must be within 1/8 mile distance of a public transportation designated stop OR the lodging facility must provide transportation to/from the nearest public transportation designated stop with set schedule OR the lodging facility must provide round trip shuttle service comparable to that of public transportation within a five mile driving radius with set schedule. Each authorized CIVMAR occupant shall be given a key to his/her room at no charge and with no deposit fee. The primary facility shall provide lodging to the majority (greater than 50%) of the authorized CIVMARs at all times.

The overflow facilities will only be used when the primary lodging facility exceeds its capacity. Overflow hotel properties may change throughout the life of the contract as long as the properties meet all the requirements of the contract and are validated and approved in writing by the Contracting Officer Representative (COR) and Contracting

Officer prior to any changes.

The Contractor shall provide hotel rooms when called for by the COR and/or Contracting Officer or his/her designated representatives. The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government’s needs. Based on previous history, the room nights will vary with an estimated average of

120 rooms per night, to as many as 250 rooms per night. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training. The length of a CIVMARs stay varies. Each authorized CIVMAR shall be entitled to a single room. The authorized CIVMARs will remain in the same facility from the day they check in until they check out with the exception of those moves at the request of the MSC Point of Contact (POC) based on availability of the contractor. The authorized CIVMARs may not be moved from one facility to another unless contractor submits a request three (3) working days in advance with adequate justification, to the MSC CSU-W Site Manager for approval.

http://www.mapquest.com/

The Contractor shall provide a single room night rate per day, including all applicable taxes in the composite rate.

However, generally, the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations as amended.

The Government estimates 91,250 single room nights to be utilized during the contract period base year. This is only an estimate. The Government is only liable for and will only pay for the actual number of rooms used by the authorized CIVMARs.

HOTEL RESERVATIONS

Reservations may be made in advance of arrival of the hotel guests by the MSC designated POC. If reservations are made in advance, every effort shall be made by the Contractor to provide a room within one hour of arrival. To the extent possible, the Government will make every effort to provide advance reservations. Occasionally there will be late arrivals and every effort shall be made by the Contractor to accommodate those authorized CIVMARs arriving late.

When the MSC designated POC submits a request for a hotel reservation, the request will indicate if the CIVMAR will be arriving after 6 p.m., and if so, will also provide the CIVMARs flight/arrival information. The hotel reservation will be marked “late arrival”, if the arrival is for 6 p.m. or later.

The hotel will hold reservations made until 6 p.m. on the date of arrival, which is industry standard. If the CIVMAR does not arrive by 6 p.m., and the hotel reservation has not been marked as “late arrival”, the hotel reservation will be cancelled by the hotel. If a CIVMAR reports to the hotel after a reservation has been cancelled, or as a walk-in who did not have a reservation, the contractor must still provide the CIVMAR a hotel room at either the primary or one of the overflow hotels.

CIVMARs reporting to the hotel without a reservation will report to the primary hotel. If the primary hotel cannot accommodate the CIVMAR, and after proper credentials are shown to indicate they are an MSC CIVMAR, the contractor will advise the CIVMAR which hotel can accommodate their stay, by contacting the hotel and making the reservation, which will all be relayed to the CSU-W Site Manager the following morning. CIVMARs reporting without a reservation are responsible for their own transportation from the primary hotel to an overflow hotel.

DINING

The Contractor shall provide dining facilities for breakfast, lunch and dinner or there must be dining facilities within one half of a mile from the primary and each of the overflow hotels, including quick service restaurants and/or full service restaurants. In the event the on-site dining facilities are closed for breakfast, lunch, and/or dinner, there must be dining facilities within one half of a mile from the hotels (primary and overflow) which are open for service.

Food Services located within the hotel facility (eating and drinking establishments and vending machines operated in conjunction with a hotel) shall be operated in compliance with Federal, State and Local Regulations.

FIRE AND SAFETY

Contractor shall provide verification that establishment is listed on the current Hotel-Motel National Master List as required by PL101-391.

Contractor shall have a policy in place at the primary hotel and overflow hotels which address how to handle medical emergencies, defined as any situation which jeopardizes an individual’s well being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress). Emergency telephone numbers shall be posted in each hotel room. Hotel must have a first aid kit available at the front desk.

Contractor shall be responsible for notifying the CSU-W Site Manager within 5 minutes if an authorized CIVMAR is transported to a hospital. Contractor will provide to the CSU-W Site Manager the CIVMAR’s name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital. Contractor shall provide security cameras at entry/exit points and lobby area at the primary hotel and overflow hotels.

PREVENTION OF ILLEGAL ACTS

Contractor shall not permit gambling, drug use or sales, or illicit acts within his or her establishment. In the event an illegal act occurs, the Contractor shall provide a copy of the police report regarding the incident to the COR and

Contracting Officer.

LIABILITY

The Government shall not assume expenses incurred other than those prescribed in the contract. The government will not be responsible for hotel expenses for any rooms issued without the required proper identification at registration as required by MSC (See “DOCUMENTATION”). The CIVMAR will assume responsibility for any additional expenses incurred for personal use and entertainment, (i.e., telephone use, pay per view cable television movies and/or sports broadcasts, alcoholic beverage, or other extra hotel amenity charges). The CIVMAR shall be directly responsible for such expenses and shall make payments directly to the hotel or motel. Damage to the hotel facility by the CIVMAR is the sole responsibility of the individual CIVMAR. The Contractor’s desk clerk and/or the manager on duty shall explain this requirement for personal liability to the CIVMARs upon check-in.

SAFEGUARDING VALUABLES

The Contractor shall provide a means of storing and safeguarding (safe or vault) small, high value personal property of the occupants. Each authorized CIVMAR occupant shall be notified at check-in that the hotel or motel will provide this service free of cost to the occupant. If the occupant elects to use this service, the hotel or motel is responsible for safeguarding small high value personal property. Safe deposit boxes will be provided in each hotel room occupied by a CIVMAR.

HEALTH AND SANITATION

The Primary lodging facility and overflow facilities shall be subject to inspection and approval by the COR any time after contract award and the Source Selection Evaluation Board (SSEB) prior to award. The lodging facilities shall have ready for examination all inspection approvals, certificates, licenses, and permits required by federal, state and local laws, rules and regulations, dealing with the operation of an establishment providing lodging and serving food/beverages to the public. All inspections, approvals, certificates, licenses and permits must be valid at the time of examination and remain so for the duration of contract agreement.

The City of San Diego Department of Health (DOH) Transient Occupancy Registration Certificate, being a public document, shall be available for public disclosure to government officials at all times.

Unannounced random habitability sanitation inspections may be conducted by the MSC POC, Alternate Contracting

Officer’s Representative (ACOR), COR or Contracting Officer throughout the life of the contract to ensure compliance as specified in this contract. Additional inspections without notice will be conducted in response to complaints filed with the MSC medical department or MSC Contracting Office and COR, which directly affect the health and safety of the CIVMARs.

If the Primary hotel and/or overflow hotels are required by Department of Health (DOH) to cease operations, under the provisions of the law, the contractor shall report these findings to the Contracting Officer or COR immediately.

Primary hotel and overflow hotels are required to have emergency battery lighting on stairwells, lobby areas, common areas, and hallways. Should a substantial and imminent health hazard be declared by the Agency and/or

DOH at the primary or overflow facilities, including but not limited to substantial power outage, water damage, fire damage, sewage backing up into food preparation and service areas, lack of refrigeration or lack of water, the contractor shall immediately notify the MSC POC, and advise hotel’s plan to transfer all authorized CIVMARs to one of the other approved facilities under contract until operations are resumed and authorized by DOH. A follow-up sanitation inspection may be conducted by MSC to confirm that health hazards have been eliminated and the contractor shall provide the government with a copy of the authorization to resume operations from state and local agencies as required.

All of the authorized CIVMARs shall be entitled the same housekeeping standards as any other hotel guest. Limited housekeeping due to extended length of stay is not an option. All authorized CIVMARs who decline housekeeping in excess of two (2) consecutive days shall be reported to the MSC POC.

PARKING

Space shall be provided for an estimated 2-3 Government vehicles or officially hired rental cars at no cost to the

Government. Free parking shall be provided for all authorized CIVMARs staying at the hotel.

MAIL DISTRIBUTION

Mail shall be available for distribution daily at the front desk to authorized CIVMARs.

B. TRANSPORTATION

To and from Pt Loma/32nd St Training Site/Balboa Training Site

The Contractor shall provide each authorized CIVMAR staying at the primary and overflow hotel (s) daily round trip transportation to MSC located at Naval Base Point Loma, to the Naval Station, 32nd Street, or to the Balboa

Avenue Training Site (BATS). The majority of the CIVMARs will be transported daily to Point Loma. An estimated 20-25 CIVMARS will require transportation daily to the 32nd St training site, and an estimated 20-25

CIVMARS will require transportation daily to BATS. At a minimum, the Contractor shall provide one round trip daily per CIVMAR, Monday through Friday, for all authorized CIVMARs staying at Contractor’s facilities. The

Contractor is to provide transportation to drop-off the authorized CIVMARs from the Contractor’s facility to the

Training Site located @ the Naval Station 32nd St between 0600 and 0630 a.m., and to Naval Base Point Loma arriving no later than 0700 a.m. Transportation to drop off the authorized CIVMARs to BATS will be coordinated by the MSC POC. Return transportation pick up times may vary depending on the number of trips each day, and will be coordinated by the MSC POC.

The Contractor shall provide a round trip transportation rate per day, including all applicable taxes in the composite rate. However, generally, the U.S. Government is tax exempt.

The Contractor shall be responsible to coordinate travel arrangements on a daily basis with the MSC POC in sufficient time to ensure timely logistical arrangements.

The Contractor shall have a sufficient size and or number of vehicles to support the required timeframes of arrival and departures. All vehicles must be climate controlled with properly operating air conditioning and heating systems.

The Contractor shall obtain the daily pick up and drop off schedule from the MSC CSU-W Site Manager or MSC

POC. For planning purposes, the Contractor shall be available for drop offs in the morning and pickups in the afternoon on each day when needed.

Most trips to and from the primary and overflow hotels will occur Monday through Friday. There may be requirements to provide transportation for the authorized CIVMARs on weekends and Federal Holidays. This will be coordinated by the MSC POC in advance as needed.

DBIDS base access passes must be obtained by company providing transportation. DBIDS passes must be obtained within two (2) weeks of contract award.

The Government estimates that the total number of days required for transportation to the Naval Base Point Loma, to Naval Station 32nd Street, and to Balboa Avenue Training Site (BATS) is 260 days per year during the contract period base year, with an average of 120 CIVMARs per day (this number could fluctuate from 120-250). The

Government is only liable for and will only pay for the actual number of round trips to and from the Naval Base

Point Loma, Naval Station, 32nd Street, and Balboa Avenue Training Site that are provided by the contractor. The contractor is responsible for monitoring the passengers as authorized CIVMARs lodging under the contract.

C. DOCUMENTATION

IDENTIFICATION OF CIVMARS

The first day a CIVMAR checks in the hotel, the Contractor shall verify the identity of the person by his/her photo identification (ID) card to ensure MSC employment. Two valid and current forms of identification are required: (1)

Merchant Mariner Document/Credential (MMD/MMC); and (2) Government Common Access Card (CAC).

DAILY SIGN IN ROOMING ROSTER

The Contractor shall maintain a daily Sign-In Record containing the name, permanent position, and signature for each CIVMAR assigned under the contract. The MSC POC will coordinate the proper format and requirements for submission upon award of contract. The CIVMARs must sign by their name daily for each day they occupy a room during that week The Contractor shall fax or scan a copy of the daily sign in sheets to the designated MSC POC.

Methods of collection and maintenance of sensitive information for the daily sign-in record must be in accordance with the Privacy Act of 1974.

TRANSPORTATION LOG

The contractor shall maintain a daily transportation log, which logs each trip and includes hotel, date, time, number of passengers, and destination to and from. A copy of each daily log for the respective billing periods must be included with each invoice submitted for payment. Invoices shall be submitted on a weekly or bi-weekly basis.

D. RENOVATION AND MAJOR CONSTRUCTION OF HOTEL FACILITY

The contractor shall not lodge CIVMARs under the contract at a hotel facility that is under renovation and/or undergoing a major construction project. The contractor shall provide adequate lodging at the designated and approved overflow hotel facilities during such period. The determination as to whether improvements to the hotel facility constitute a renovation and/or major construction project shall be left to the discretion of the COR and/or the

Contracting Officer.

WAGE DETERMINATION

Wage Determination 95-0584 (Rev – 40) is applicable to this service requirement. The Wage Determination will be updated annually.

ADDENDUM

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS

I. General Instructions

Offerors shall submit proposal in three separate volumes:

Volume I: Price Proposal

Volume II: Technical Proposal

Volume III: Past Performance Proposal

Volumes I, II and III shall each be presented on or before the closing date and time provided in Box #8 of the SF

1449 of the solicitation in separate sealed binders marked for Solicitation N32205-18-R-1022. Proposals shall be mailed or hand carried as one (1) hardcopy original, two (2) hardcopies of the original, and in a CD version.

Proposals not in conformance with this requirement may be deemed unacceptable.

Prior to the time of solicitation closing date, offerors’ shall submit to the address specified in Block 9 (Attn: Efrem

Mason). Offerors shall complete Blocks 17, 24 and 30a, b, and c of SF 1449 and include the completed SF 1449 in the Volume I: Price Proposal.

By submission of an offer, Offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award.

Offeror’s questions in response to the solicitation must be submitted to the Contracting Officer in writing via email to efrem.mason@navy.mill no later than 12 calendar days prior to the closing date of the solicitation. The Contracting

Officer or his/her technical representative shall not accept verbal requests for information.

Proposals must be only hand delivered or mailed directly to Efrem Mason, the sole designated representative. No electronic means of submission, used in whole or in combination with E-mail is permitted.

Proposals shall be in either Adobe or Microsoft Word format, with the exception of the signed 1449 and any amendments, which must be included in a proposal as scanned .pdf files. Offerors are advised that the Government is unable to receive any types of electronic files. To be timely, a proposal must be received in its entirety to the designated representative by the due date and time for proposal submission.

Military Sealift Command

Attention: Efrem Mason, N102B

471 East “C” St, BLDG SP-64

Norfolk, VA 23511

Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

Volume I: Price

The offeror’s proposed price will be evaluated on the basis of price fair and reasonableness using price analysis techniques in accordance with FAR 15.404-1(b).

Price proposals will be due on the closing date of the RFP. Offerors are required to complete the SF 1449 and schedule of services. A separate unit price and extended price must be submitted for each contract line item number

(CLIN) including the base period and all option periods. An offeror’s representations and certifications, i.e. reps and certs, shall be included in the price proposal. Offerors are encouraged to register their representations and certifications online at https://www.sam.gov/ and provide confirmation in the price proposal of the registration, as opposed to providing a hard copy of the representations and certifications.

The Contractor shall provide a fully burdened single room rate for each CLIN, including, but not limited to, direct costs, indirect costs, profit and applicable taxes. However, generally the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel

Regulations. The overflow hotels’ rate must not exceed that provided by the primary facility.

Volume II: Technical Proposal

The Technical Evaluation Board (TEB) shall evaluate the Technical Proposal as a factor for award for both the prime facility and the overflow facilities. In addition, an on-site inspection will be conducted by the Contract Officer

Representative (COR), Union Representative and a Source Selection Board Member for each offeror's prime and overflow facilities prior to contract award for the purposes of validating select portions of the Technical Proposal.

Evaluation criteria for technical proposals are listed below. Subfactors I, II and III are of equal importance.

The Technical Proposal shall not exceed 300 text pages and must demonstrate an understanding of the ability to meet all of the requirements covered in the Performance Work Statement. The proposal should demonstrate how the offeror will comply with the Government’s requirements throughout the performance period. Data previously submitted or presumed to be known, i.e., description of previous contracts for the Government, cannot be considered as a part of the proposal, unless physically incorporated into the proposal.

mailto:efrem.mason@navy.mill

a. Ensure you fill out the attached Lodging Check-list Technical Requirements (Attachment 1)by placing a check in each box for compliance, which means you can meet the requirement.

Comment as necessary

b. Your proposal must contain all items required below for both the prime facility and the overflow facilities.

SUBFACTOR I: GENERAL REQUIREMENTS OF PRIMARY AND OVERFLOW HOTELS

1. Provide a current copy of your AAA 3 Diamond hotel rating certification for the primary and overflow facilities.

2. Provide name and address of the primary facility and at least two overflow facilities. The hotels can be at different locations; however, each facility must be located within a twenty-five (25) mile driving radius of the entrance to Point Loma Naval Base, located at 140 Sylvester Road, San Diego CA 92106.

3. Provide twenty-five (25) mile driving radius justification of each hotel facility using www.mapquest.com website.

4. Provide commute time to and from each hotel facility not to exceed one hour each way during normal peak traffic hours.

5. Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within 1/8 miles, advise how the facility will transport the CIVMARS to the nearest public transportation designated stop and provide schedule, or advise if lodging facility will provide round trip shuttle service within a five (5) mile driving radius and provide schedule.

6. Provide number of rooms at each facility, size of rooms, and how many rooms are designated smoking and non-smoking rooms.

7. Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

8. Provide a statement that at least three (3) functional washers and at least three (3) functional dryers will be provided on-site at each facility.

9. Provide a statement that each facility will provide free local telephone calls.

10. Provide a statement that each facility will provide a free, functional internet connection in each room.

11. Provide a statement that each facility will not be under construction or major renovation during the base performance period and all option periods.

12. Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

13. Provide statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half mile of each hotel facility, and the names, address, and distance from hotel and the dining hours of these eating establishments.

14. Provide a statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

15. Provide statement that parking will be provided at each facility at no charge to each mariner staying at the hotel.

16. Provide a statement that no hotel blackout dates will be used during the period of performance.

17. Provide statement that each facility will provide an on-site Business center.

SUBFACTOR II: PRIMARY AND OVERFLOW HOTEL’S FIRE AND SAFETY POLICIES AND

PROCEDURES

http://www.mapquest.com/

1. For Fire and Safety Issues, provide verification (Print Out) that establishments are listed on the current Hotel-

Motel National Master List as required by PL101-391 http://www.usfa.dhs.gov/applications/hotel

2. Provide plan for each facility to ensure prevention of illegal acts within establishment.

3. Provide security plans, methods and equipment used at each facility. Address security of personal property, personal rooms, access to interior of building and grounds, and lighting of interior and exterior passageways and grounds.

4. Provide statement that safe deposit boxes will be in each hotel room occupied by a CIVMAR within two (2) weeks after award.

5. Provide policies and procedures regarding overnight guests of MSC CIVMARS who could be staying in the room (including additional charges, if any).

6. Provide a copy of each hotel’s policy which addresses handling medical emergencies, defined as any situation which jeopardizes an individual’s well-being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress).

7. Provide statement that emergency telephone numbers shall be posted in each hotel room.

8. Provide statement that hotel will have a first aid kit available at the front desk.

9. Provide statement that contractor will notify MSC within 5 minutes if an authorized CIVMAR has been transported to a hospital. Provide statement that contractor will provide the CSU-W Site Manager the

CIVMARs name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital.

10. Provide statement that security cameras will be positioned at entry/exit points and lobby area at the primary hotel and overflow hotels.

SUBFACTOR III: HEALTH AND SANITATION OF PRIMARY AND OVERFLOW FACILITIES

** All inspections, approvals, certifications, licenses and permits must be valid at the time of examination.

1. Provide each facility’s housekeeping practices and a statement that CIVMARS shall be entitled the same housekeeping standards as any other hotel guest. Provide list of the services provided in daily housekeeping cleaning.

2. Provide copy of Pest Control Service Inspection Report issued within the past 2 months for each facility.

3. Provide copy of most current Department of Health (DOH) Inspection/Evaluation Report for each hotel facility for –

a. Hotel - Transient Lodging Establishment Evaluation Report

b. Restaurant – Foodservice Establishment Evaluation Report

c. Swimming pool - Recreational Water Establishment Evaluation Report

4. Provide statement that primary and overflow hotels have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

SUBFACTOR IV: TRANSPORTATION TO AND FROM PRIMARY AND OVERFLOW HOTEL(S)

http://www.usfa.dhs.gov/applications/hotel

Provide statement that contractor/bus company will obtain DBIDS passes from Point Loma Naval Base to provide access on base within 2 weeks of contract award.

Volume III: Past Performance Proposal

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the three (3) years. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet - Attachment #3, is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Performance Data Sheet - Attachment #3, the offeror is requested to provide a Past Performance Questionnaire - Attachment #4, to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email the completed Past Performance Questionnaire -

Attachment #4 BY THE DUE DATE FOR PROPOSALS directly to Efrem Mason, Military Sealift Command, 471

East C Street, BLDG SP-64, Norfolk, VA 23511, e-mail: efrem.mason@navy.mil, (757) 443-5964. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a single Indefinite Delivery - Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Price

Factor 2: Technical

Factor 3: Past Performance mailto:efrem.mason@navy.mil

a. Factor 1: Price. To determine the lowest priced offeror, the Government will use the Total Evaluated Price inclusive of all options. Price analysis techniques will be used to determine price reasonableness.

Materially unbalanced offers may not be considered for award. In order to be considered for award, the proposed price must be determined to be fair and reasonable.

b. Factor 2: Technical. Proposals will be evaluated to determine that the offeror meets the minimum capability requirements using the ratings and descriptions outlined below:

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

As part of a technical pre-award survey the Government reserves the right to inspect the offeror’s proposed properties prior to award, to determine that the proposal meets the acceptability standards in the solicitation. If, upon inspection, the Government determines that the offered properties do not meet the acceptability standards, the property will be found technically unacceptable.

c. Factor 3: Past Performance.

The past performance evaluation will assess the offeror’s probability of meeting the solicitation requirements. To develop an overall rating, the Government’s evaluation will take into account relevant information submitted by each offeror as part of its proposal and the Government’s assessment and evaluation of other sources of information. Other sources of information for past performance may include, but are not limited to, Past Performance Information Retrieval System (PPIRS) reports, the Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Report System

(ESRS), other databases, questionnaires and interviews.

(1) The Government will consider the recency and relevancy of past performance information compared to the requirements detailed in the PWS, the source of the information, the context of the data and general trends in the offeror’s performance and any associated risk.

(2) The Government will consider the company itself, predecessor companies, key personnel who have relevant experience and subcontractors who will perform major or critical aspects of the requirement.

The Government reserves the right to consider Past Performance Questionnaires received after the due date for receipt of proposals. The Government reserves the right to contact references for verification or additional information and the right to consider other relevant past performance information. The

Government may call customers, whether or not provided by the offeror, to inquire about the offeror’s past performance. The Government does not assume the duty to search for data to cure the problems it finds with the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

In accordance with FAR 15.305(a) (2) (iv), an offeror without a record of relevant past performance or for whom information on past performance is not available, will not be evaluated favorably or unfavorably on past performance.

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings outlined below:

Adjectival Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR

15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered

“acceptable.”

The Government intends to evaluate offers and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2. The term “technical” refers to all non-price considerations. The technical factor and past performance will be evaluated on an acceptable/unacceptable basis. Award will be made to the responsible lowest price, technically acceptable offeror with acceptable past performance. An unacceptable rating in any non-price factor may render the entire offer unacceptable and ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation.

(a) As LPTA source selection procedures are being used in this acquisition.

(b) If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 91,250 Each

CIVMAR HOTEL LODGING SAN DIEGO CA

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR

AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN

MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND

(MSC) IN SAN DIEGO, CA FOR THE REQUIRED PERIOD OF 1 OCTOBER

2019 – 30 SEPTEMBER 2020 (BASE YEAR). UNIT PRICE/ROOM RATE

SHALL INCLUDE ALL APPLICABLE TAXES.

FOB: Destination

V231

NET AMT

0002 260 Each

TRANSPORTATION COST FOR CIVMARS

FFP

THE GOVERNMENT ESTIMATES THE TOTAL NUMBER OF DAYS

REQUIRED FOR TRANSPORTATION BETWEEN THE HOTEL(S) AND

NAVAL BASE POINT LOMA, TO NAVAL STATION 32ND STREET, AND

TO BALBOA AVENUE TRAINING SITE (BATS) IS 260 DAYS PER YEAR

DURING THE CONTRACT PERIOD BASE YEAR WITH AN AVERAGE OF

120 PERSONS PER DAY (THIS NUMBER COULD FLUCTUATE FROM 120-

250 CIVMARS PER DAY). EXTENDED AMOUNT IS CALCULATED BY

MULTIPLYING YOUR TRANSPORTATION RATE BY A QUANTITY OF 260

TOTAL DAYS.

1001 91,250 Each

OPTION CIVMAR HOTEL LODGING SAN DIEGO CA

FFP

OPTION YEAR 1. CONTRACTOR TO PROVIDE COMMERCIAL LODGING

SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE

CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT

COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 1

OCTOBER 2020 – 30 SEPTEMBER 2021. UNIT PRICE/ROOM RATE SHALL

INCLUDE ALL APPLICABLE TAXES.

1002 260 Each

OPTION TRANSPORTATION COST FOR CIVMARS

FFP

OPTION YEAR 1.

THE GOVERNMENT ESTIMATES THE TOTAL NUMBER OF DAYS

REQUIRED FOR TRANSPORTATION BETWEEN THE HOTEL(S) AND

NAVAL BASE POINT LOMA, TO NAVAL STATION 32ND STREET, AND

TO BALBOA AVENUE TRAINING SITE (BATS) IS 260 DAYS PER YEAR

DURING THE CONTRACT OPTION YEAR 1 WITH AN AVERAGE OF 120

PERSONS PER DAY (THIS NUMBER COULD FLUCTUATE FROM 120-250

CIVMARS PER DAY). EXTENDED AMOUNT IS CALCULATED BY

MULTIPLYING YOUR TRANSPORTATION RATE BY A QUANTITY OF 260

TOTAL DAYS.

2001 91,250 Each

OPTION CIVMAR HOTEL LODGING SAN DIEGO CA

FFP

OPTION YEAR 2. CONTRACTOR TO PROVIDE COMMERCIAL LODGING

SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE

CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT

COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 1

OCTOBER 2021 – 30 SEPTEMBER 202. UNIT PRICE/ROOM RATE SHALL

INCLUDE ALL APPLICABLE TAXES.

2002 260 Each

OPTION TRANSPORTATION COST FOR CIVMARS

FFP

OPTION YEAR 2.

THE GOVERNMENT ESTIMATES THE TOTAL NUMBER OF DAYS

REQUIRED FOR TRANSPORTATION BETWEEN THE HOTEL(S) AND

NAVAL BASE POINT LOMA, TO NAVAL STATION 32ND STREET, AND

TO BALBOA AVENUE TRAINING SITE (BATS) IS 260 DAYS PER YEAR

DURING THE CONTRACT OPTION YEAR 2 WITH AN AVERAGE OF 120

PERSONS PER DAY (THIS NUMBER COULD FLUCTUATE FROM 120-250

CIVMARS PER DAY). EXTENDED AMOUNT IS CALCULATED BY

MULTIPLYING YOUR TRANSPORTATION RATE BY A QUANTITY OF 260

TOTAL DAYS.

3001 91,250 Each

OPTION CIVMAR HOTEL LODGING SAN DIEGO CA

FFP

OPTION YEAR 3. CONTRACTOR TO PROVIDE COMMERCIAL LODGING

SERVICES FOR AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE

CIVILIAN MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT

COMMAND (MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 1

OCTOBER 2022 – 30 SEPTEMBER 2023. UNIT PRICE/ROOM RATE SHALL

INCLUDE ALL APPLICABLE TAXES.

3002 260 Each

OPTION TRANSPORTATION COST FOR CIVMARS

FFP

OPTION YEAR 3.

THE GOVERNMENT ESTIMATES THE TOTAL NUMBER OF DAYS

REQUIRED FOR TRANSPORTATION BETWEEN THE HOTEL(S) AND

NAVAL BASE POINT LOMA, TO NAVAL STATION 32ND STREET, AND

TO BALBOA AVENUE TRAINING SITE (BATS) IS 260 DAYS PER YEAR

DURING THE CONTRACT OPTION YEAR 3 WITH AN AVERAGE OF 120

PERSONS PER DAY (THIS NUMBER COULD FLUCTUATE FROM 120-250

CIVMARS PER DAY). EXTENDED AMOUNT IS CALCULATED BY

MULTIPLYING YOUR TRANSPORTATION RATE BY A QUANTITY OF 260

TOTAL DAYS.

4001 91,250 Each

OPTION CIVMAR HOTEL LODGING SAN DIEGO CA

FFP

CONTRACTOR TO PROVIDE COMMERCIAL LODGING SERVICES FOR

AN ESTIMATED 120 TO 250 ROOMS PER NIGHT FOR THE CIVILIAN

MARINERS (CIVMARS) ASSIGNED TO MILITARY SEALIFT COMMAND

(MSC) IN NORFOLK, VA FOR THE REQUIRED PERIOD OF 1 OCTOBER

2023 – 30 SEPTEMBER 2024. UNIT PRICE/ROOM RATE SHALL INCLUDE

ALL APPLICABLE TAXES.

4002 260 Each

OPTION TRANSPORTATION COST

FFP

OPTION YEAR 4.

THE GOVERNMENT ESTIMATES THE TOTAL NUMBER OF DAYS

REQUIRED FOR TRANSPORTATION BETWEEN THE HOTEL(S) AND

NAVAL BASE POINT LOMA, TO NAVAL STATION 32ND STREET, AND

TO BALBOA AVENUE TRAINING SITE (BATS) IS 260 DAYS PER YEAR

DURING THE CONTRACT OPTION YEAR 4 WITH AN AVERAGE OF 120

PERSONS PER DAY (THIS NUMBER COULD FLUCTUATE FROM 120-250

CIVMARS PER DAY). EXTENDED AMOUNT IS CALCULATED BY

MULTIPLYING YOUR TRANSPORTATION RATE BY A QUANTITY OF 260

TOTAL DAYS.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Origin Government

0002 Origin Government Origin Government

1001 Origin Government Origin Government

1002 Origin Government Origin Government

2001 Origin Government Origin Government

2002 Origin Government Origin Government

3001 Origin Government Origin Government

3002 Origin Government Origin Government

4001 Origin Government Origin Government

4002 Origin Government Origin Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2019 TO

30-SEP-2020

N/A N/A

0002 POP 01-OCT-2019 TO

30-SEP-2020

1001 POP 01-OCT-2020 TO

30-SEP-2021

1002 POP 01-OCT-2020 TO

30-SEP-2021

2001 POP 01-OCT-2021 TO

30-SEP-2022

2002 POP 01-OCT-2021 TO

30-SEP-2022

3001 POP 01-OCT-2022 TO

30-SEP-2023

3002 POP 01-OCT-2022 TO

30-SEP-2023

4001 POP 01-OCT-2023 TO

30-SEP-2024

4002 POP 01-OCT-2023 TO

30-SEP-2024

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017

52.212-1 Instructions to Offerors--Commercial Items OCT 2018

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.216-21 Requirements OCT 1995

52.219-8 Utilization of Small Business Concerns OCT 2018

52.223-6 Drug-Free…