RFP-RFQ_Q_AND_A_(2A).docx

MILITARY SEALIFT COMMAND

N32205-13-R-6007

QUESTIONS AND ANSWERS

The following are answers to questions received from potential offerors. The answers provide clarification only and DO NOT constitute an amendment to the solicitation.

1. Where can I find information on Solicitation N32205-13-R-6007? i.e. Closing Date and Period of Performance

ANSWER: Federal Business Opportunities commonly known as Fed Biz Ops or FBO is a free web-based portal which allows vendors to review Federal Procurement Opportunities. It is the only official government site for reviewing information for Solicitation N32205-13-R-6007. Other websites and/or locations are unofficial. The government is not responsible for incorrect or incomplete information at these locations. i.e. Cvent

2. Does all the performance questionnaire and past performance data need to be submitted by 15 Jan 2014 or can it be submitted with the bid?

ANSWER: Per the Solicitation: “The Government reserves the right to consider Past Performance Questionnaires (Attachment #2) received after the due date for receipt of proposals.”

3. What constitutes “Work under the contract” under Q&A’s #1, Questions #9?

ANSWER: The Performance Work Statement outlines the work to be performed under the contract. Examples of which would include, but not limited to making reservations, employee management, guest check-in, hotel services, room cleaning and etc.

4. Blocks 23 & 24 of the SF1449 pertain to the base year only?

ANSWER: Correct

5. How often will the contractor be notified by the COR of how many CIVMARS will be coming?

ANSWER: The COR will not notify the contractor of how many CIVMARS will be coming at any given time. MSC has a hotel reservation system in place, and the MSC POC will work with the contractor on hotel reservations on a daily basis.

6. How long will the CIVMARS stay for training?

ANSWER: Per the Solicitation: “The length of a CIVMARs stay varies.”

7. Is there a publishable training schedule?

ANSWER: No, there is not a publishable training schedule available for release to the general public. Transportation will be required each week day to the training sites, except during the holidays or when the training center is closed.

8. The hotel will provide more than 50% of the lodging at all times, will the Government pay for these rooms whether they are occupied or not?

ANSWER: Per the Solicitation: “The Contractor shall ensure a sufficient number of single rooms are available at all times to meet the Government's needs. Based on previous history, the room nights will vary with an estimated average of 120 rooms per night, to as many as 250 rooms per night. The Government is only liable for and will only pay for the actual number of rooms occupied by CIVMARS.”

9. Based on recent history and projected future, how many rooms are utilized each night?

ANSWER: Refer to Q&A #1, Questions #13 for the average number of rooms used in the past 12 months. The quantities of single rooms actually occupied for lodging on any one day may vary depending upon the fluctuating number of CIVMARs awaiting assignment or attending training.

10. What is the Government stance on CIVMARS “No Showing” and the contractor receiving payments?

ANSWER: Per the Solicitation: “The Government is only liable for and will only pay for the actual number of rooms occupied by CIVMARS.”

11. How far in advance will a cancellation of rooms be given?

ANSWER: CIVMARS are advised to contact the hotel if the room is not required.

12. How many individuals attended training at the BATS facility and how many attended training at the 32nd Ave Facility by month?

ANSWER: In the recent past, MSC have had an average of about 20 CIVMARS per month going to BATS and 80 - 100 CIMARS per month going to 32nd Street. Based on previous history, these numbers will fluctuate.

13. Will any of the CIVMARS be attending training classes at more than one training facility? If so, will the contractor, with MSC permission, be able to relocate any of the CIVMAR’s that attend training in multiple locations? This would be done in order to relocate them closer to their training location.

ANSWER: While a CIVMAR is at the hotel, they could possibly attend training at both sites, the MSC Training Center 32nd St, located at 3975 Norman Scott Road, Suite 1, San Diego CA 92136, and the Balboa Avenue Training Site (BATS), located at 9284 Balboa Avenue, San Diego CA 92123. Per the Solicitation: “The authorized CIVMARs will remain in the same facility from the day they check in until they check out with the exception of those moves at the request of the MSC POC based on availability of the contractor. The authorized CIVMARS may not be moved from one facility to another unless contractor submits a request three (3) workdays in advance with adequate justification, to the MSC CSU-W Site Manager for approval.”

14. Are functional washers and dryers at the property required for individual CIVMAR use? If the property provides a pay for laundry service that will be available daily to the CIVMAR’s will that be acceptable?

ANSWER: Yes, the functional washers and dryers are for individual use. No, it is not acceptable for the hotel to provide a laundry service in lieu of washers and dryers. Washers and dryers are required on site for individual use.

15. Are microwaves a mandatory requirement inside each guestroom?

ANSWER: Per the Solicitation: “The contractor shall provide a microwave and refrigerator in each authorized CIVMARs room.”

16. Are the CIVMARS active or civilian?

ANSWER: CIVMARS are government employees, i.e. Civil Service Mariners.

17. What is the average length of stay for lodging of CIVMARS?

ANSWER: Per the Solicitation: “The length of a CIVMARs stay varies.”

18. Is free parking required only for 2-3Vehicles at the property? Will the government pay for rental cars?

ANSWER: Per the Solicitation: “Space shall be provided for an estimated 2-3 Government vehicles or officially hired rental cars at no cost to the Government. Free parking shall be provided for all authorized CIVMARs staying at the hotel.”