pd22.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS

I. General Instructions

Offerors shall submit proposal in three (3) separate volumes:

Volume I: Technical Proposal

Volume II: Past Performance Proposal

Volume III: Price Proposal

Volumes I, II and III shall each be presented on or before the closing date and time provided in Box #8 of the SF 1449 of the solicitation in separate sealed binders marked for Solicitation N32205-13-R-6007. Proposals shall be submitted in one (1) original and three (3) copies plus an electronic copy on a compact disc (CD). Proposals not in conformance with this requirement may be deemed unacceptable.

Prior to the time of solicitation closing date, offerors’ shall submit to the address specified in Block 9 (Attn: James Wood). Offerors shall complete Blocks 12, 17, 23, 24, and 30 of SF 1449 and include the completed SF 1449 in the Volume III: Price Proposal.

Offeror’s questions in response to the solicitation must be submitted to the Contracting Specialist in writing via email to James.Wood4@navy.mil no later than two weeks prior to the closing date of the solicitation. The Contracting Officer or his/her technical representative shall not accept verbal requests for information.

Proposals may be only hand delivered or mailed. No electronic means of submission, used in whole or in combination is permitted.

Hand delivered and mailed proposals shall be sent to the following location and must be received there prior to the due date and time for proposal submission:

Military Sealift Command

Attention: James R. Wood, N1046

471 “C” St, BLDG SP-64

Norfolk, VA 23511

Access to Naval Station Norfolk is restricted. Offerors and couriers and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed proposals may encounter unpredictable and lengthy routing delays. In all cases, Offerors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete proposal at the appropriate designated location prior to the due date and time for proposal submission.

NOTE: Should the Contracting Officer require both a hard copy and electronic copy of proposal submissions, please specify which version will be considered the official proposal submission for evaluation purposes.

Solicitation Documents. The Offeror shall provide the following:

1. A proposal cover letter that includes:

(a) The solicitation number, the name, address, and telephone and facsimile numbers of the Offeror (and electronic address if available);

(b) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered;

(c) The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

(d) The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to sign the proposal on the Offeror's behalf;

(e) “Remit to” address, if different than mailing address;

(f) Company/Division’s Data Universal Numbering System (DUNS) number; and

2. Commercial and Government Entity (CAGE) Code.

Volume I: Technical Proposal

The Procuring Contracting Officer (PCO) and Technical Evaluation Board (TEB) shall evaluate the Technical Proposal as a factor for award for both the prime facility and the overflow facilities. In addition, an on-site inspection will be conducted by the Source Selection Evaluation Board (SSEB) for each offeror's prime and overflow facilities prior to contract award for the purposes of validating select portions of the Technical Proposal submissions. Evaluation criteria for technical proposals are listed below and Subfactors I, II, III and IV are of equal importance.

The Technical Proposal shall not exceed 150 single sided pages or 75 double sided pages and must demonstrate an understanding of the ability to meet all of the requirements covered in the statement of work. The page count shall include any written material as well all permits, reports, licenses, and certificates needed to meet requirements. The proposal should demonstrate how the offeror will comply with the Government’s requirements throughout the performance period. Data previously submitted or presumed to be known, i.e., description of previous contracts for the Government, cannot be considered as a part of the proposal, unless physically incorporated into the proposal. Your proposal must contain all items required below for both the prime facility and the overflow facilities:

subfactor I: General Requirements of Primary and Overflow Hotels

1. Provide a current copy of your AAA 3 Diamond hotel rating certification for the primary and overflow facilities.

2. Provide name and address of the primary facility and at least two overflow facilities. The hotels can be at different locations; however, each facility must be located within a twenty-five (25) mile driving radius of the entrance to Point Loma Naval Base, located at 140 Sylvester Road, San Diego, CA 92106 .

3. Provide twenty-five (25) mile driving radius justification of each hotel facility using www.mapquest.com. website. Provide driving directions provided from www.mapquest.com.

4. Provide commute time to and from each hotel facility to each location (32nd Street, Point Loma, and Balboa Avenue) not to exceed one hour each way during normal peak traffic hours.

5. Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within 1/8 miles, advise how the facility will transport the CIVMAR to the nearest public transportation designated stop and provide schedule, or advise if lodging facility will provide round trip shuttle service withina five (5) mile driving radius with schedule provided.

6. Provide number of rooms at each facility, size of rooms, and how many rooms are designated smoking and non-smoking rooms.

7. Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

8. Provide a statement that at least three (3) functional washers and at least three (3) functional dryers will be provided on-site at each facility.

9. Provide a statement that each facility will provide free local telephone calls.

10. Provide a statement that each facility will provide a free, functional internet connection in each room.

11. Provide a statement that each facility will not be under construction or major renovation during the base performance period and all option periods.

12. Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

13. Provide statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half mile of each hotel facility, and the names, address, and distance from hotel and the dining hours of these eating establishments.

14.

Provide statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

15.

Provide statement that parking will be provided at each facility at no charge to each CIVMAR staying at the hotel.

16.

Provide a statement that no hotel blackout dates will be used during the period of performance.

subfactor II: Primary and OVERFLOW Hotels’ Fire and Safety Policies and

Procedures

1. For Fire and Safety Issues, provide verification (Print Out) that establishments are listed on the current Hotel-Motel National Master List as required by PL101-391 http://www.usfa.dhs.gov/applications/hotel

2. Provide plan for each facility to ensure prevention of illegal acts within establishment.

3. Provide security plans, methods and equipment used at each facility. Address security of personal property, personal rooms, access to interior of building and grounds, and lighting of interior and exterior passageways and grounds.

4. Provide statement addressing means of storing and safeguarding personal property of the occupants at each facility.

5. Provide policies and procedures regarding overnight guests of MSC CIVMARS who could be staying in the room (including additional charges, if any).

6. Provide a copy of each hotel’s policy which addresses handling medical emergencies, defined as any situation which jeopardizes an individual’s well being and/or threats to his/her life (Cardiac/Respiratiry Arrest, Unconscious Individual or any Conscious Person in Accute Distress). Provide statement that emergency telephone numbers shall be posted in each hotel room. Provide statement that hotel will have a first aid kit available at the front desk.

7. Provide statement that contactor will notify MSC within 5 minutes if an authorized CIVMAR has been transported to a hospital. Statement will provide to the CSU-W Site Manger the CIVMAR’s name, room number, position, date, time and the name of the emergency transport vehicle that transported the CIVMAR to the hospital.

subfactor III: Health and Sanitation of Primary and Overflow HOTEL(S) **All inspections, approvals, certifications, licenses and permits must be valid at the time of examination.**

1. Provide each facility’s housekeeping practices and a statement that CIVMARS shall be entitled the same housekeeping standards as any other hotel guest. Provide list of the services provided in daily housekeeping cleaning.

2. Provide current Pest Control Service Agreement for each facility, which clearly states what type of services are provided, how often services are provided, and the agreement beginning and ending dates.

3. Provide copy of most current Pest Control Service Inspection Report for each facility.

4. Provide copies of each hotel’s Business License, as well as Business Licenses for each onsite eating establishment(s) and swimming pool(s), as applicable.

5. Provide current copy of the California Department of Health (DOH) Transient Occupancy Registration Certificate for each hotel facility.

6. Provide current copy of the California Department of Health (DOH) Permit for each hotel facility, restaurant, and swimming pool, as applicable.

7. Provide current copy of the California Department of Health (DOH) Inspection/Evaluation Report for each hotel facility, i.e. hotel – Transient Lodging Establishment Evaluation Report, restaurant – Foodservice Establishment Evaluation Report, and swimming pool – Recreational Water Establishment Evaluation Report, as applicable.

8. Provide statement that primary and overflow hotels have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

SUBFACTOR IV: TRANSPORTATION TO AND FROM PRIMARY AND OVERFLOW HOTEL(S)

1. Provide statement which addresses the type, capacity and number of vehicles to be used to transport CIVMARS between the Primary/Overflow Hotels and MSC Customer Service Unit – West (CSU-W), 140 Sylvester Road, San Diego, CA 92106, MSC Training Center 32nd Street, 3975 Norman Scott Road, Suite 1, San Diego, CA 92136, and Balboa Avenue Training Site (BATS), located at 9284 Balboa Avenue, San Diego, CA 92123, that the Contractor shall have a sufficient size and or number of vehicles to support the required timeframes of arrival and departures, and that the Contractor will monitor the passengers as authorized CIVMARs lodging under the contract.

2.

Provide a statement that the proposed driver(s) will have a valid CDL and certify that valid insurance will be maintained throughout the period of performance.

Volume II: Past Performance Proposal

Offerors are requested to provide information on up to three (3) previous Government contracts whose effort is/was recent and relevant to the effort required by this solicitation.

a. “Recent” is defined as a contract in-progress or completed within the three (3) years. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, complexity to the requirements as set forth in this solicitation.

i. Scope: Experience in the areas defined in the PWS.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the PWS.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the PWS. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet - Attachment #1, is requested to be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Performance Data Sheet - Attachment #1, the offeror is requested to provide a Past Performance Questionnaire-Attachment #2, to a reference at the organization that awarded the contract. It is requested that the reference, not the offeror, email or fax the completed Past Performance Questionnaire-Attachment #2 BEFORE THE DUE DATE FOR PROPOSALS directly to James R. Wood, Military Sealift Command, 471 C Street, BLDG SP-64, Norfolk, VA 23511, e-mail: James.Wood4@navy.mil; Fax Number: (757) 443-5979. The offeror, NOT THE GOVERNMENT, is responsible for ensuring that the Government receives a sufficient number of questionnaires.

All offerors are required to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in the Performance Data Sheet - Attachment #1.

Volume III: Price

The PCO will evaluate price. The offeror’s proposed price will be evaluated on the basis of price reasonableness in accordance with FAR Subpart 15.404-1(b).

Price proposals will be due on the closing date of the RFP. Offerors are required to complete the SF 1449 and schedule of services. A separate unit price and extended price must be submitted for each contract line item number (CLIN) including the base period and all option periods. An offeror’s representations and certifications, i.e. reps and certs, shall be included in the price proposal. Offerors are encouraged to register their representations and certifications online at https://www.sam.gov/portal/public/SAM/ and provide confirmation in the price proposal of the registration, as opposed to providing a hard copy of the reps and certs.

The Contractor shall provide a fully burdened single room rate for each CLIN, including, but not limited to, direct costs, indirect costs, profit and applicable taxes. However, generally the U.S. Government is tax exempt. The total price for one unit of lodging shall not exceed the maximum per diem locality rate specified in the Joint Travel Regulations. The overflow hotels’ rate must not exceed that provided by the primary facility.

Upon contract award, the Government shall provide the successful offeror an endorsed Government tax exemption certificate.

(End of Summary of Changes)