4.02.2 Att1 Combined Synopsis Solicitation V1.pdf

Last revised: 7/23/14

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13, This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both SAM.gov and NECO (https://www.neco.navy.mil/).

The RFQ number is N0060425Q4020. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 and DFARS Publication Change 01/17/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS code is 541512 and the Small Business Standard is $34 millions of dollars.

The proposed contract action is for a brand name only 100 percent set aside for small business concerns. The brand name: Authorized partner of Leyard and Planar that have technicians that have completed the Leyard and Planar product certification training. In accordance with FAR 5.102(a)(6), the required justification or documentation is attached. The Small Business Office concurs with the set-aside decision.

The Fleet Logistics Center Pearl Harbor Regional Contracting Department requests responses from qualified Leyard and Planar authorized service providers capable of providing:

CLIN(s) 0001, 1001, 2001, 3001, & 4001 Regular maintenance and repair coverage, as well as emergency repair services for COMPACFLTs video wall components. Refer to Attachment 1 which contains the PWS.

Clause 52.217-8 Option to Extend Services will be calculated as 1/2 of the last option year (CLIN 4001) price.

This requirement will result in a Firm-Fixed Price (FFP) purchase order and payment will be electronic through the wide area workflow (WAWF).

Period of Performance:

Base Year: 12 months from date of award with four (4) twelve (12) month options and the FAR 52.217-8 Option to Extend Services possible six-month period.

Performance Location is Pearl Harbor Hawaii.

Attachment List

1. Combined Synopsis Solicitation

2. PWS – Knowledge Wall

3. Government Furnished Property

4. Cable Block Diagrams

5. Floor Plan

6. DD Form 254 V1

7. WD 2015-5689 Rev24

8. Brand Name Justification - Redacted

9. FAR 52.212-3 Alt I and FAR 52.204-24 - Reps Regarding Certain

Telecom

10. FAR & DFARS Provision and Clauses

All Quoters shall include a completed copy of Attachment 3, FAR 52.212-3 and Alt I with their quote or provide a statement. Failure to include this attachment OR provide a statement with your quote, may result in your offer being deemed unresponsive. If your annual representations and certifications are current in the System for Award Management (SAM), complete only paragraph (b) (on page 4) by filling out N/A in paragraph b OR provide a statement that your Reps and Certs in SAM are up-to-date.

Instructions for attachment FAR 52.204-24 - Reps Regarding Certain Telecommunications, The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services— Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services in paragraph (c)(2) of the provision at 52.204- 26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

Evaluation:

Award will be made to the Lowest Priced Technically Acceptable (LPTA) quote. In order to be technically acceptable, the contractor must provide a statement in the email response or quote declaring that they take no exception to the attached PWS.

Price: Quoters shall submit the Amount as well as the Monthly Price for CLIN 0001 through CLIN 4001. Each CLIN total price should include shipping. The total amount for each CLIN must be divisible by 12.

Item No Supplies/Services Quantity Unit Monthly Price Amount 0001 Hardware Maintenance Support 12 Months 1001 Hardware Maintenance Support 12 Months 2001 Hardware Maintenance Support 12 Months 3001 Hardware Maintenance Support 12 Months 4001 Hardware Maintenance Support 12 Months

Clause 52.217-8 Option to Extend Services will be calculated as 1/2 of the last option year (CLIN 4001) price.

For fair and reasonable purposes please submit a breakdown of unit price within your quote. In determining whether a price is fair and reasonable, the Government may use historical data, independent Government estimates in its price analysis, or any other technique permissible by FAR 13.106-3 and FAR 15.404-1(b).

Technical: To be rated acceptable, the Quoter must state that they take NO exceptions to the PWS in its entirety.

Technical Acceptability will be rated on an ACCEPTABLE or UNACCEPTABLE basis using the ratings in the table below.

Technical Acceptable/Unacceptable Ratings Adjectival Rating Description:

Acceptable Offer clearly meets the minimum technical requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum technical requirements of the solicitation

Questions regarding this procurement can be sent by 10:00 AM HST on Tuesday, 27 Feb 2025. (This will allow sufficient time to obtain answers and respond before the closing date).

This RFQ will close at 4 pm HST on Tuesday, 04 Mar 2025.

Quotes shall be received by email to Kyle Quintal, Contract Specialist, by email to kyle.p.quintal.civ@us.navy.mil.

Oral communications are NOT acceptable in response to this notice. All responsible sources may submit a quote by the solicitation close date shall be considered by the agency.

All quotes shall include price(s), a point of contact, name and phone number, business size, CAGE code and payment terms. Quoters are advised that delays can be experienced with the Governments email system.

Additionally, the email system capacity for each email is 10 MB. Emails greater than 10 MB will not be delivered and, consequently, will not be considered. Therefore, quotations exceeding the size limit must be sent via multiple emails. Zip Files are not accepted. Quotes will not be accepted by facsimile. Oral quotes will not be accepted.

Each response must clearly indicate the capability of the Quoter to meet all specifications and requirements.

Late quotes will NOT be considered. Delivery delays that cause a quote to be late are NOT the responsibility of the government agency and such late quotes will not be accepted.

Service Contract Labor Standards are applicable and the FAR clauses related to it are applicable to this requirement.

FAR and DFAR provisions and clauses apply.