N0042119R0038.docx

N0042119R0038

Section A - Solicitation/Contract Form

POINTS OF CONTACT

EMAIL ADDRESS:

sarah.morley@navy.mil

EMAIL ADDRESS:

merissa.abell@navy.mil

CONTRACTING OFFICER REPRESENTATIVE:

TBD at Award

(1) This acquisition is a full and open competition that will result in placement of a Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract. NAVAIR clause 5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) will be included in Task Orders.

(2) The Product/Service Code (PSC) for this procurement is R170. The NAICS code is 541219, and the small business size standard is $20,500,000 ($20.5M).

(3) The resulting Single Award IDIQ contract will have an ordering period of five (5) years.

(4) This contract has cost-plus-fixed-fee (CPFF) and cost reimbursement (non-fee bearing) line items.

(5) The anticipated award date for this contract is 08 February 2020, with a performance start date of 15 June 2020. Please note that these are estimated dates and are subject to change.

*Please note that the 30-day transition-in period shall not begin until 30 days prior to the period of performance start date.

Section B - Supplies or Services and Prices

Lot

LABOR

CPFF

Labor IAW Section C, Statement of Work (SOW).

FOB: Destination

PSC CD: R710

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

Lot

TRAVEL

COST

Travel IAW the NAVAIR clause 5252.232-9509.

ESTIMATED COST

Lot

TECHNICAL DATA

COST

Data IAW DD1423, Contract Data Requirements List (CDRLs) A001-A010. Not Separately Priced.

ESTIMATED COST

CLAUSES INCORPORATED BY FULL TEXT

General Clerk III ** (Task 3.3.1)

General Clerk II ** (Task 3.3.1)

Total Hours per Year

* denotes Key Personnel labor categories ** Service Contract Act Category

Section C - Descriptions and Specifications

STATEMENT OF WORK

Item 0001 – The contractor shall provide services in accordance with (IAW) and within the scope of Section C, Statement of Work (SOW), of the basic contract and as detailed in any individual task order SOW.

Item 0002 – The contractor shall provide Travel IAW the NAVAIR clause 5252.232-9509 and within the scope of Section C, SOW, of the basic contract and as detailed in any individual task order SOW.

Item 0003 – The Data to be furnished hereunder shall be IAW the Exhibit A, DD Form 1423, Contract Data Requirements Lists (CDRLs) and within scope of Section C, SOW, of the basic contract and as detailed in any individual task order SOW.

NAWCAD COMPTROLLER DEPARTMENT

BUSINESS AND FINANCIAL SUPPORT SERVICES

1.0 Scope: The Comptroller Department and the Program and Business Analysis Department are known as the Business and Financial Management Community (BFMC) and provide business and financial services and products that improve performance, quality, timeliness and efficiency throughout the Organization including the Naval Air Warfare Center Aircraft Division (NAWCAD) and the Naval Air Systems Command (NAVAIR).

1.1 This Statement of Work provides for support services in maintaining daily operations. Support services required include administrative functions, data entry accounting processes, interface error research and analysis, process management, deficiency identification, testing of system changes, professional and analytical support, liaison support with the NAVAIR ERP Business Office (PMA203) and the Navy ERP Program Office (PEO-EIS), funds management, financial tracking, internal and external data calls, document and records management, specialized analytical support in meeting financial systems requirements and assessing the financial systems relative to data integrity and corporate and user reporting requirements, and centralized support of travel related processes to include help desk support for the entire NAVAIR Team across all sites.

2.0 Applicable documents:

28 Feb 2006

1 Aug 2014

2.1.10 OPNAVINST 5218.7B – Navy Official Mail Management

2.1.11 NAVSUP P-485 V1-3 Afloat Supply Procedures

2.1.12 NAVSUP P-409 MILSTRIP/MILSTRAP Desk Guide

2.1.13 Financial Management Regulations (FMR)

2.1.14 Financial Improvement Audit Readiness Guidance (FIAR)

2.1.15 SECNAVINST 5000.2A – DON Implementation and Operation of the Defense Acquisition System

2.1.16 SECNAVINST 5211.5E - DON Privacy Program

2.1.17 SECNAVINST 5510.36 - DON Information Security Program Regulation

2.1.18 SECNAVINST 5510.30A - DON Personnel Security Program Regulation

2.1.19 SECNAVINST 5216.5D - The Naval Correspondence Manual

2.1.20 Joint Federal Travel Regulations (JFTR) Vol. I Uniformed Service Members

2.1.21 Joint Travel Regulations (JTR) Vol II DOD Civilian Personnel

2.1.22 DTMO issued instructions and manuals for Defense Travel System

2.1.23 Foreign Clearance Guide

2.2 Department of Defense standards - Not Applicable (N/A)

2.4 Industry documents – Not Applicable (N/A)

3.0 Requirements:

3.1 General Requirements

3.1.1 Compatibility: The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of SECRET. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access Navy ERP Modules:

Sales and Distribution (SD) Material Management (MM) Financial (FI) Funds Management (FM) Asset Management (AM) Controlling (CO) Project Structures (PS) Work Breakdown Structures (WBS) Document Management System (DMS) Outgoing Funding Document (OFD) Procurement Requests (PR) Cash History On-line Operator Search Engine (CHOOSE) Shared Data Warehouse (SDW) Mechanization of Contracts Administration Services (MOCAS) Standard Procurement System (SPS) Seaport Electronic Document Access (EDA) Transactions Online Processing System (TOPS) Naval Aviation Logistics Command Management Information System (NALCOMIS) Web Visual Logistics Information Processing System (WEBVLIPS) One Touch

GSA

EMALL

Wide Area Workflow (WAWF) Comptroller Document Management System (CDMS) Defense Integrated Financial System (DIF) Cost Distribution Accounting Sub-System (CDASS) Joint Personnel Adjudication System (JPAS) Base Access Security Information Control System (BASICS II) NAWCAD Comptroller SharePoint NAWCAD Workload Acceptance SharePoint Workload Acceptance Community of Interest (COI) Business and Financial Management Community of Interest (BFMC COI) NMCI NET Tool FastTrack System Invoice Tracker Financial Information Tool Comptroller Reporting Tool Credit Card Matching Tool Document Retrieval Tool Open Text eDOCS DM LeadTools Microsoft Visual Studio Professional Security Integration and Windows Server 2003 Defense Civilian Personnel Data System (DCPDS) Total Force Manpower Management System (TFMMS) Navy Manpower Planning and Budgeting System (NMPBS) Various Legacy transactional systems Defense Travel System (DTS)

HEAT

DTS on-line help; DOD Travel Passport

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the Comptroller Department. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the Comptroller Department during working hours as discussed in paragraph 3.1.4.1; whether at the Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work Location: 95 percent of work will be performed at the Government site. 5 percent of work will be performed at the Contractor site. Government site(s) include: Naval Air Station, Patuxent River, MD and in Government leased spaces outside of the NAS Complex. Contractors performing at Government sites will be provided, but are not limited to: access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.1.3 Contract Status Reporting. The Contractor shall provide the following documentation.

3.1.3.1 Monthly Progress and Financial Status Report: The Contractor shall provide a progress and financial status report detailing work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs. This report shall be prepared and submitted in accordance with the Contract Data Requirement List (CDRL A001).

3.1.3.2 Help Desk Metrics: The Contractor shall provide a monthly help desk metrics report detailing the Help Desk Incoming and Completed Call Volume (Total, by Type of Request, and by Customer Group) and Manual Travel Order Numbers Issued. This metric shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A002) and SOW paragraph 3.3.5.1.4.

3.1.3.3 Quality Assurance Metrics: The Contractor shall provide a monthly report detailing the authorization/travel voucher/local voucher totals for the month, percentage of claims that required escalation or return, reason for returns, total audited, and number that were not fully audited. The report will also include, on a quarterly basis, results from the quarterly secondary review testing. This metric shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A003) and SOW paragraph 3.3.5.1.2.

3.1.3.4 Report on Issues with DTS and Related Interfaces: The Contractor shall provide a weekly report identifying the daily DTS Status (Green/Amber/Red) and Performance Speed, HEAT Status (Up/Down) and Performance, and any recurring issues associated with System access and performance. The report shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A004) and SOW paragraph 3.3.5.1.1.

3.1.3.5 Authorization Workload Report: The Contractor shall provide a daily metrics report outlining the total of authorizations reviewed each day along with a summary of the authorizations currently in workflow and their associated category (past due authorizations, items on hold by travel proceed date (travel proceed date prior to the next week, one week prior to travel, one month prior to travel, greater than 1 month prior to travel)). This report shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A005) and SOW paragraph 3.3.5.1.2.

This report shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A006) and SOW 3.3.5.1.3.

3.1.3.7 Dollar Value Errors Identified Report: The Contractor shall provide a monthly metric report identifying the total dollar value of errors reviewers identified during their audit of travel vouchers and local vouchers. The data for the report is captured in HEAT and pulled on a monthly basis. This report shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A007) and SOW paragraph 3.3.5.1.3.

3.1.3.8 Quarterly Secondary Review Testing Plan: The Contractor shall provide a one-time test plan detailing the Contractor’s proposed testing plan for quarterly secondary review to include attributes to be tested, population to be tested, sampling technique, and evaluation criteria. This plan shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A008).

3.1.3.9 Monthly Personnel Data Report: The Contractor shall provide a monthly personnel data report that includes a roster of all personnel under the contract, the contract labor category for each, the contract labor rate, start and end dates of employment, and any other applicable comments/notations deemed applicable. This report shall be prepared and submitted in accordance with the Contract Data Requirements List (CDRL A009).

3.1.3.10 Transition Out Plan: The Contractor shall provide a Transition Out Plan in accordance with the Contract Data Requirements List (CDRL A010) and SOW paragraph 3.1.8.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), Overtime, Holidays, and Installation Closure.

3.1.4.1 Work schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730 to 1600 each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.1.2). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800 each Monday through Friday. The CTA requires full service operational hours from 0700 – 1700, Monday through Friday.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this SOW are met. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the Contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation Closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

While generally Contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by Contractor personnel is mission essential.

3.1.4.1.4 Teleworking: The Contractor shall notify the COR for any position for which the Contractor proposes a teleworking situation. The Contractor notification shall identify the individual’s name, labor category, principal location where telework will occur, communication methods available to reach the Contractor during telework hours (email, cell phone, house phone, etc.), and the working hours the person shall be in a telework status and available for correspondence. The COR shall determine if the labor category and associated duties can be completed via telework.

3.1.4.1.5 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

3.1.5 Other Direct Costs: COR approval shall be obtained prior to the purchase of travel expenses in accordance with NAVAIR Clause 5252.232-9509, Travel Approval and Reimbursement Procedures (NAVAIR) (OCT 2013).

3.1.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include Annapolis, MD; Washington, DC; Lakehurst, NJ; Jacksonville, FL; Orlando, FL; Pt. Mugu, CA; China Lake, CA; and Cherry Point, NC. This list is not all inclusive as locations may change over the life of the contract.

3.1.5.2 Material: All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The Contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee.

3.1.6 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.8 Transition Out Strategy

The Contractor’s overall phase-out transition strategy shall be built around maintaining the mission of the Business and Financial Management Community with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Transition Out Plan, to include the minimum elements listed below in accordance with CDRL A010.

3.1.8.1 Work Turnover. The Contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. The Contractor shall establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

3.1.8.2 Quality Assurance. The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

3.1.8.3 Risk Mitigation Strategies. The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

3.1.8.4 Data/Information Transfer. The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.8.5 Removal of Items. The Contractor shall provide a plan for the removal of all Contractor-owned items from Government facilities associated with this contract.

3.1.9 Quality Surveillance and Performance Standards: The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables as provided in the Contract Surveillance Plan (CSP) Attachment 1

3.1.10 Government Furnished Property (GFP)/Government Furnished Information (GFI): Any GFP/GFI listed in this contract or resulting TOs will be provided to the Contractor within five days after award. Additional GFI such as training, and documentation requiring Contractor review, analysis, and updating will be provided throughout the contract period of performance. Disposition of GFP/GFI will be made at contract completion. Contractor must have an approved Property Management System.

3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. At the time of the contract resultant task order awards, all Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management with a final background investigation, or, at a minimum, status of “interim access approval” before they begin working on awarded contract task orders.

AND

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract. At the time of award, the Contractor must possess at least a SECRET facility clearance (DD-254 Box 1a). A higher facility clearance is acceptable. The level of safeguarding must also be at least SECRET (DD-254 Box 1b). All proposed personnel requiring a security clearance must have a current security clearance to at least the SECRET level before they begin working on the contract.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.2.3.1 SAAR-N: All Contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.3.2 Command Access Cards (CAC)/Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site Contractor personnel and shall be visible at all times while personnel are at the Government site. The Contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to NPPSCINST 1750.1A. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site in accordance with NPPSCINST 1750.1A following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the Contractor access to Government facilities for performance of tasks under this contract. Contractor personnel shall comply with NPPSCINST 1750.1A.

3.2.2.3 DD-254: The Contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the Contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.2.4 Information Security. If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI), and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM) and SECNAV M-5510.36. If the work is performed at the Government’s facility, the Contractor shall comply with the local Security Policy and Procedures.

3.2.4.1 Marking: All information generated by the Contractor shall be properly marked For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DODM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DODD 5230.24 and program Security Classification Guidance.

3.2.4.2 Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval, to the COR, prior to release, via NAVAIR Form 5720.10.

3.2.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR/TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.5 Operations Security (OPSEC): The Contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The Contractor will include OPSEC as part of its ongoing security awareness program and take all NAVAIR required OPSEC training. The Contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the RO and Contractor in support of the mission.

While performing aboard NAVAIR or NAVAIR sites, the Contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. The Contractor will Include OPSEC as part of its ongoing security awareness program and take all required Agency training. The Contractor will be responsive to the Supporting OPSEC Manager on a non-interference basis and protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Office and Contractor in support of the mission.

3.2.6 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials’ direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.2.7 Non-Disclosure Agreements: In the performance of the contract, the Contractor may have access to non-public proprietary information. The Contractor shall require that any employee performing services under the task order execute a non-disclosure agreement satisfactory to the task Order Contracting Officer. The non-disclosure agreement shall acknowledge the Contractor and employee’s duties with respect to non-public information and promise to comply with those obligations. Copies of the executed non-disclosure agreements shall be provided to the Government.

Consistent with the terms and conditions of paragraph (e)(5) of NAVAIR 5252.209-9510 “Organizational Conflicts of Interest (Services),” with respect to proprietary data of third parties, and DFARS 252.227-7025 “Limitations on the Use or Disclosure of Government-Furnished Information Marked with Restrictive Legends,” with respect to technical data, the Contractor shall not use, modify, reproduce, release, perform, display, or disclose any non-public information provided to or obtained by the Contractor in the course of performing the contract for other than Government purposes, and shall not for any commercial or personal purpose.

In the event that the Contractor knows of or identifies that it has a commercial interest in the subject matter of any proposed or ongoing agreement related to the services to be performed herein, the Contractor shall consider such interest a potential conflict of interest under paragraph (g) of NAVAIR 5252.209-9510, and promptly disclose it to the Contracting Officer.

3.2.8 Identification of Contractor Personnel: Corporation affiliation shall be referenced on all written documentation that refers to Contractor personnel. This is required for internal and external communications. Similarly, Contractor affiliation shall be identified when answering phone calls and at the beginning of any meeting or conference where Contractor personnel are in attendance.

3.3 Detailed Support

3.3.1 Accounting and Financial Support Services

3.3.1.1 Appropriation. Tasks funded with Navy Working Capital Funds (NWCF)

3.3.1.1.1 The Contractor shall provide specialized reviews and analysis to support the continued evolution of DON Financial Improvement and Audit Remediation (FIAR) efforts to include standardized procedures, financial data analysis and system analysis of Navy ERP.

3.3.1.1.2 The Contractor shall provide analytical support to complete data calls from the Navy/Department of Defense Comptroller and other activities with diversified missions and requirements.

3.3.1.1.3 The Contractor shall provide support for the Cost Accounting Department; the Internal Entitlement Team, processing hardcopy and electronic invoices; the Unmatched Disbursements (UMD) Team, in researching and resolving errors and billing activities; the Contractual Services Team in processing obligating documents and accruals; the Contracts Team in processing obligating documents and accruals; the Travel Accounting Team, in travel related accounting transactions; the General Ledger Accounting Department; and the Fixed Asset Accounting Team in performing physical inventory of assets and providing inventory information.

3.3.1.1.4 The Contractor shall provide support of the Government purchase card accounting processes.

3.3.1.1.5 The Contractor shall provide administrative support to various teams within the Accounting Department to include scanning documents, data entry support, and maintaining filing systems.

3.3.1.1.6 In support of the Fixed Asset Accounting Team, the Contractor may be required to travel to various buildings within the NAWCAD local area using privately owned vehicle. When authorized by the COR, the Contractor may use a Government vehicle if available and if a larger vehicle will more effectively facilitate the completion of the SOW tasking. This position may require a certified Government license authorizing the ability to drive a Government vehicle on base.

3.3.1.1.7 When operating Government vehicles, the Contractor shall ensure the following:

(a) Possession of a current and valid operator’s license for all vehicles;

(b) Compliance with all state and federal laws pertaining to operating motor vehicles;

(c) Compliance with NAWCAD command policies when operating a vehicle (i.e., no cell phone use, stopping at runway crossing, etc.);

(d) Use the most cost-effective means to fuel vehicles (i.e., NAWCAD fuel farms);

(e) Operation of the vehicles in a safe manner and in accordance with the vehicle/equipment user/operator manual.

(f) Operators shall comply with licensing requirements of country, state, and local Non- Tactical Vehicle (NTV) laws.

(g) The COR and Contracting Officer are to be provided evidence of NTV liability insurance covering bodily injury and property damage protecting the Contractor and DoD against third-party claims arising from the ownership, maintenance or use of a NTV IAW FAR 28.307-2(c).

3.3.1.1.8 The Contractor shall report any known or realized accidents involving the Government owned or Government leased vehicles to the Government technical point of contact. If the Contractor is involved in an accident while operating a Government owned or Government leased vehicle, they shall notify the Government TPOC, the Contracting Officer, and the COR within 24 hours and shall provide an accident report using Standard Form 91, Motor Vehicle Accident Report, and Form 94, Statement of Witness Report, within 48 hours.

3.3.2 Competency and Program Business Management Support Services

3.3.2.1 Appropriation. Tasks funded with NWCF; RDT&E; OMN; APN; FMS

3.3.2.1.1 The Contractor shall process incoming funding documents for NAWCAD direct program funding to include receipt and tracking of funding documents in support of the NAWCAD Funds Management Division.

3.3.2.1.2 The Contractor shall provide business/financial/resource planning and management support to various program management offices and competencies in the coordination and administration of all business and financial services for NWCF and direct program funding to include tracking of commitments, obligations and expenditures.

3.3.2.1.3 The Contractor shall prepare Outgoing Funding Documents (OFD) and Procurement Requests (PR) in support of program offices and competencies.

3.3.2.1.4 The Contractor shall provide business analysis and data collection support and coordination of all business and financial corporate data calls for respective competencies and programs.

3.3.2.1.5 The Contractor shall provide support in implementing corporate initiatives and in providing workload/business forecasting analysis studies for competencies and programs.

3.3.2.1.6 The Contractor shall provide support in developing technical work packages and work breakdown structures in support of competencies and programs.

3.3.2.1.7 The Contractor shall perform administrative functions in support of NAWCAD organizational elements and the BFMC to include preparing correspondence, key control, permit parking, supplies orders, calendar and conference room scheduling, Video Teleconferencing (VTC) scheduling, processing telephone and AirCard statements, process and distribute competency mail, personnel security management, and visitor request processing.

3.3.2.1.8 The Contractor shall prepare a variety of material in the form of letters, memoranda, instructions and notices, Standard Operating Procedures (SOP), reports, slides and presentations and letters of agreement.

3.3.2.1.9 The Contractor serves as the Logistics Point of Contact for all BFMC Communication Events, such as the BFMC Communication Day and Employee Appreciation events and Award Ceremonies.

3.3.2.1.10 The Contractor shall process travel orders, travel claims, and travel vouchers for department personnel.

3.3.2.1.11 The Contractor shall provide support for the BFMC’s NMCI requirements, to include attending bi-weekly War room meetings. The Contractor shall update software requirements on the pool of loaner laptops for the Department.

3.3.3 Document and Records Management

3.3.3.1 Appropriation. Tasks funded with NWCF

3.3.3.1.1 The Contractor shall provide document and records management solutions (DMS) based on requirements provided by the Government in coordination with the Accounting Officer. The prime system being utilized is the Comptroller Document Management Systems (CDMS).

3.3.3.1.2 The Contractor shall provide support in maintaining the electronic document library.

3.3.3.1.3 The Contractor shall support the various CDMS document management modules and associated technologies to efficiently and effectively manage various documents. The Contractor shall provide basic user training on the technical functionality and features of the modules.

3.3.4 Financial Systems Management Information Systems

3.3.4.1 Appropriation. Tasks funded with NWCF

3.3.4.1.1 The Contractor shall provide technical support in meeting financial systems requirements and assessing the financial systems relative to analyzing and distribution of financial information across the NAWC from Navy ERP and Business and Data Warehouse systems.

3.3.4.1.2 The Contractor shall provide data warehouse support to NAVAIR relative to financial systems, total force, and acquisition reporting by performing analyses of NAVAIR information systems and providing input for a data warehouse design.

3.3.4.1.3 The Contractor shall support all NAVAIR legacy, NERP, and data warehouse business, financial and total force systems/subsystems in incorporating new requirements or changes to current business practices.

3.3.4.1.4 The Contractor shall provide technical analyses and functional support of the Data Warehouse Project through all phases of requirements development, testing and maintenance. The Contractor shall perform information technology/management information studies on business, financial and total force systems and provide recommendations and alternative solutions.

3.3.4.1.5 The Contractor shall provide functional knowledge and expertise as a member of the Software Configuration Control Board for the Data Warehouse Project.

3.3.4.1.6 The Contractor shall support the Data Manager in documenting and mapping the data elements from the various transactional systems for the Data Warehouse Project.

3.3.4.1.7 The Contractor shall provide support in the management of all Data Warehouse Project documentation in updating planning and process documents, maintain version control of documentation and maintain hard copy files.

3.3.5 Central Travel Agency Support Services

3.3.5.1 Appropriation. Tasks funded with NWCF

3.3.5.1.1 The Contractor shall provide support to the functional and technical teams for the maintenance of the DTS system to include verifying personnel prior to set up in DTS and tables maintenance including maintaining groups and routing lists, and reporting system irregularities.

3.3.5.1.2 The Contractor shall provide support in the preparation and audit of travel authorizations, travel vouchers, local vouchers, and travel processing support services (Help Desk). The Contractor shall also provide support in the preparation and audit of Outside Continental United States (OCONUS) travel authorizations as well as for manual travel authorizations.

3.3.5.1.3 The Contractor shall audit travel vouchers and local vouchers and submit for approval to the appropriate authority.

3.3.5.1.4 The Contractor shall support the NAVAIR national help desk by serving as Tier II software support for all travel related inquiries for the entire NAVAIR Team which encompasses NAVAIR, NAWCAD, NAWCWD, TSD and NATEC.

3.4 Labor Category Definition. The following provides a description of the labor categories to support this effort.

3.4.1 The Contractor shall be responsible for employing personnel having at least the minimum level of education and training, experience, and security clearance as stated for each labor category specified herein.

3.4.2 Key Personnel are those who will be performing in Key Labor Categories as specified for applicable labor categories below. Key Personnel are subject to the NAVAIR Clause 5252.237-9501 entitled “Additional or Substitution of Personnel (Services).”

*Only the Program Manager who falls under the Central Travel Agency Support Services requirement/task is key. All other Program Managers who fall under other requirements/tasks are not key.

3.4.3 College Degree: All degrees shall be obtained from an “accredited college or university” as recognized by the U.S. Department of Education. This includes Associates, Bachelor’s, Master’s, or Doctorate degrees.

3.4.4 Degree Majors: If specific field required, the field is specified under the applicable labor category.

3.4.5 Technical Certification Training: If specific field required, the field is specified under the applicable labor category.

3.4.6 Experience and Education Level Definitions:

JUNIOR: A Junior level person within a labor category has less than 3 years’ experience and a BA/BS degree. A Junior level person is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions.

JOURNEYMAN: A Journeyman level person within a labor category has 3 to 10 years of experience and a BA/BS degree. A Journeyman level person typically performs all functional duties independently.

SENIOR: A Senior level person within a labor category has over 10 years of experience and a MA/MS degree. A Senior level person typically works on a high-visibility or mission critical aspects of a given program and performs all functional duties independently. A Senior level person may oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

Additionally, the following qualification substitution chart provides standard experience/education substitutions:

“Years of experience” shall mean full, productive years of participation.

Productive years shall mean 52 weeks of work reduced by reasonable amounts of time for holidays, annual and sick leave.

If participation was…